Quick Guide For Teachers 2023-2024 (2nd Semester)

FOR

QUICK GUIDE TEACHERS

QUICK GUIDE FOR TEACHERS The purpose of this guide is to give new teachers answers to frequently asked questions around Chapel. If you need clarification on an item contained herein, please consult your Mentor, Department Head or Principal.

Revised in January, 2024

Our Mission Statement “In a caring and academically challenging environment, Chapel provides an American-style education to an international student body. Through Christian values, students learn to make informed decisions, to own responsibility for personal actions and community needs, and to respect life and cultural diversity.”

Our Shared Vision “Engage. Challenge. Support. Care. Prepare students for life.”

Our Motto “Faith in Education”

Our Definition of Internationalism “​Chapel School is an accepting and inclusive environment that respects and embraces cultural uniqueness and diversity. We seek to create an open-minded community while making connections between different perspectives, beliefs, and nationalities to promote a sustainable future in all its dimensions.”

Our Definition of Learning “​Learning is a unique and lifelong process sparked by the interests, curiosities, interactions, and experiences of the individual. It builds on previous knowledge and leads to making meaningful connections. It is the process of understanding and acquiring knowledge, skills, and dispositions as well as being able to apply them to different settings and contexts. It involves learner development as a whole addressing social, emotional, cognitive, and physical dimensions. Learning has a higher purpose to positively impact society.”

Our Ideological and Party-Political Position Statement “Diversity and Inclusion are fundamental pillars and are part of our institution’s guiding principles. The plurality of opinions, beliefs, and cultures is welcome at our school. However, this does not invite ideological and party-political campaigning in the school environment or events promoted by Chapel, whether explicit or implicit.

To preserve a neutral and more conducive learning environment, we respectfully request everyone’s collaboration to avoid ideological and political-party campaigning of any nature within the school.

It is up to us to preserve a neutral school environment for everyone. We count on the support of our community so that together we can provide a welcoming space for parents, teachers, students, and employees.”

Philosophy

Statement of Philosophy Chapel School is a Catholic international school. We bring together students and staff from many countries and of many religions.

Our diverse student body thrives in the three-fold curriculum we offer: American, Brazilian and International Baccalaureate.

Our curricular structure and pedagogical approach are especially geared to prepare learners for universities and life in the United States, in Brazil and the world beyond.

To achieve this, we have developed rigorous, multidimensional curricula and provide a variety of activities that support the intellectual, social, emotional and physical growth of our students. Additionally, we invest heavily in professional development and support teachers and staff so they are able and confident in promoting learner success. We work collaboratively and foster an environment that is positive, always assuming good intentions.

Chapel believes that beyond striving for academic excellence, parents, administrators, teachers, students and staff should come together to reach out and enable others to grow to their full potential as well. We believe in a shared humanity and see each and every person as unique and valuable. Stakeholders are called upon to make a personal contribution to the building of a more just and peaceful world.

We are committed to education that instills social responsibility, ethical behavior, and respect for all beliefs.

At Chapel School we take on the challenge to prepare young men and women so they are both willing and able to make difficult choices. Concerned with moral leadership, we hold as our vital role the development of knowledgeable, critical minds which value humanity.

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Child Protection and Wellbeing at Chapel School Policy Statement Since Chapel School believes that children can be vulnerable to different forms of abuse, great care must be taken in ensuring that all our students are protected and advocated for. To guide us in this most important mission we refer to international recommendations from the UN Convention on the Rights of the Child, the International Centre for Missing and Exploited Children, as well as Brazilian laws stated in the Estatuto da Criança e do Adolescente. At Chapel School, all adults are responsible for not only protecting all children enrolled, but also working towards their ultimate wellbeing. To do this, we will take all measures necessary.

Foundational Beliefs For all effects and purposes, the term child refers to any human being under 18 years of age.

