DISCIPLINARY & JUDICIAL PROCESS

Below follows details on the judicial processes at Centennial Place, including your Rights and Responsibilities, the process for Staff documentingbehaviour and conduct ina formal Incident Report, examples of possible Educational sanctions for restorative practices in maintaining a supportive environment comprised of residents who can learn from past mistakes and reconcile with their community, followed by a workflow process in which conduct is escalated by necessity.

Your Rights & Responsibilities

Your Rights

You have a right to sign a lease, or refrain from signing a lease.

You have a right to a clean living environment.

You have a right to privacy in your leased bedroom.

You have a right to a quiet, academic learning environment.

You have a right to share opinions, ideas, and provide feedback to staff.

You have a right to feel safe and secure on-campus and in residence.

You have a right to live in a lawful environment, free from illegal activity.

You have a right to live in a smoke-free environment.

You have a right to respect and dignity, free from discrimination or ridicule.

You have a right to social activity and supports in the residence.

You have a right to fair, unbiased and objective mediations by staff.

You have a right to have fun!

Your Responsibilities

You have a responsibility to uphold the expectations and fulfill the obligations of your lease.

You have a responsibility to maintain a clean living environment.

You have a responsibility to cooperate with Management seeking to enter your bedroom for purposes outlined in the lease or Residence Community Handbook.

You have a responsibility to respect others’ needs for a quiet, academic learning environment.

You have a responsibility to adhere to the rules and expectations set forth by Management.

You have a responsibility to adhere to all safety and security instructions and directions while living in Residence.

You have a responsibility to obey the law.

You have a responsibility to not smoke on-campus and abide by the Centennial College Smoke-Free Campus Policy.

You have a responsibility to treat others with respect, and refrain from engaging in language or behaviour that discriminates, ridicules, or harms others.

You have a responsibility to communicate your wants and needs to Management so that your voice is heard.

Youhave a responsibilityto acknowledge staffand their efforts to assist all parties in an unbiased and objective manner.

You have a responsibility to have fun!

Incident Reporting

• Incident Reports (IR) will be written and filed alongside student files when inappropriate behaviour is found and documented in Centennial Place

• Residents and Guests are expected to uphold the policies and regulations of the Residence Community Handbook at all times and residents shall be held responsible judicially and financially for any action that directly or indirectly causes a breach of the Residence Agreement or Residence Community Handbook

• Any Centennial Place staff member may write Incident Reports at any time, as deemed necessary

Educational Sanctions*

• Educational sanctions or other learning opportunities may form part of a sanction.

• Conditions may include work assignments, service to the Residence, or other related assignments

• Examples include; o Apology letter o Educational seminars addressing drug and/or alcohol use/abuse o Restriction of privileges o Research and/or written assignments o Behavioral Counselling o Participation in awareness programs for harassment or equityrelated issues

• A Behavioral Contract may be imposed by Residence or College staff to ensure the safety and well-being of yourself or that of other residents or the preservation of Residence & College property.

• A sanction or fine levied to a resident’s account or imposed by the Residence Life Coordinator maybe appealed within three (3) business days in writing to the Director, Housing & Residence Life. This appeal shall result in the collaboration of the appealing resident’s Floor RA(s), Residence Council Representative and the Director, Housing & Residence Life to hear the appeal and make a determination as to whether or not the sanction and/or fine will be adjusted. The decision made by the Appeal Hearing Committee shall be communicated to the appealing resident within three (3) business days of the Appeal Hearing Committee adjourning.

• It is within the rights of the Appeal Hearing Committee to increase the fine(s) and/or sanction(s) imposed bythe Residence Life Coordinator, should it be decided that the original fine(s) and/or sanction(s) were insufficient for the infraction

Points-Based Conduct System

Actions taken by a Resident deemed appropriate for documentation or sanctions follow the Demerit Points Scale model below. Demerit Points are cumulative, and resulting actions are executed based on a Resident’s cumulative Demerit Points Total. These points will remain on the Resident’s profile for their Lease duration, and may impact any additional Lease Agreement document between the resident and Centennial Place.

