Penguins | Event Production and Logistics Brochure

event production and logistics

welcome to penguins “We are passionate about live events and the impact on people’s emotions when attending, whatever that event may be. Set up 30 years ago, our event production and logistics company provides a clean, fresh and creative approach to the world of events.

Without a shadow of doubt a live event is quite simply the best way for humans to interact. A live event stimulates all five of our senses and makes the art of face to face communication a truly emotional experience. We are bound to say this of course but having staged the amount and variety of events that we have over the years we have seen how people can be truly engaged in the message and the emotion that these events provoke. In my opinion every business should include live events within their communications strategy.”

Mark Buist Mark Buist, Managing Director

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Who we are Penguins are an event production and logistics company based in Windsor. Over the years we have managed literally thousands of events. We exist to provide you with the event resources that you need to create great events.

We provide: • An outsourced option, or an extension to your own event team.

• Logistical support for both UK and International events.

• An audio visual production service using our stock sound and lighting equipment.

• A consultative approach on the one hand, but we are also the event doers on the other.

• A multi media solution where required to bring your brand to life at events.

“We provide a platform for you to communicate effectively with your audiences. This allows you to positively influence your audiences, which will ultimately improve the business performance of your organisation.”

a warm

welcome

why us Our passion and events insight are guaranteed to provoke a positive response from your audience.

Penguins are able to marry a wealth of event management experience (built over 30 years) with specialist knowledge in all sectors of industry. We are able to fit snuggly into your business to maximise the impact within your own team and to maximise effectiveness of your event programme across all of your event requirements. We support and enhance your events and add value to your business.

Our creative approach ensures engagement, and an engaged audience will be far more receptive to your messages. We believe that we must not talk at an audience, we must communicate with them and by doing so you’ll see greater results. We provide you with a platform for communicating effectively with your audiences – whether they are your employees, customers, suppliers, distributors, or the general public.

Logistical support

Communications support

We are thorough in everything we do and maybe it can be argued by some, too thorough, but to deliver your particular event and to make your audience’s experience the best it can possibly be we have to make certain that all the detail is taken care of. And that is what we do.

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Creative support

We can create a communications strategy to maximise the impact, by communicating with your audience prior to, and following the event. All pre-event communication will be created in-brand, including e-shots, personalised websites, and a variety of new media methods to build up anticipation.

Teaser campaigns throughout and refreshers following the event will further enhance the brand message.

working

together

clients we work with

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• Tesco

• Balfour Beatty

• Warner Bros

• Laithwaites Wine

• JDA Software

• Astellas

• Accor UK

• Yoplait

• Boehringer Ingelheim

• Unilever

• Norton Rose

• Allianz

• Simplyhealth

• Kerry Foods

• BG Group

• British Airways

• Visa Europe

• Shell

• Pepsico

• Draeger Medical

• Pitney Bowes

event management Our skill lies in our ability to dovetail into the way you work on your events.

It is paramount that you have time for your delegates and therefore to feel confident that the logistics are taken care of in the detailed manner that you are used to. We provide that solution for you.

Our skilled and knowledgeable project managers and event planners will work with you to understand your goals, your requirements and establish how we can work with your own event team. You may only require the use of our delegate registration system, or room lighting for a reception, or the creation of a graphic for your exhibition stand.

We know what works well and you will have direct access to years of experience and new event ideas that will make your event a truly emotional experience.

Call us: +44 (0)1753 833 811 Visit us: www.penguins.co.uk

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influencing

audiences

conference management The bar has been raised even higher this year. You have been tasked with delivering an original, exciting and inspiring conference, in addition to your daily job! What do you do?

You can start by making your life easier and talk to us about what help you need. It is totally up to you how much help you get. Our conference knowledge comes from all sectors and this event knowledge can be shared with you to create a more impactful experience.

A Project Manager will take care of your every need from concept to completion. We can help you by sourcing the best venues, suitable guest speakers, create branded personalised web sites as well as liaise with your suppliers. Our powerful online delegate management system can facilitate all communication for you. This includes managing invites and registration, delegate requirements, recording flight and transfer information; all taking a huge burden from your shoulders in arranging the event.

Add all of this to our creative Audio Visual expertise and technical know-how and together we will exceed your objectives in no time.

Call us: +44 (0)1753 833 811 Visit us: www.penguins.co.uk

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making an

impression

incentive programmes The ability to inspire people to achieve and succeed is an incredibly powerful tool to have at your disposal. We have a range of reward schemes, incentive programmes and motivational events available to help you achieve exactly that and add value to your business.

We create bespoke reward and incentive programmes to inspire your teams to reach and exceed their targets, stage stunning award shows to recognise outstanding achievement, or pinpoint the perfect motivational speaker to deliver the right message to the right audience.

Our global knowledge of destinations and activities is second to none and we always strive to create incentives that will quite simply amaze.

Call us: +44 (0)1753 833 811 Visit us: www.penguins.co.uk

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an amazing

experience

audio visual production Our audio visual services form the backbone of many of the events we produce. Utilising our large stock of in-house equipment we offer great flexibility and value to our customers.

