Special Council Recommendations

Special Counsel Recommendations 30 recommendations, 6 areas of focus:

• • • • • •

Construction & Facilities Maintenance (7) Procurement Compliance Program (4) Overtime Policies & Procedures (12) Compensatory Leave Usage (2) Workplace Fatigue (2) Pension Padding (3)

5 Fundamental Areas of Focus: Construction & Facility Management

Procurement Compliance Program

Overtime Policies & Procedures

Compensatory Leave Usage

Workplace Fatigue

Creation and Implementation of a Construction and Facility Management Policy: Construction & Facility Management (6/7)

• Policy adoption will address 6 of 7 recommendations • 7th recommendation is an annual evaluation • Construction and Facility Management Policy has been drafted.

Creation and Implementation of Procurement Compliance Program: Procurement Compliance Program (4/4)

• One recommendation complete • Adoption of program will address remaining 3 recommendations

Creation and Implementation of an Overtime Regulation Policy: Overtime Policies & Procedures (9/12)

• Policy will address 9 of 12 recommendations • Remaining 3 recommendations require investment in digital timekeeping system • Continue to implement Resolution 22-6811 as contracts open

Creation and Implementation of a Compensatory Leave Usage Policy:

Compensatory Leave Usage (1/2)

• As recommended, create a compensatory leave usage policy • Second recommendation involves the ongoing collection and monitoring of compensatory time usage and subsequent overtime

Creation and Implementation of a Workplace Fatigue Policy

Workplace Fatigue (2/2)

• Establish a workplace fatigue policy to avoid burnout of employees and ensure public safety • Incorporate periodic reviews of the policy and ensure time and space to discuss fatigue issues

Ongoing Recommendations: • Task Force will meet weekly to address the 5 areas of focus: 1. Construction & Facility Maintenance 2. Procurement Compliance Program 3. Overtime Policies & Procedures 4. Compensatory Leave Usage 5. Workforce Fatigue *As Collective Bargaining Agreement negotiations begin, we will implement changes per Council Resolution 6811.

Pension Padding

Overtime Policies & Procedures

Compensatory Leave Usage

Pension Padding *(3/3)

Completed Recommendations: 1. Resolution 22-6811- Passed by Council, Directing the City Manager to pursue immediate changes to the City’s overtime policies and practices.

2. Hired 2 additional Procurement staff members. (3FTE- Finance Operations Mgr, Contract & Bids Administrator, & Procurement Specialist.

3. Overtime Usage Report submitted by Finance to the City Manager each payroll cycle.

4. Construction and Facility Management Policy has been drafted.

Upcoming Recommendation: • Monday, September 19th • Resolution being presented to amend the Personnel Policies and Procedures manual regarding Overtime Policies •

Bring forward the Construction and Facility Maintenance Policy in the next 45 days.