Foreman Blueprint & Toolbox
Use the suggested timeline, samples and templates to make your KIDStruction Week 2016 campaign even easier.
What’s Inside Blueprint
Toolbox
2 Your Role
6 Promotional Materials
2 Timeline
6 Sample Email Message
Key Dates for Your
For Employees at Your Company
Role as Foreman
7 Leading a Discussion Foreman Talking Points
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All of these materials are available online at
FAQ To Aid your Discussions
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KIDstruction Week Blueprint Your Role as KIDstruction Week Foreman pect of tru campaign. adesperson, nlist -wide effort. We encourage you to designate your company’s first full payroll week in March, although, make the exact dates may vary from company-tout your
Project Management: Suggested Timeline and Checklist JANUARY January 21 er □ You can register your company online at
on the “Get Involved” page to join our crew for the ing and ; email the completed form to audra.cozart@childrens.com.
□ make your ickoff, please , to download the materials on the “Foreman Toolbox” page. January 22-February 5: Outreach and Goalelp ensure n. This is a great way to jumpstart your 2016 campaign and for your company to demonstrate that it wants to play an important role in KIDstru Week. □ Enlist the resources and support needed to determine and accomplish your company’s goal. Each goal will be dependent upon
All of these materials are available online at
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FEBRUARY February 6-10: Work With Your Team to Develop a Plan □ Talk to your payroll representative, employment services, and/or human resources team about the KIDstruction Week 2016 campaign and how it will work for your company. This meeting will help determine the deadlines for ensuring sufficient time for pledge forms to be processed by your payroll department. When selecting a week be mindful of Spring Break dates that affect your employees. Consider the following: Determine the dates that KIDstruction Week will take place at your company during the month of March. This will affect the date when employee pledge forms need to be returned to you. Try to get a sense of how many of your tradespeople and professionals will be working and where. Share this packet and KIDstruction Week Brochure with your payroll department to explain what you will be using to authorize payroll deductions. The brochure contains the pledge form that indicates the level of support and the method of payment. The participant will fill out the pledge form and return to you with sufficient time for payroll to process and deduct gifts from participants’ paychecks. The brochure can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. Review the KIDstruction Week Participation Worksheet template. Please explain that it will be necessary for KIDstruction Week participants to be recorded in the Excel file so that Children’s Medical Center Foundation can properly thank them for their donations. The worksheet will list all participants’ gifts: payroll deduction, cash, checks and credit card. The completed worksheet should be emailed to audra.cozart@childrens.com by March 31, 2016. The Excel template can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. In addition, the Campaign Contribution Summary document should be filled out and enclosed with any monetary donations, except for cash, that your company will mail to Children’s Medical Center Foundation by March 31, 2016. The mailing address is noted on the Campaign Contribution Summary. The summary can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. Find out if there is anything else the payroll department needs from KIDstruction Week participants or Children’s Medical Center Foundation to make the campaign work. □ Work with your team of KIDstruction Week foremen to develop a plan to engage employees: Consider the following: Think of how you can best reach each group with the information. Is it an email blast, check stuffer or toolbox talk? You may have a different plan to approach office personnel versus tradespeople. Look for an opportunity to educate; try to get on the agenda at an upcoming company meeting. If meetings are not already scheduled, work towards setting up a meeting. To get the word out about your campaign, you can show the KIDstruction Week video at the meeting. The video can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. Take a look at the “Leading a Discussion” section on page 7 of the Foreman’s Toolbox. □ Get buy in. Talk to project managers and superintendents to bring them on board with KIDstruction Week and develop a plan to approach tradespeople at their sites. Mention KIDstruction Week during your design/engineering meetings. Consider the following: Have an introductory discussion with project leaders about what KIDstruction Week is and how they can help. Schedule onsite meetings with field personnel three weeks prior to KIDstruction Week. Consider introducing KIDstruction Week during safety meetings or at onsite breaks. Work through any logistical issues so you can start visiting job sites right away. Bring KIDstruction Week brochures and show the video on your portable electronic device. Explain how KIDstruction Week works and how each individual can be a part of it. Leave information with the group so they can share with other A/E/C firms.
