Rules of Procedure

City Council Rules of Procedure December 12, 2022

Agenda • Why update the City Council Rules of Procedure • Key changes proposed • Next steps

City Council Rules of Procedure • City Charter Section 2.16 allows Council to determine its own rules of procedure for meetings.

• First adopted on September 8, 1964.

• Amended 26 times, including seven times in the last five years.

They were most recently amended on October 3rd, 2022.

• City staff have researched best practices for the conduct of business and have consolidated these into a comprehensive revision. Staff recommends a comprehensive update be completed in order to avoid a continued piecemeal approach.

Key Changes • Inserts Rules of Procedure into Section 1.01 of City Code.

• Amends update regarding Regular Meetings preceding election.

• Changes order of business for Regular Meeting Agenda • Removes the prayer from opening of meeting • Provide for Council Comments immediately after Citizen Comments • Defines Consent Agenda items, Non-Ordinance Action items, and Ordinances • Council roundtable at end of meeting • Staff roundtable at end of meeting.

Key Changes • General business items (contracts and Planning applications) shall be added by staff.

• Remainder of agenda items must be approved by the Mayor or at the request of two (2) Councilmembers.

• All Council requested items must be submitted on or before 9 a.m. two Thursdays prior to the City Council Meeting for which the agenda is being published.

• Any matter not submitted to the City Clerk in a timely manner as required may be considered and acted upon by the City Council, if a two-thirds majority of the City Councilmembers present vote to consider the matter.

Key Changes • Contemplates videoconferencing • Meeting conduct • Avoid using cell phone or computer to text or use social media • Presiding Officer and all City Councilmembers shall remain in their designated places during the meeting unless a recess is called or the member is excused.

A vote shall not be taken during a member's absence from their chair.

• Adds rules of order • Majority vote to direct City Manager and in the form of a motion.

Key Changes • City Council Standing Committees • Appointed by Mayor (including designating Chair/Vice-Chair and one alternate) • Audit & Finance • Legislative/Intergovernmental Relations • Rules • Note: recommend adding Employee Advisory Committee)

• Creates Council Code of Conduct • Council/Staff relations • Council/Public relations • Conduct with: colleagues, other public agencies, media.

Key Changes • Adds section defining relationship between Council and Council employees (City Manager, City Clerk, Management Analyst, Other) • Recruitment: handled by HR • Appointment: by resolution • Reviews: no less than annually • Termination: by resolution

• All activities related to shall be conducted in executive session.

Next Steps • Council provide feedback on proposed changes • Prepare ordinance for City Council consideration • 1st Reading: 1/3/23 • 2nd Reading: 1/17/23

Questions?