*Because of the potential severity of disciplinary and eviction decisions for Residents, processes exist on specific grounds only to have a disciplinary decision reconsidered and an eviction decision appeal heard by a panel external to Residence.

This system has three-level-scale to assist the Management team with the conduct process for community standards. For each level, the following tables indicate the sanctions and measures that are likely to be applied.

Category 1 or Level 1

Actions by any Resident or Guest which interfere with the rights of other individual(s) to the enjoyment of his/her space or time in residence. Any and all items deemed inappropriate will be confiscated and/or disposed of and the appropriate authorities will be contacted.

Possible Sanctions:

• 1 Demerit Point

• Educational Sanctions

• Warning/Incident Decision Letter

• Applicable Sanction Fees (up to $250)

• Loss of non-essential services (e.g. guest privileges)

Offense Offense Definition

Bike Storage Residents must ensure that if they do have a bicycle, they are using the designated bike storage area on the first floor to appropriately store them.

Failure to complymayresult inthe removal of the bike plus applicable Fees

Cleanliness Standard

Failure to keep one’s room/suite reasonably clean (compromising health and safety). Students may be given the opportunity to address the cleanliness issues. Failure to make marked improvement may result in follow-up through a Level 2 violation

Failure to Complete Sanction/ Missed Meeting

Guests and/ or Guest Behavior

Improper Posting of Material

Failure to complete sanctions assigned by Centennial Place Management, including but not limited to educational sanctions, meetings with Management Staff, and/or community service.

• Failure to sign in guest or abide by the Guest Policy

•

• Guest conduct that violates any Level 1 offence (the host resident will be held accountable)

All postings inand around Residence space (excluding personal space) must be approved by Centennial Place Management prior to posting.

Noise

All materials must be posted in/on approved poster areas only, using only approved adhesive measures.

• Failure to comply with Quiet Hours Policy.

•

• Failure to maintain a level of noise that is respectable for the residence community.

•

• Using sub-woofers or amplifiers (including computer speakers that have in built-in sub-woofers)

• *Some exceptions may apply for approved Resident Programming.

Noxious Odors & Smells

Roommate Agreements & Conflict

Failure to abide by the Noxious & Offensive Odor Policy.

Failure to establish and/or adhere to the Roommate Agreement formalized with a member of Centennial Place staff.

Non-compliance to “governing” rules for the residents’ respective Suite.

Category 2 or Level 2

Incidents at this level are actions byany Resident or Guest deemed to have significant negative impact on other individuals within the residence; actions that endanger the safety and security of oneself or others in the community; actions that result in damage to the Residence property. Any and all items deemed inappropriate will be confiscated and/or disposed of and the appropriate authorities will be contacted.

Possible Sanctions:

• 2 Demerit Points

• Educational Sanctions

• Warning/Incident Decision Letter

• Applicable Sanction Fees (up to $250)

• Loss of non-essential services (e.g. guest privileges)

Offense Offense Definition

Access Cards and Bedroom

Keys

Alcohol in Residence

Residents are not permitted to loan their access cards or bedroom keys to other individuals including but limit but not limited to; housemates, roommates, partners & family members.

Failure to abide by the Alcohol Policy.

Possession of or consuming alcohol from containers that are 1.75 L (60oz.) or larger (including kegs)

Participating in games or activities that promotes mass consumption or overconsumption of alcohol, which may result in a risk to the individual or other community members or the property.

Cooperation with Staff

Residents and their Guests are expected to cooperate with all Centennial College & Centennial Place staff members. Misleading, not cooperating with, using abusive language towards or providing improper identification to Centennial Place & Centennial College staff is strictly prohibited. Interfering with an official investigation is also not permitted.

Destructive or Dangerous Activity

Residents should not participate in potentially destructive activities that may cause injuries and/or property damage.

Guests and/ or Guest Behavior

These include, but are not limited to the use of roller blades, skateboards, scooters or ‘cycles’ of any kind, water fights (water guns/balloons), sports, etc.

