2015 Dudley Employee Handbook

2015 EMPLOYEE HANDBOOK CAMP DUDLEY | WESTPORT, NY Camp Dudley 126 Camp Dudley Road, Westport, NY 12993 www.campdudley.org

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Employee Handbook 2015 TABLE OF CONTENTS

Page 4-6

Our Camp Community

Page 7-8

Daily Schedules

Page 9

Employee Agreements

Page 10

Our Commitment

Page 11 - 22

Policies & Rules of Conduct

Page 22 - 32

General Safety & Emergency Procedures

Page 33 - 37

General Employee Expectations

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OUR CAMP COMMUNITY MISSION

To develop moral, personal, physical and leadership skills in the spirit of fellowship and fun, enabling boys and girls to lead lives characterized by devotion to others.

MOTTO

CORE VALUES 1. Character: We value how we relate to other and ourselves, striving to conduct ourselves with integrity, respect, consideration, honesty, and fair paly, with a devotion to serving others.

2. Community: We value the benefits of individuals living together in a community with a learning culture of inclusion, acceptance, fun, genuine celebration of our unique gifts amoung Campers, Leaders, staff, alumni, and the wider communities we live in.

3. Leadership: We value the development of leadership skills, inspiring those around us to take an active interest in the development and needs of those in our community, while sharing a passion for learning and teaching.

4. Stewardship: We value the resources we have inherited, be they environmental, spiritual, financial, or human, striving to foster a strong sense of personal accountability for them in the present and a passion to sustain them for the future, so that we may leave the world, each other, and in particular Camp Dudley and Camp Kiniya better than we found them.

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WELCOME TO CAMP! A successful camp season depends on a positive, enthusiastic, kind, caring and supportive staff. You have been selected as a part of this year’s team because you have demonstrated commitment to the well-being of children, have strong skills in your chosen area, love the outdoors and can serve as positive role models for our campers.

Your reason for being at Dudley is to act as teacher, coach, role model, leader, and friend to each camper with whom you come in contact. The information in this booklet provides the foundation for a successful summer.

Please read it carefully and be prepared to speak about the content during our Pre-Season time together.

OUR HISTORY Camp Dudley was named in honor of its founder, Sumner F. Dudley, a young New York City businessman who was actively involved in the YMCA. In the summer of 1885, he took a group of seven boys out to Orange Lake near Newburgh, New York for a brief camping experience. There was just one tent, a boat, a few cooking utensils, and rubber ponchos for sleeping on the ground. The boys had such a good time that they wanted to go again, so in 1886 another larger site was secured on an island in Lake Wawayanda in New Jersey. There were 20 in the party this time. The city youngsters enjoyed their experiences in the country, and parents were impressed with the spiritual values their sons were learning. By 1890 the island became so crowded that another site had to be found. Since Mr. Dudley stressed religious and character-building goals, he was able to convince the YMCA to sponsor his camp, then called the BCS, “Boys Camping Society."

In 1891, the editor of “Outing” magazine, who was no doubt influenced by Mr. Dudley’s contagious enthusiasm, offered some of his land on Lake Champlain to the camp. A jump of nearly 300 miles was made to Westport, New York. The Camp was located two miles south of Westport at Ludlow Point (1891-1897), then at North Point (1898-1902), at Barber’s Point (1903-1907), and finally, in 1908, at its present location.

Camp Dudley is operated as an independent corporation by a board of trustees selected from the Camp constituency. The board of trustees sets the policy of the camp, is responsible for its finances and physical plant, and appoints the Camp Director. The board of trustees is also committed to the principles that Dudley should be a national camp, which should be affordable to families from all economic levels of American society.

Our generous scholarship program supports this goal.

In its 130-year history, the Camp’s facilities and diversified programs have expanded far beyond Mr. Dudley’s expectations. Indeed, summer camping has grown to be a vital childhood experience in America and an important educational tool. But, for all of the positive changes and additions, Camp Dudley remains true to the founder’s original aim in 1885. Provide an enriching atmosphere where youngsters are encouraged to put: “The Other Fellow First.”

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OUR PHILOSOPHY Camp Dudley is a camping experience that allows for individual and community growth, where each person feels safe to try new things and has the time and opportunity to develop meaningful relationships and passions.

The program at Dudley reflects an intentional balance between team sports, individual sports, dramatic and visual arts, an outdoor program and a spiritual program. We seek to develop confidence and self-esteem in boys while at the same time, instill in them an abiding concern for others. Camp Dudley values cooperation, respect, leadership, and a graduated sense of responsibility. The varied program is geared to all boys, whether they are athletic, theatrical, musical, or nature loving.

OUR LOCATION Camp Dudley is set on Lake Champlain, with eastern-facing views of the Vermont shore and Green Mountains. The Main Campus, our home since 1908, is located on 200 acres with two miles of lakefront. We also have an additional 300 acres of off-site Adirondack Wilderness that is home to our ropes course, three lean-to camping sites, and our new outdoor leadership village. We are approximately 75 minutes from Camp Kiniya in Colchester, Vermont.

OUR COMMUNITY

Ø Campers: 5th – 9th Grade (10 ½ to 14 ½ years old) Ø Aides: At least 15 years old; live among campers Ø Junior Leaders: At least 16 years old; live among campers Ø Assistant Leaders: At least 17 years old; live among campers Ø Leaders: At least 18 years old; live with the campers and attend activities as a Coach. Ø Program Staff: Activity Instructors and Program Heads who do not live with campers Ø Support Staff: Integral group of Office, Maintenance, Kitchen and Cleaning Staff.

Our boys are grouped into four divisions based on grade and age: The Cubs - usually boys aged 10 ½ to 11 ½ years old and coming off of 5th grade, the Plebes - boys aged 11 ½ to 12 ½ years old and coming off of 6th grade, the Juniors - boys aged 12 ½ to 13 ½ years old and coming off of 7th grade, and the Seniors - boys aged 13 ½ to 15 years old and heading into their freshman year in high school. Within each division, boys live in cabin groups and are also assigned to teams that compete against each other in different sports. They hike in small groups together, participate in camp activities, and are asked to meet certain standards to achieve their Camp award.

SUSTAINABILITY

At Camp Dudley and Camp Kiniya, we are committed to creating a culture of sustainability through education programming, healthy living, environmental stewardship, and responsible business practices in our campuses and communities.

DIVERSITY & INCLUSION

Camp Dudley and Camp Kiniya believe in inclusion for all individuals regardless of their economic, ethnic, geographic, racial, religious, sexual or social group. We believe that every member of our community is unique and that the respect for all individuals is the foundation of our culture. We believe that our Camps have a responsibility to create an inclusive, caring and welcoming environment that allows young men and young women to reach their full potential, preparing them to leave successful lives.

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A DAY AT CAMP MORNING 7:20 7:30 7:33 7:50 8:00 8:30 8:45 9:00 10:25 10:30 12:00 12:45 12:50 1:00

First Whistle. Dip Second Whistle. (2 Blasts!) Everyone up!

Cannon & Flag raising – Waiters report to Beckman Hall Breakfast Bell Chapel Talk and Breakfast Cabin Inspection Horn to signal end of inspection and exit cabins for AM activities Horn to BEGIN AM Activity Period #1* Horn to END AM Activity Period #1* Horn to BEGIN AM Activity Period #2* Horn to END AM Activity Period #2 and Start of AM Choice Time* Horn for Waiters Lunch Bell Lunch

*On Wednesdays and Saturdays there is one extended AM Activity Period for Team Majors followed by and extended Choice Time from 11:00 to 12:50 AFTERNOON 1:30 2:45 3:00 4:30 5:45 5:50 6:00 7:00 8:30 8:45 9:15

BEGIN Rest Period in Cabins Horn to END Rest Period Horn to BEGIN PM Activity Period Horn to END PM Activity Period and BEGIN Choice Time Horn for Waiters Cannon, Flag Lowering, and Dinner Bell Dinner Horn to BEGIN Evening Activity (as needed)* First Whistle – Campers get ready for bed Second Whistle – Vespers by cabin Taps…Lights Out…ALL QUIET

*Evening activities include cabin time, Council Ring, Wednesday Night Show, or Saturday Night Show…to name a few.

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SUNDAY SCHEDULE Sundays are a favorite day of the week at Camp with a less structured and more relaxing atmosphere for the boys. With several meetings built into our day for Leaders and Staff, it is an excellent opportunity to connect with each other to reflect on the past week and plan for the week ahead.

MORNING 8:20 8:30 8:33 8:50 9:00 9:30 10:00 11:15 11:45 After Chapel AFTERNOON 1:30 3:00 5:15 5:30 7:45 8:00 After Hymn Sing

First Whistle. Dip Second Whistle (2 Blasts!). Everyone up!

Cannon & Flag Raising – Waiters report to Beckman Hall Breakfast Bell Breakfast Leaders & Staff meeting in Witherbee directly after the meal Divisional and Program Area meetings for Leaders & Staff Choice Time for Campers Horn: Get ready for Chapel. Waiters set table.

