EJBM Pre-Info 3

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01 > 06 April 2015 European Junior Branch Meeting

Welcome EJBM participants to the third pre-info for EJBM 2015.

This year EJBM will be hosted in Lisbon, Portugal, and as there are only a few weeks before EJBM begins we wanted to make sure that you have read through all the relevant information you need to ensure you get the most out of EJBM 2015.

In this document you will find all sorts of information related to the content of EJBM as well as all the practical information you need to know. If you have any questions at all regarding the content of the pre-info, or anything relating to EJBM 2015, please contact the EJB Team at ejbteam@ijb.cisv.org.

Practicals This is important to know!

Forms

Travel Information: Please submit your Travel Information Form as soon as possible to the EJBM Home Staff at ejbmstaff2015@ijb.cisv.org. We can only garantuee you to get a spot in the bus if you submit your form. The form can be found in the “Forms” folder.

IJB Legal Information Form & Event Registration: Also you need to bring the IJB Legal Information Form & Event Registration. This is a new form that combines the old legal and health form for JB Events. The form is also in the “Form” folder.

Meeting Points

There be two meeting points. One will be at the airport and another one at Marquês de Pombal (the big roundabout in Lisbon). We will divide participants according to their time of arrival. You can‘t choose which one you take, but you will receive an email with the meeting point where you have to go.

Marquês de Pombal is the blue or yellow metro line and the airport is on the red line.

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What To Bring • • • • • •

IJB Legal Information Form & Event Registration (“EJBM 2014 Forms”) YLIF/ALIF („EJBM 2014 Forms”) Party outfit Things you would normally bring when travelling Fee (110€) in cash Sleeping bag or bedding (3 pieces)

Visa

If you need a visa, please get in touch with ejbmstaff2015@ijb.cisv.org as soon as possible so they can arrange an invitation letter for you.

Costs

The participation fee is €110 so it is very important that you bring this fee in cash. You should also bring some spare Euros to pay for some snacks and merchandise. The currency in Portugal is Euros.

Rules

As EJBM is an official JB activity we will be following the R-07 document, which can be found on the resources section of the CISV website. Please note that the legal drinking age for beer and wine in Portugal is 16 and this will be enforced.

Shirts & Shop

At EJBM we will have a Shop where you can purchase snacks, drinks and merchandize. There will be a camp t-shirt that will be available for purchase for around 10€

CISV Logo will be on the back .

Before and After

CISV Portugal suggests the following Hostel: Golden Tram (www.goldentram242lisbonnehostel.com) • They do group prices, so according to the number of people staying there the price will change.

• Breakfast is included in the price.

Rooms of 10 - 15€/night Rooms of 8 - 17€/night Rooms of 4 - 20€/night Alternative: Yes Hostel (www.yeshostels.com/hostels/lisbon)

plans together at EJBM, which has always been an inspiring session with great output! However we would like to extent the impact of the year plans throughout the year. Therefore at this year‘s EJBM we want to focus more on concrete action plans rather then goals and indicators. That‘s why we would like to collect your year plans prior to EJBM! You can find the template in the “Useful Documents” folder. Also see our email from the 17th of February.

Motions

Every year at EJBM, there is a chance to update the Terms of Reference of European Junior Branch. This can be done through motions. If you want to submit a motion, you need to fill in this form (http://bit.ly/1wGXUmu) and send it to the EJB team at ejbteam@ijb.cisv.org before the 22nd of March.

Other Useful Information

This year three motions were put forward by the EJB Team. You can find them in the “Things to know” folder.

The three Motions are: 1. Merger of EJBM and BEAM 2. Renaming European Junior Branch to Europe, Middle-East, Africa Junior Branch 3. Changing the current voting procedure for the members of the European Junior Branch Team from an absolute majority (50+1 vote) to a ranked choice

How to get involved We need you for EJB(M).

EJB Team nominations and elections

If you have any special requirements please contact the home staff at ejbmstaff2015@ijb.cisv.org We will have access to internet, but it will be limited and password protected for use by the homestaff and EJB Team. It can be made available for certain requirements.

There will be opportunities to dress in costume at EJBM so we would like you to bring your best 1990‘s outfit. So don‘t forget your polaroid and GameBoy and come as you are!

Year Plans

For this year‘s EJBM, we gave each JB homework. We want to collect the year plans of each JB until march 25th. Some of you know it very well, might have your own version or remember it vaguely from previous EJBMs. It‘s a simple template we encourage you to use while planning short and long-term goals for your Junior Branches. In previous years we have created the year Page 3 of 4

The European Junior Branch Team is made up of four people who are each elected into a two year term. Each year two new members of the team are elected and this allows for a Junior-Senior team to be elected and work, allowing sustainable and continuous leadership. This year, Ola and Gaspard will retire as EJB Team members, and Roxane and Marvin will be joined by the two newly elected EJB Team members to make the team for 2015-16.

Our terms of reference states that nominations for the EJB Team will open 8 weeks before the beginning of the meeting (February 4th), and close at dinner time at the 3rd of April. Keep your eyes peeled for the nomination period and begin thinking about who you would like to see working on the EJB Team for the next two years. You can submit nominations through your National Junior Representative.

Communication Team

This year at EJBM will be looking for some dedicated volunteers to be part of the team who communicates what is happening at EJBM to all of the interested JBers who unfortunately couldn’t attend EJBM. The key responsibilities will include: maintaining the EJBM 2015 social media streams and collecting and organising session minutes. If you are interested in being part of the communication team, then please send an email to ejbteam@ijb.cisv.org Deadline: 15.03.2015

Hosting EJBM 2016

This year we are very thankful for CISV Portugal for hosting EJBM. Every year EJBM is hosted by a different NA/PA throughout our Region.

We want to invite your NA/PA to think about hosting EJBM or EJBM & BEAM in 2016 (see Motion section). We will shortly release a hosting guide for a joint meeting to make sure all needs are met. EJBM hosting will be decided on the last full day of EJBM (Sunday, 5th April). See the E-Mail from the 15th February sent to NA Representatives and NJRs.

Contacts

If you have any questions at anytime you can contact us at ejbteam@ijb.cisv.org If you are having any concerns regarding travel or practicals about EJBM, you can contact the homestaff at ejbmstaff2015@ijb.cisv.org

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