Our core child protection beliefs are based on the UN Convention on the Rights of the Child (UNCRC) These beliefs are rooted in the natural rights of the child and include: • • •

all adults are responsible for preventing abuse children cannot consent to abuse children have a right to agency and to voice their opinion

The guiding principles of Child Protection and Wellbeing at Chapel School The duty to protect and advocate for children takes precedence over all other duties. We will spare no efforts in order to keep children safe both at school and elsewhere. This includes working with all children that may be at risk or have been affected, ensuring the continuity of education delivery and providing support services, always taking actions that are truly in the best interest of the child. We will take into account the child’s wishes, whenever possible, in making decisions. We also recognize that the ultimate decision lies with parents and/or guardians and will work with them closely, unless to do so might jeopardize the welfare of a child. When needed we will work across agencies and go beyond institutional boundaries to protect and advocate for the wellbeing of children.

New Teachers 2023-2024 2nd Semester

Isabel Bonacella

Magda Carvalho

Asad Mehboob

Vivian Gomes

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Zoltan Raffai

Daviane Gomes

Bricio Salles

Contents Contents

1. General Expectations............................................................................................................................................................... 8 1.1 Attendance............................................................................................................................................................................ 8 1.1.1 Teacher Work Day...................................................................................................................................................... 8 1.1.2 Special Events............................................................................................................................................................. 8 1.1.3 Requesting Absences.............................................................................................................................................. 8 1.1.4 Student Dismissal Procedures.............................................................................................................................. 8 1.2 School Wide Shared Practices.......................................................................................................................................10 1.3 School Wide Teacher Expectations..............................................................................................................................10 2. Substitutes..................................................................................................................................................................................12 2.1 Advance Notice and Lesson Plans...............................................................................................................................12 3. Teacher Attire.............................................................................................................................................................................13 3.1 Specifics for Teacher Attire.............................................................................................................................................13 3.1.1 Attire Never Permitted at School.......................................................................................................................13 3.1.2 Business Attire..........................................................................................................................................................13 3.1.3 Casual Attire..............................................................................................................................................................13 4. Privacy...........................................................................................................................................................................................14 5. Communication .......................................................................................................................................................................15 5.1 E-mail.....................................................................................................................................................................................15 5.2 Mailboxes.............................................................................................................................................................................15 5.3 Bulletin Board in Staff Lounge......................................................................................................................................15 5.4 Telephone Usage...............................................................................................................................................................15 6. Resources.....................................................................................................................................................................................16 6.1 Requisition Forms..............................................................................................................................................................16 6.2 Copy Center.........................................................................................................................................................................16 6.3 Classroom Supplies...........................................................................................................................................................16 6.4 Book Orders.........................................................................................................................................................................16 6.5 Technology...........................................................................................................................................................................17 6.6 Help Desk..............................................................................................................................................................................17 7. Professional Development/Career Plan........................................................................................................................18 7.1 Professional Development Meetings.........................................................................................................................18 7.2 Tutoring.................................................................................................................................................................................18 7.3 Conferences.........................................................................................................................................................................18 7.4 Reimbursement for Faculty Tuition Expenses.........................................................................................................18 7.5 Professional Evaluation...................................................................................................................................................19 7.5.1 Personnel Records...................................................................................................................................................19 8. Miscellaneous............................................................................................................................................................................20 8.1 Anthem.................................................................................................................................................................................20 8.2 Keys.........................................................................................................................................................................................20 8.3 Emergency Procedures....................................................................................................................................................20 8.4 Visitors on Campus............................................................................................................................................................20 8.5 Chapel Forms......................................................................................................................................................................20 Appendix...........................................................................................................................................................................................21

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1. General Expectations

1. General Expectations 1. General Expectations In order to keep the community running smoothly, Chapel has put into place some general rules and guidelines.

1.1 Attendance 1.1.1 Teacher Work Day The teacher’s workday starts at 8:00 a.m. and ends at 3:10 p.m. On Mondays, the teacher’s workday starts at 8:00 a.m. and ends at 4:30 p.m. This is monitored by a time clock (located in the staff lounge) that registers teacher’s arrival and departure times. Each staff member is required to personally record the time of arrival and departure. It is expected that classes and instruction begin promptly at 8:00 a.m. If you need to leave early or arrive late, you must submit an Absence Request Form to your Principal.

1.1.2 Special Events Chapel hosts a variety of events throughout the year and all teachers are encouraged to attend school functions. Back-to-School/Open House and Parent/Teacher Conference are mandatory.

Any activity that invites parents and/or speakers to campus must be approved, booked in advance, have requisitions filled out and be appropriately documented on the Google All School Calendar.

