Welcome to Canadian Imaging Conference and Expo 2025
The Professional Photographers of Canada are thrilled to announce the upcoming Canadian Imaging Conference and Expo (CICE) 2025, taking place from April 25-27 at the Ottawa Conference and Event Centre in Ottawa, Ontario.
This year's CICE theme, "The Business of Photography," will feature speakers focused on sharing their photography styles and strategies for achieving business success.
Our members eagerly anticipate reconnecting not only with each other but also with valued industry partners, vendors, and representatives. For many Canadians, CICE provides a unique opportunity to experience products firsthand and engage directly with company representatives, making informed decisions before purchase a highlight of the annual conference.
The Professional Photographers of Canada represent a diverse community of professional photographers across all genres, committed to the highest standards in professional imaging. Our National Conference is designed to offer professional-level education, foster meaningful discussions, facilitate networking and social interactions, showcase new products and services, and celebrate the art and craft of photography.
We are delighted to offer numerous opportunities for your company to participate, promote your brand, and contribute to the growth of professional photography in Canada.
We look forward to welcoming you to CICE 2025!
Michel (Mike) Ingram CICE Conference Coordinator 2025
HEADLINE SPONSOR - $15,500
HEADLINE SPONSOR
“This event is brought to you by …….”
Join PPOC to co-host the entire event that will aid and inspire professional photographers and emerging professionals to move forward in their careers. As headline sponsor, your company will be visible to photographers across North America including PPOC members, members of other national and international photography associations and clubs, non-members, and the public at large.
Benefits:
● Company Logo throughout the CICE website, with links back to your company’s website
● Sponsorship of one Photographer of the Year Award
● Company Logo on CICE 2025 Shirt
● Partnership with the POY recipient for further promotion of your company
● 10’x8’ Booth at the Photography Expo
● Full Page Advertisement on the back cover of Conference Program
● Your banner (supplied by you) displayed throughout the weekend at the conference
● Opportunity to play a promotional video at the Welcome Reception and Awards Gala
● Promotion of your Company leading up to the event
● Two tickets for the Awards Gala
● Prospect to speak at the Awards Gala
● Two tickets for the Welcome Night
● Conference Registration for two representatives
● Three night’s accommodation at the Hampton Inn Ottawa for two Standard Rooms
● Meals provided for two during attendance at the Conference
● First right of refusal to headline the event in 2026
● 1 Year Commercial Partner membership with PPOC
PHOTOGRAPHY EXPO AND AWARD BUNDLES
These combos provide discounts on the Expo Booths or display tables, and sponsorship of awards for the PPOC National Image Competition; plus, the incredible value of a one-year membership as a Commercial Partner with PPOC.
ELITE - $5,400 – Save over 35%
● Company Logo on the CICE website with a clickable link back to your company’s website Promotion on social media and other on-line promotions
$550
• Company Logo on CICE 2025 Conference Shirt $250
• 1 full page advertisement in the conference program – available in print and digital form $900
• Two night’s accommodation in one room at the Hampton by Hilton Ottawa (standard room) $450
• Lunch and coffee break for two representatives during the Expo $200
• One 10’x8’ Booth at the Photography Expo $2,150
• Two tickets to the Friday Welcome Reception $250
• Sponsorship of one Photographer of the Year (POY) Award $1,500
• Sponsorship of two Best in Class (BIC) Awards $900
• Two tickets to the National Awards Gala to present the POY and BIC trophies $200
• Center stage during Welcome Reception Social for your Company to conduct a live presentation of your products. $500
• A short promotional video played during the Awards Gala – max 30 seconds $250
•
PREMIUM - $4,800 – Save 20%
• Company Logo on the CICE website with a clickable link back to your company’s website
• Promotion on social media and other on-line promotions $550
• Company Logo on CICE 2025 Conference Shirt $250
• 1/2 page advertisement in the conference program – available in print and digital form $600
• Two night’s accommodation in one room at the Hampton by Hilton Ottawa (standard room) $450
• Lunch and coffee break for two representatives during the Expo $200
• One 10’x8’ Booth at the Photography Expo $2,150
• Two tickets to the Friday Welcome Reception $250
• Sponsorship of two Best in Class (BIC) Awards $900
• Two tickets to the Awards Gala to present the POY and BIC trophies $200
• A short promotional video played during the Awards Gala – max 30 seconds $250
• One-Year Membership as a PPOC Commercial Partner $467
Total Value $ 6,267
STARTER - $4,000 – save 10%
• Company Logo on CICE website
• Company Logo on CICE 2025 Conference Shirt
• 1/4 page advertisement in the conference program – available in print and digital form $475
• Two night’s accommodation in one room at the Hampton by Hilton Ottawa (standard room) $450
• Lunch and coffee break for two representatives during the Expo $200
• One 8-foot Table-top display at the Photography Expo
• Two tickets to the Friday Welcome Reception
• Sponsorship of one Best in Class (BIC) Award
• Two tickets to the Awards Gala to present the BIC trophy
• A short promotional video played during the Awards Gala – max 30 seconds $250
• One-Year Membership as a PPOC Commercial Partner $467 Total Value $4,842
PROGRAM & HOSPITALITY SPONSORSHIPS
Speaker Sponsorship - $2,000-$5,500
Speakers will present a variety of topics in 1.5-hour presentations on Saturday and Sunday. Topics include creativity, arts, professional and business topics. Your support will help to offset the costs of bringing the speakers to our conference including speaker fees, travel, accommodation and meals. Sponsorship ranges from $2,000-$5,500/speaker depending on the expenses associated with the speaker.
