Camberwell Grammar EOI Sports Facilities

1.4 COVER

EXPRESSION OF INTEREST FOR COMMUNITY USE OF Brand Identity SPORTING FACILITIES System

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JANUARY 2021

Sports Uniforms Design Guidelines September 2015

CONTENTS

1. Introduction............................................................................................................................................................................... 1 2. Indoor Sports Centre Overview................................................................................................................................................ 2 3. Available Areas for Bookings.................................................................................................................................................... 5 4. Expression of Interest (EOI) Process........................................................................................................................................ 6

4.1 Organisation Eligibility........................................................................................................................................................... 6

4.2 Usage Eligibility..................................................................................................................................................................... 6

4.3 Application Process Timelines............................................................................................................................................... 6

4.4 Expression of Interest / Application Process.......................................................................................................................... 6

4.5 Assessment Criteria.............................................................................................................................................................. 6

5. Service Agreement.................................................................................................................................................................... 7

1. INTRODUCTION

Local Office: Head Office: Melbourne Office 304/91 Murphy Street 304/91 Murphy Street Richmond VIC 3121Grammar School is seeking Camberwell Richmond VIC 3121 ABN: 30 605 962 169 Expressions of Interest (EOI) for the allocation of Contact: Kate Maddock Phone: (03) 9698 7300 sports centre facility bookings from community Phone: (03) 9698 7300 Email: info@otiumplanning.com.au Web: www.otiumplanning.com.au sporting groups, clubs, and associations. Email: info@otiumplanning.com.au Otium Planning Group has offices in: Camberwell Grammar School completed construction of its

Guiding principles have been developed by the school to ensure the EOI process for community access meets the key new sporting complex in late 2016. Key features of this new •development Auckland •include: Brisbane • Cairns • Christchurch • Melbourne • Perth • Sydney outcomes of the vision for the facility, which are: • New Sports Oval • Aquatic Facilities • Indoor Sports Stadium with two multi-purpose courts • Gymnasium • Office space Document History • Classrooms Document Date Checked • Table Version Tennis/Fencing Hall

• Responsive to changing participation trends, community school needs and demands.

• Fit for purpose and meet contemporary compliance guidelines.

• Safe and accessible recreation spaces for all ages, in particular school aged children.

• ImproveDistribution wellbeing and encourageRecipient healthy active lifestyles.

• Support current sporting teams within the Camberwell Grammar community.

OPG, IVG and PTA Partnership has offices in Hong Kong, Shenzhen, Shanghai and Beijing.

1.0 In2.0 line with school policy, Camberwell Grammar School is now 3.0 calling for Expressions of Interest (EOI) from the local community 4.0 for the sports centre facilities.

TheThis school would prefer to be used for the purposes for which it was commissioned and in © use 2020ofOtium Planning Group Pty. Ltd. document may only enter into agreements with one or two key user groups/clubs accordance with the terms of engagement for the commission.

or associations, but this will depend on the level of interest from the community during the EOI submission process.

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2. INDOOR SPORTS CENTRE OVERVIEW The Camberwell Grammar Indoor Sports Centre is located within the school grounds at 55 Mont Albert Road, Canterbury.

The facility includes the following.

• Two indoor highball courts Court One spectator capacity - 100 people and Court Two spectator capacity - 50 people • Entry and reception area • Public toilet facilities for spectators • Multipurpose/program space with kitchen • Meeting room • Change room facilities including toilet and shower amenities • Catering available by request • Front of house spaces including bike parking and drop off zone.

The car parking includes an underground 250-space car park, bus drop off and parent pick up zones to help ease congestion around the site.

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Indoor Stadium Floor Plan Layout

ROOF

SEATING COURTS

Basketball Volleyball Badminton

SEATING

CHANGE ROOMS

Futsal

STORE

SEATING CHANGE ROOMS CHAPEL

FUNCTION ROOM

TOILET

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TOILET

Table Tennis Hall Floor Plan Layout

LIFT

TABLE TENNIS HALL

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3. AVAILABLE AREAS FOR BOOKING The facility has the following spaces and access times available for community use bookings.

Court 1 and 2 • Basketball, badminton, futsal, volleyball Function Room • Capacity of 200 participants Table Tennis Hall • Space for up to 18 competition tables • Taraflex table tennis flooring • Audio and AV systems • Umpires chairs and barriers available • Hire for fencing also available *Please note that the school will host a number of events in these spaces. Once blackout dates become available Camberwell Grammar will inform the occupant in writing.

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Available Times Days

Times

Training/Competition

Monday-Thursday

5.15pm-9.00pm

Training

Friday*

5.15pm-10.00pm

Competition

Saturday

2.15pm-10.00pm

Training/Competition

Sunday

8.00am-10.00pm

Training/Competition

* Limited 2021 dates available Hire Fees Indoor Stadium - the current court hire rate is $62.50 per hour, which is reviewed annually including for CPI increases.

Function room – room set up packages and hire rates are provided upon request.

Table Tennis Hall – room hire charges are provided upon request.

4. EXPRESSION OF INTEREST (EOI) PROCESS 4.1 Organisation Eligibility Criteria and the scoring for assessing the applications will be based on Associations and Clubs clearly being able to demonstrate their commitment to the Guiding Principles mentioned in section 1.

4.2 Usage Eligibility The EOI process will be structured to be a fair process to all applicants, with the aim of maximum benefit to the local sporting clubs and/or groups.

The final decision on regular community use of facilities will be made by Camberwell Grammar School on recommendation from the EOI process.

4.3 Application Process Timelines Process

4.4 Expression of Interest / Application Process • Advertising of the EOI process.

• Applications must be submitted to Camberwell Grammar School via the link below: www.surveymonkey.com/r/CamberwellGrammarEOI • Applications will be reviewed and assessed by a panel without preference or bias.

• Successful applicants will be notified and enter a memorandum of understanding. Hire Agreements will be confirmed upon appointment.

• Unsuccessful applicants will be notified but may be offered alternative times/access.

The final decision on regular community use of the Camberwell Grammar sports facilties will be made by Camberwell Grammar Staff on recommendation from the EOI process.

Date

Applications open for EOIs

10 February 2021

Applications close

19 February 2021

Outcome of assessment advised to applicants

12 March 2021

Hire agreements executed

2 April 2021

Facility use commencement date

19 April 2021

4.5 Assessment Criteria Category

Assessment Criteria

Details

Possible Score

Weight

One

Registered club or association

Incorporated and registered with Sport Peak Body

10

20%

Two

Participation Outcomes

Maximises the multi-use of the facility and caters for a broad range of facility users.

Score: Very effective = 3 Moderately effective = 2 Limited effectiveness = 1 No capacity to achieve = 0

1. The booking will increase participation rates in sport and/or recreation

3

40%

Three

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2. The booking will cater for local sporting teams with school age children for training and competitions

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3. The booking will support sporting teams who have an association or linkage with the Camberwell Grammar community

3

Need and Community Benefit

Improves the prosperity of the club/user group and delivers greater opportunities for the community to participate in wellbeing activities.

Score: Very effective = 3 Moderately effective = 2 Limited effectiveness = 1 No capacity to achieve = 0

1. Improves the self- sufficiency and viability of club/ user group

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2. Provides access to healthy sport and recreation environments promoting community wellbeing

3

3. Enables access to new activities at the facility which creates greater diversity and choice of activities for the community

3

40%

5. SERVICE AGREEMENT All successful EOI applications will enter into a Service Agreement for 12 months access rights. The Service Agreement will outline the Terms and Conditions.

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