All activities that invite parents and/or speakers and require spaces such as the Auditorium, Meeting Room, Covered Gym, among others, must be booked directly with the Senior Secretary at cida@chapelschool.com. The Elementary Library can be reserved directly with the school librarian.

However must go through the Elementary School Office for final approval. Every activity that must have a chaperone/teacher present, has to be listed on the Google All School Calendar as well and have requisitions submitted so that appropriate security and communication can be provided.

1.1.3 Requesting Absences Teachers may request to be absent for certain circumstances through the Absence Request Form (see Appendix). This form must be submitted in advance to the divisional office. Absences may not be requested to extend weekends, holidays or vacation.

1.1.4 Student Dismissal Procedures Safety is our first priority and we must all be vigilant especially when dismissing students. Please follow the below procedures for your section precisely, consistently and diligently throughout the year to avoid students being released to unauthorized persons. We are all responsible for children being safely dismissed to persons who are previously authorized by parents or guardians. In the event that you notice a student has gone missing, immediately alert your building administrator, secretary and/or nearest security personnel. This will trigger a Gate Lock Down and Search Procedure.

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• Request parents/authorized adults to stand in line for an orderly dismissal procedure; • Stand by the classroom’s door.

• Hand the sign-out book to the authorized adult who will sign-out the child he/she is pickingup. This includes van monitors.

• Call the child by name while the authorized adult signs-out the child.

• Dismiss children one by one (individually) instead of calling groups of children (for example “van kids, after school kids”).

• Always call each individual child by name.

• Dismiss children that go by van only after attending all parents/authorized adults standing in line.

• Confirm that the child leaving the room is the child that was signed-out by the authorized adult.

• Write a note on the back of the sign-out sheet in case a child has been picked-up by an authorized person who does not usually pick him or her up, so that we can identify the signature if needed.

1. General Expectations

ECEC/ELEMENTARY At student dismissal time ECEC/ES teachers are expected to:

HIGH SCHOOL High School students are dismissed by their G period teachers at 3:10 p.m. At the beginning of the school year, every student’s family completes a “A Leaving Campus Authorization” form that has different levels of authorization: • Child is authorized to be picked up by specific adults (the family provides a list of names and ID numbers) • Child is authorized to walk home independently after school.

• Child is authorized to take a taxi (as called by the reception) independently after school.

• Child is authorized to take a taxi or UBER or to use a cell phone application to order his/her own means of transportation after school.

The High School Office works closely with our gate security to ensure that all students leave campus in accordance with the authorization form completed by the student’s family.

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1. General Expectations

1.2 School Wide Shared Practices • Meaningful instruction will take place from the moment the class begins until the bell rings for dismissal.

• Effective lessons include warm up, review of previous lesson, introduction of new content, practical application, and summary.

• A variety of assessments will be given to accurately assess students’ mastery of content and provide timely feedback.

• Beginning in High School, homework that is meaningful and manageable is given as a means for review, practice and reinforcement.

• There must be a variety of learning activities that allow for differentiation, cooperative grouping, creativity and that are relevant to real life applications.

• Objectives and outcomes must be clearly displayed for each lesson.

• Technology must be fully integrated to lessons by using school-adopted programs for teaching and collaboration.

• All classes will establish and practice clear, consistent, orderly routines and procedures for class time, hallways, lunch and breaks.

• Class time is precious and will be maximized for instruction. Students have time to socialize amongst themselves or with teachers outside of the classroom.

• Student work groups will be preselected by teachers to ensure a combination of abilities, nationalities, gender, etc. Integration and acceptance of differences is paramount.

• Teachers will consistently speak English and enforce that students speak English within the classroom. Portuguese, Brazilian Social Studies and Brazilian Program elective classes are exempt from this expectation.

• Maintain a safe environment and keep classrooms neat, clean and hazard free. Report any hazards or incidents immediately to the divisional office.

• All of us are responsible for modeling and insisting on respect for others and appropriate behavior.

1.3 School Wide Teacher Expectations All teachers at Chapel School will: Curriculum and Instruction Refer to Chapel’s Professional Teaching Standards in the SEPD Portfolio.