Benefits:
● Company logo on conference website with a link to your website
● Company logo on conference program
● Company logo displayed prominently during the speaker presentation
● Company Logo on CICE 2025 Conference Shirt (only for Sponsorship over $3,000)
● Opportunity to play a short 30 second promotional video supplied by you prior to the speaker’s presentation
● Shout outs to your company during the presentation
● Promotion on social media
Awards Gala - $5,500
The awards ceremony is the highlight event for the professional photographers, photography students and their friends and family. We will celebrate our colleagues who have earned Honours and Designations, and Awards in the National Image Competition. This opportunity allows you to put your company name in the forefront of during the entire banquet.
Benefits:
● Company signage at the entrance to the gala banquet
● Company logo on conference website with a link to your website
● Company logo on the awards program
● Company logo on the conference program
● Company logo on various slides during the awards presentation
● Company banner (supplied by you) displayed in the Banquet Room
● Display table in or adjacent to the banquet hall to display promotional material
● Opportunity to play a short 45-second promotional video supplied by you at the launch of the Gala
● Promotion on social media in conjunction with the Awards Banquet
● One Best in Class trophy named in the Company name
● One Ticket for a representative to attend the banquet and help hand out the awards
Lunch Buffets - $2,500
Mealtimes provide a captive audience – the perfect time to install your brand in the minds of professional photographers
Benefits:
● Company logo on the conference website with a link to your website
● Company logo in the conference program
● Company signage in the lunch area
● Display area for your promotional materials in the lunch area
Coffee Breaks - $1,500
Help keep the delegates going throughout the day by sponsoring a coffee break
Benefits:
● Company signage in the coffee break area
● Company promotional material displayed in the coffee break area
● Company logo in the conference program
● Company logo on the conference website with a link back to your company
Social Event - $3,000
Join the PPOC-ON Region to host the always popular “fun night”. This themed activity will bring everyone together for a night of social interaction, networking and community building.
Benefits:
● Company signage at the entrance to the party
● Company banner (supplied by you) displayed in the party room
● Display table outside the door to the party room to display your promotional material
● Opportunity to play a short 30-second promotional video to kick off the party
● Company Logo on the conference program
● Company promotion on all media related to the Fun Night
● Company logo on the conference website with a link to your company website
● Ticket for one representative to attend the Fun Night
Student Event –$750 - $2,500 (NEW)
On April 25, 2025, from 10 AM to 4 PM, PPOC will be hosting a one-day event exclusively for current students and recent alumni (graduates from 2023 and 2024) pursuing a diploma in photography from recognized postsecondary institutions. This event is designed to provide valuable insights into the industry and offer students and recent graduates the opportunity to engage with our esteemed speakers and PPOC members.
We would like to invite your company to participate in this event by hosting a shooting bay, where attendees can test out your gear. This is a fantastic opportunity for you to showcase your products, student incentives, and programs directly to the next generation of photographers.
Additionally, we are seeking financial support to help cover the costs of hosting this event. We would also greatly appreciate any swag or prizes you could donate for the students and alumni. Your support is crucial in helping us connect with and inspire these future industry professionals.
In return for your contribution, your company will benefit from the following:
- The opportunity to promote your products directly to students and recent graduates.
- Company signage at the event.
- Your logo featured on our website, highlighting your support for this student-focused initiative.
If you are interested in supporting this event, please reach out to Kim Yanick at kayanick@shaw.ca
Hospitality Room - $750
Our delegates have a history of continuing the conversation late into the evening. The hospitality rooms allow delegates, trades representatives and speakers to get together, make connections and review all they’ve learned.
