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Fleet Management Fund
FLEET MANAGEMENT FUND
DESCRIPTION
The Division of Fleet Management is operated as an internal service fund for the purpose of providing equipment and vehicles to City departments. The Division also houses a portion of the school transportation personnel and supplies them with controlled inventory and computerized maintenance records.
CITY COUNCIL TARGET AREA FY 23 OBJECTIVES
Civic Engagement & Responsive City Services Maintain a strong replacement program to ensure fleet customers have safe and proper equipment and lower the expense of repairing an aging fleet. Utilize municipal and state contracts available to purchase City assets at the best possible price. Provide accurate billing to all departments supported.
PERFORMANCE MEASURES FY 21 FY 22 FY 23 Actual Projected Estimated
Number of work orders received
4,676 7,000 7,000 Average work order completion time 8.8 days 7.0 days 7.0 days Percent of time fleet is available for users 89% 90% 90% Parts Inventory Turn Rate 3.55 4.70 4.70 Immediate Parts Fill Rate 87% 85% 85%
Interest on Investments Sale of Service - Interfund Revenue Sale of Service - Intergovernmental Revenue Sale of Surplus Property Miscellaneous Transfer from General Fund Transfer from Risk Management Fund Balance
Total Revenue
2019-2020 2020-2021 2021-2022 2022-2023 % 2022-2023 %
Actual Actual Budget Requested Chng Adopted Chng
$ 200,755 $ 48,724 $ - $ - - $ - 9,261,519 9,330,015 11,013,483 11,512,002 5% 11,515,919 5% 632,463 535,596 872,961 928,900 6% 934,500 7% 117,539 103,396 - - - - -
647 - - - - - -
38,216 - - - - -
98,072 - - -
- - 2,063,405 3,869,000 88% 2,704,579 31%
$ 10,212,923 $ 10,154,018 $ 13,949,849 $ 16,309,902 17% $ 15,154,998 9%
Expenditure Summary
2019-2020 2020-2021 2021-2022 2022-2023 % 2022-2023 %
Actual Actual Budget Requested Chng Adopted Chng
Fleet Management $ 10,589,690 $ 10,697,237 $ 13,949,849 $ 16,309,902 17% $ 15,154,998 9%
Total Expenditures $ 10,589,690 $ 10,697,237 $ 13,949,849 $ 16,309,902 17% $ 15,154,998 9%
Sale of Service - Intergovernmental Revenue - includes Fleet service to WTCSB, Health Dept., WTRJ, School Transportation, VRT.
Account Number: 601-125202019-2020 2020-2021 2021-2022 2022-2023 % 2022-2023 %
Actual Actual Budget Requested Chng Adopted Chng
51100.02 Salaries and Wages 51100.04 Salaries and Wages - Overtime 52100 FICA $ 897,526 $ 1,059,543 $ 1,091,732 $ 1,091,732 0% $ 1,160,637 6% 17,481 16,067 27,050 27,050 0% 27,050 0%
67,127 79,853 85,587 85,587 0% 90,858 6%
52210 VRS Retirement 902
52400 Group Life
13,035 53000.16 Purchased Services - Refuse Collection 1,417 (1,203) 135,448 136,139 1% 160,187 18% 13,760 14,629 14,629 0% 15,553 6% 1,445 1,854 1,854 0% 1,854 0%
53300 Repairs and Maintenance 53320 Maintenance Service Contracts 52,226 2,354 58,489 40,200 40,200 0% 40,200 0% 1,962 3,000 3,000 0% 3,000 0%
54100 Information Technology 54500 Risk Management 55100 Utilities 108,055 116,274 134,638 134,638 0% 154,744 15% 560,429 534,566 590,147 590,147 0% 645,992 9% 29,592 26,979 41,000 41,000 0% 41,000 0%
55210 Postal Services 34 47 150 150 0% 150 0%
55230 Telecommunications 1,758 1,704 3,883 3,883 0% 4,843 25%
55310 Employer HDHP Expense 55410 Lease/Rent of Equipment 4,250 33,288 - - - -
- 41,127 41,161 41,161 0% 41,161 0%
55500 Travel and Training 55810 Dues and Association Memberships 6,416 1,358 2,538 6,000 955 1,500
6,000 0% 6,000 0% 1,500 0% 1,500 0% 56001 Office Supplies 1,549 1,393 4,500 4,500 0% 4,500 0% 56007.04 Vehicle & Power Equipment Fuels 1,249,147 1,188,510 1,588,750 2,108,000 33% 2,108,000 33% 56007.06 Vehicle & Power Equipment Supplies 2,241,126 2,443,016 2,525,000 2,600,000 3% 2,600,000 3% 56011 Uniforms & Wearing Apparel 4,727 5,119 12,250 13,760 12% 12,250 0% 56014 Other Operating Supplies 56,306 46,502 73,000 73,000 0% 73,000 0% 56017 Copier Costs 7,890 5,166 11,165 11,165 0% 11,165 0% 91400-55305 Employer Pension Expense 161,900 264,627 - - - - 91400-55306 OPEB Expense 37,085 35,371 - - - - 91400-55307 OPEB Expense - VRS Plans (5,336) 3,192 - - - - 91400-59902 Contingency - - 618 618 0% - -100% 95100-59120 Interest 47,312 9,459 89,250 89,250 0% 25,250 -72% 93000-50000.165 Transfer to GF - Indirect Cost 329,236 380,140 280,676 280,676 0% 263,842 -6% 93000-50000.310 Transfer to Capital 125,000 - - - - - -
Total Operating Expenses
$ 6,053,190 $ 6,336,601 $ 6,803,188 $ 7,399,639 9% $ 7,492,735 10%
Expenses Related to Asset Acquisition
58200 Capital Outlay 58211 Depreciation 58225 Loss (Gain) on Disposition of Assets 9,696
(5,130) 2,063,405 3,869,000 88% 2,621,000 27% 4,526,804 4,363,366 5,083,256 5,041,263 -1% 5,041,263 -1% - 2,400 - - - - -
Total Annual Budget
$ 10,589,690 $ 10,697,237 $ 13,949,849 $ 16,309,902 17% $ 15,154,998 9%
55410 - Lease of Equipment: Generator
Personnel Summary
Range Class 2019-2020 2020-2021 2021-2022 2022-2023 Actual Actual Budget Requested
221 Fleet & Equipment Services Manager
1 216 Fleet & Equipment Services Assistant Manager 1 212 Mechanic Supervisor 1
211 Lead Mechanic 2
206/207/210 Mechanic I-III 11
208 Accounting Associate 207 Stock Room Supervisor 202 Stock Room Clerk 202 Office Assistant 1 1 2 1 1 1 1 2 11 1 1 2 1 1 1 1 2 11 1 1 2 1 1 1 1 2 11 1 1 2 1
2022-2023 Adopted
1 1 1 2 11 1 1 2 1
Number of Full-Time Positions
21 21 21 21 21