Student Supervision and Classroom Management Refer to Chapel’s Professional Teaching Standards in the SEPD Portfolio.

Professionalism • Attend work unless sick or in the event of an emergency.

• Respect the starting dates and ending dates of school terms as stipulated in the Board-approved school calendar.

• Demonstrate and promote punctuality.

• Demonstrate and promote international mindedness.

• Recognize our common humanity and shared guardianship of the planet.

• Maintain current records of student attendance and learning progress using school-adopted

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1. General Expectations

systems. Weekly update gradebooks.

• Uphold the school’s Guiding Statments and adhere to the adopted curriculum, educational practices, policies, and procedures.

• Participate actively in school meetings and professional development.

• Participate in school accreditation and school improvement.

• Supervise the proper use of equipment/facilities with students’ safety in mind.

• Prepare for and attend parent/teacher conferences.

• Use appropriate channels of communication and treat others with respect by not discussing or evaluating colleagues except in said colleagues presence, and the section principal.

• Maintain a positive attitude towards all aspects of the school, accept decisions of the majority, and respect the authority of the leadership team.

• Represent the school appropriately by dressing and behaving professionally.

• Adhere to all further policies and procedures as described in your contract, the handbooks specific to each section of the school, and complete teacher handbook.

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2. Substitutes

2. Substitutes 2. Substitutes In the event that a teacher must be absent, the school will provide a substitute. If the absence is for a short period of time, the school will recruit someone from the current faculty. Teachers should be ready to substitute for colleagues when requested. If the absence is longer, the school will make every effort to find a substitute from outside of the teaching staff. To inform of a last minute absence in case of illness or emergency, the staff member must speak to the section secretary on the phone and send his or her supervisor an email. Informal messages such as WhatsApps and the like are not acceptable.

2.1 Advance Notice and Lesson Plans The teachers are required to give adequate advance notice of their absence. In the case this is not possible, the school should be formally notified as soon as possible via phone so they have time to find an adequate substitute. Again, informal messages are not acceptable.

Each teacher is responsible for providing 2 days of contingent lesson plans at the beginning of each semester. These lesson plans will be kept on file in the divisional offices and should be periodically updated.

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3. Teacher Attire Our students see us as role models including on how to dress appropriately at school and work. Therefore, we expect that staff and faculty dress professionally and conservatively at school. Below is a chart as well as specifics for better clarity of the expectations. Physical Education staff should use the designated PE teacher uniform.

DAYS OF WEEK and PERMITTED ATTIRE

NOT PERMITTED

Monday is Chapel Polo Shirt Spirit Day and dark blue jeans in excellent repair.

Or Business Attire* as described below

• • •

Jeans of any other color Tennis shoes Items listed in # 3.1.1 – “Never permitted”

Tuesday, Wednesday and Thursday Business Attire* as described below

• • • •

Jeans Tennis shoes Any other Chapel shirt/sweatshirt Items listed in # 3.1.1 – “Never permitted”

Friday is Casual Day Casual Attire** as described below Or Business Attire* as described below

•

Items listed in # 3.1.1 – “Never permitted”

Other Special Days / School Events All-Day Professional Development Days: Casual Attire ** Day Time School Events: Casual Attire** Evening or Graduations: Business Attire* Field Trips: Chapel Polo Shirt and Casual Pants

•

Items listed in # 3.1.1 – “Never permitted”

3. Teacher Attire

3. Teacher Attire

3.1 Specifics for Teacher Attire 3.1.1 Attire Never Permitted at School: leggings or tight pants/skirts without long tops that fall to one palm above the knee or longer • flip-flops or shoes without a back strap • tank tops or tops with thin /“spaghetti” straps • clothing, including jeans and t-shirts, that is worn out, ripped and/or faded • clothing with inappropriate messages (drugs/ alcohol, political statments propaganda, jokes in poor taste) • clothing that is sheer/see-through or too revealing • visible undergarments • sweatpants, bermudas and/ other shorts.

3.1.2 Business Attire* includes: slacks/dress pants • dresses and skirts that fall to one palm above the knee or lower • capri pants • dress shirts, polo shirts and blouses • ties and scarves • suits and blazers • sweaters, vests and cardigans.