Benefits:
● Company signage in the hospitality room
● Company promotional material displayed in the hospitality room
● Company logo in the conference program
● Company logo on the conference website with a link back to your company
● Opportunity to network in person with conference delegates
Welcome Reception - $3,000
CICE 2025 kicks off with welcome reception where delegates, speakers and attending trade representatives will network and socialize while enjoying refreshments. A short presentation is also planned for the evening.
Benefits:
● Company signage at the entrance to the Welcome Reception
● Company banner (supplied by you) displayed in the Welcome Reception Hall
● Display table in the reception hall to display promotional material
● Opportunity to play a short 30-second promotional video during the reception
● Company Logo on the conference program
● Company promotion on all media related to the welcome reception
● Company logo on the conference website with a link to your company website
● Ticket for one representative to attend the reception
ADVERTISING IN THE CONFERENCE PROGRAM
Our CICE Program Guide is full of information, schedules, speaker biographies and Expo map for the conference. Each attendee receives a printed copy in their Welcome Bag and they refer to it throughout the conference. In addition, a digital copy of the program will be available on our website and social media channels.
We have a limited amount space for local and national advertising in the Guide at modest rates.
PHOTOGRAPHY EXPO / MARKETPLACE
The Expo will take place at the Ottawa Conference and Event Centre on Saturday April 26 from 10am-4pm. Open to the public all day, there will also be two hours of dedicated Expo time during the conference where delegates will be urged to attend the Expo and visit each vendor. Attendees will be professional and emerging photographers and photo illustrators, computer graphic artists and advanced amateurs.
We are pleased to announce that you will be able to setup for the EXPO on the 25th of April, and the setup location will be in the same space as our evening Welcome Reception. This will provide our exhibitors with a unique opportunity speak with our members prior to the EXPO
This is your opportunity to get your products and services directly into the hands of professional photographers and photo enthusiasts.
Display Booth - $2,150
10’x8’ display booth with pipe and drape, skirted display table, chairs, electrical power.
● Promotion prior to the conference
● Company logo on conference website with a link back to your company
● Company logo on event program
● Directions to your Booth on the Expo Map
● 1 hotel night on Friday April 25, 2025, in one standard room at the Hampton Inn Ottawa
● Access to Welcome Reception on April 25, 2025, for two company representatives
● Lunch on April 26, 2025, for two company representatives
Display Table - $1,500
8-foot skirted display table and two chairs
● Promotion prior to the conference
● Company logo on conference website with a link back to your company
● Company logo on event program
● Directions to your Booth on the Expo Map
● Lunch on April 26, 2025, for two company representatives
Shipping
Instructions
for EXPO only:
Delivery of EXPO materials can only be accepted 24 hours prior to the function set-up day. All deliveries must be clearly labeled with the name and date of the function, name of meeting room and Sales Manager (see shipping label page 18). All items must be removed from the Conference Centre within 24 hours after the end of the event. The Ottawa Conference and Event Centre will not be responsible for items left on the premises after 24 hours. Daily cartage and storage fees will apply. A Delivery schedule should be provided one week prior to the scheduled event.
PPOC National Image Salon Awards
The PPOC National image competition offers 23 Best in Class Awards, a Master’s Category trophy, two album classes plus four Photographer of the Year Awards in Commercial, General, Portrait and Wedding Categories. Recipients each receive a keepsake trophy which is made possible only by the generosity of our sponsors. We can’t thank you enough.
Best in Class Trophies - $450 ($375 for sponsors not attending the awards banquet)
Benefits:
● Company name on the member’s award plaque for lasting recognition of your brand.
● Company logo on award slide presentation
● Company name in the awards program
● One ticket to attend the awards gala to present the award in person
● Officials thank you on social media by the recipient
● Photographs of the presentation for company promotion
Photographer of the Year Trophy - $1,500
Benefits
● Company name on the member’s award plaque for lasting recognition of your brand.
● Promotion on the conference website and social media
● Company logo on award slide presentation
● Opportunity to play a short (maximum 30 second supplied by you) video prior to the presentation of the award
● Two tickets to attend the awards gala to present the trophy in person
● Officials thank you on social media by the recipient
● Photographs of the presentation for company promotion
PRODUCT & SERVICES DONATIONS
Put your company name, products and services directly into the hands of our attendees, grow your brand and create loyalty for your company.
