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CATHOLIC DIOCESE OF HAMILTON

JUBILEE BBQ TRAILER BOOKING GUIDE 2026

CATHOLIC DIOCESE OF HAMILTON | PAGE 02

TABLE OF CONTENTS Message from the Team

Conditions of Hire

Hire Agreement and Cleaning

Cleaning Checklist

Pick-up Details and Pick-up Process Safety Check and Drop Off Orientation In Case of Emergency Using the Trailer Contact Us

07-08 09 10-11 12 15-17 18

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KIA ORA, We’re so pleased to be able to offer the Jubilee BBQ Trailer for use by parishes, ministries, and schools throughout the Diocese of Hamilton. This trailer was made possible thanks to the generous support of the Bernadette Trust, whose hope is that it would serve as a practical resource for building community across our diocese. Sharing kai is not just about nourishment — it’s an expression of welcome, belonging, and joy. As Catholics, we uniquely understand that community happens around the table — not only in the Eucharist, but also in our own whare, where some of the most meaningful encounters take place over a shared meal. We hope that as you use this BBQ trailer, it becomes more than just a useful piece of equipment. We hope it creates moments of connection, laughter, service, and celebration — and opens up new opportunities to foster manaakitanga and whanaungatanga within our communities. So whether it’s used to host a celebration, support a fundraiser, or cook meals for those doing it tough, we’re so pleased that this trailer can be part of your mission. We’re honoured to share this resource with you, and we can't wait to see the many ways you’ll put it to good use. Ngā mihi nui, Pastoral Services Team Catholic Diocese of Hamilton

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CONDITIONS OF HIRE 1. All relevant information and hire forms will be returned to and confirmed by the Booking Coordinator prior to pick-up of the trailer. 2. Pick-up and Drop-off of the trailer is at the Chanel Centre at 47 Clyde Street in Hamilton East. The trailer must be picked up and returned by the individual whose license was provided at the time of booking between the hours of 8:30am-4:30pm Monday-Friday unless otherwise approved. 3. The hirer is responsible for looking after the trailer and equipment during their hire period. This includes ensuring the trailer is fully locked and secured with appropriate clamps at all times when not in use. Please ensure that the trailer is parked on a level surface to prevent roll back. 4. In the event of the trailer or any equipment being lost, stolen or damaged, including beyond repair please notify the Booking Coordinator immediately. The hirer may be responsible for any repair and/or replacement costs. Please note that there is insurance and contents insurance on the trailer. a. All incidents relating to the trailer, equipment, and persons are to be reported to the Booking Coordinator using the Incident Report Form which will be provided to hirers prior to use. The Diocese of Hamilton will not be held responsible for any injury or damage to hirers or their property. 5. The person responsible for towing the trailer must use a roadworthy vehicle that would achieve a WoF and registration on the day of hireage and agrees to comply with all NZ laws as specified in the NZ road code. Drivers should have experience towing a trailer and must show a valid and full drivers’ license at the time of pick-up. Per NZ Law the maximum travel speed appropriate is 90km. 6. All equipment is to be returned clean and tidy — as outlined in our Cleaning Section (pp. 5-6) 7. The trailer will be returned immediately in the event of a Civil Defence Emergency. For any queries please contact our Booking Coordinator at robertg@cdh.org.nz or via text at 027 627 4475 or through our Chanel Centre office: 07 856 6989

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HIRE AGREEMENT The Chanel Centre welcomes requests from parishes and schools to borrow the BBQ Trailer. Responsibility for collecting and returning the trailer rests with the individual or organisation making the booking. To arrange a booking, please contact Robert Garan at robertg@cdh.org.nz. The BBQ Trailer must be returned in a clean and tidy condition after use. Please refer to the Cleaning Checklist below and on the reverse side of this page, and ensure that all surfaces and equipment are cleaned, the surrounding area is left tidy, and all rubbish is removed. Your care and diligence help us continue to offer the trailer free of charge and ensure it remains in good condition for future users.

PLEASE READ AND SIGN THE AGREEMENT FORM FOUND ON THIS LINK.

CLEANING

Grills While the grill is still warm/hot, use the scraper and a small amount of water to loosen and remove any food residue from the hot plate. Note: Cleaning while warm is much easier — just take care to avoid burns. Grease Trays - We ask that grease trays are emptied before return. To make this easier the trays are lined with foil and filled with kitty litter to absorb grease and prevent spills. To access the trays: Slide the BBQ unit forward Kneel in front of it and reach underneath Gently push the tray back, then slide it forward and out from underneath We have found this method to be much easier than trying to reach around from the rear of the unit.