Whatever your event the likelihood is that you will need sound and lighting so that everyone can see and hear what is going on. Lighting, used well can make a very plain venue look brilliant. Similarly good quality sound no one notices, but bad quality sound will be the talk of your feedback!!

If you want help with sound and lighting and want to be spoken to in plain English and not bamboozled by “techno speak� then we can give you the support you need.

At Penguins we embrace the changes and developments that we are constantly seeing within our industry and technology and are keen to share this knowledge on your next event.

Call us: +44 (0)1753 833 811 Visit us: www.penguins.co.uk

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dazzling

displays

parties & awards Our creative thinkers are able to offer new and exciting ways to present information and content to your audience. And our animation and multi media design team will bring your awards and special events to life with engaging and captivating lighting, audio visual and sound technologies.

Staff are your most important asset and finding new ways to reward and recognise them is a common problem. A party combined with an awards show or ceremony is a great way to make your corporate party entertainment budget work much harder. How about a themed dinner to create buzz and excitement and become the talking point of the calendar year – job done!

Our events team will work closely with you to understand your requirements for this occasion and then work with you to create the right atmosphere. We can inject fresh ideas and new thinking into your concept using the latest technology to inspire, reward and excite your audience.

Call us: +44 (0)1753 833 811 Visit us: www.penguins.co.uk

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a magical

spectacle

team building High performing individuals and teams will help your organisation to achieve fantastic results. Our range of team building, staff motivation and training & development programmes can really improve the performance of your business.

Wherever your next event may be we can provide you with ideas for team building activities. It may be an energiser that you want to get everyone talking to each other, or an activity to get everyone outside “working as one team� or it may purely be for a bit of fun to break up 3 days of training. We can provide over 80 different activities for your team building events and so we really do have something for everyone.

We will take into account numbers, duration, location and objectives. We will manage and run an activity that suits your needs.

Call us: +44 (0)1753 833 811 Visit us: www.penguins.co.uk

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a winning

team

exhibition stand design What help do you need with your exhibition? We can design your next exhibition stand, build your stand and take on the entire event management. It’s up to you.

A well-designed exhibition stand should sell your brand without even trying. Bring it to life with a custom built stand design that reinforces the brand experience your customers know and love.

Working with you, understanding the purpose of why you are exhibiting, understanding your brand and your position in the marketplace enables us to deliver a stand experience that will set your brand apart. As with all corporate events, we can liaise with the exhibition directly on your behalf, design and build the stand and even staff the event for you.

Call us: +44 (0)1753 833 811 Visit us: www.penguins.co.uk

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stand out from

the crowd

what clients love “I had the pleasure of working with Penguins on the European Users’ conference for JDA Software. I was responsible for AV production, and worked with Penguins on the plenary sessions. I had high expectations for the level of stage production, and the Penguins team delivered.

Throughout the process, they were responsive to my needs, offered fresh perspectives as to how to accomplish our goals, and showed a real commitment to production excellence. For this show, in addition to the usual “stand and deliver” presentations, we produced a dramatic presentation with multiple actors, scene changes, and some relatively complex multi media requirements. It was a “high risk – high reward” situation, but the Penguins team performed perfectly. The audience loved it, and the show was a great success.”

JDA Software

“It’s comforting as an event organiser to know that last minute changes can be accommodated with good grace and professionalism. The team at Penguins were superb at reacting to our schedule changes and making the entire evening’s activities seamless and effortless!”

St Ermin’s Hotel

“Richard and the Penguins team provided the Audio and Visual for our exclusive adidas Golf and Ashworth launch event on London’s Tower Bridge walkways. Richard’s planning, attention to detail and willingness to brainstorm new ideas resulted in the brilliant execution of a fashion show that truly showcased our new apparel and footwear ranges.” adidas

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“I have no words to thank the whole Penguins team for this event. The feedback I received from the team and our guests is just mind blowing.

Richard (our president) said that this was the best party he attended in the past 8-9 years. In case you wonder, he does attend a lot of company parties.

I can only give myself credit for allowing Mark to meet me and introduce Penguins’ services to me a couple of months ago. Probably one of the best decisions in my career so far!”

Rocket Fuel

“Just a quick note to thank you and the team for such a great event last week. I am still receiving positive feedback from everyone who attended, almost all saying it was the best team building event they had been involved with.Everything ran smoothly and to time. Please pass on my thanks to everyone involved, it really was a great day.”

Yoplait

“Thank you to all of you who worked at the Art Fair over the last couple of weeks. I think you were part of a new way in which Laithwaites can reach new customers in the future.”

Laithwaites Wine

great

results

event production and logistics Call us: +44 (0) 1753 833 811 Fax us: +44 (0) 1753 833 754 Email us: aimee@penguins.co.uk

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Write to us: Penguins, Unit 12, Vansittart Estate, Windsor, Berkshire SL4 1SE Meet us: Location of your choice

www.penguins.co.uk