CIP Presentation to the Planning Commission - Dec. 18, 2018 v3

Capital Improvements Program & Plan FY 2020-29 CIP Subcommittee Recommended

CIP to Planning Commission

December 18, 2018

1

CIP Purpose  PLAN to address City’s Capital Needs – Next 10 Years  Financial Planning Tool to Address Annual Fiscal Constraints on Spending, denote funding sources, and operating impacts of projects  Growth Management Tool for City’s Development Activity  Document is Updated Annually 2

CIP Development Process Yr. 1 Budget Proposal

City Council & Public Hearing

City Manager Recommended CIP

CIP Subcommittee

Planning Commission 3

Overview • Priorities of the Proposed CIP o Adherence to Financial Policy Requirements

Debt to Assessed Value is less than 4% Debt to General Government Expenditures less than 10% 3% cash funding (Capital Pay Go) for capital projects

o Manage Debt Limits - Limits

debt issuance in first 5 years for critical needs - $150M Debt Capacity versus proposed bond issuance of $138.2M

o Strategic Spending for Critical Needs and Quality of Life Improvements 4

Proposed CIP Percent

5 Yr. Plan (All Funds) 10 Yr. Plan (All Funds)

Adopted FY 19- Proposed Incr./ 28 FY 20-29 Decr. $285.6 M $316.4M $30.8M $897.5M

$963.6M

$66.1M

Change 11% 7%

5

CIP 5 Year Expenditures General Government 34,615,000

33,355,450

105,647,612

9,966,400

10,357,000 28,241,514

6

CIP 5 Year Revenue Sources General Government

75,522,981

121,459,989

25,200,006

7

CIP 5 Year Expenditures Local Funding General Government 29,520,450 34,615,000

28,241,514

9,966,400 8,357,000 35,959,631

8

CIP – FY 2020-29 General Government

9

Parks & Recreation

10

Major Projects Addressed – 5 Yrs. 

P&R Capital Maintenance - $2.2M for maintenance of parks and recreation facilities. ($430K+ Yrs. 1 – Yr. 5)



Lone Star Lakes Park - $750K for road improvements, improvements to the wayside park at the Butler Tract, and trails on the north/south sides of the park.

Design/construction of a visitor center/ meeting facility programmed in outyears. $250K grant funding anticipated in Yrs. 2 and 3. ($250K Yrs. 1-3)

11

Major Projects Addressed – 5 Yrs. ď Ž

Trail Enhancements - $2.3M for trail enhancements and new connections. $275K in Yr. 1 for additional parking, restroom facilities, and trail access at Driver trailhead. $1.7M grant funding anticipated. Next phase of Seaboard Coastline Trail - Suburban Drive to Nansemond Parkway.

Yr. 1 $275,000 Yr. 3 $1,000,000 Yr. 5 $1,050,000 12

Major Projects Addressed – 5 Yrs. 

Driver Complex – $250K to design athletic fields, trails, and water access.

Previous funding being used for master plan update and demolition of existing structures. Construction funding programmed in outyears. $50K grant funding anticipated. ($250K Yr. 1)



Sleepy Hole Park Renovation - $200K for additional parking, restroom renovations, and replacement of picnic shelters. ($100K Yr. 1, $100K Yr. 3) 13

Major Projects Addressed – 5 Yrs. 

Water Access – Nansemond River $1.2M for property acquisition and design/construction of deep water access to the Nansemond River. ($200K Yr. 3, $1M Yr. 4)



Cypress Park and Pool - $1.5M to renovate the existing facility to include a beach entry, pool deck expansion with shade structures, new pool liner, and restroom improvements. ($135K Yr. 1, $1.4M Yr. 2)

14

Major Projects Addressed – 5 Yrs. 



Bennett’s Creek Recreation Center$1.2M for furniture, fixtures, fitness equipment, technology, cabling, and infrastructure improvements needed to open the new facility. ($1.2M Yr. 1) Cedar Hill Cemetery Road Repairs $375K to repair 32,000 linear feet of roadway within the cemetery. ($187K Yr. 1, $187K Yr. 2) 15

Major Projects Addressed – 5 Yrs. 

