Appropriate Questions to Ask a Private Event Venue

APPROPRAITE QUESTIONS TO ASK A

PRIVATE EVENT VENUE CHRIS JANESE

Findi n g a n e v e n t location with t he r i g h t e n v i r o n ment is just the f i r st s t a g e o f s u c c ess when plann i n g a n e v e nt.

I nexp e r i e n c e d e vent planners almos t a l w a y s r u n into problems with t h e i r e v e n t venues before, durin g o r a f t e r t he event has t aken p l a c e . T h i s is usually due t o ig n o r a n c e c o ncerning how event v e n u e s b o ok their spaces and o f f e r t h e i r s ervices. Before y ou b o o k a p r i v a t e event venue by si g n i n g o n t h e dotted line, be s ure y o u a s k t h e organizers the r i g ht q u e s t i o n s .

WHAT IF FEWER PEOPLE ATTEND? Not everyone expected to attend an event shows up, and the difference between the expected number and those that show is known as the slippage. The penalty to be paid depends on the minimum acceptable percentage number established by the owners of the event venue. If this percentage number is too high, event planners will most likely pay a penalty for this. Saving money on unexpected expenses by finding out what this percentage is before signing the contract is the smart thing to do.

ARE THERE ANY HIDDEN COSTS?

Along with fees associated with failing to meet the targeted attendance numbers, there might be other costs that are not openly discussed unless event planners ask about them. These costs could include binding cancellation fees. Available parking is another issue not to forget about. Is there free parking available, and where exactly is it located? If there is parking at the location itself, is it free or is there a parking fee? These questions should be answered well beforehand for the event planner's peace of mind.

WHAT RESTRICTIONS ARE THERE? There will usually be specific times that the event venue will be open for all that is needed to prepare for the event. These include set-up, delivery of food and beverages and other things associated with having a successful event. Additionally, this kind of work is often restricted to just one day before the day of the event itself, and only within a certain time frame. On the other hand, if the right questions are asked, event planners might be surprised to find that certain items and services are included at no extra cost on the venue's part.

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