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CLEANING CHECKLIST GENERAL: ❏ Remove all rubbish, food scraps, and personal belongings ❏ Wipe any surfaces of the trailer (interior and exterior) that may have food or grease on them. ❏ Ensure gas bottles are turned off and securely fastened CHILLY BIN: ❏ Empty of all food and ice ❏ Drain any remaining water ❏ Wash inside thoroughly ❏ Wipe down and dry completely HOT WATER DISPENSER: ❏ Empty any remaining water ❏ Wipe completely ❏ Leave dry and clean UTENSILS, CUTTING BOARDS, CROCKERY: ❏ Wash with hot, soapy water ❏ Dry and return to the correct storage GRILLS: ❏ Scrape & Clean Grill Plates ❏ Wipe down exterior of grills and surrounding areas. ❏ Empty grease trays ❏ Disconnect gas hoses ❏ Hold levers and slide grills into trailer taking care that the hoses don’t kink ❏ Feed hoses up and through the grates of the lower shelf to avoid bending

FOLDING TABLES: ❏ Wipe all surfaces clean ❏ Remove any food residue or spills ELECTRIC BAIN MARIE: ❏ Empty all water and food containers ❏ Drain any residual water carefully ❏ Wash and dry food containers ❏ Dry the unit completely RETURN EQUIPMENT & STORAGE BINS: ❏ Fly Sprayers ❏ Chilly Bin ❏ Hot Beverage Supplies ❏ Folding Tables ❏ Hot Water Dispenser ❏ Drink Dispensers ❏ Plate Bins ❏ Electric Bin- please make sure any electrical equipment is clean and free of kinks. ❏ Cutlery Boxes and Serviette Box ❏ Rubbish Bin- please collapse ❏ Prep Containers (washed & dried) ❏ Measuring Cups, Salt, Pepper ❏ Mug Bins ❏ Glass Tumbler Bins ❏ Foil & Clean Wrap ❏ Utensil Bin ❏ Gloves & Oil Bin ❏ Cleaning Spray Bottles ❏ Electric Bain ❏ Bowl Bins

If you’re unsure how to do this or have any trouble, please contact us. These simple steps go a long way in helping us care for the trailer, reduce long-term wear, and keep it in circulation for everyone. We really appreciate your care and effort in returning the trailer in good condition and for playing your part in making it available for others to enjoy. Ngā mihi.

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PICK-UP DETAILS PICKUP DETAILS Location: Chanel Centre, 47 Clyde Street, Hamilton East 3216 Standard Pick-Up Times: Monday to Friday, 8:30am – 4:30pm (Business Days) What to Bring: A valid full driver’s licence (must match the name on the booking) A suitable tow vehicle (see requirements below) Tow Vehicle Requirements: Must be legally rated to tow up to 1000kg Tow ball size: Standard 1 7/8" Electrical plug type: Standard 7-pin flat Key Collection Keys for both the gate and the trailer can be collected from Reception at the Chanel Centre during standard pick-up hours. Key Set Includes: Blue – Gate Key Red – Wheel Clamp Key Yellow – Tow Hitch Lock Key Green – Trailer Locks Key After-Hours Pick-Up After-hours pick-up must be arranged in advance with the Booking Coordnator.

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PICK-UP PROCESS PICK-UP PROCESS 1. Open the gate using the blue key. 2. Document the trailer condition: Before moving the trailer, please take clear photos of all sides to document its condition. If you notice any dents, scratches, or damage, take close-up photos. Send all images to 027 627 4475. No need to wait for a response. 3. Remove the wheel clamp: Lift the black rubber cap on the wheel clamp. Insert and turn the red key. Widen the lock until it can be removed from the wheel.

4. Remove the tow hitch lock using the yellow key. The silver bar will slide up and separate from the yellow base. 5. Take the locks with you: These locks are to be used to secure the trailer while it is in your care. 6. Connect the trailer & complete the Pre-Journey Safety Check. 7. Close and lock the gate after removing the trailer.