Inclusive Playground- $300K to build an inclusive/sensory playground in the northern area of the City. ($150K Yr. 3, $150K Yr. 4)

16

Public Buildings & Facilities

17

Major Projects Addressed – 5 Yrs. 

Obstruction Removal - $600K for continued removal of vegetative obstructions surrounding the airport and runway. 90% Federal, 8% State, and 2% local funds. ($600K Yr. 1)



Terminal Apron Rehabilitation- $2.8M to resurface the aircraft parking apron which is over 25 years old.

90% Federal, 8% State, and 2% local funds ($300K Yr. 1, $2.5M Yr. 2) 18

Major Projects Addressed – 5 Yrs. 

Corporate Hangar- $800K to design and construct a 10,000 square foot corporate hangar. $160K in State funding anticipated for design. ($800K Yr. 4)



Airport Layout Plan Update - $350K to update the airport layout plan taking into account the last 10 years of development and future facility requirements. 90% Federal, 8% State, and 2% local funds. ($350K Yr. 3) 19

Major Projects Addressed – 5 Yrs. 

Public Building Capital Maintenance $4.3M for maintenance, renovation, and repairs to City buildings and systems. Yr. 1 includes $176K for expansion of the Animal Shelter parking lot. ($976K Yr. 1, $810K+ Yrs. 2-5)



Central Library - $21.1M for design and construction of a new Central Library on West Washington Street. $1.9M for design in Year 1. ($1.9M Yr. 1, $11.6M Yr. 2, $4.1M Yr. 3, $3.6M Yr. 4)

20

Major Projects Addressed – 5 Yrs. 

Human Resources Building Renovation – Schools Administration - $3.4M to renovate the 40,000 square foot Human Resources Building to serve as the Suffolk Public Schools Administration office. ($500K Yr. 3, $2.9M Yr. 4)

21

Public Safety

22

Major Projects Addressed – 5 Yrs. ď Ž

Fire Engines - $4.2M to replace three fire engines that have exceeded their useful life and purchase two new engines for the planned College Drive and Nansemond/Wilroy fire stations.

Yr. 1 $814,081 Yr. 2 $1,677,006 Yr. 4 $1,753,227

23

Major Projects Addressed – 5 Yrs. ď Ž

Ambulances - $3.2M to replace eight ambulances that have exceeded their useful life and purchase two new ambulances for the planned College Drive and Nansemond/Wilroy fire stations.

Yr. 1 Yr. 2 Yr. 3 Yr. 4 Yr. 5

$620,060 $927,227 $360,600 $677,556 $630,646 24

Major Projects Addressed – 5 Yrs. 

Aerial Platform Truck - $1.7M for an aerial platform truck to serve the planned Nansemond/Wilroy Fire Station ($1.7M Yr. 4)



Fire Rescue Truck - $3M for new and replacement fire rescue trucks. The new truck is for the planned College Drive Fire Station. ($3M Yr. 4)



Fire Tanker Truck - $506K to replace an existing 1991 model that has exceeded its useful life. ($506K Yr. 1)

25

Major Projects Addressed – 5 Yrs. ď Ž

Lake Kilby Station Renovations (Station 4) - $1.1M to renovate the Lake Kilby Fire Station to include an apparatus bay, restroom and shower expansions, kitchen and equipment upgrades, dormitory and site improvements. ($1.1M Yr. 1)

26

Major Projects Addressed – 5 Yrs. 

College Drive Fire Station - $7.5M to build a three bay fire station/public safety center to serve the growing Harbour View/Northern Suffolk area. ($2.5M Yr. 1, $5M Yr. 2)



Nansemond & Wilroy Road Fire Station $4.5M for a new three bay fire station/ public safety center to serve the growing areas along Nansemond Parkway and Wilroy Road. ($500K Yr. 3, $4M Yr. 4) 27

Major Projects Addressed – 5 Yrs. 