Repeat offense and follow-up to a Level 1 Sanction.

Failure to abide by the Fire Code limit as stipulated in the Guest Policy.

Hosting a guest while guest privileges have been revoked.

Guest conduct that includes any Level 2 offence (the host will be held responsible).

Inappropriate Behavior

Inappropriate Paraphernalia

Fire Hazards

Any behavior, which is deemed by Centennial Place Management to be inappropriate, detrimental, or harmful towards a person(s), property, or building community overall.

Possession of any smoking paraphernalia that is larger than a hand-held pipe, joint, etc. Bongs, water bongs and homemade bongs that contain a water source are not permitted.

Open flames of any size or scope are not permitted in Centennial Place. This includes, but is not limited to incense, candles (including birthday cake candles), sparklers, lit matches, lit lighters, lanterns, etc.

*This list is not intended to be exhaustive

Use of excessive oil when cooking is also prohibited duetothe firehazardposedandriskofinjury/damage to people or property.

Pets in Residence

Pets are not permitted at Centennial Place and residents are not permitted to bring into or keep any non-human life forms not limited to plants and/or animals.

• Exceptions may be given to those who qualify for and have received approval for the Animal Accommodation Policy.

• Centennial Place reserves the right to remove the animal from the Residence should this procedure not be followed, nor qualifications be met for any exception to this policy.

Prohibited Appliances The use of electric, gas or oil heaters is not allowed.

Water-based appliances such as a personal laundry machine or dishwasher are prohibited. Other laundry machines such as personal dryers are also prohibited.

For additional items prohibited in Residence, please refer to the Restricted & Prohibited Items section of the Residence Community Handbook.

Coffee makers and/or kettles with an automatic shutoff are permitted.

Relocation of Centennial Place

Furniture

Progression of and/or Repeat Offences

Removing or relocating furniture from lounges, Residence units, communal kitchens and all other areas of Centennial Place is prohibited.

Responsible for three or more Level 1 violations. A single incident involving multiple Level 1 violations may also be treated as a Level 2 offence.

Repeat offences of Level 1 violations may result in a Level 2 offence.

Category 3 or Level 3

Incidents at this level are serious breaches of the community standards which are not expressly described under Level 1 or Level 2 are behaviours that constitute a cumulative series of breaches at any Level and/or actions thatendangerthe safetyandsecurityofoneselforothersinthecommunity; actions that result in damage to the Residence property. Any and all items deemed inappropriate will be confiscated and/or disposed of and the appropriate authorities will be contacted.

Possible Sanctions:

• 3 Demerit Points

• Educational Sanctions

• Warning/Incident Decision Letter

• Applicable Sanction Fees (up to $500)

• Local Authority Involvement

• Possible Deferred Eviction

• Possible Eviction

Residents must abide by all Federal, Provincial and College laws and policies surrounding the use of alcohol. No Resident who is under the age of nineteen (19) shall consume, possess, or be under the influence of alcohol or marijuana while on Residence premises. No Resident may purchase, supply, or provide alcohol or marijuana to any person under the age of nineteen (19).

Further to the Centennial College Smoke-Free Policy and the Use of Cannabis Policy as found in the College Policy.

Supply or Provision of Alcohol or Drugs to a Minor

No Resident may purchase, supply, or provide alcohol or drugs of any kind to any person living in the building especiallyto residents belowthe age of nineteen (19). Residents must otherwise follow Federal, Provincial, Municipal, and Centennial College and/or Centennial Place policies on alcohol on-campus and in Residence.

Use and/or Possession of Illegal Drugs

Residents are prohibited from being involved with possessing, using and/or consuming any illegal drugs or narcotics anywhere in, or around Residence property. Any Resident found with possession of illegal drugs will face serious consequences.

Smoking Smokinginside Centennial Place is strictlyprohibited as Centennial College maintains and enforces as a Smoke-Free Campus Policy. This includes, but is not limited to cigarettes, e-cigarettes, vapes, marijuana/cannabis, and/or hookahs, among other forms of smoking.