All of these materials are available online at give.childrens.com/kidstructionweek
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February 11: Kickoff KIDstruction Week at Your Company and Collect Pledge Forms □ Begin collecting employee pledge forms to meet the deadline given by your payroll department to ensure sufficient time for pledge forms to be processed. □ Display KIDstruction Week Posters throughout your offices and at worksites to share the KIDstruction Week message. The poster can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. Emphasize that KIDstruction Week is about your industry coming together to make a difference and that it requires everyone’s support to be successful. □ Distribute KIDstruction Week Brochures and information to every employee. The brochure can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. Make sure participants understand that the brochure contains the pledge form that they are required to fill out and return to you. The pledge form indicates the level of support and their selected gift method of payment. Consider the following: Memos and posters are a great way to spread your message, but face-to-face contact is key to the success of signing up participants. Be sure to offer every employee the opportunity to participate. The No. 1 reason people do not contribute to good causes is because they are never asked. Try to have participants fill out the form in-person, as they may forget to turn them in later. Use payroll stuffers with a personal note and link to the video. Post information and provide extra pledge forms at central locations on worksites, such as the office or near the time clock. This will help to promote the event after you visit the site and remind employees to sign up to participate. Ask your colleagues about their experiences. Be available. Participants need to know you can and will answer questions. □ Remind employees about KIDstruction Week. Many times, people may have the best intentions to give and simply forget. Be sure to send or post reminders so everyone has a chance to participate. Communicate with your workforce and with us. Let everyone know about the success you are having. Keeping your co-workers informed of your company’s progress will make them feel that they are part of a team and may encourage others to participate. February 25-29: Remind Employees to Turn in Pledge Forms; Deliver Forms to Your Payroll Department □ Remind employees to return pledge forms to you by the publicized deadline. □ Please turn in all employee pledge forms to your payroll department before your company’s selected KIDstruction Week, so that every gift can be processed and recognized. It also will allow you to announce the total amount of funds raised by your company during KIDstruction Week. MARCH March 7: KIDstruction Week Is Your Company’s First Full Payroll Week in March 2016 □ Stay in contact with your workforce, and remind them that with each hour they work during KIDstruction Week, they are making a difference in the life of a child. For inspiration, visit give.childrens.com. March 31: Wrap Up the Campaign □ Collect and turn in all outstanding donations to your payroll department. Your payroll department should cut one check for the total amount pledged by your employees, along with any corporate matching funds and corporate donations. If employees contribute by check, please place them in a secure location and be sure that each participant completes a pledge form and attaches it to his/her check. Checks should be made payable to Children’s Medical Center Foundation. If employees contribute cash, make sure that a pledge form is completed and attached to each donation. Please contact Audra Cozart at audra.cozart@childrens.com to make arrangements for your cash donations to be picked up at your office. Do not send cash contributions by mail.
Children’s Medical Center Foundation will notify you if anyone from your company makes an online credit card donation.
Employees who make cash or check donations and do not return fully completed pledge forms, will not be appropriately acknowledged or thanked. All of these materials are available online at give.childrens.com/kidstructionweek
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March 31 continued...