Carolina Road Fire Station - $500K to begin design of a three bay fire station/public safety center to serve the areas of Route 13 and Route 32 between downtown and Whaleyville. ($500K Yr. 5)



Breathing Air System - $250K for replacement breathing air systems to refill air cylinders used by firefighters in hazardous environments. ($250K Yr. 2) 28

Major Projects Addressed – 5 Yrs. ď Ž

Self Contained Breathing Apparatus $1.3M for replacement of self contained breathing apparatus (SCBA) used by firefighters for safe breathable air. ($1.3M Yr. 1)

29

Major Projects Addressed – 5 Yrs. ď Ž

Backup 911 Center - $488K in Year 2 to build a 1,600 square foot room at a Public Safety Center to serve as a Backup 911 Center. The facility will provide continuity of emergency 911 operations if power or other critical functions are lost at the primary 911 Center. Additional funding is programmed in outyears for equipment and technology. ($488K Yr. 2) 30

Transportation

31

Major Projects Addressed – 5 Yrs. 

Local Urban Roadway Construction – Comp Plan - $55M for urban roadway improvements identified in the Comprehensive Plan 

Holland Road - $25M (100% Federal funding)



Future Projects to be determined - $30M (50% State funds)

Yr.1 Yr.2 Yr.3 Yr.4 Yr.5

$12.5M $12.5M $10.0M $10.0M $10.0M 32

Major Projects Addressed – 5 Yrs. 

Local Urban Intersection Construction – Comp Plan - $15.9M to improve traffic flow and safety at key intersections throughout the City 

Nansemond Parkway/Bennett’s Pasture Rd Intersection $3M to complete realignment of the intersection between Nansemond River High School entrance, Bennett’s Pasture Road, and Sleepy Hole Road intersection. 50% State Revenue Share anticipated. ($3M Yr. 1)



Rt. 17/Crittenden Road Intersection - $3.9M to continue rightof-way/design and begin construction. $2.8M State/Federal/ $1.1M Local. Additional $2M Federal funding programmed in Yr. 6. ($2M Yr. 1, $373K Yr. 4, $1.5M Yr. 5) 33

Major Projects Addressed – 5 Yrs. Local Urban Intersection Construction – Comp Plan (Cont’d) 

Kenyon Road Connector – $1M to complete construction of a connection between Kenyon Court and Route 58 to improve truck bypass. $6M in previous funding.



Projects to Be Determined - $2M per year (Yrs. 2 - 5) for future intersection improvement projects as identified in the 2035 Comprehensive Plan.

34

Major Projects Addressed – 5 Yrs. 

Pitchkettle Road Improvements - $7.6M to realign and upgrade Pitchkettle Rd. from Constance Rd. to the Lake Meade Bridge including storm drainage, concrete curb and gutter, sidewalk, and landscaping. 50% State Revenue Sharing anticipated. ($5.8M Yr. 1, $1.8M Yr. 2)



Bennett’s Creek Channel Dredging $655K for maintenance dredging of the Bennett’s Creek channel. 100% local funding. ($655K Yr. 3)

35

Major Projects Addressed – 5 Yrs. 

Rail Crossing Improvements - $1M for improvements to at-grade rail crossings. 100% local funding. ($95K Yr. 1, $157K Yr. 2, $695K Yr. 4, $65K Yr. 5)



Pruden Center Turn Lanes - $1M to complete installation of left and right turn lanes on Rt. 460 at the entrance to the Pruden Center. 50% State Revenue Sharing anticipated. ($500K Yr. 2, $500K Yr. 3) 36

Major Projects Addressed – 5 Yrs. 

Shoulders Hill Rd/RT. 17 Intersection $11.4M for improvements to the intersection of Rt. 17 and Shoulders Hill Road. $7.9M State/Federal/$3.5M Local.

Yr. 1 Yr. 2 Yr. 3

$1.1M $6.5M $3.8M

37

Major Projects Addressed – 5 Yrs. 

