D- Neighbour Notification

Appendix D – Noise Notification Letter

Date: Your Ref: Our Ref:

Please Contact: Contact Number

10th June 2020

LA08/2020/0240/F (Please quote at all times)

Davina Craven 0300 200 7830

Dear Sir/Madam,

Location: Proposal:

Lands at and adjacent to New-Bridge Integrated College, 25 Donard View Road, Loughbrickland, Banbridge, Down, BT32 3LN,

Phased construction of a new school building and sports hall, with associated infrastructure incorporating the following components: phased demolition of existing buildings, in-curtilage car/bus parking, circulation and access arrangements, provision of 3No. playing fields, provision of 4No. tennis courts, culverting of watercourse, electricity/ waste/service infrastructure, hard and soft landscaping works, boundary treatments, drainage works and other associated site works.

Under Article 8 (1)(b) of the Planning (General Development Procedure) Order (Northern Ireland) 2015 the Council is required to serve notice of an application to any identified occupier on neighbouring land. The Council has received a planning application for a development at the above location and has identified your property for notification. If you have concerns you may, in the first instance, find it helpful to discuss the proposal directly with the applicant.

Once submitted a planning application will pass through a number of stages as follows:

Validation & Consultation Following receipt the application is allocated to a planning officer who records the identified occupiers on neighbouring land along with appropriate consultees. Neighbour notification letters are issued, the application is advertised and

consultations issued. The full details of the application including any plans, maps, drawings, environmental information etc which accompany the application are made available to view on the internet on the Public Access website (www.planningni.gov.uk/public-access-info). Copies of all consultation replies and any representation or objections received are also made available on the website upon their receipt.

Consideration and recommendation The planning officer having undertaken a site inspection, verified the identified occupiers on site and received all consultees responses completes his/her report and makes a recommendation. This recommendation takes account of all consultation comments, any representations from third parties and all other material considerations. The application is then discussed and a recommendation agreed by planning officers.

Decision The Council operates delegated decision making for certain local planning applications where decisions will be taken by appointed planning officers. Please refer to the Council’s

website or contact this office for information on the Council’s Scheme of Delegation.

For other types of planning application, including major development, the application will alternatively be referred to the Council’s Planning Committee for consideration and determination. Please refer to the Council’s website or contact this office for further information on Planning Committee procedures. Post Decision

When a decision is issued if you have made a representation on a proposal you will be notified about the decision and the reasons for taking that decision.

Furthermore certain planning applications, due to their nature and scope, are classified as major development and require the applicant to consult the community in advance of submitting an application. You may have already commented on a proposal as part of a community consultation. However, now that a planning application has been submitted if you wish to make further comments you should submit your comments directly to the council, or as the case may be the Department, by the means outlined in this letter.

You can track progress of this planning application by logging onto the Public Access website and entering the planning application reference number (as quoted above).

If you do not have access to the internet, you can call into this office and we will make the information available to you. Please telephone the Council to confirm the times when this service is available.

Alternatively you may view this information or the main planning file at this office. You should note, however, that the main file is a working document and at certain times of the process it will not be immediately available. An appointment is therefore essential and you can make arrangements to view the file with the Open File Team.

While it is not necessary for you to do anything further in response to this letter, you may wish to bring to the attention of theCouncil any relevant material planning matters which you think should, in the public interest, be taken into account before the application is decided. Material planning matters include adverse environmental effects, traffic impact and impact on the established character of a neighbourhood. It is important to remember that, when we take a decision on an application, we can only consider those comments that are strictly planning matters.

In order to improve overall accessibility to the planning process, information on planning applications is nowmade available on the Public Access site (www.planningni.gov.uk/ public-access-info). Consequently details of any representation received, i.e., letters of objection or support, will also be published on Public Access and will be made available for public viewing.

The Council will process your information in line with the General Data Protection Regulations (GDPR) requirements. A copy of the full Privacy Statement is available at https://www.infrastructure-ni.gov.uk/publications/gdpr-privacy-notices-dfi-businessareas alternatively you can contact the relevant Data Protection Officer listed and request a copy of the Statement to be posted directly to you.

Representations are subject to the provisions of the Data Protection Act. Any personal or sensitive information contained in your representation (with the exception of your name

and postal address) or any information considered by theCouncil to be off a derogatory or offensive nature will be redacted from your representation. Redaction is the term used to describe the editing process whereby data is removed from a document prior to publication.

The Council will take extreme care not to publish on the website signatures, personal telephone numbers, personal email addresses and any sensitive personal data received such as medical or financial information. (Please supply this information only if absolutely necessary). In giving your views on a planning application you should concentrate on relevant planning matters. Any complaints regarding staff, application processing, enforcement proceedings or requests for information should be forwarded under separate cover. If such material is contained within the representation it will be removed and dealt with under the relevant procedures.

Where the Council considers that the nature of comments made or information provided in a representation is such that it largely detracts from the relevant planning matters, the representation will be returned to the sender with a covering letter advising that the representation should be reconsidered and reworded before being returned.

While the Council is normally unable to enter into correspondence concerning detailed comments made, we will acknowledge receipt of any written representations and will notify you of the outcome of the planning application.

The Council cannot take into account private matters such as boundary disputes, moral issues or impact on a private view. Any relevant comments you make will be

considered in assessing this application and representations must be submitted to this office in writing by 24th June 2020. We request comments as early as possible, but we must take account of any representations that raise material planning considerations received before the application is actually determined.

Yours faithfully

Armagh, Banbridge and Craigavon Planning Manager