3.1 3 Casual Attire** for Fridays only: Chapel Polo shirt • other polo shirts or t-shirts in excellent repair and in good taste • casual dresses and skirts that fall to one palm above the knee or lower • dark blue jeans in excellent repair • sneakers/tennis shoes in excellent repair, and must follow directive 3.1.1 above.

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4. Privacy

4. Privacy 4. Privacy For safety reasons, no school employee shall release names, addresses, or telephone numbers of pupils or staff to anyone other than school officials.

For safety reasons, pictures taken at school with students must not be posted to personal social media accounts.

Adding emojis or blurring students’ faces to post a photo online is not recommended by the school.

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5. Communication 5.1 Email Faculty is provided with an email address and signature (……….@chapelschool.com). The use of this tool must be strictly professional to communicate with parents, students, teachers and other departments. A majority of school information is communicated through email, and it should be checked regularly. The expectation is that teachers will verify internal communication throughout the day and reply as promptly as possible. Teachers must reply to students and parents emails within 24 hours.

5. Communication

5. Communication

5.2 Mailboxes Teachers’ mailboxes are located in the Teachers’ Lounge. Pay stubs are placed in teachers’ mailboxes at the end of each month. Other school information is placed in the mailboxes on a regular basis.

5.3 Bulletin Board in Teacher’s Lounge Communications about teacher pay, cesta-básica (food basket), vaccines, vacation schedules, and health insurance are published by the Financial and Administrative Directory and posted in the teachers’ lounge.

5.4 Telephone Usage The telephones in the offices are for official use only. Local calls are unrestricted but should be made only when the teacher is off duty. To make a local call, dial 0 before the phone number. Long distance calls are allowed with permission from one’s Principal. Personal calls to cell phones will be charged. To place a call to a cell phone or long distance dial 9 and talk to the operator.

Students’ use of office phones (ECEC, ES, HS) is not permitted except when authorized by the secretary.

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6. Resources

6. Resources 6. Resources The school believes that teachers should have all the classroom resources necessary for effective teaching.

Below you will find the guidelines to request materials.

6.1 Requisition Forms The teacher should submit a requisition form (See attachment I – Requisition Form) to the appropriate secretary when an item is needed (inform description and estimate cost). Teachers will not be reimbursed for materials purchased prior to filling out the form and receiving approval. Student activities that require items purchased, deliveries and/or site visits must have requisitions approved in advance.

Requisition forms should be submitted at least 7 school days prior to the event.

6.2 Copy Center Copy requests can be submitted via email to copias@chapelschool.com (to send digital files to be printed) and, by copy request form in the copy center (see Appendix). The copy request form must be filled out correctly, including formatting, time, date of delivery, and number of copies. Copies for school-related business that exceed 150 black and white pages per request or 10 color pages per day, will require written authorization signed by one’s Principal. The copies will then be delivered to the teachers’ boxes located outside the copy room. Regular copy requests should be submitted at least 3 hours in advance of when they are needed. Please note that files sent after 4:30 p.m. will be delivered the next morning.

Special copy requests (bound workbooks, pamphlets etc.) should be submitted at least 48 hours before they are needed.

Be mindful of copyright both when you request copies, scan material, and share these with your students.

Students are not allowed to get materials or copies for the teacher under any circumstances.

6.3 Classroom Supplies The Supply Room is located directly across from the Copy Room and operates from 8:00 a.m. to 4:30 p.m.

Small requests may be placed in person or via e-mail almoxarifado@chapelschool.com. Large requests require a signed requisition form from your principal.

Students are not allowed to pick-up materials for the teacher under any circumstances.

6.4 Book Order Season (Divisional offices will comunicate about the season) Teachers must submit book orders through their Department Heads (High School) or to their Principal (Elementary School and Early Childhood). A budget meeting is held annually to plan and approve the purchase of materials requested. Once approved by academic and administrative departments, the orders may be processed. Teachers must send and suggest items to be included in the system. These should be sent to each division’s administrator.

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• Atlas - Used schoolwide for curriculum documentation and alignment as well as for lesson planning and collaboration;

6. Resources

6.5 Technology In order to assist teachers, Chapel has adopted some technology systems to expedite grading, attendance and course management. All of these systems can be accessed through the Chapel School portal. The following systems are in place and will be reviewed in professional development and/or by new teacher mentors. All staff are expected to sign an Appropriate Use of Technology agreement.

