Applicant Information Pack
Clubs and Enrichment Coordinator
A foreword from our Principal and Chief People Officer
Martin Walker - Principal
Our vision is simple – to develop remarkable people. That applies not only to the pupils, but also to the staff in whom we invest. We take a pupil-centred approach at Berkhamsted; they are at the heart of our decision making and fuel our ambition to deliver excellence in all that we do
We aim high with integrity and are proud to have a collective growth mindset and a willingness to be adventurous through innovation, continual learning, and being a research-led school. This leads to an agility, the provision of outstanding CPD for staff, and the delivery of a forward-thinking curriculum that enables pupils to flourish both at, and beyond, Berkhamsted. The inherent joy that stems from learning, from being part of an ambitious and caring team, and from making progress inspires not only our pupils, but also our staff.
Berkhamsted School also appreciates the significance of community within and beyond the school; we aim to serve others and have a positive impact through our community and charity work. Moreover, we focus not only on doing well and doing good for the pupils, but also through the pupils. This strong sense of purpose combined with an unwavering commitment to our values make this a special place to work. Our staff are so important to us that we have a Chief People Officer as one of our most senior members of staff; her role is to ensure the staff also flourish
History of Berkhamsted Schools Group
Berkhamsted School is situated in the historic Hertfordshire town of Berkhamsted, a prosperous community surrounded by Chiltern countryside and within easy reach of London Berkhamsted is a leading Independent School for pupils aged 3 to 18 years, the foundation of which dates back to 1541 (when John Incent, the Dean of St Paul’s Cathedral, successfully applied to King Henry the VIII for a license to purchase a piece of land for a ‘freescole’)
In 1888 a Girls School was founded in Berkhamsted under the same governing body, and the Boys’ and Girls’ Schools merged to form a diamond school in 1997 The Prep School was also integrated at this stage, and the School became Berkhamsted Collegiate School.
In 2011 the School merged with Heatherton House, a small independent day School for girls in Chesham Bois, and became the Berkhamsted Schools Group. Operating as a satellite Prep School, Heatherton provides a feed of Girls to the Berkhamsted Girls School every year In 2012 Berkhamsted Schools Group acquired Haresfoot, a small proprietary prep school in Berkhamsted This site now houses the Berkhamsted Pre-Prep and Berkhamsted Day Nursery Limited, and Berkhamsted Prep takes children from age 7-11.
Berkhamsted is the only School in the Herts, Beds and Bucks region, and one of only a small number of Schools in the country, to offer a ‘diamond’ structure that combines the best of both single-sex and co-educational teaching Boys and Girls are taught together until the age of 11 (Berkhamsted Pre-Prep and Prep), separately from the age of 11-16 (Berkhamsted Boys and Berkhamsted Girls), before coming back together again in a joint sixth form (Berkhamsted Sixth)
Job Description
Reporting to: Deputy Head Co-Curricular
Hours of Work:
Full-time, term-time plus 1 week (9:30am - 6:00pm)
Purpose of the role
To coordinate and administer a comprehensive co-curricular programme, ensuring the effective organisation and delivery of after-school activities In addition, to manage the administrative processes for school trips, supporting staff and ensuring clear, efficient communication with pupils and parents.
Day to day responsibilities
After-school co-curricular activities administration
Create, maintain and distribute to parents and pupils a termly booklet outlining all regular cocurricular activities.
Oversee sign-up to co-curricular clubs as required, acting as a point of contact for parents
Ensure SOCs registers for regular co-curricular activities are created and kept up-to-date.
Monitor completion of SOCs registers for after-school activities each weekday, following up on absence as appropriate.
Support the administrative running of after-school clubs and societies – e.g. by making room bookings, organising refreshments, ordering equipment or liaising with external providers
Monitor the completion of daily offsite registers – e.g. for trips or away sports fixtures.
Ensure that content of co-curricular APP reflects up-to-date co-curricular programme.
Oversee the administration of an annual clubs and societies fair, for pupils to explore co-curricular opportunities on offer.
Job Description
After-school onsite supervision administration
Set up SOCs (school management system) registers as required for one-off after-school events, briefing staff on their completion, and monitoring as appropriate
Organise room-booking, refreshments, staff supervision and record keeping in relation to pupils waiting on site for events taking place later in an evening – e.g. for school plays or concerts.
Trips
Centralising/sending/collating responses for all parental comms re. trips
Staffing trips email and all queries received.
Checklists and reminders to Trip Leaders – what needs to be done when – outlook calendar invites
Set up Evolve template and support Evolve input (but not sign-off)
Populating ISAMS lists for pupils
Manage trip evaluations process and file documents
Manage pupils missing-out lists
Manage MS Team Trip Leader area/keep resources up to date
Liaise with medical team to ensure efficient transfer of information re trip needs
Person Specification
Skills/Experience:
Strong organisational and time management skills, with the ability to prioritise a varied workload
Excellent administrative skills and attention to detail, ensuring accuracy in records and systems
Effective communication skills, both written and verbal, for liaising with staff, parents, and external providers
Confident IT skills, including experience with databases, spreadsheets, and communication platforms
Ability to manage and maintain multiple systems (e.g. registers, bookings, and programme information)
Job
Job Description
Strong interpersonal skills and a professional, approachable manner
Ability to work independently as well as collaboratively within a team
Proactive problem-solving skills and the ability to use initiative
Experience of organising events, activities, or programmes
Ability to handle confidential information with discretion
Experience in an educational or administrative environment (desirable)
Application and Next Steps
The closing date for applications is 17 May 2026
It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children; applicants must be willing to undertake a number of safeguarding checks including an enhanced Disclosure and Barring (DBS). This post is also subject to receipt of written references which must be satisfactory to Berkhamsted Schools Group, along with documentary evidence of qualifications. A background screening service including a review of candidate’s online presence will be carried out as part of the recruitment process, by an independent third-party screening partner
Successful applicants will need to provide confirmation of permission to work in the UK
Please note that under the Immigration Asylum and Nationality Act 2006, the school has an obligation to ensure applicants have the right to work in the UK prior to commencement of employment (If it is found that those documents do not meet the legal requirement, an offer of employment will be withdrawn).
Where the successful candidate has worked or been a resident overseas in the previous five years, such checks and confirmations as the school may require in accordance with statutory guidance
We aim to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.
Candidates with a disability who are invited to interview should inform the School of any necessary reasonable adjustments or arrangements to assist them in attending the interview
If you have any questions relating to this role please contact the HR department at recruitment@berkhamsted com
Early applications are encouraged, and interviews may take place on a rolling basis We reserve the right to extend or close the deadline