Silent Auction
Companies wishing to display and promote their goods and services can do so by donating a prize item to our event silent auction. This auction takes place during the gala banquet and awards ceremony. The proceeds from the auction help defray some of the conference expenses. We’re open for any donation. Smaller items may be placed in larger “packages” while items over $400 will be auctioned on their own.
Items can include both photography related goods and items to promote local businesses and services.
Door Prizes
We’d love to offer door prizes during each of our speaker presentations to add to the excitement of the weekend. Photography related donations and promotional items are another great way to highlight your brand and generate excitement; and we are also looking for donations from local businesses – goods, discount coupons or other promotions will help encourage our attendees to visit local businesses while in the area.
Volunteer Committee Swag
PPOC is a not-for-profit association run largely by volunteers and this conference is no exception. The bulk of the planning committee are volunteers who are also holding down full- time jobs. While they all enjoy the satisfaction of hosting a successful event, they pay their conference fees and travel as do all other delegates.
A little thank you, goes a long way for these hard-working people, and puts your company in the forefront of their minds.
DELEGATE WELCOME BAG MATERIALS
We will be putting together welcome bags for each attendee containing conference information, promotional flyers and items to enhance enjoyment of the weekend. We welcome any donations. Items of particular interest include small promotional photography related items.
We are also looking for a donation of
● Pens
● Notepads
● Lens Cloth
● Lip balm
● Snacks
● Reusable cloth bags to hold the stuff
● lanyards and name tags
● T-Shirts to promote CICE 2025
TheProfessionalPhotographersofCanadaisadiversifiedgroupofcreativeartistsdedicatedtothe higheststandardsinprofessionalimaging.
As a not-for-profitassociationwithamissionofqualifyingandsupportingphotographerstobecome industryleaders,PPOCmustlookforwaystoachievetheassociation’sgoalswithlimitedfundingand increasingfinancialcosts.Weappreciatethegenerousassistanceofourexhibitors,advertisersand sponsorsandthankyouformakingtheCanadianImagingConferenceandExpoareality.
TERMS & CONDITIONS
1. This application for Exhibition Space shall not become a binding contract between the exhibitor and Professional Photographers of Canada (PPOC) until the application has been accepted by PPOC.
2. PPOC agrees to provide on request a standard display booth or display table without additional cost to the exhibitor. Exhibitors shall be responsible for the set-up and breakdown of their own exhibit.
3. Only the official contractor as designated by PPOC or such contractor’s as have been approved in writing by PPOC shall connect or disconnect utility services, install wiring spotlights, or do other electrical or carpentry work. All such work will be at the exhibitor’s expense. All operation of electrical equipment used in the exhibit must have CSA or equivalent provincial power authority approval.
4. No exhibitor shall exhibit or permit to be exhibited in the space allocated to them any merchandise or service together than that specified in the application. The space shall not be sublet without the written permission of PPOC. The sharing of space or use of the space by persons or in a manner not authorized by PPOC is prohibited.
5. PPOC shall have the right to adopt such rules and regulations as to the conduct of parties prior to, during and after the show administration it deems to be in the best interests of the show and the exhibitor agrees to abide by and be bound by all rules and regulations of general application that may be issued by the Ottawa Conference and Event Centre and all its bylaws, rules, directives, orders and regulations of the Host City.
6. The exhibitor’s property shall be placed on display and exhibited at its own risk and neither PPOC nor Ottawa Conference and Event Centre shall be held responsible therefore, not for the death or injury to any person or for damage, including consequential damages, or loss of property of the exhibitor, its office, agents, employees, or invitees resulting from any cause whatsoever and the exhibitor hereby indemnifies and holds PPOC and Ottawa Conference and Event Centre harmless from any suit, action of claim arising out of any action or failure to act by the exhibitor. The exhibitor shall secure and furnish upon demand evidence of comprehensive general liability coverage.
7. If the exhibitor fails to comply in any request with the terms, conditions, rules or regulations of this agreement, all rights of the exhibitor hereunder shall cease and terminate. Any payment made by the exhibitor on account hereof shall be retained by PPOC as liquidated damages for breach of contract and PPOC may therefore re-rent the space. Once the application has been accepted, the entire rental fee for the space becomes payable hereof.