• GOLD - system used by ECEC teachers for assessing students; • Plus Portals - Online course management system and parent /student communication tool; • Mimio - All classrooms come equipped with a Mimio whiteboard system and stylus. The library also has a limited number of MimioPads and MimioView document cameras available upon request.

Obs.: If you are using a school computer and you would like to add/update software, you should contact the IT department and a requisition must be submitted to your Principal.

The school also provides electronic devices for the class (iPads, laptops, cameras….) which may be booked through our Sign-Up Genius system (http://www.signupgenius.com/). Along with the requested material, you will receive a form to list the students using the numbered equipment. Teachers must report damage or inappropriate use immediately.

6.6 Help Desk All technical support requests should be sent to helpdesk@chapelschool.com. For better operational control, all requests will be recorded and monitored through this channel. Users can track the status of their requests on the website http://chapelschool.freshservice.com/google/login, by clicking on “Your tickets”. Use your Chapel School e-mail to access this service.

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7. Professional Development / Career Plan

7. Professional Development / Career Plan 7. Professional Development / Career Plan The school supports ongoing professional development of our faculty. To that end, professional development opportunities will be provided on a weekly basis. Additionally, the school will strive to organize courses and workshops whenever possible. The instructional staff has the opportunity to request participation in conferences, educational workshops, instructional visitations, professional meetings and study courses.

Chapel has a Career Plan offered to all teachers which looks at the number of years working in the field and academic degrees. Please note that it is important to keep your files updated. If you have any diplomas or certificates, please bring a copy to the senior secretary. For any further information, please contact your Principal.

Teachers are responsible for submitting documentation of completion of a degree with a requisition.

7.1 Professional Development Meetings All faculty members must be present for weekly professional development meetings (Mondays from 3:30 p.m. to 4:30 p.m.) No after school activities can be scheduled for that day and time.

Staff meetings will be announced in advance by each Principal. Teachers who teach in multiple divisions (Elementary/High School) should always check with the principals about wich session they will attend.

7.2. Tutoring Tutoring may only be recommended through a Child Study Team meeting (ECEC/ES) or Student Team meeting (HS). No teacher should tutor his/her own student and no teacher may tutor to prepare his/her own student for school tests.

The tutor and the parents determine tutorial work payment. No tutoring is allowed during regular school hours (8:00 a.m. to 3:10 p.m.).

Chapel teachers may tutor on campus after completing a year of employment at Chapel.

Teacher’s Name] Tutoring Guidelines (Page 1) and Schedule (Page 2)

7.3. Conferences Attendance at conferences and similar activities must receive prior approval from one’s Principal. The Professional Development Request Form, located under Appendix in this handbook should be completed and submitted with the teacher’s request.

7.4. Reimbursement for Faculty Tuition Expenses Chapel encourages teaching staff to enroll in continuing education programs and courses. The following criteria shall be used in order to reimburse teachers who pursue university work (see Appendix): 18

The teacher must be full-time with a minimum of 2 years employment at Chapel.

•

All course work must be directly connected with the teacher’s assignment.

•

Prior approval of the course must be obtained in order to receive the agreed upon % of reimbursement for satisfactorily completing course work.

•

All course work requires prior approval of the Admin Team, that analyzes all requests. This permission must be renewed each semester.

Only regular expenses such as hotel, transportation and food - no alcoholic beverages, incurred at conferences will be reimbursed. Entertainment and luxury meals are not reimbursed. Staff members need to submit receipts to their Principal. There is no reimbursement without presentation of receipts.

Receipts must be submitted within five working days after returning from the conference.

7. Professional Development / Career Plan

•

7.5. Professional Evaluation Chapel School recognizes the need for timely feedback to teachers and provides support such as feedback, counselors and mentors to help them grow as professionals. Evaluation enables the teacher to become more aware of his/her strengths and areas for growth. With this knowledge, the teacher has the opportunity to capitalize on his/her strenghts points and improve in areas of need. Staff members are encouraged to partner in this process in an open and professional manner.