Nansemond Parkway/Wilroy Road Flyover - $8.1M to complete right-ofway, design, and construction of a flyover at the intersection of Nansemond Parkway/Wilroy Rd. 100% Federal ($4.6M Yr. 1, $1.4M Yr. 2, $2.1M Yr. 3)



Miscellaneous Roadway Improvements - $400K in local funds for miscellaneous roadway improvements not eligible for completion with State Maintenance funds. ($80K per year Yrs. 1 - 5) 38

Major Projects Addressed – 5 Yrs. 

Relocation of Zone C Headquarters $3.6M to relocate Public Works Zone C headquarters, which serves North Suffolk, from its current location at the entrance of Lone Star Lakes. ($2M Yr. 1, $1.6M Yr. 2)



Pruden Boulevard Culvert Improvements - $1M to complete the installation of concrete box culverts connecting Sadler Pond and Lake Meade to address flooding across Rt. 460. 50% State Revenue Sharing anticipated. ($1M Yr. 1)

39

Public Schools

40

Major Projects Addressed – 5 Yrs. 

Hazardous Materials Management $375K to test and abate harmful substances in schools. ($75K Yrs. 15)



Schools Major Repairs/Systems Replacement - $12.5M for major repairs and systems replacements at school facilities. ($2.5M Yrs. 1-5) 41

Major Projects Addressed – 5 Yrs. 

Northern Shores Elementary Addition $6.3M to add 12 classrooms to eliminate overcrowding and use of mobile classrooms at the elementary school. ($1M Yr. 2, $5.3M Yr. 3)



College and Career Academy at Pruden $2M to integrate mechanical systems in this facility with Suffolk Public Schools systems as well as infrastructure repairs and modernization. ($2M Yr. 4) 42

Major Projects Addressed – 5 Yrs. 

Operations Facility - $3.4M to begin Phase 2 of the operations center at the former Mt. Zion Elementary School.

Provides for warehouse and trades worker spaces. $8.5M programmed in outyears.($3.4M Yr. 5)



John F. Kennedy Middle School Replacement - $10M for initial funding to begin replacement of the aging John F. Kennedy Middle School with a new 800 student school. $35M programmed in outyears. ($10M Yr. 5)

43

Village & Neighborhood Initiatives

44

Major Projects Addressed – 5 Yrs. 

Village & Neighborhood Improvements $5.3M for closed drainage and street improvements in Lloyd Place, Rosemont, and other neighborhoods to be determined. ($1.2M Yr. 1, 905K Yrs. 2-4, $1.4M Yr. 5)



Open Space Improvements - $1.25M to acquire and improve land for community open space and development of neighborhood parks and other similar quality of life improvements. ($250K Yrs. 1- 5) 45

Major Projects Addressed – 5 Yrs. ď Ž

Downtown Implementation Plan Initiatives- $3.4M to initiate projects identified in the Downtown Master Plan. Projects include a Festival/Events Venue and Market Hall; Phoenix Bank assessment, parcel assembly, and redevelopment; Main Street Streetscape; Gateway Improvements, Retail Market Study and Recruitment Strategy. ($250K Yr. 1, 260K Yr. 2, $815K Yr. 3, $1M Yr. 4, $1.1M Yr. 5)

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CIP – FY 2020-29

Yr 1 Spending Plan – General Gov’t Expenditures Transportation $ 33,136,639 Public Safety 6,809,607 Public Buildings & Facilities 3,776,000 Parks & Recreation 2,874,500 Public Schools 2,575,000 Village & Neighborhood Initiatives 1,704,750 $ 50,876,496

47

CIP – FY 2020-29

Yr 1 Spending Plan – General Gov’t Revenue State/Federal $ 24,910,595 Bonds 21,090,510 Transfer from General Fund 4,875,391 $ 50,876,496

$21,090,510

$24,910,595

$4,875,391

48

CIP – FY 2020-29 Transit Fund

49

Major Projects Addressed – 5 Yrs. 

Transit Operations Facility - $2M for the construction of an operations facility for the City’s transit system including a garage, office space, and parking area. $1.9M Federal funding anticipated. ($160K Yr. 3, $1.9M Yr. 5)

50

CIP – FY 2020-29 Fleet Fund

51

Major Projects Addressed – 5 Yrs. ď Ž

Replacement of Fleet Facilities - $8.3M for planning, design, and to initiate construction of a replacement fleet management facility. Additional $6.3M programmed in Yr. 6 for construction. ($125K, Yr. 1, $2.2M Yr. 3, $6M Yr. 5)

52

CIP – FY 2020-29 Information Technology Fund

53

Major Projects Addressed – 5 Yrs. 

Data Center Refresh - $2.1M to upgrade data center equipment that has reached the end of its useful life. ($2.1M Yr. 3)



Disaster Recovery – Data Center Backup - $1.2M to provide a new backup data center to ensure continuity of City operations in the event of disaster or failure of the primary data center. ($1.2M Yr. 3) 54

Major Projects Addressed – 5 Yrs. ď Ž

City Fiber Project- $2.5M to install fiber connecting various facilities throughout the City eliminating the need for leased fiber for internet connectivity and data communication. ($2.5M Yr. 3)

ď Ž

Records & Document Management Upgrade- $600K to upgrade the records management system to ensure compliance with state records retention and destruction policies. ($600K Yr. 4) 55

Major Projects Addressed – 5 Yrs. ď Ž

CAD System Replacement- $2M to replace the CAD system, which has reached the end of its useful life, for public safety and emergency communications. ($1M Yr. 3, $1M Yr. 4)

56

CIP – FY 2020-29 Stormwater Fund

57

Major Projects Addressed – 5 Yrs. 

Olde Towne Master Drainage Improvements - $7.1M to conduct a comprehensive analysis and address drainage issues in the Olde Towne neighborhood. ($1.4M Yr. 2, $700K Yr. 3, $2.5M Yr. 4, $2.5M Yr. 5)



Rural Stormwater Improvements - $1.2M for drainage/roadway improvements on rural roads to prevent flooding and safety concerns. Targeted areas include locations along Copeland Rd, Mineral Spring Rd., and Glen Haven Drive. ($400K Yrs. 3-5) 58

Major Projects Addressed – 5 Yrs. 

Pughsville Drainage Improvements $2M for continued drainage improvements in the Pughsville area based on recommendations of the previous drainage study. ($1.2M Yr. 2, $400K Yr. 4, $400K Yr. 5)



Neighborhood Drainage Improvements - $2M for design and construction of drainage improvements to relieve flooding in various streets and neighborhoods. ($400K Yrs. 1-5) 59

CIP – FY 2020-29 Public Utility Fund

60

Public Utility Fund 5 Yr. Water Expenditures Water Projects Water Source Development and Water Treatment Plant Expansion Water Distribution & Transmission System Expansion Water System Upgrades Subtotal Water

FY 20

FY 21

FY 22

$ 850,000

$5,110,000

$1,590,000

5,000,000

100,000

700,000

1,525,000 $7,375,000

1,540,000 $6,750,000

2,010,000 $4,300,000

FY 23 $ 810,000 $ -

FY 24

5 Year Total

730,000 $ 9,090,000 9,000,000

14,800,000

1,875,000 1,525,000 8,475,000 $2,685,000 $11,255,000 $32,365,000

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Public Utility Fund 5 Yr. Sewer Expenditures Sewer Projects Sanitary Sewer Extensions Sanitary Sewer System Upgrades Subtotal Sewer

TOTAL Water/Sewer

FY 20

FY 21

FY 22

FY 23

$ 550,000

$ 300,000

-

$ 300,000

4,900,000

6,250,000

7,200,000

$5,450,000

$6,550,000

$7,200,000

$

FY 24

5 Year Total

-

$ 1,150,000

4,300,000

6,950,000

29,600,000

$4,600,000

$6,950,000

$30,750,000

$12,825,000 $13,300,000 $11,500,000 $7,285,000

$

$18,205,000 $63,115,000

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Public Utility Fund 5 Yr. Funding Sources Funding Sources Revenue Bonds Utilities Fund Cash

FY 20

FY 21

FY 22

$5,550,000 7,275,000

$ 7,840,000 5,460,000

$ 6,010,000 5,490,000

$12,825,000 $13,300,000

FY 23

FY 24

5 Year Total

$ 1,875,000 5,410,000

$12,875,000 $34,150,000 5,330,000 28,965,000

$11,500,000 $ 7,285,000

$18,205,000 $63,115,000

63

Major Water Projects Addressed – 5 Yrs. 