Emergency Procedures

Failure to leave any Residence facility during Emergency Evacuation (including, but not limited to Fire Alarms and/or Drills), or not following Lockdown directives.

Explosives Explosives or flammable accelerants are not permitted in Centennial Place Residence. This may include, but is not limited to firecrackers, dynamite, propane or helium tanks, camp stove fuel, naphtha, gasoline, diesel, etc.

Any items of this nature found during Inspection or entry to a Unit will be removed immediately by the relevant authorities without further Notice.

Fire Equipment Discharging, tampering with or operating any fire prevention system (e.g. Sprinkler, Hose, AED, etc.) or detection equipment for any purpose other than in the case of a fire or emergency is strictly prohibited.

Fire and Emergency Exits / Doors

Residents are not to tamper with Fire Doors, nor use designate Emergency Exits at any time other than during an emergency. This includes the propping of Suite Doors, or Stairwell Emergency Exits.

Use of Emergency Exits is a serious offense and should be fined accordingly.

Guests and/ or Guest

Repeat offense and follow-up to a Level 2 Sanction.

Guest conduct that includes any Level 3 offence (the host will be held responsible).

Harassment

Every Resident has the responsibility to treat all members of the Centennial Place community with respect and without harassment.

Harassment is defined as any attention or conduct oral, written,graphicorphysical byanindividualor group who knows, or ought reasonably to know that such attention or conduct is unwelcome, unwanted, offensive or intimidating, and has been addressed by the complainant with the offending party and requested to stop or cease such activity.

Campus Security and or Local authorities will be involved in this process.

Theft

(Including Grab N’ Go Market)

Residents are not permitted to remove items from the Grab N’ Go Market without first paying for the item at the Check-Out Station. These premises are monitored 24/7 by CCTV and violators of this policy may face legal consequences from local authorities, in addition to Residence Fines and Sanctions.

Residents believing themselves to be victims of theft should contact Toronto Police to file a report. Residence does not handle personal theft, nor can be held liable.

Trafficking and/or Cultivating Illegal Substances

Residents are prohibited from any involvement with trafficking and/or cultivating any illegal substances anywhere in or around residence.

Any Resident found to be trafficking or cultivating illegal substances will be reported to the local authorities immediately, and be found in Default of their Residence Agreement.

Throwing Material

Unauthorized Room Access or Entry

The throwing or expulsion of material from/at Residence room windows or property is strictly prohibited.

Entering another individual’s Suite or Bedroom, or disturbing another Resident's space without express permission of the Resident is prohibited.

Vandalism to Residence

Property

Violence and/or Threats of Violence

Residents must have written permission to enter another's room if the resident is not present. Unauthorized entry for any reason including pranks/raids is strictly prohibited.

Vandalism is defined as the intentional destruction of Centennial Place and/or Centennial College property. Tampering with CCTV Cameras is strictly prohibited.

Violence or aggression, or threats thereof will not be tolerated. Physical aggression is defined as violent or physically aggressive or intimidating behaviour.

Communicative violence is defined as any form of communication deemed to be harmful or violent in nature or intent, which includes, but is not limited to verbal, written, electronic (i.e. phone, text, e-mail, social media, videos, pictures, etc.).

Behaviours defined as “assault” include, but are not limited to hitting, punching, slapping, kicking, pushing, pulling, fighting, bullying, or sexual violence, etc.

Weapons Firearms and any other weapon or item that is created/intended to cause harm, or could be seen as intimidating, are strictly prohibited. Examples include but are not limited to: restricted weapons, knives with blades longer than six inches (kitchen knives excepted), paint ball guns, bb guns (including soft air), sling shots, bows/arrows, machetes, axes, hatchets, ceremonial or decorative swords, toy weapons (nerfguns, water guns, plastic bows/arrows) etc.

Progression of and/or

Repeat Offences

Responsible for three or more Level 2 violations.