Evaluation will be based on the total performance and effectiveness of the teacher. Teachers will be placed on one of the three supervision and evaluation tracks and will be observed accordingly.

7.5.1. Personnel Records Personnel records shall be available only for official use by the Board, the Admin Team, and the employee’s supervisor, or for inspection by accrediting agencies or other groups – with prior Admin Team or legal authorization.

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8. Miscellaneous

8. Miscellaneous 8. Miscellaneous 8.1. Anthem The Brazilian National Anthem is played every Friday at 8:00 a.m. Teachers are expected to model respect and request all students to stand in attention for the National Anthem. The American National Anthem is played every last Friday of the month.

8.2. Keys All keys will be issued through the Principal’s secretary. Keys issued are for personal use and are not to be loaned to others. All keys are to be returned to the office at the end of the semester.

8.3. Emergency Procedures Each division (ECEC, ES or HS) has specific emergency procedures for a situation when a student is not feeling well in class. Check with the secretary or principal of your division to know which ones apply to your situation.

Students should always be taken to the nurse if injured or not feeling well. If a student cannot move, a nurse should be contacted immediately for appropriate care and assistance.

First Aid training is offered periodically. Emergency information and Fire Drill evacuation maps are available in every classroom.

8.4. Visitors on Campus If you would like to have a visitor on campus you must officially request permission by submitting an email to your section principal and secretary with a copy to the Admin Team. A written request form will then be filled out and submitted for approval. Please specify your visitor’s full name, reason for the visit and the areas on campus where the visitor will tour. This request must be submitted at least 5 school days in advance in order for the appropriate vetting and communication process to be completed.

8.5. Chapel Forms Some forms must be filled out in Portuguese. The school secretary can help teachers in this process.

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•

Absence Request Form (See Appendix)

•

Professional Development Form (See Appendix)

•

Requisition Form - (See Appendix)

•

Copy Requisition Form - Should be signed by Principal for requests over 150 pages. Each side counts as a page. (See Appendix)

•

Visitors on Campus Request Form (See Appendix)

Appendix

Absence Request Form

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Appendix

PROFESSIONAL DEVELOPMENT REQUEST FORM (print out and submit to your administrator) Teacher’s Name and position:

Today’s Date:

Number of years of full time employment at Chapel School Name of the professional development (PD) event you are requesting to attend: Location of PD: Date of PD:

(from)

(to)

Professional Development Request Form

List the expected amounts and currency type (Ex.: US$ / R$ ) of the expenses below: Course/Workshop Fees: Transportation: Food: Hotel: Other (specify): Total Amount: Would this PD require you to be absent from your classes?

No  Yes 

Has Chapel School supported you with PD expenses before?

No  Yes 

If Yes, please list:

Attach a single page with the following:  an abstract of the content, learning outcomes of this PD, including additional information such as a pamphlet, flyer and/or website,  an outline of which Supervision Evaluation and Professional Development standards this PD would support and how is it related to your own SEPD goals,  and the specifics on how you will share your learning at Chapel School.

Chapel School remains strongly committed to supporting our staff with professional development that is deemed directly relevant to our mission’s fulfillment. By requesting financial sponsorship for PD it is understood that you do not currently have plans to leave Chapel School and that you intend to remain on staff for the time necessary to fully contribute to the learnings acquired in the PD opportunity.

Teacher signature:

Date: To be filled out by school

ECEC Elementary School High School

  

Name of the Division’s Principal: Approved: Date approved: Approved by Chapel School’s Board:

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If Yes, please list:

Not Approved: Portion to be paid by Chapel School

%

Appendix

Requisition Form / Copy Requisition Form

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Appendix

AUTORIZAÇÃO DE ENTRADA (ENTRANCE AUTHORIZATION)

Visitante (Visitor) Solicitado por (Requested by) Motivo (Reason)

Visitor on Campus Request Form

Data (Date)

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Horário (Time) Autorizado por (Authorized by)

Nome (Name)

(

)

DF – Oblate Fathers

(

)

Ms. Emanoelli do Valle

(

)

Ms. Juliana Menezes

(

)

Mr. Sean Quinn

(

)

Ms. Marcia Berkowitz

Assinatura (Signature)

Notes Notes 25

Notes

Notes

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