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SAFETY CHECK & DROP OFF

DROP OFF PROCESS 1. Park the trailer inside the gate. 2. Disconnect and secure the trailer. 3. Reattach the wheel clamp and lock. 4. Refit and lock the tow hitch lock 5. Ensure all locks are fastened securely on the trailer. 6. Document the trailer condition: Before leaving, please take clear photos of all sides to document its condition. If any new marks, scratches, or dents have occurred, please include clear and close-up photos. Send all images to 027 620 5503. No need to wait for a response. 7. Lock the gate upon departure. 8. Return the keys to Reception. 9. After hours: Place the full key set in the lockbox, and ensure it is securely closed.

PRE-JOURNEY SAFETY CHECKS Before driving off, please complete the following safety checks: Warrant of Fitness and registration are current (check stickers). Tyres have sufficient tread and are properly inflated. A tyre pressure gauge is available in the Electrical Box on the right-hand side of the trailer. Lights: Ensure brake lights, indicators, and reverse lights are fully functional. Tow coupling is securely fastened to the tow ball and that the latch or locking pin is properly in place. Jockey wheel is lifted and stowed in the correct position. D-shackle is properly attached and tightened.

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ORIENTATION LEFT SIDE 15

4 5

6 7

2 1

1 Gas Bottle Compartment 9kg Gas Bottles (x2) Fire Blanket & Fire Extinguisher 2 Cleaning Products (for refills) 3 Spare Grill Grates 4 Measuring Cups 5 Takeaway Boxes 6 Salt & Pepper 7 Disposable Grill Gloves 8 Food Prep Containers 9 Collapsible Rubbish Bin 10 Serviettes 11 Electrical Box Extension Cable, Multibox, Cable Cover (to walk & drive over) 12 Kitty Litter

13 12

18 17

13 First Aid Kit & Second Fire Extinguisher 14 Disposable Forks, Spoon, Knives in Magnetic Storage Boxes 15 Battery LED Overhead Lights (x3) 16 Misc Bin 17 Ceramic Plate Bin (x3) 18 Hot Water Dispenser (4L Capacity) 19 Yeti Chilly Bin & Hot Drink Supplies Hot Cocoa, Sugar, Marshmallows, Tea, Coffee (instant & plunger) 20 Folding Table (x2), Drink Dispenser (x2), Large Cutting Boards (x3) 21 Deployable Stabilizer 22 Ceramic Mug Bin (x2) 40 units total 23 Glass Tumbler Bin (x4) 48 units total

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ORIENTATION RIGHT SIDE 36

35 27

35 32

35 33

25 24

34 37

24 Deployable Stabilizer 25 Lever - push at the same time to slide grill forward 26 Gas Grill (x2) with Griddle 27 Drop Down Rear Table (access from back) 28 Foil & Cling Wrap 29 Cleaning Sprays Griddle Cleaner (Red) All Purpose Cleaner (Yellow) 30 Cooking Utensils Ladle (x2) BBQ Tongs (x3) Serving Spoon Mini Tongs (x5) Grill Scraper Tongs (x5) Chef Knife Whisks (x2) Pairing Knife BBQ Spatula (x4)

31 Hot Resistant Gloves, Scrubbers, Oil Spray and Paper Towels 32 Electric Bain Marie (3 Compartments) 33 Gas Hoses 34 Sliding supports for grills 35 Ceramic Bowl Bins (x6) - 79 units total 36 Battery LED Overhead Lights (x3) 37 Gas Fitting - located on the right side under the ledge.

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IN CASE OF EMERGENCY In the event of an emergency please dial 111

FIRE There is always a danger of a grease fire. Do not use water to extinguish. Cut off gas either on the grill, or at the regulator by the gas bottles. Then use one of the two fire extinguishers to put out the fire. One is located in the gas bottle box, one is in the electrical box. When cooking please keep these handy. A fire blanket is also located in the gas bottle box

FIRST AID A simple first aid kit is located in the trailer by the electrical box.

BREAKDOWN The trailer does have a spare tire.