Water Source Development and Water Treatment Plant Expansion 

Lake I & Chuckatuck Creek Impoundment Improvements $4.25M Yr. 2



Crumps Mill Pond Dam & Impoundment Improvements $800K Yr. 3



Water Source Development Charges $850K Yr. 1, $860K Yr. 2, $790K Yr. 3, $810K Yr. 4, $730K Yr. 5 64

Major Water Projects Addressed – 5 Yrs. 

Water Distribution & Transmission System Expansion 

Southern Transmission Main Phase G. – Water Plant to Everett’s Rd. ($5M Yr. 1)



Southern Transmission Main Phase I – Moores Farm Lane to Exeter Dr. ($9M Yr. 5)



Wilroy Rd. 12-inch Main - QVC Dr. to Old Mill Creek ($100K Yr. 2, $700K Yr. 3)

65

Major Water Projects Addressed – 5 Yrs. 

Water System Upgrades 

Neighborhood Replacements 

Lakeside Phase 2 , Third Ave. ($1.1M Yr. 1)



Peanut Park Area Phase 2, Third Ave. and Olde Towne area ($940K Yr. 2)



Olde Towne Water Improvements, Mahan St./Day St. and Forrest St. ($1.6M Yr. 3)



Forrest Street, Mahan St./Day St. and Downtown Water Improvements ($1.5M Yr. 4)



Adams/Maple/Mulberry St. Upgrades and Downtown Water Improvements ($1.1M Yr. 5)

66

Major Water Projects Addressed – 5 Yrs. 

Water System Upgrades 

Water Service Line Upgrades ($150K Yrs. 1-5)



Meter Upgrades ($300K Yr. 1, $200K Yr. 2, $250K Yr. 3 & 4, $300K Yr. 5)



Water Tank Demolition – County St. Tank ($250K Yr. 2)

67

Major Sewer Projects Addressed – 5 Yrs. 



Sanitary Sewer Extensions 

Miscellaneous Extensions ($300K Yrs. 2 & 4)



3800 Block Pughsville Road Extension Construction ($550K Yr. 1)

Sanitary Sewer System Upgrades 

MOM Program – System Maintenance Find & Fix Upgrades, Flowing Monitoring ($3.2M Yrs. 1–5)

68

Major Sewer Projects Addressed – 5 Yrs. 

Sanitary Sewer System Upgrades 

Pump Station Electrical & Control Cabinet Upgrades, Lakeside Phase II Gravity Sewer System Upgrades ($1.7M Yr. 1)



Pump Station Electrical & Control Cabinet Upgrades, Peanut Park/Hall Place Gravity Sewer System Phase II Upgrades, Olde Towne Sewer System Upgrades ($3M Yr. 2)



Pump Station Electrical & Control Cabinet Upgrades, Olde Towne Sewer System Upgrades, Pump Station 17 Relocation ($4M Yr. 3)

69

Major Sewer Projects Addressed – 5 Yrs. 

Sanitary Sewer System Upgrades Cont. 

Pump Station Electrical & Control Cabinet Upgrades, Downtown Sewer System Upgrades, and Pump Station Maintenance Upgrades ($1.1M Yr. 4, $3.7M Yr. 5)

70

CIP Wrap Up 

Document is a plan not a budget



Updated annually through a comprehensive process



Intended to identify needs and guide budget recommendations



Public Hearing held prior to City Council adoption



Year 1 proposed for funding in Operating and Capital Budget recommendation 71

Next Steps  Review the CIP and Direct staff on any recommended edits  Adopt a recommended FY 2020-29 CIP at the January 15, 2019 Planning Commission meeting  Forward to Council for presentation at the February 6, 2019 City Council Meeting 72