□ Complete the Excel file, KIDstruction Week Participation Worksheet, that lists gifts from your company’s campaign, i.e. payroll deduction, cash, check, credit card. The Participation Worksheet can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. Email the worksheet to audra.cozart@childrens.com by March 31, 2016. Children’s Medical Center Foundation will use the worksheet to thank every KIDstruction Week participant with a hard-hat sticker and thank you letter for their tax purposes. You may also want to follow up with your KIDstruction Week participants by sending a personal note of thanks. Handwritten notes (if possible) have the most impact. □ Fill out the Campaign Contribution Summary document and include it in the envelop when you mail in donations. The summary can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at give.childrens.com/kidstructionweek. Your payroll office may keep the pledge forms for employees who are donating via payroll deduction, but you will need to send in the pledge forms for any cash or check donations. Please send a check for the total amount of employee payroll deductions, matching funds, and/or corporate support, by March 31, 2016. Don’t forget to include any personal checks that have been turned in. Checks should be made payable to Children’s Medical Center Foundation. Do not send cash by mail. Please contact Audra Cozart at audra.cozart@childrens.com to make arrangements for your cash donations to be picked up at your office.
All of these materials are available online at give.childrens.com/kidstructionweek
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KIDstruction Week Toolbox Promotional Materials he brochure can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at
er can be found on your flash drive or downloaded from the “Foreman’s Toolbox” at
h. It your flash drive or downloaded from the “Foreman’s Toolbox” at
sample email is pasted below and can be downloaded from the “Foreman’s Toolbox” at
Sample Email Message Intended Audience: Employees at your company Subject: We need your support! [Insert your company]
from March 1-30, 2016.
To increase the impact of each has agreed to -for-dollar. Together, we can make an even bigger impact on the health and well-being of children in our community and around the world. Just $1 per hour for one week. It’s so simple, yet so powerful. Big things can happen when everyone does a small part. Children's Health. Please take this opportunity to join your fellow professionals across the A/E/C industry to collaborate on one big, pledge form found here. Once completed, please return to me by [Inset date] Your Name
All of these materials are available online at
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Leading a Discussion — 1.
ee
Welcome and intro: is support of a
“
ny is very excited to contribute to this great cause, and we hope that you will be, too. “ -
str
• many of you have your own stories as well. Has anyone here had an experience with Children’s Medical Center in Dallas or Plano? Would you like to share it with the group?”
our ek, which will o kids who are ess services, and school services. These programs would not be possible without support from the community.”
•
give.childrens.com/
Give them a minute to look at the both sides of the brochure. encourage ust complete the pledge form located on the inside of the brochure, sign, and return it to me. We will take care of everything else. This will allow us to Our goal is [insert dollar]. han
agnitude, however, any method you choose to give to Children’s Medical Center is appreciated and can be filled out on the pledge form. o so online at ched. If you you for your
All of these materials are available online at
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FAQ to Aid your Discussions with Participants Some of your co-
• • • • • •
s to
Listen to their concerns. Try to understand where they are coming from. Don’t argue with the person. Instead respond with facts.
Here are some common responses that you may hear and suggested responses that may help you overcome them: “I don’t have any kids. Why should I give?” ellow ances are you know someone who has been helped by Children’s or who will need its services.
hat your -driven, team effort. If everyone does a small part, together we can make a huge difference.
Tip: Share a personal story, either from the video or perhaps your own experience with Children’s Medical Center. This helps donors to put “I don’t live in Dallas. Why should I give?” Children’s Health is one of the premier children’s health care systems in the United States. It serves not just the children of North Texas, but “I already give to charity. Why should I give to this, too?” on Week a huge success. Together we can help thousands of sick and injured kids every year. Funds raised will allow Children’s Health to c make their
heir tax purposes.
All of these materials are available online at
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Additional Resources act. Together, we can make a tremendous difference in the health and well-being of children in our community.
• • • • • • • • • • • • •
Adam Panter, HDR Mark Stewart, HDR Jason Hale, HKS, Inc. Wendy Hatchell, McCarthy Building Company Joe Jouvenal, McCarthy Building Company Shelby Adams, Skanska Kimberly Burke, Skanska
Michael Beal, TEXO Meloni McDaniel, TEXO
CONTACT US
Audra Cozart Sophia Sindalovsky Lori Waggoner corporate@childrens.com 214-456-8360
All of these materials are available online at
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