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PERMANENT FEATURES COOKING & HEATING

TWO GAS GRILLS 4 Burners Each Grill & Griddle Options

ELECTRIC BAIN MARIE 7.7L Compartments (x3)

UTENSILS See Orientation Page 10

DRINKS

YETI CHILLY BIN 142L Capacity

HOT WATER DISPENSER 4L Capacity

CERAMIC MUGS 40 total

CROCKERY

BOWLS 79 total

PLATES 78 Total

GLASSES 40 Total

PREP

PREP CONTAINERS 3 Red, 3 Green

KNIVES & BOARDS 3 Boards, 1 Chef Knife, 1 Pairing Knife

UTENSILS See Orientation Page 9&10

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CONSUMABLES OIL FOR GRILLS SALT & PEPPER SUGAR BLACK TEA CADBURY HOT COCOA COFFEE (INSTANT & PLUNGER) NAPKINS DISPOSABLE KNIVES, FORKS & SPOONS ALUMINIUM FOIL CLING WRAP PAPER TOWELS GRIDDLE CLEANER ALL PURPOSE CLEANER HEAVY DUTY CLEANER KITTY LITTER

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USING THE TRAILER UNLOCKING & ACCESSING EQUIPMENT Use the green key to unlock and open the exterior panels. If any locks are stiff or stuck, please be gentle—don’t force them.

SETTING UP THE BBQ’S On the right-hand side of the trailer, you’ll find both BBQ units. Unhook the gas hoses one at a time. Press the blue lever down on either side of the BBQ and carefully slide the unit forward. Take the gas hose and connect it to the gas fitting coupler under the exterior ledge on the right-hand side of the trailer.

CONNECTING THE GAS Unlock and open the gas bottle compartment. The trailer uses one bottle at a time. Choose the bottle you’d like to use and turn the bottle's knob to “open”. Then, turn the blue lever by the regulator toward the bottle you're using—this directs the gas flow.

LIGHTING THE GRILLS These BBQs are equipped with automatic ignition, as labelled on the front panel. Push the control knob in and slowly turn it anticlockwise to “High.” You should hear and feel a click—that’s the ignition activating. Hold the knob in until the burner ignites. If it doesn’t light straight away, turn the knob back to “Off” and try again a couple more times. Still not lighting? Wait a few minutes for the gas to disperse before trying again.

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USING THE TRAILER AFTER USE When you're finished cooking, follow these steps to safely shut down the BBQ: Turn off the gas cylinder first by turning the bottle’s knob to “Closed.” This allows any remaining gas in the hose to burn off—this should only take a few seconds. Turn off all the burners on the BBQ once the flame goes out. At the gas regulator, turn the blue lever back to the centre position. It should sit vertically, perpendicular to both hoses—this stops gas flow to either side. Disconnect the gas hoses from the couplers under the exterior ledge. Once disconnected, you're ready to begin cleaning. Head to the Cleaning section (p.17-18) and follow the directions from there.

ELECTRIC BAIN MARIE Set-Up: Carefully remove the Electric Bain Marie from the trailer and place it where you'd like to use it. Power it using the provided extension cord and multibox. Please note: The extension cord can be a tripping hazard. Use the cord cover provided so it can be safely stepped over or driven over. Filling with Water: Ensure the blue lever on the drainage spigot is in the closed position—this means it's perpendicular to the spigot. Remove the food compartments from the bain marie. Fill two of them with clean water and pour them into the main heating area (where the element is). Set the thermostat dial to your desired temperature. Once heated, return the food compartments to their place and cover with lids when full. After Use – Draining: To empty the bain marie, turn the blue lever to the open position (parallel to the spigot). Allow all the water to fully drain. Caution: The water will be very hot—please take care while draining.

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USING THE TRAILER HOT WATER DISPENSER Always check the reservoir has sufficient water before commencing the operation 1. As indicated in the installation instructions, please complete the rinse cycle before first use. Refer installation guide on page 5. 2. Place a cup on the removable water tray (5) ensuring the cup aligns with the spout (3). 3. Hold the lock button for 3-5 seconds until the unit unlocks. (When unlocked, the control panel will light up showing multiple presets and functions) 4. Press the Temp. button to select the desired temperature. (000, 45, 55, 65,75, 85, or 100 degrees Celsius approx.) 5. Tip: When set to 000, the unit will dispense water at the temperature of the water in the water tank. 6. Press the Volume button to select the desired volume of water to be dispensed. (100, 200, 300, 400ml or 000 for infinate) Tip: When using Infinite, press the Start/Stop button to start and stop the flow of water. 7. Press the Start/Stop button to begin dispensing the water. To stop at any time, please depress the Start/Stop button to cancel the current operation. 8. To use this function, place a suitable coffee cup or teacup onto the removable water tray (5) ensuring the container aligns with the spout (3). Unlock the unit then press the Coffee / Tea button. The unit will display 92 degrees Celsius as the default temperature. Select the volume (100, 200, 300, 400ml, or 000 for continuous and press the Start / Stop button to begin dispensing water.

CONDITION OF HIRE