A single incident involving multiple Level 2 violations may also be treated as a Level 3 offence.

Repeat offences of Level 2 violations may result in a Level 3 offence.

** Invoices billed to the property as a result of direct violation of any Policy outlined in this handbook will be charged to the resident.

Appeal of Residence Conduct Decisions

In the event a resident has received disciplinary sanctions as a result of a conduct meeting with the Residence Life Coordinator(s), students may choose to appeal a decision or outcome to the Director, Housing & Residence Life, and the Residence Council Executive, with the potential to have the ruling overturned or voided.

Students shall have three (3) business days after receipt of the written decision to submit a formal written appeal of a discipline meeting to the Director, Housing & Residence Life. Students may only appeal on the following grounds:

• Bias and/or unfair treatment, any procedural error, improper investigation, discrimination etc.;

• The sanction is not a logical consequence of the infraction;

• New information, a new witness, or something not known when the original decision was made has come to light.

The Director, Housing & Residence Life shall decide if the appeal procedure should be followed during a meeting where the resident will be represented by the President and/or Vice President of Council. Following a decision made by the Director to continue with the appeal process, the resident will meet with the Director in addition to the President and Vice President of the Residence Council.

The student shall be required to present this new information and plead their case for review, after which time a deliberation will occur between the Director and Council Executive on a final ruling.

Residents should note that final rulings from appealed sanctions have the potential to result in more severe disciplinary sanctions if the original sanction or ruling by the Residence Life Coordinator(s) is deemed to have been insufficient for the conduct or behavioral issue.

Residents are permitted to bring one (1) support person (parent, guarantor, friend, etc.) to an appeal hearing, and as required any Centennial College support resources (e.g. Counselling Services representative, Centre for Accessible Learningrepresentative,International representative or Translator, etc.).

All appeal hearing rulings communicated to the resident following deliberation shall be final.

Campus Resources

Ambulance, Fire, Police: 911

Emergency Helpline (416) 439-HELP (4357)

*Free Call from any campus payphone or your cell phone

Centennial Place Residence Reception: 416-438-2216 ext. 6294

Centennial College General Telephone Number: (416) 289-5000

Centennial College Students’ Association Inc. (CCSAI)

For more information visit www.ccsai.ca.

Life Safety & Security Administration

Progress Security Desk: ext. 5240

Ashtonbee Security Desk: ext. 5040

Morningside Security Desk: ext. 5340

Story Arts Security Desk: ext. 5140

Emergency Security: ext. 2020 / Emergency HelpLine: 416-439-4357

Centre for Accessible Learning and Counselling Services (CALCS)

Progress Campus: ext. 2627

Morningside Campus: ext. 8025

Ashtonbee Campus: ext. 7252

Story Arts Centre Campus: ext. 8664/2627

Student Experience Office at Progress Campus

Monday Friday, 8:30am-7:00pm

Phone: 416-289-5000 ext. 2499

Email: studentexperience@centennialcollege.ca

Services and Global Experience

Progress Campus: C2-07

Email: sage@centennialcollege.ca

Main Café - Progress Campus

Monday-Thursday: 8:00am - 4:00pm, Friday: 8:00am - 3:00pm

Saturday & Sunday: Closed

International Centre Progress Campus: ext. 3393 (Progress Campus)

Centennial College Athletics & Wellness Centre (AWC)

Monday

Friday: 7:00am-7:30pm

Saturday & Sunday: Closed

Email: Info@ccsai.ca

Phone: 416-289-5000 x3511

Website: www.myawc.ca

The Local Café & Restaurant - Progress Campus

Monday-Friday: 8:00 AM to 8:00 PM

Saturday & Sunday: Open for Brunch, 9:00 AM to 3:00 PM

Phone: 416-289-5000 ext. 6897

Website: www.thelocalrestaurant.ca

Employment Services

Centennial Student Employment Services assist students and alumni in finding employment related to their chosen field of study. Book an appointment by calling (416) 289-5258.

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