Horn: Head to Chapel (2 blasts – go to Witherbee) Lunch bell, followed by Lunch Rest Period begins – Sunday talks.

Horn: Rest Period Ends.

Choice Time: All activity areas open Horn: Waiters report to Beckman. Choice Time ends Dinner Horn: Head to Witherbee for Hymn Sing Hymn Sing First Whistle Brass Quartet D-Heads & Senior Staff Meeting in Director’s House

* No nights out on Sundays. All leaders & staff in cabins Sunday nights.

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EMPLOYEE AGREEMENT The following list summarizes the general areas of responsibility for all employees and the governing policies of Camp Dudley. Ø Camp employees hold in common a general responsibility for the welfare of the children entrusted to us. By signing your Attestations Statement, you agree to uphold all safety policies and procedures established by the Camp Director and to work cooperatively with the Director to insure the safety and wellbeing of the campers in the fullest sense. Ø As employees, we act as role models and set examples in all that we do. Assuming such a role inevitably implies giving up some personal freedoms in these areas for the overall welfare of the group. There are specific regulations and guidelines governing dress, grooming, personal appearance and demeanor that we expect each employee to uphold. Ø Camp employees are primarily responsible for the supervision and wellbeing of the campers. We, therefore, have established policies governing evening hours and sleep, both for the supervision of campers and the need for well-rested staff to do this important job. On nights off we expect all employees to be on campus, and in cabins, no later than 1:00 am. Ø All employees are entitled to time off, as outlined in this manual, and are encouraged to utilize these opportunities as an important means of relaxation and revitalization. Ø All employees are expected to have completed all necessary paperwork, as well as any other prerequisites for work before the beginning of Pre-Season training. Ø Part of each employee’s job is the completion of written reports / evaluations in a timely and thorough fashion. Ø Evaluation is a vital part of any job. As a Management Team, we will do our utmost to provide open and honest feedback to you on your performance. There are a number of channels for dealing with problems and staff concerns. As an at-will employee, we reserve the right, if necessary, to adjust your position and compensation if original arrangements are not working out. Ø At the heart of the work at Camp Dudley is the creation of a safe, respectful and nurturing community.

We are committed to maintaining a work environment based on trust and mutual responsibility, free from all forms of harassment and abuse. To reinforce this commitment, we have established policies on harassment and abuse that should be read, understood and abided by each staff member.

Equal Opportunity Policy Statement In accordance with federal laws, “Camp Dudley does not discriminate on the basis of age, gender, race, religion, national origin, veteran status, sexual orientation, or disability with respect to: employment, participation, and the provision of services.”

We at Camp Dudley are committed to working together in a manner that is consistently supportive and respectful. As we try to educate our clients to the benefits of taking responsibility, working with clarity and honesty, to build a strong and effective community, we pledge to treat each other in the same manner.

As professionals, we are committed to treating each other, and our clients, with courtesy and respect. As professionals, we are also entitled to a work environment that is safe and comfortable, free of intimidation and is conducive to appropriately relaxed daily contact. This means that harassment or intimidation in any form is specifically against our policy. Complaints about such issues should be brought immediately to the Camp Director.

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OUR COMMITMENT The Dudley employee pledge: As a staff person of Camp Dudley, I recognize that my purpose is to provide an educational, recreational and enriching experience for each camper and within that effort, to consistently demonstrate an attitude of support, commitment and good will toward campers, fellow staff members, management and the organization.

In accordance with this purpose, I promise to honestly and consistently behave in the following manner: Ø To always have my actions uphold Camp Dudley’s traditions and policies. Ø To always help other Leaders and Staff members uphold Camp Dudley’s traditions and policies. Ø To set a good example by following the same expectations we have for campers: proper personal hygiene, appropriateness of dress, bed-making, neat storage of my belongings, enough bed rest, kind treatment of friends and cabin mates etc. all set the example. There can only be one standard for campers and staff alike, if the program is to be effective. Ø To uphold the trust and responsibility parents and the Camp have placed in me for the care and well being of children. Ø Whether on campus or not, to always keep in mind that I represent Camp Dudley, to be considerate of my neighbors and courteous to those with whom I come into contact with during all on and off campus activities. Ø To handle all my responsibilities in an honest and professional manner; to approach each day with enthusiasm, to attend to my campers with understanding and quality care, to attend and actively participate in evening programs and special events, to responsibly handle “night duty” as assigned to me, and to maintain all other policies as outlined in this handbook. Ø To handle problems and complaints in a responsible fashion. These should be resolved with the specific individual involved. Additionally, I should always follow the appropriate chain of command until the problem is resolved. I should never take my problems or complaints to campers. Discussing problems or complaints with campers, gossiping or griping with other staff members is destructive and undermines the spirit of cooperation which is essential to Camp Dudley’s operation. Ø To always think and act constructively. My personal effectiveness and the success of the summer depend on it. Ø To work hard and cooperatively with our camp community, that is to always do my part and not to leave an unfair percentage of work to others, to always be thinking and asking ‘how can I help?’, and to recognize that ‘many hands make light work’. Ø To maintain a positive ‘can-do’ attitude, to be cheerful, congenial and respectful towards campers and their parents, other staff members and the management of Camp Dudley.

Every day I will strive to – 1. Be courteous to everyone whom I might come into contact with, to kitchen staff who labors hard in a hot kitchen, to the camper who forgot to say ‘thank you’ 2. Address campers by name and remember them, as well as parents and siblings at camp 3. Speak kindly to everyone 4. Look for, and welcome new campers and see that they are involved in some kind of activity – take an interest!

5. Take time to listen to what everyone has to say (campers, parents and staff) 6. Look for the quiet ones, the shy, or unaccepted. Try in every way to help them. Share my observations with my D-Head, the Program or Leadership Development Director where applicable, or Director.

WE ARE ALL PART OF A TEAM AND WE WILL CONDUCT OURSELVES AS SUCH AT ALL TIMES!

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POLICIES & RULES OF CONDUCT Dismissal The Director reserves the right to dismiss a member of the Camp Dudley community for failure to maintain good standing in any aspect of camp life, including, but not limited to, the items in this section.

Salary Administration Please read your contract carefully and note the detail regarding prorating of salary in the event of early departure or termination.

Salaries are set in relation to other comparable positions at Camp Dudley, age & prior experience. All employees are compensated based on their individual experience and performance, as well as on their individual positions.

After the initial paycheck, each following paycheck will be earned only when all camper or program reports have been completed adequately and turned in to the office. Before receiving your final paycheck, you will also be required to complete any necessary department reports, return your keys to the Camp Office, clean your cabin or department area, and make sure all other pertinent responsibilities have been met.

Drawing against your salary is not permitted. Be sure to bring sufficient funds to last until the first check is issued. The first paycheck will be issued 2 weeks after Camp has begun and in 2 week intervals thereafter assuming all camper reports and other responsibilities have been completed. The final check will be issued on August 17th.

We encourage you to deposit your paychecks and any other funds you have in the Camp Bank. They will be safe. You will be able to draw on your funds during Camp’s regular banking hours.

Everyone is subject to social security tax. Camp Dudley matches your social security payment.

Federal and state income taxes are withheld in accordance with federal and state regulations.

Be sure to complete the W-4 form correctly.

In case of an accident arising out of and in the course of employment, the employee is covered under the NYS Worker’s Compensation Act. Expenses incurred as a result of an illness or non-work related accident are the staff member’s responsibility. Special arrangements with the Camp Director may have to be made in the case of prolonged absence from your duties.

Tips and Gratuities Leaders and Staff may NOT accept gratuities from campers or parents. If offered a tip, please suggest that a gift of appreciation may be given to the scholarship fund or to Camp Dudley.

Camp Bank All Bank transactions should take place using the Bank window. Please familiarize your campers with the posted hours of operation so that bank inquiries can be made if needed. If you find a camper with large sums of cash, please send him to use the Camp Bank.

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Alcohol and Drugs Ø Members of the Camp Dudley community may not possess, use, distribute, or attempt to purchase any dangerous or illegal drugs, hallucinogens, or drug paraphernalia. Ø Members of the Camp Dudley community who are under the age of 21 may NOT consume alcoholic beverages. Ø Providing alcoholic beverages to underage individuals is strictly prohibited by law and at Camp Dudley. Ø Members of the Camp Dudley community who are 21 years of age or older who choose to consume alcohol must do so in a manner consistent with NY State Law and must remain capable of functioning in a leadership capacity. Consumption or possession of alcohol on any camp property is prohibited. Exceptions are the Director’s home, Staff Hill, and Roe house. Excessive intake of alcohol will not be tolerated. Ø Individuals found in violation of this alcohol and drug policy will be dismissed from employment and asked to leave campus immediately.

Smoking SMOKING IS NOT PERMITTED anywhere on campus including camp vehicles and buildings.

Weapons & Fire Arms Weapons are not permitted on campus at any time. (Archery & Riflrey equipment access is limited to the program area instructors and the Director and is under lock and key.)

Staff and Leaders are not allowed to have firearms or weapons of any kind in their cabins or lodgings. If a Staff member or Leader wishes to bring a firearm or weapon to Camp, it must be cleared by the Camp Director and stored in an appropriate place on campus.

Time Off All Staff and Leaders are granted one day off per week - seven total during the Camp season including your changeover day off. The day off begins after breakfast and lasts until 1 AM. Days off must be arranged with your D-Head or supervisor in advance of the day desired. Requests for special time off must go through the D-Head or supervisor and the Camp Director. There are no days off during the first six (6) days of the 1st and 2nd Sessions or on the final Saturday and Sunday of each session until all campers have been released.

Time off during the normal workday must be cleared with your D-Head or immediate supervisor. Every time a Leader or Staff member leaves Camp, s/he must sign in and out at the Office.

Curfew & Night Duty Camp Dudley has a curfew for Staff and Leaders. Because sufficient rest is necessary to insure good health, alertness, and enthusiasm, we enforce a 1AM curfew five nights a week. All Leaders leaving campus must sign in and sign out at the Office. On Thursday nights, all Leaders will be in their cabins with campers after third. On Sunday, all Leaders will be in their cabins with campers after brass quartet and the entire community will remain on campus for the night. An earlier curfew may be imposed on a Leader or Staff member who is not performing well as a consequence of keeping consistently late hours.

Aides, JLs and ALs must be in their cabins by 11:45PM on their respective nights out.

To ensure camper safety, supervision, and peace of mind, on the evening before each half starts and on the first and last days of each half, Leaders will go to bed at the same time as the campers.

There will be a posted and circulated schedule of special office, activity period, and campus night watch duties for all Staff during each session and it is each Staff member's obligation to know when he/she is assigned to these special duties.

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Personal Equipment All staff and campers are responsible for their own equipment while at camp. Campers and staff have the option of keeping musical instruments locked in the music room in Witherbee. All other equipment including tennis racquets and lacrosse sticks must be kept with personal belongings and are the responsibility of the individual camper, Leader, or staff member. Camp is not responsible for lost or damaged equipment at camp.

If you choose to bring along your own personal sports equipment – a tennis racket, for example – please label it clearly. If you must use this equipment to perform your job, for example, if you teach tennis at camp, and your racket breaks during that teaching, Camp will repair the racket. If you use this equipment in your free time, its repair would be your responsibility.

A limited number of lockers are available in the Stichweh Leadership Center for use by Leaders. Locks can be signed out with the Business Manager.

Lost & Found The Cabin Leader should encourage campers to mark each article of clothing and equipment with the owner’s name and/or Camp number.

Found items should be put in the box at the Lost & Found Hut behind Brodie.

A Note About Lost & Found The amount of items left behind on fields or in other areas after an activity is a direct correlation to the level of care that we’re giving the boys each summer. Be diligent about reminding the boys to pick-up their belongings.

You may even have to pick-up after them!

The fewer items we have in the Lost & Found Hut the better care we’re giving the boys.

Staff Vehicles Staff and Leaders who are 18 years of age and older may bring an automobile to Camp.

Personal vehicles may be used only for approved time off and never on campus. Cars must be parked in assigned and designated areas only.

Never drive campers or anyone under 18 years of age in personal vehicles.

Camp Vehicles Prior to taking a Camp vehicle, the vehicle must be requested at least 24 hours in advance. Keys can be picked up in the Camp Office. After picking up the vehicle and prior to departing, you must perform a visual safety check and fill out a vehicle sign-out form. Upon returning, the vehicle keys must be brought back to the office promptly.

Only Division Heads, Assistant Division Heads and select Staff may take out a Camp vehicle. These individuals shall be designated prior to the opening of Camp and a list will be kept in the main office. Only individuals 25 and over, designated on the list, who have taken the Camp’s safety driving course may transport campers in a vehicle.

The use of cell phones or any electronic mobile device while operating a Camp vehicle is strictly prohibited.

Camp vehicles cannot be loaned for personal use.

In some instances and individual over the age of 21, whom posses the appropriate credentials, may be authorized to drive a Camp vehicle.

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On Campus Vehicle Use The use of Camp’s on-campus utility vehicles (Toros, Green Machine, & Golf Carts) is strictly limited to approved Staff, Division Heads, and Assistant Division Heads.

Package & Food Policy While we enforce a no package policy at Camp for campers, we do allow packages for employees and will notify you when a package is received. We ask that packages do not contain ANY food items. It is essential that there is no food kept in the cabins. Food attracts small animals and rodents, which are very hard to remove once they make themselves at home!

Beckman Dining Hall All Leaders and Staff are required to be present and on time for all meals. Leaders are responsible for their tables and are expected to remain at their table throughout the meal. The only meals you are excused from are lunch and dinner on your day off and if you are away from Camp on Camp activities such as hikes or canoe trips.

Before each meal, campers (except for the Aide and Waiter) will wait outside the dining hall until invited in by the Head Waiter.

Campers are to refrain from cheering until the dessert light goes out. There is no cheering during breakfast except for the last day of each half. There is no cheering on Sunday.

Only Camp-supplied food is to be consumed during meals unless other arrangements have been made.

Staff needing special diets should consult with the Camp Director and Food Service Director to insure that dietary needs can be met. There will be vegetarian alternatives at meals.

Any dining equipment (including utensils or coffee cups taken from the dining hall by Staff, Leaders, or Campers must be returned as soon as possible.

All Leaders and Staff should consult with the Head Waiter regarding problems or concerns with food service. For safety reasons, only authorized individuals are allowed to enter the kitchen.

Mail All boys must write home each Sunday!

Each Division Head will designate a JL or AL from their division to pick up mail at the Post office after the midday meal. Division Heads may elect to change their designated JL/AL on a weekly basis. Mail will be placed in a container in bags by cabin from each division. After delivering the mail, the designated JL/AL will return the mail container to the camp office.

Campers are not allowed to receive packages unless coordinated with the office staff. Leaders and Staff who receive packages by mail will be notified to pick their package up at the office or Pagoda.

The outgoing mailbox is located on the Bank/Store Porch. The outgoing mail is posted six days a week at 9:15 AM.

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Stamps may be purchased at the Camp Bank. Postcards, note cards, and envelopes can be purchased at the Camp Store.

The Camp Office will assist campers, Leaders, and Staff with special mailings.

Electronics We strive to keep Camp as technology-free as possible and request that campers leave all forms of electronics at home including, but not limited to: cell phones, smart phones, computers, lap tops, tablet computers, personal wireless internet devices, electronic games, video games, nooks, kindles, TVs or other video viewing devices, video cameras and any other technology in the same categories as those mentioned above. While Leaders and Staff are welcome to bring electronics to Camp, use is limited to time off and not within view of campers.

Visual Recording Devices Recorded images - moving or still - may not be distributed without the express written permission of the Camp Director.

Internet Wireless Internet access is available to Leaders and Staff at the Stichweh Leadership Center (inside and on the porch) and other designated areas during your time off. Although computers are available during the evenings, we highly recommend that you bring your laptop for personal use. The security code will be given out during pre-season.

Please expect to make an adjustment in your expectations about outside communication. Camp is designed to operate at a different speed and to feel like an environment that does not rely on technology as a major part of our summer together. In order to get the most out of your time here and to connect with your peers on a meaningful level, we highly encourage that you take this opportunity to ‘unplug’ from your electronics in order to become more engaged with those around you.

Guidelines for Personal Social Media and Off-Season Communication with Campers The issue of off-season communication with campers is a sensitive one. On the one hand, we encourage some communication as a way of keeping campers engaged and thinking about camp for the next summer. On the other hand, many parents will become concerned if communication from an adult with their children is frequent or seems overly personal. These issues are now further complicated by the increased use of social networking sites (like “Facebook” and “Twitter”) on the Internet for communication between young people.

Our guidelines for Leader and staff communication with campers during the summer also applies in the offseason(i.e. it is inappropriate to share the details of one’s personal life with campers, Leaders and staff must keep language “clean” and should not initiate conversations about topics of a sexual nature). In the interest of protecting both you, as an employee, and our campers, these are further guidelines for off-season communication with campers.

1. Sending one or two cards during the year, the purpose of which is to stay in touch and encourage the camper to return to camp is great! If you send letters more frequently than that, it might cause some concern.

2. If you do write to your campers, we encourage regular mail, not email or other electronic communication.

Electronic communication can encourage frequent correspondence and it may be correspondence that parents are not aware of. It would be a “red flag” for many parents if they found out that a Leader or staff member was frequently corresponding by email with their child.

3. Make sure that what you write to a camper is appropriate. Write as if the parent were going to read it.

4. As many people’s personal social networking sites (e.g. Facebook, Twitter, etc.) are of a highly personal nature and are likely to be connected to other Leaders and staff member’s sites as well, we ask that you not share your social networking sites with campers. If campers ask to “friend” you on one of these sites, please tell them that you are not allowed to do so by camp policy. Once a former camper reaches age (18) a Leader or staff member may include that former camper in her/his social network.

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5. Unless it is part of an official camp function, we discourage staff from visiting campers during the offseason. If there is a compelling and appropriate reason for doing so, please contact both the director and the camper’s parents in advance. This would include requests for babysitting, invitations to a birthday party, camper initiated reunions, etc.

6. Employees may not take campers to their home or home of their relatives or friends without permission of the Director.

Thank you, in advance, for your cooperation and understanding with this issue! These guidelines are merely common sense practices to protect both you and our campers.

Personal Websites- Regarding personal websites and social media platforms, we ask you…

• not to use the Dudley-Kiniya logo • not to post pictures of campers • not to post any photo that might jeopardize the reputation and good name of Dudley and/0r Kiniya We welcomes excellent photos of camp (campers, staff, activities, trips) for use on our website. If you have photos you would like to have posted on the Dudley-Kiniya website, consult Dudley & Kiniya’s Communications Coordinator.

Telephones There are phones for personal use in the Leadership Center. The office phones are not for personal use. If you need to make Camp related calls for orders, programs, etc. see the Office Staff for assistance.

Our Office Staff will answer incoming calls for Staff and Leaders. They will take a message and deliver it to you at a convenient time. Only in emergencies will we try to find you to immediately talk to your caller.

Our Office Staff will also answer incoming calls for campers. They will deliver the message to the camper at a convenient time.

International Staff should come to Camp with a credit card or the capability of making collect calls.

Campers may not use the phone for personal reasons. Campers and Aides are not permitted to have or use cell phones.

Campers may not make telephone calls at any time without the permission of the Camp Director. Campers are asked to write letters instead.

Cell Phones Policy Ø Cell phone use at Camp is restricted to JLs, ALs, Leaders and Staff. Ø Cell phones may only be used during off/non-working hours in designated areas (i.e. Leadership Center, JL/AL Lounge). Ø Leaders must keep phones locked in their personal belongings throughout the day. Ø Campers and Aides are not permitted to have or use cell phones. Ø No devices with the capacity to capture a still or moving image are allowed in areas where privacy is expected- the shower, the institute, etc.

Stichweh Leadership Center (SLC) Located on the east end of the Camp Office, the SLC is open to all cabin Leaders and Staff from after Vespers until 1 AM each night, except Sunday; it may also be used by Leaders and Staff on their days off with permission from the year round office staff. We encourage all Leaders and Staff to enter through the back door of the Office to cut down on the traffic flow.

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Leaders and Staff are responsible for the cleanliness of the SLC. Please leave the facility in as good or better condition than you found it…remember “the other fellow first.” Food and beverages should not be consumed while working on the available computers.

Additionally, Leaders and Staff should not alter screensaver images, background images, and should not relocate equipment.

The SLC should not be used to store personal items (including computers and cell phone chargers). All personal items left behind will automatically be removed and taken to the Lost and Found.

Personal Guests Guests are not allowed to visit Camp, eat meals, or stay overnight on Camp Property without the consent of the Camp Director. All guests must sign in at the Office and wear a visible visitor's pass before entering the campus.

Personal Dress & Habits We are role models in all that we do.

The style and tone of Camp are as important as its substance. By style we mean such matters as appropriate language, sportsmanship, basic courtesy to peers and campers, dress and overall appearance and regard for camp customs and rules. In addition to the points covered in this Employee Handbook, here are other points to consider: All employees are requested to wear clean, neat, appropriate clothing, and practice daily habits of good personal hygiene. All employees must shower regularly, keep fingernails short and maintain a clean appearance. Torn, tattered, or dirty clothing are inappropriate. Beer, alcohol, drug, smoking, or obscene slogans or symbols on Tshirts are not acceptable.

Profanity has no place at Dudley. Any Leader or Staff member who hears profanity is responsible for correcting it respectfully at the time and place of its occurrence. Gambling in any form is prohibited. Do not allow/encourage the purchasing of or trading of personal items.

Working relationships and friendships among staff members are part of the fun and vital to the successful operation of the camp, but don't forget that the campers come first. Discussion of personal/social life with or within camper hearing range is highly inappropriate.

Living Quarters & Daily Cabin Inspection ALL cabins on campus will be subject to inspection including staff-only cabins. Inspection is to be undertaken by a Senior Staff member. As all employees share a cabin with others, you will be expected to keep your personal belongings and personal living space in order. Taking pride in your personal living space is expected.

It is the responsibility of each and every staff member to be a positive role model. Caring for our plant and property at Dudley is a priority and should be respected at all times.

Posters and other similar decorations are permitted only with consideration of Camp Dudley’s goals and good taste. All material hung on the walls of the cabins or in Staff housing must be of an appropriate nature and

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may be removed at the Director's discretion. No painting, carpentry, or other “changes” are permitted. There is to be no graffiti on any Camp property or building!

Camp Dudley discourages campers, Leaders and Staff from bringing expensive items to Camp.

Camp does not have insurance for damage, loss, or theft of any Camp members’ personal property. Encourage campers to be responsible for their own and others’ belongings just as we encourage Leaders and Staff. Ensure that all of your property, including clothes, has your name and/or Camp number.

Camp Dudley discourages campers, Leaders and Staff from bringing expensive and elaborate audio systems to Camp. Only one radio, tape, or CD player should be used in each cabin.

It is each Leader’s responsibility to monitor and control ball playing, roughhousing, and other potentially dangerous activities in or near cabins. Any Leader who observes this behavior should intervene.

The smoke alarm/carbon monoxide detector and fire extinguisher are placed in each cabin as required by health and safety regulations. Please see that they are respected and functional.

Let the Maintenance Staff know immediately if they are not working.

Carbon monoxide detectors are located on the first and second floor of MacLean Lodge and Roe house. If one begins to beep because the battery is low, please notify maintenance. THESE ARE NOT TO BE REMOVED FOR ANY REASON. Staff living in Staff housing either on the main campus (Adams, MacLean, Sleepy Hollow, etc.) or other areas (Roe, Staff Hill, etc.) are responsible for keeping their living quarters clean and neat and these areas will be inspected weekly. Decorations are permitted. No painting, carpentry, additional heating devices or air conditioners are allowed without permission from the Facilities Manager.

Problems with Staff housing, including needed repairs or issues with pests, should be reported immediately to the Facilities Manager. The application of pesticides by anyone other than a certified member of the maintenance team is strictly prohibited.

Please respect the privacy of fellow staff by refraining from entering individual rooms or residence common rooms without specific invitation. No male Staff, Leaders or campers are permitted in Adams Lodge.

Laundry Service Campers use the Camp laundry service. It is the responsibility of the Cabin Leader to see that the laundry is ready to be picked up on your assigned day and that it is distributed correctly when it returns.

Please see that laundry incorrectly delivered in your laundry bag is returned to the proper cabin.

Camp covers the cost of Leader laundry. You will be informed of pick-up and drop-off times.

Health Each Cabin Leader is expected to conduct an informal general health screening of campers upon their arrival at the cabin and a daily health observation throughout the season. This includes watching your camper’s eating habits and personal hygiene (if you have any concerns please notify a Nurse).

Sick call at the Infirmary is held following the morning meal and at First Whistle. If there is any question about a camper or Staff member’s health, ensure they get to the infirmary immediately.

The Infirmary is located above Cub Alley between MacLean Lodge and Witherbee Hall. A Camp Nurse is on duty 24 hours per day, 7 days per week. The Chief Nurse can be contacted at anytime of the day by radio. A

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Medical form is to be completed by all campers and staff under the age of 18. This form must be signed by a licensed Medical Practitioner in order to attend camp. Ø Camper medications: All medications are kept in the Infirmary. All campers must turn over their medications to the Infirmary Staff upon arrival at camp. The medication must be in the original container, clearly labeled, with the correct information (correct dose) on the bottle. Medications are administered after meals. Leaders: please be aware of your campers’ medical needs and be sure that they are receiving medications according to their prescribed schedule.

Leader & Staff Health Forms and Medications Before arrival at Camp, each staff member must provide a current medical history. Contracts are not final until the medical form is on file in the Camp Office.

All employees of Camp Dudley must submit the Health Care Provider Recommendation form that is signed by a licensed Medical Practitioner in order to attend Camp. Ø Leader medications: Medications of any kind may not be kept in the cabin area and must be given to the Infirmary Staff for storage. Ø Staff medications: Staff members may elect to keep their own medications with them. This is allowed as long as there is a secure, locked location in the Staff Cabin and not accessible to campers.

Some emergency medications may be allowed in cabins (e.g.: Epi Pens, asthma inhalers). The Director and Chief Nurse, on a case-by-case basis, will make this decision, dependent upon many factors. Leaders will be made aware of any camper who has medications in the cabin.

Homesickness Homesickness is a normal reaction for campers away from the home and family they love. At the first sign of homesickness, the cabin Leader must ensure that a responsible person is checking on the camper often (at least each activity period). Keep him busy and involved. Keep D-Heads and Senior Staff informed when one of your campers is suffering from homesickness.

Disciplining Campers Physical discipline is strictly prohibited. Discipline problems must be discussed with the D-Head and the Camp Director.

Harassment & Bullying Harassment and bullying entails behavior that is inappropriate and should not take place as a result of ignorance or thoughtlessness. Camp Dudley recognizes and respects individual differences in background in regard to culture, race, ethnic origin, religion, gender and sexual orientation. Inappropriate behavior, whether verbal or physical, that demeans, offends or violates other members of the community, is unacceptable. All members of the Camp Dudley community have the basic right not to be harassed.

Relationships in our community have traditionally and appropriately been characterized by warm social interactions. However, actions that fall outside the boundaries of appropriate social behavior may be considered sexual harassment. Sexual harassment is defined as unwanted attention of a sexually aggressive nature.

It is the duty of all employees to report instances of harassment whether they take the form of staff-to-staff, staff-to-camper or camper-to-camper. Additional comprehensive information will be provided to Leaders and Staff during Pre-Season training.

Sensitive Issues Policy We are here to provide the highest quality camping experienced focused on children. When a socially sensitive issue is brought up by a camper it is to be addressed in a way that allows the camper to talk out their question

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without being judged or counseled to any certain values or set of beliefs. The answers given represent our mission to provide a caring community with concern for others and a happy, fun and simple life. If the concern is one that requires more in-depth answers or may need the attention of a professional, parents or others, refer it to your D-Head or the Director.

Policies on Abuse Abuse of any type will not be tolerated at Camp Dudley. We define abuse as: 1. Hitting or striking of another person in anger.

2. Screaming, yelling, name-calling or degrading in a manner designed to frighten or intimidate.

3. Fondling, touching or excessive hugging in a manner that could be interpreted as an invitation to sexual activity, or sexual activity itself.

4. Neglecting the emotional or personal needs of those in our care.

We do all in our power to keep all members of our community emotionally and physically safe during their time here at Camp Dudley.

Parent Visitation In an effort to facilitate parent visits to Camp Dudley, the Director has established Parents’ Weekends. Parents expect to meet and visit with their child’s Leader during this event.

They are invited to observe their child during scheduled activity periods and are informed that cabin Leaders will be near their cabins during choice time. We ask you to make yourself available to parents during this choice time.

The boys are excited to “show you off” to their parents. If you cannot be in the cabin area during or after activities, make sure your JL or AL is in the area to tell parents where you are when they arrive. Parent Weekends will be July 18 and August 15. There will be no days off during Parent Weekends.

Camper Release: Parents have entrusted us with their most precious possession – their children. We must do all we can to provide them the best care while they are our responsibility. Therefore, the following guidelines are intended to avoid any problems on visiting days, incoming or outgoing days, etc. Ø All campers are to be released only to an authorized person. Ø Parents/guardians must complete and sign a form authorizing release of the camper to anyone other than the custodial parent or legal guardian. Identification will be required for release of campers to authorized persons. These forms are kept in camper files in the Director’s office. Ø Authorized persons must sign campers in and out at the Office. Ø If a custodial parent requests that a camper not be signed out to a noncustodial parent, such a request must be in writing (this request will also be kept in camper files at the directors office). Ø When a last-minute change occurs in who will be picking up a camper, the new instructions are to be verified with the camp director from an authorized person. No camper may leave camp at any time without prior authorization from the custodial parent and the Camp Director.

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No-Shows/Absentees To be sure that campers have all been accounted for, the following procedures will be implemented if a camper does not appear at the Burlington Airport or Albany Airport, Westport Train Station, (our only pick-up points) or at Camp when expected: Ø Registered campers are expected to arrive between 8:00am – 1:00pm on the Opening Days of the session to which they are assigned. If a camper does not arrive by 5pm, calls will be made to parents/guardians and/or emergency contacts to determine if/when absent campers will be brought to camp. No refunds will be given for no-shows/absentees.

Camp Maintenance and Equipment All maintenance problems and repair needs must be reported on the Maintenance Request Form available inside the Shop. Please report problems- such as broken windows, etc.- promptly by sending your Aide, JL, AL or by coming in person. Never send a camper unless it is an emergency and then have him report to the main office.

We expect all Staff to monitor camper use of equipment. Leaders and Staff are responsible for all equipment under their control while in Camp and in the woods.

Evaluations & Feedback Throughout the summer, your direct supervisor will sit down with you for an evaluation, which they will then submit to management. These evaluations are ongoing and serve as a tool for feedback from supervisors and input from employees. If at any time, your supervisor is not satisfied with your performance, or you are not satisfied with your position with us, it should be addressed as soon as possible.

Camper Reports & End of Season Reports At the end of the season, all employees will be required to complete a departure document, which must be submitted prior to you receiving your final paycheck. In addition, Leaders must complete all Camper Reports and Heads of Department Areas must complete an overview of the summer and inventory prior to leaving camp.

Camper Reports must be submitted to the Office Staff by the deadline determined at the end of each half. If you ask a JL or AL to write a report, it is your responsibility to co-sign it and ensure it is accurate, effective, and timely. Suggestions on writing Camper Reports will be given during the Pre-season and throughout the summer.

Awards and Service The Camp Dudley award system will be explained in your Divisional meetings. An important part of the award system is the “service” requirement. Service encourages campers and leadership to be concerned about and to assist in the care and maintenance of the Camp.

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Camp Stores The Camp Dudley Candy Store offers candy and soda to the campers and Staff following the evening meal approximately two days of the week.

The Camp Dudley store is open for purchases of Dudley clothing, toiletries, batteries, and other personal items.

Please familiarize yourself with the posted hours of operation.

Last Whistle This is the Camp Yearbook and represents an excellent way to remember your summer. A copy will be provided free of charge to all members of the summer community. It is sent out before Christmas following each summer.

Religious (Spiritual) Program The Dudley motto, “The Other Fellow First," best exemplifies our concern for the spiritual and moral development of our campers. We live this motto on a daily basis. This respect for “The Other Fellow” is at the core of the lifelong religious and spiritual impact we seek to have on each camper.

Dudley’s heritage is Christian. Our formal religious/spiritual program consists of daily morning Chapel Talks, evening Vespers, Sunday Chapel services, and Sunday evening Hymn Sing. All these elements of the program stress moral and ethical questions, problems, and approaches to life. Each Leader and Staff member is encouraged to share what wisdom and understanding he has gained in his/her daily Chapel Talk and Nightly Vespers. The vitality of Dudley rests on this creativity.

Those of diverse religious persuasions have a role and voice at Camp as well. Dudley values and seeks diversity and, at the same time, each camper and Staff member is asked to attend all Camp activities and to respect Dudley’s tradition. Each person can expect that his own religious faith will be respected and honored.

Cabin Vespers are a vital part of the Cabin Leadership Team’s responsibilities during the summer. It is the Leader’s responsibility to see that it occurs on a nightly basis. Suggestions and assistance is readily available from Senior Staff.

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SAFETY… OUR #1 PRIORITY Safety: Above All Else, Your First Obligation Is To Be Safety-Conscious The Parents are counting on us to keep their boys safe. It is our duty to create a culture of safety that allows each boy the ability to move through his day free from physical peril, abuse and neglect. To that end, we must all abide by the following regulations and guidelines.

Tour of Camp Facilities and Potential Hazards Each Cabin Leader must conduct a tour of the campus with his campers within the first 24 hours of their arrival, familiarizing each camper and Leadership team member with Camp’s facilities, pointing out the potential hazards at each locale. Each Cabin Leader will be given a Camper Orientation Packet and a form stating that you, your assistants, and your campers have taken the safety tour. Every member of the cabin unit must sign the form and then hand that entire packet in to the office to be kept on file.

Furthermore, it is expected that the Leader will establish standards for behavior in and outside their own particular cabin and those potentially hazardous areas in or near said cabin must also be emphasized.

What to Cover on the Safety Tour: 1.

2.

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Main Campus Athletic Fields Track A-Hut Gym All Playing Courts *Tunnel and its use Office Witherbee *Infirmary Council Rings MacLean and its procedures Cub Beach *Institutes *Swim Point – Swim Times – No swimming anywhere except Swim Point

16. Boathouse 17. Beckman Dining Hall 18. Garages 19. Arts & Crafts 20. Hike Hust 21. Clothing Store 22. Lost & Found 23. Post Office 24. Shop 25. *Archery Range 26. Chapel 27. *Rifle Range 28. North Point and Cabin Supper Sites – No swimming 29. Red Rock – Boating Boundaries 30. Tics!

*Pay special attention to the Tunnel, Infirmary, Institutes, Swim Point, Archery Range, and Rifle Range.

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Camp Dudley Road: Use the tunnel at all times.

Sommer Hall Gymnasium: Balcony, climbing wall, and weight machines. No one is allowed to use these facilities without a certified and age appropriate Leader or Staff member present.

Fire Hydrants and Hoses: Keep away at all times.

Rifle Range: Stay away from rear and sides at all times. Be aware of the shooting flag.

Waller Archery Range: No entry into the woods between the tennis courts and the archery range. Be aware of the hours of operation. The path to the tennis courts is closed during long bow usage and the Chapel path is used.

Concern Near Steep Banks: Ø Path to Chapel Ø Behind Cub cabins and MacLean Ø Between Swim Point and Hurd—both sides Ø Between Chapel and Rifle Range Ø On road to Rifle Range Ø Cabin supper sites near lake Ø Path between the Suters and the Boathouse

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Swim Point: Swimming only in authorized area at the designated times. A swim test is required.

Avery Boathouse: Boating, canoeing and sailing only at designated times. Tests must be passed before using any craft. Be careful around the porch, docks, and stairway. Stay off the roof.

Special Note: No member of the Camp Dudley community- camper, employee, alumni or their guest- may swim or use camp equipment to be on or in the lake without permission.

Fishing: Fishing must be done with a “Buddy” and only in designated areas on Suter Point and in rowboats.

Baseball Diamonds: Restraining lines, on deck circle. Spectators must stay well behind field area.

Pedestrians must stay completely away from fields. Respect the pitching machines.

Please mention that special care should be taken around all athletic facilities.

Cabins: Ø Stay off railings. Ø Be aware of all electrical situations. Only use extension cords with breaker panel. Watch for broken bulbs and empty or broken sockets. Ø Respect fire and be aware of safety issues around fireplaces. Ø Be careful on all porches. Ø Stay off rafters & locker tops. Ø No ball playing in or near cabins. Ø Stay off roof.

Brodie Arts & Crafts Building: Be aware of sharp tools. Only Brodie Staff may operate the kiln.

Shop: Absolutely no admittance for campers.

EMERGENCY PROCEDURES Accidents On Campus and Play Areas If someone is hurt, and the injury appears serious… ü Stay calm, secure the area, and asses the situation ü Send a reliable person to report it to the A-Hut, Infirmary, or Office…whichever is nearest. ü Make the injured person comfortable, cover him with anything that is handy ü Do not move him unless it is absolutely essential ü Await help. ü If alone, follow this procedure, and then go for help.

In a life-threatening situation (serious bleeding, stopped breathing, etc.), administer first aid to the fullest extent of your knowledge. If you are alone in this situation you will not be able to go for help until the situation is stabilized.

Off Campus On Hikes, Canoe Trips, Change--over, etc.

Whenever campers are taken off campus for either wilderness trips or recreational activities, the mandatory camper to Leader ratio will be maintained at all times. An Assistant or Junior Leader may also be in attendance, but will not be left at any time as primary supervision of the campers. In addition, Leaders will possess CPR, Responding to Emergencies, Wilderness Training and experience of at least 3 wilderness trips.

On specialty trips that may involve water or advanced experiences such as rock climbing, the Leader will have prior training, experience and the appropriate certifications (i.e. lifeguard, rock climbing, etc.)

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A cell or satellite phone and first aid kit with Epi Pens and medical forms will be taken on all trips off of camp property.

In case of an accident off-campus.. ü Stay calm; assess the situation. Is the scene safe? If not make the scene safe… ü Treat life-threatening injuries: Airway, Breathing, Circulation, Disability, Environment. Asses vitals, etc. Provide first aid to the best of your abilities. ü If possible, use your cell phone/sat phone to call for help. Give the following info: your name, location, accident info (SOAP) equipment needs. ü If communication is not an option: send 2 people (preferably an Assistant Leader and mature camper) with a SOAP note, to nearest forest ranger/community base. Hike and canoe trip briefings will include information on ranger stations and other locations of assistance. Be sure to provide flashlights. ü If one of the Leaders is hurt, one Leader remains with injured person/group and send the 2 most mature campers for help. ü Continue to treat injured person, re assess vitals every 15 minutes for serious injury, 30 minutes for stable, and give the group something useful to do…

Stacy Brook Follow the procedures above except the two persons should go to the nearest house (former Camp employee Carl Davis lives just northeast on that road). First call for emergency help and then call Camp. If no one is at Carl’s, continue on the road for a few hundred yards to the next home for assistance.

Lost Camper Leaders and staff must maintain knowledge of the whereabouts of their campers at all times.

Supervision must be continuously provided and specific checks must be made at First Whistle, at each meal, at each cabin and team activity, and at Vespers. Random safety checks will be made throughout the day.

On Campus, the following will be done until the camper is found: 1. If a camper is missing, the Leader or Coach will immediately report the missing camper to the Camp Director or his associate by radio or by sending a Camp employee to the Office. Under the Director’s or his associate’s supervision, a search party will be organized to check the camper’s cabin, cabin area, team, appropriate program area, and the infirmary for his whereabouts.

2. Office will check all “Out of Camp” lists to determine if the missing camper is, in fact, on a trip.

3. Staff, Leaders, Assistant and Junior Leaders will be organized by the Camp Director to: a. Search swimming area under direction of Waterfront Director. b. Search boathouse area under direction of Boating Director. c. Search all other campus areas under direction of A-Hut Staff.

4. State Police will be notified as soon as it is determined that the missing camper is not on Camp property.

5. Some staff will search roads into the village of Westport.

6. Office Staff will use phones to check with local residents, merchants, etc., if a camper has been seen.

7. The Camp Director or his associate will follow police instructions regarding search parties outside Camp boundaries. The missing camper’s parents will be notified of his absence following a thorough, continuous, two-hour search.

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Off Campus on a hike, canoe or special trip, the following will be done until the camper is found: Hikes, Canoe Trips, Changeover, etc.

After a thorough search and a reasonable amount of time (not more than 30 minutes) passes, the Leader will use his satellite phone. If the phone does not work, two persons (one of whom will be the Assistant Leader) will be sent to the nearest ranger station or community base. They will telephone Camp after they have reported to the authorities. They will then return to the group and everyone will stay together at the point where the camper was last seen until help arrives.

All hikers/canoers should carry whistles.

Stacy Brook Two persons (one of whom will be the Assistant Leader) will be sent to the nearest house (retired Camp employee, Carl Davis, lives just northeast on that road). The AL will call for emergency help there and then call Camp. If no one is there, he will continue on the road for a few hundred yards to the next home for assistance.

Swimming Rules Ø Swimming will be done only at Swim Point and only under the direction of the Aquatics Director or his/her assistant. Ø Swimming is only allowed during specified times and never after dark. Ø At least one Lifeguard on duty will be a currently certified WSI. Ø A ratio of at least one (1) Lifeguard to 15 swimmers will be maintained at all times. Ø The Buddy System and Buddy Board will be utilized at all times. Ø Buddy Checks will be conducted as often and as regularly as deemed necessary by the WSI in charge as determined by the number of swimmers - usually every five (5) minutes, but no more than every 10 minutes. Ø All Lifeguards will be out of the water, concentrating on guarding and locating from positions where they can continuously observe and quickly assist any swimmer. Ø Leaders must ensure that campers who cannot pass their swim test attend mandatory swimming lessons.

And again, no swimming after dark - on or off campus – ever!

Lost Swimmer Procedure Phase One: 1. The Swim Point Supervisor blows his whistle three times and identifies the problem.

2. The Swim Point Supervisor removes all swimmers from water and has them sit on edge of dock with their Buddy.

3. The Gate Supervisor checks the Buddy Board and the lost swimmer's tag. The Gate Supervisor uses the Swim Point radio or sends a Camp employee to the Swim Hut to call the Camp Director or his associate to report a problem.

4. The Camp Director or his associate will begin a Lost Camper search.

5. The Swim Point supervisor talks to the lost swimmer’s buddy to obtain basic data about the lost swimmer, and then he puts two Lifeguards in the water where the swimmer was last seen.

6. The supervisor of Swim Point organizes Lifeguards with dive masks for a line search.

7. The Gate Supervisor sends a Camp employee to the camper’s cabin with instructions to return with a report of their findings and then checks the path immediately above Swim Point and the rock area.

Phase Two: The Gate Supervisor removes all campers from Swim Point and sends them to their cabins.

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Phase Three: Notify the State Police and have them call the Westport Dive Team for a search and rescue operation.

Fire Safety All Staff and Leaders should be aware of potential fire hazards. Ø Frayed electrical cords, litter, dead leaves, debris, combustible materials and flammable liquids under and around living quarters should be removed and or reported to Maintenance Staff if it cannot be removed. Ø Avoid overuse of extension cords and outlets Ø The use of conventional candles and incense in living quarters is prohibited. Only candles approved by Camp administration may be used in the cabins for Vespers. Ø Observe condition of cabin smoke detectors for maintenance needs. Inform the Maintenance Department immediately if it is not in working order. Ø Keep all exits clear and be aware of locations of nearest fire fighting apparatus. Fire drills will be held within 48 hours of the start of each session of Camp. The Camp Fire Alarm is a series of three, short, repeating blasts on the horn system. Ø People are far more important than buildings. Evacuation of campers, Leaders, and Staff takes place before any fire fighting begins. Ø Standard methods of fire containment discussed at orientation may be employed by those trained to operate fire-fighting apparatus if they deem the fire controllable. Ø The local fire department will conduct annual drills at Camp to remain familiar with locations, buildings and types of fire fighting equipment.

Fire Alarm The Fire Alarm is the continual blast of the horn or ring of the bell. Upon sounding of the Fire Alarm…

1. All non-cabin Staff are to report to Main Campus. All Staff in charge or in a program area will evacuate buildings, and cabins will assemble in the center of the Main Campus.

2. The Staff will take Roll Call and the missing campers' names will be given to the D-Heads who will report to Office. If a missing camper is discovered not to be out of Camp, a missing camper search will be instituted.

3. If the fire is determined to jeopardize the campers in their present location, they will be moved, by division, to the track area behind Sommer Hall.

4. Administration will determine what procedures from the Camp Fire Plan to implement next.

Personal Safety During Lightning Storms In the event of lightning storms, the campers are cleared from the various activity sites and returned to their cabins. If all campers cannot reach their cabin before the storm breaks they may seek shelter in any cabin (which are the safest locations during a lightning storm) or in one of the larger Camp buildings such as Sommer Hall, the Beckman Dining Hall, or Witherbee Hall. Although the latter three buildings are not as safe as a cabin, they are much safer than the outside.

The alarm for Weather Emergencies will be 3 repeated blasts of the horn followed by a pause.

Do not go out of doors or remain outside during lightning storms. Seek shelter in these places: Ø Any adjacent buildings Ø Any adjacent enclosed vehicles If you are caught far away from any buildings: Ø Seek depressed areas - avoiding hilltops & high places. Ø Seek dense woods - keep away from isolated trees. Ø Avoid isolated buildings or tents in high areas.

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If you are hopelessly isolated in an exposed area and you feel your hair stand on end, indicating lightning is about to strike in your vicinity, drop to your knees and bend forward, putting your hands on your knees. Do not lie flat on the ground or place your hands on the ground.

Extremely hazardous areas to be avoided, without exception, during lightning storms: Ø Ø Ø Ø Ø

Open fields, athletic fields, golf courses Any body of water Tennis courts & parking lots Nearby wire fences, overhead wires, and railroad tracks Riding in open tractors, golf carts, bicycles, or open boats.

General Alarm There may be a time when it is essential to have the entire Camp family accounted for. The General Alarm will be the continual sounding of the Camp horns (the same as the Fire Alarm). In addition, the alarm will be passed verbally.

When the General Alarm sounds, each camper, Leader, AL, JL, and Aide should report to Main Campus unless otherwise instructed by the Director or other Senior Staff members. Each Leader should report any missing campers to his D-Head, allowing for a reasonable time (no longer than 15 minutes) for all to appear.

Staff should report to Main Campus for direction once their area is cleared of all persons. Staff family members should go to their living quarters and stay there until advised otherwise.

Camp Evacuation Follow procedures as described under “General Alarm” above… Ø Administration will assemble campers, by Division, on Main Campus for instructions as to method of evacuation. Ø Evacuation will not be delayed because of a missing member of the Camp family. Senior Staff will continue search if needed. Ø If transportation is needed, the local school district will provide buses as available. Ø If danger is natural or very local the Camp family will be moved by foot to a safe location.

REVIEW OF ALARMS Continual blast of horn or ring of bell = GENERAL & FIRE ALARM: Camper – Leaders/Staff report to Main Campus.

3 Repeated Blasts followed by a pause = WEATHER EMERGENCY ALARM: Seek shelter immediately.

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Bats Cabins where people sleep have been “bat proofed.” Chimneys have been screened, cracks around fireplaces and windows have been filled, and windows have been screened. All windows or doors that do not have a screen must be closed when the evening dinner bell sounds and kept closed until morning.

If a bat does enter a cabin when people are sleeping, it must be captured by a Leader or Staff member, if possible, for the identification of possible bat rabies. If a bat is in a cabin before anyone is sleeping, it must be encouraged to leave before anyone sleeps. If it cannot be encouraged to leave, no one should be allowed to sleep in that cabin. Report the problem to the Infirmary where medical personnel will determine the best course of action. We will do what we can to re-bat-proof your sleeping quarters. If, despite all these precautions, someone is found to have slept in the presence of a bat, he must report this to the Infirmary and Director, and undergo a series of inoculations to ensure he did not contract rabies.

These procedures are adapted as per “Guidelines for Managing Bat Encounters,” from the NY State Department of Health in a regulation published January 25, 1996.

Security at Camp Dudley The total grounds of Camp Dudley exceed 500 acres of land. Obviously, it would be a daunting task to try to effectively patrol and secure this much property. Since the main campus consists of approximately 80 acres, it is more feasible to concentrate our security efforts in areas where the majority of our Camp facilities are located, and this includes housing.

There are several things that we can do on a daily basis to help keep our Camp more secure. These are basic functions and take up little of any one individual’s time, but being alert can help us to protect our Camp, our campers and our resources.

Personnel in the office are responsible for issuing visitors’ badges and checking all visitors against the “Registered Sexual Offenders” listing. Please consult with them if you have any questions concerning these procedures.

In our day-to-day activities at Camp we should: Ø Keep an eye out for any individuals whom we believe are not campers or staff members.

Individuals visiting the campus during the Camp season should always be escorted or wearing an authorized visitor’s badge issued by the office. This includes our alumni who may be visiting. If we see an individual whom we feel is not a camper or staff member, and is not being escorted or wearing a visitor’s badge, we need to: o Address that person immediately. Explain to them that for the safety of our campers and staff, all visitors must sign in at the office. o Direct them to the office, and then make sure they either leave the premises or go to the office. o If the individual(s) becomes uncooperative, immediately report the incident to the office or maintenance staff using a runner, phone or radio. Ø Report any vehicles entering Camp roadways, which are not Camp vehicles. With the exception of Chapel on Sundays, only Camp vehicles are authorized on Camp side roads. Ø Report any suspicious activity such as non-maintenance people crawling under buses or non-staff members going into our vans or buses. Ø When at Cutler Point, Stacey Brook or Stacey Falls, immediately challenge individuals who do not belong there. We do not allow any camping or use of these areas during Camp season. If individuals become uncooperative, immediately notify the Office or Infirmary by radio or use your cell phone to call the State Police. Ø If you notice any individuals just sitting in cars on the Camp Dudley road or parking lots and they appear to have no other purpose, please report them to the office, maintenance staff, or Infirmary.

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Ø Report anyone using Camp facilities (i.e., tennis courts, North Point) that are not campers or staff.

Unless special permission is granted, local residents are not permitted to use any of our facilities during the Camp season. Ø One of the most important things you can do is to ensure that your building is secure when the last person leaves for the night. This is crucial in the prevention of theft and preventing unauthorized people from gaining access and doing any damage. Ø If you notice any packages sitting alongside a building or out in a roadway or field, try to ascertain what the package may be by looking at it. If the package is sealed, immediately report the package to the office so it can be checked out.

CHALLENGE – CHALLENGE – CHALLENGE: The first thing to do when you see someone without a name-tag is to ascertain whether or not you feel that the individual(s) presents an immediate threat to you or your campers. Assuming that you do not detect a present danger, politely introduce yourself and ask them if they are visiting. If they are alums or other legitimate visitors, inform them of our policy, direct them to the office and make sure you alert someone as to what has just taken place. The majority of people who simply wander through our campus are not fully aware of the fact that they are trespassing, especially during the Camp season. Most folks will cooperate and leave the premises when directed to do so. People who do not cooperate should be reported to the Office or Infirmary immediately.

Security is everyone’s business. By using common sense and challenging individuals whom we know do not belong on campus, we can send the message to others that we are serious about our security responsibilities.

Security Guards We have three security guards who patrol campus between the hours of midnight (when our regular evening shift coverage ends) and 5:30 A.M. The security guards use the office as their base of operation. Report any suspicious activity between the hours of midnight and 5:30 A.M. to the security guards or infirmary.

Campers and the Public When out of camp with campers the following guidelines apply: Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø

Staff / Leaders must wear Dudley clothing (tshirts, caps, anything with logo on it) to be easily identified.

Maintain the regular ratio (1:8 for this age group) with a minimum of two adults.

Make sure that a first-aid certified staff member is easily accessible – within voice distance.

Use the buddy system and teach campers “why” it is used. (To watch out for each other.)

Take a head count every 15-30 minutes, before and after moving from one area to another, or more often if the activity or situation involves crowds, “attractive nuisances,” or other distractions.

Make sure campers know what to expect and what the rules are in general, include expectations for unusual circumstances, such as using playground equipment or spending money.

Make sure that everyone is aware that camp policies on behavior (polite and appropriate) carry over in to out of camp trips.

Explain the plan to all (campers and staff) to address potential emergencies or situations, such as illness, extra bathroom trips, being approached by strangers, or meeting someone the camper knows.

Campers should tell a staff member right away.

If a camper gets lost or separated from the group they should go immediately to one of the site’s information areas (show the campers how these areas are designated).

Instruct campers to tell staff before going to the bathroom and to check back in when they return.

Keep belongings with the group OR have someone stay with them.

Do not invite others to join the group without the knowledge and consent of a staff member. Report uninvited guests or suspicious circumstances to staff immediately.

Define the area in which campers are to stay unless specific permission is obtained from their assigned staff member.

If leaving the boundary area, require all campers to go with a buddy.

When in a stationary area, like at the park, staff should spread the staff out within the group, remaining visible, accessible, and attentive to the needs of the campers.

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Ø In the event of an emergency, staff should implement Emergency Action Plan immediately.

Camper Supervision Leader-Staff / Camper ratio of 1:8 is based on the recommendations set by the American Camping Association and must be followed during all programs.

All Campers : 10.5 to 15 years old All Employees (JL’s through Staff) are 16 years and older.

Note: at least 80% of our employees must be 18 or older.

There should always be two employees with a group of campers unless they are in an area on main campus where other groups are around and have easy accessibility to get help in the event of an emergency.

Exceptions to the above ratios are as follows: Ø Evening program requires no less than three staff members to be with a division. Ø When at all possible, groups should be supervised by a minimum of two employees.

In the event of an emergency when the ratios may not be met, use your best judgement. Utilize older campers and the walkie talkie radios, when available.

All staff are expected to supervise and instruct campers while on duty. This means that campers are first priority and should be attended to during that time. It is not a time for reading, working on crafts, writing letters, or visiting with other staff. Refer to your job description and the specific program procedures for more information.

Final Thoughts on Safety Each Cabin Leader must review the general safety information in this manual with his campers. The information in the section dealing with Emergency procedures is extremely important. We must all remember that we have been entrusted with the single most important entity in our camper parents’ lives –their child or children. Our culture of safety makes us accountable for those boys directly in our care, but also assumes that we are responsible for everyone in our community. As an employee of Camp Dudley, you are always on duty, always watching for and anticipating any dangerous situation, and thereby always living “The Other Fellow First.”

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GENERAL STAFF EXPECATIONS PROGRAM STAFF What is my role as Program Staff?

You have full responsibility for the safety and lives of other people and especially other people’s children who have been entrusted to all of us. Be aware of this and act accordingly. Your example makes a difference.

The Dudley Program is built on four pillars…the Arts, Athletics, the Outdoors, and Spirituality. You are staffing one of the program areas within the four pillars and your primary is for campers – always be thoughtful, open, and courteous but firm when necessary. All participants in your area have the same guidelines and are responsible to follow them as directed. It is your job to enforce these guidelines at all times.

Each activity is directed and supervised by an Activity Head. You will work closely with your Activity Head who will provide you with guidance and support throughout the summer.

Please also review the Job Description for the specific role you will be playing this summer.

Guidelines for Instruction No one may be in an activity area when it is closed (without permission and supervision of the Activity Head).

Instructors Responsibilities include but are not limited to: Ø You are expected to report on time for duty and staff meetings. Instructors are required to be at their activity at least twenty minutes prior to the start of an activity to set up and prepare for campers’ arrival. Ø Instructors are responsible for the implementation of the safety rules and must be consistent in reinforcement of these rules. Safety is the primary concern of instructors. Ø All Staff are expected to wear appropriate attire for instruction. Shoes (closed toe) and shirts are required in all activity areas (except the waterfront). Ø Under no circumstances will any staff member be permitted to leave their area of responsibility without informing the Activity Head, Program Director or Director. Ø You will be expected to follow the chain of command (Instructors report to the Activity Head who report to the Program Director and the Director). It is the responsibility of the D-Head to direct concerns, suggestions or problems to the Program Director and Camp Director. Ø It is expected that you will monitor the use of ALL departmental equipment. Campers and staff who abuse equipment are handled with the same sense of accountability. Ø Maintenance issues and problems are to be reported to the Department Head who will complete a maintenance request form (available at the Shop). Ø Evaluate those that report to you.

It is the responsibility of all employees to read this entire manual and abide by all of the rules and regulations.

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LEADERS What is my role as a Leader?

As a Leader you will live closely with campers and possibly other Leaders. The boys in your cabin will be your immediate family, with all the joys, responsibilities and frustrations this implies. The quality of each camper’s cabin experience largely affects his degree of happiness at camp. The most successful Leaders are warm, caring and patient and genuinely ‘want’ to be with their campers. You will create a respectful atmosphere in the cabin that fosters self-confidence and creativity. Your responsibilities will center around your campers’ daily lives including, but certainly not limited to supervising cabin cleanup, evening cabin talks; cleanliness of your campers’ personal hygiene and personal living space. You will consistently motivate your campers positively and demonstrate initiative. You may deal with homesickness, campers’ accomplishments, or, possibly, family upheavals. You will be called upon to encourage friendships and mediate disputes. A Division Head supervises each Division, and while their primary job is to organize the Division and the campers they also support each of the Leaders in their Division. Finally, you will work closely with the Leadership Development Director who will provide you with guidance and support throughout the summer.

Please also review the Leader Job Description.

Leader’s Responsibilities include but are not limited to: Ø Wake up - Make sure your campers are awake and getting dressed. Walk to breakfast with them as a group. Ø Mealtime - Be sure to make conversation and talk with your campers during meals and be sure to check that they are eating during mealtime. Ø Cabin cleanup - Ensure that each camper completes their chores and the cabin is neat. Ø Cabin time - Spend time with your campers and be sure to be available to homesick campers. Ø Coach – Lead a divisional team. Ø Outdoors – Model outdoor leadership and Leave No Trace principles Ø Lunch - Monitor your table during meals, help serve, facilitate good manners and socialize. Quiet campers so everyone can hear announcements. Ø Rest Hour - Maintain order and quiet in your cabin at this time. Ø Evening Activities – Coordinate or fully participate in scheduled evening activities Ø Vespers – Facilitate discussion on various topics, encourage participation and respectful listening from all members of the cabin Ø Lights out - Help your campers settle down; read a story; chat quietly; wind down and get ready for sleep. Ø Prior to Sunday Division Meetings, complete camper information comments and indicate progress toward Award in the online portal Ø Sunday – have a one-on-one discussion with each of your campers, the Aide, JL and/or AL during Rest Hour. Ø Write Camper Reports and Evaluate our Aide, JL, and/or AL The Roles of a Dudley Leader Communicator Facilitator Guardian Instructor

The Traits of a Dudley Leader Safe Creative Dependable Empathetic Energetic Flexible Passionate

Aide, JL and AL groups should strive to support their Leader in carrying out these responsibilities. Please also review your specific job description.

It is the responsibility of all employees to read this entire manual and abide by all of the rules and regulations

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SUPPORT STAFF All employees of Camp Dudley are valued members of the Camp family and are thus entitled to the same rights and privileges. At the same time they are governed by the same set of standards. The nature of Support Staff, however, necessitates that Office, Maintenance and Kitchen employees must have additional, and sometimes uniquely different, guidelines and schedules than employees working in other areas.

Please also review the Job Description for the specific role you will be playing this summer.

The Food Service Director, Josh Olcott, is in charge of the kitchen and all Kitchen employees.

The Plant & Property Manager, Steve Denton, is in charge of the Maintenance employees.

The Business Manager, Fred Guffey, is in charge of all Office Staff employees.

Depending on your specific position, you are to learn from and report directly to your supervisor about what is expected on the job and do it to the best of your abilities. Go to your supervisor with any problem that may arise. You are also ultimately responsible to the Camp Director.

As Support Staff, you are expected to learn your work schedule, which will be provided to you upon arrival at Camp, and to be on time when you are expected.

Since Support Staff work different hours than do Leaders and Program Staff, the Camp Director and Program Director shall make times available for you to use other recreational facilities (Stichweh Leadership Center, gym, weight room, swim area, tennis courts, etc). Use of these facilities without approval from the Camp Director / Program Director is not permitted Support Staff may only use electronics inside the Leadership Center during their breaks throughout the day.

Computers, cell phones, iPads, etc. should NEVER be used within eyesight of campers, or at any program areas other than the Leadership Center. The only exception to this is our Office Staff in official performance of their duties.

All Support Staff (Office, Kitchen, and Maintenance employees) will receive t-shirts to be worn while on campus. Camp may also provide additional safety items to be used in the course of employment.

It is the responsibility of all employees to read this entire manual and abide by all of the rules and regulations.

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