8. All and any monies paid are non-refundable.
9. Should any contingency interrupt or prevent the holding of the show including but not limited to acts of God, strikes, lockouts or other labour or individual disturbances, riot, failure to secure materials or labour, fire, lightening, tempest, flood, explosion, terrorists, provincial health order or any other cause, PPOC shall in no way whatsoever be liable to the exhibitor, other than to return such portion of any amounts paid as may be determined to be equitable by PPOC in its sole opinion, after deduction of such amounts as may be necessary, in PPOC sole opinion, to cover all expenses included by POC in connection with the show and/or promotion and publicity. If for any reason PPOC determines that the location of the show should be changed or the date of the show postponed, no refund will be made but PPOC shall assign to the exhibitor in lieu of the original space, such other spaces as PPOC deems appropriate and the exhibitor agrees to use such space under the same rules and regulations.
10. The exhibitor will exhibit in proper manner and will keep the exhibit space open and staffed at all times during the show hours. PPOC reserves the right to restrict exhibits to maximum noise level and to suitable methods of operations and display. PPOC shall have decision on as to what constitutes a proper exhibit and such decision shall be final and binding. If for any reason an exhibit or its contents are deemed objectionable by PPOC the exhibit will be removed without refund of any amounts paid. This provision includes person, things, conduct, printed matter or any item or attire, which PPOC may consider objectionable to the show intent. PPOC further reserves the right to replocate exhibits where in its opinion such re-locations are necessary to maintain the character and/or good order of the show.
11. The exhibitor shall not insert nails, tacks, hooks or screws into the walls and floors of the building and the exhibitor shall be liable for any damage caused to the building floors, walls or columns, drapes, chandeliers or to the property of other exhibitors. The exhibitors may not paint, lacquer, adhesive or other coatings to building columns. The use of any decorations or coverings for display fixtures and all fabrics or other materials used for decoration or coverings of tables and/or risers shall be flame resistant and fire proof. 12. No signage or advertising shall be displayed in areas of the building other than those set aside for such purposes and all such signs shall be subject to the approval of PPOC and signage used should be bilingual.
13. The exhibitor shall abide by the terms and the conditions of any and all agreements and/or contracts between PPOC. Ottawa Convention >>>> and each and every union and/or labour organization relating to the staging of the show and to obtain any clearance recorded by any union or trade organization having authority with respect to the show or work performed in the building. 14. The exhibitor shall not commit any nuisance.
15. The exhibitor shall not cause any unusual noxious or objectionable smoke or odor within the building or exterior of the building. 16. The exhibitor shall not use its space for lodging or sleeping.
17. The exhibitor shall not do anything, which would interfere with the effectiveness of any utility, the heating, ventilating or a9rcondtioning systems in the building and interfere with free access or passage to the public areas of the building or areas joining thereto.
18. The exhibitor shall not interfere with the effectiveness of or accessibility to the escalators in the building or the electrical, plumbing, gas, or compressed systems.
19. The exhibitor shall not do or permit to be done any act which might invalidate any insurance policy carried by PPOC or of the Ottawa Conference and Event Centre.
20. The exhibitor shall not take up a collection.
21. The exhibitor shall not use exhibit display or store any combustible or inflammable liquid or material.
22. In the event the exhibitor has not brought in its display prior to the time set out by PPOC then PPOC has the sole discretion to determine whether the exhibitor may be deemed in breech of this Agreement and may be prohibited from entering into the building and setting up its display. PPOC may at its sole discretion retain the monies paid as liquidated damages.
23. The exhibitor will confine its activities to the exhibit space and will not solicit beyond the boundaries thereof.
24. All goods shipped to the show must be individually and clearly marked with the name of the exhibitor and numbered per piece and showing total number of pieces being accepted by PPOC or the Ottawa Conference and Event Centre.
25. PPOC will assume no responsibility for loss or damage to goods before during the period of the show, nor after its closing.
26. The exhibitor shall be fully responsible to pay for any and all damages to property owned by the Ottawa Conference and Event Centre, its owners or managers which result from any act or omission of exhibitor. The exhibitor agrees to defend, indemnify and hold harmless, the Ottawa Conference and Event Centre, it owners, managers officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from exhibitors use of the property. The exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any persons or persons, including the exhibitor, it agents, employees, and business invitees which also from and out of the exhibitor’s occupancy and use of the exhibition premises, the Ottawa Conference and Event Centre or any part thereof.
27. Exhibitor booth set-up time begins on 25 April 2025 at 09:00 hrs. Booth must be ready by show opening 08:00 hrs on 26 April 2025. Take down commences immediately after close of show on 26 April 2025 at 15:30 hrs. Booth and area must be cleared by 17:00 hrs on 26 April. Any charges issued by the Ottawa Conference and Event Centre relating to the late take down of the booth or clearing of immediate areas will be passed on to the offending exhibitor.
Shipping Label for EXPO:
