2021_InterimBrochure

2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule

POLICIES, PROCEDURES, AND MORE ETHICS TRAINING FOR SENATE STAFF (1.5 hours) Required for new staff; open to all

Presented by: Hawai‘i State Ethics Commission Staff All state employees (whether paid or unpaid), must abide by the State Ethics Code, a set of laws designed to ensure integrity in state government. The Hawaii State Ethics Commission is responsible for the administration and enforcement of the Code, and in this workshop, Commission staff will provide important basic information that all state employees should know and understand. This workshop will include the following topics: Gifts and Gifts Reporting, Fair Treatment, Confidential Information, Conflicts of Interests, State Contracts, Post-Employment Restrictions. All new employees, interns, and volunteers should attend and everyone else is welcome for a refresher.

Pre-Registration is being managed by the Ethics Commission and is required for this training.

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Friday, July 23: 10:00 a.m. – 11:30 a.m.

Register Here: https://zoom.us/meeting/register/tJUpceiprzsqHtWwQy7pQrIzfMQj0FraH8Wb

INTRODUCTION TO THE HAWAI‘I SENATE: NEW EMPLOYEE ORIENTATION (2.0 hours) Strongly recommended for new employees, interns, and volunteers

Presented by: Carol Taniguchi, Senate Clerk’s Office Welcome to the Senate! This workshop is a great opportunity to meet new colleagues as we review the who, what, when, where, why, and how of working in the Legislature. We’ll discuss Senate employment policies and benefits, our organizational structure, staff resources, protocol, and standard operating procedures. The orientation also includes an overview of the legislative process and basic features of the Legislature’s website and Senate Portal. Every participating new employee will receive a small welcome gift – we look forward to meeting you!

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Monday, July 30; 9:30 a.m. to 11:30 a.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZItcemvpjIuHtfRiDgJZMvRN1ZHSEnGrZCv

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Monday, September 20; 9:30 a.m. to 11:30 a.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZYrduygpjouGtLXbhs2H6gYrVy2MriqP1iG

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule

SENATE ADMIN SURVIVAL GUIDE (2.0 hours) Recommended for Office Managers; open to all

Presented by: Carol Taniguchi, Senate Clerk’s Office Navigating the Senate's administrative procedures - including completing the requisite forms can be a daunting and challenging task. In this workshop, we will demystify the process and answer your most asked questions about all things admin. Topics include travel, per diem, legislative allowance, procurement, public information requests, office equipment and facilities use, personnel, certificates, bulk printing and mailing, and more.

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Tuesday, August 3; 10:00 a.m. – 12:00 noon Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZwtdOirpjkqE93My1EG9X0tUgHZPdXZnnw8

MAINTAINING A PROFESSIONAL WORK ENVIRONMENT: SENATE-ANTI-HARASSMENT POLICY TRAINING (1.0 hour – Non-Supervisors, 1.5 hours – Senators/Supervisors) Required for permanent staff, volunteers, and interns who have not previously attended in the last year

Presented by: Sarah Wang, Esq., Marr, Jones, and Wang Creating a safe and professional work environment is a top priority for the Senate. We embrace and respect differences and hold high expectations for each employee to honor and uphold this mindset. Sarah Wang, Esq. will provide an overview of the Senate’s Anti-Harassment Policy and share practical tips to maintain the professional work environment. Participants will be required to share video for the duration of this training.

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For Non-Supervisors: Thursday, August 5; 9:00 a.m. – 10:00 a.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZEqcu-qqDstE9NvEdB6vhuPcYqz90zPJhIx

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For Supervisors: Thursday, August 5; 10:15 a.m. – 11:45 a.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZUsceusrD8uHtbeJF7p0kms9u2qY81Uy6pH

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule SO YOU THINK YOU KNOW THE SENATE? (1.0 hour) Open to all

Presented by: Senate Clerk’s Office Bring your competitive spirit and test your Senate and general knowledge with a fun Friday afternoon trivia game! This casual pre-weekend activity is a great way to meet and connect with colleagues while learning something new. The game will be hosted on a virtual platform and prizes will be awarded to the top winners!

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Friday, August 6; 3:30 p.m. – 4:30 p.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZEtdeuorDooEtDIvKmFaR8bRlHl-1Xct9o3

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Friday, October 1; 3:30 p.m. – 4:30 p.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZMofuqprT0rHNy1CJqhCXQO-jhCeH9PxRij

SAFETY, SECURITY, AND THE SERGEANT-AT-ARMS (1.0 hour) Recommended for all

Presented by: Park Kaleiwahea, Sergeant-at-Arms Office This session will provide an overview of the safety and security procedures of the Senate as well as a summary of services provided by the Senate Sergeant-at-Arms office. Details include a review of the emergency procedures which can be found in the Hawai‘i State Senate Emergency Procedures and Evacuation Plan, and reminders regarding computer security.

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Thursday, September 23; 10:00 a.m. – 11:00 a.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZwrdOuuqT0iGdITtTJU7i3ieBAD4OP1Pvhb

INTERVIEWING AND HIRING PRACTICES (1.5 hours) Recommended for Senators and Office Managers

Presented by: Sarah Wang, Esq. The ability to interview and hire the best candidates is essential to every organization's success.

However, employers' efforts to learn about their prospective employees before making hiring decisions is limited by various federal and state laws. This session covers the legal issues related to current hiring practices, including tips for compliance with federal and state equal

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule opportunity guidelines, permissible questions and documentation, background and reference checks, and offers of employment.

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Monday, September 27; 10:00 a.m. – 11:30 a.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZEldOqprDgjHNYxujzk1v49oSn5N1ktB6zl

TECHNOLOGY TECH SAVVY SENATE – PERSONAL COACHING AND TRAINING Recommended for all; By appointment only

Presented by: Senate Data Systems Staff One of the best ways to prepare for the upcoming session is to learn as much as possible about the technology tools available to us. This interim, the Senate Data Systems staff is offering personal IT training sessions to Senators and all Senate employees! These customized individual office and small group sessions will be tailored to meet your specific needs and interests to help you learn new skills and enhance your current tech knowledge. Become a Zoom meeting wizard, master Microsoft Word, declutter your inbox and files like Marie Kondo, or start an office collaboration with Microsoft Teams – these are just a few ideas, and the possibilities are many. Schedule a consultation today and become a more confident technology user!

Sessions are by appointment only. To discuss your individual needs and schedule a training session, contact Data Systems User Support Specialist Cure Sulunga at x6-6190, or email c.sulunga@capitol.hawaii.gov.

INTRODUCTION TO ADOBE SIGN (1.0 hour) Recommended for all, especially new and learning Adobe Sign users

Presented by: Lisa Kimura, Senate Data Systems Adobe Sign is a tool that makes it easy to send, track, and collect electronic signatures. It was used on a limited basis during the 2021 regular session and we anticipate many possible uses for it in the future. This training session will help familiarize you with the Adobe Sign interface and functionality, and it is recommended for everyone, but especially users with little or no experience and those who are just learning.

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule After completing this course, attendees will be able to:  Setup and configure your Adobe Sign account  Send a document to a single signer  Send a document to multiple signers  Self-Sign a document  Signing a new or previously created agreement in Word or PDF  Adding text boxes and signature field to specific locations  Prepare and send documents for signature and approvals  Manage and track documents sent for signature by reviewing a document’s status and audit trail •

Thursday, August 5; 2:00 p.m. – 3:00 p.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZYlcuiorTwsE9bJ1UgjYrAdP2fGIj1EEcfL

LIVESTATUS 101 (2.0 hours) Recommended for new staff; open to all

Presented by: Jennifer Chow, Senate Clerk’s Office Please join us for an overview of the LiveStatus Excel template—a powerful measure tracking and research tool available to Legislative staff. This training will be split into two sections.

LiveStatus Basics: An introduction where we will walk you through the basic features and detail how to create, populate, and update lists of measures in LiveStatus.

LiveStatus Plus: A review of more advanced functions and uses for LiveStatus, including historical research options, tips for how to set up your lists to maximize their utility, and creative ways to use LiveStatus. (Prerequisite: Familiarity with the basic functions of LiveStatus or prior LiveStatus Basics attendance) •

Monday, August 16 LiveStatus Plus: 1:30 p.m. – 2:30 p.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZEkd-ugrzsvH9C6u0hBnzu7iwmFGKjrms-z

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Monday, October 25 LiveStatus Basics: 10:00 a.m. – 11:00 a.m.

LiveStatus Plus: 11:00 a.m. – 12:00 p.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZUqdeGqrj4iE9JOEArhbADOQhC2-ZEqWhUW

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule

CANVA BASICS (1.0 hour) Open to all

Presented by: Jacob Aki, Senate Communications Creating eye-catching social media graphics can be challenging, but with Canva, a free graphic design platform, you can design beautiful marketing materials quickly and easily!

In this workshop, you’ll learn how to use Canva capabilities to create infographics, posters, logos, and more. From its easy-to-use templates to its quality images and other content, Canva will help you take your Senator’s social media and message to the next level!

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Thursday, August 26; 10:00 a.m. – 11:00 a.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZcodu-oqj4qGNX5ASzTaNSoefG4_ROaelSk

PROFESSIONAL AND PERSONAL DEVELOPMENT ‘ŌLELO HAWAI’I: HAWAIIAN LANGUAGE AND PRONUNCIATION (10 weeks, 1.0 hour) Open to all

Presented by: Keahi Renaud, Senator Maile Shimabukuro’s office Communication is key when it comes to connecting with communities, and what better way to connect with others than by learning a language together!

During this 10-week ‘Ōlelo Hawai‘i (Hawaiian language) course, attendees will learn the basics of the language and alphabet and common expressions, their correct pronunciation, and when to use them. While the course focuses on beginning speakers, those fluent in ‘Ōlelo Hawai‘i are highly encouraged to be co-kumu (teachers) and offer additional insights.

Welina mai! (Welcome!) Let’s learn ‘Ōlelo Hawai‘i together!

The Zoom link provided will be the same link used for each weekly class.

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Every Wednesday from August 4 – October 6; 12:30 p.m. – 1:30 p.m.

Register Here: https://senate-capitol-hawaiigov.zoom.us/meeting/register/tZUsceuhqDsiGdR7CyGjz__uaHZE3a_2HsLq

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule

HAWAI‘I STATE ARCHIVES TOUR (1.5 hours) Open to all; Recommended for staff who did not attend previously

Presented by: State Archivist Adam Jansen The Hawai‘i State Archives is a division within the Department of Accounting and General Services, whose mission is to ensure open government by preserving and making accessible the historic and permanent records of the state government. Established in 1905 by statute, the Archives holds records from the monarchy to the current legislative session, along with papers of individuals and organizations, photographs, maps, artifacts, and rare books. With collections of over 12,000 cubic feet of material, including more than 500 collections of private papers, a 38,000 volume library, over 500,000 photographs and over 1,000 artifacts, the State Archives has served the public for more than 100 years and will continue to do so for generations to come.

State Archivist Adam Jansen will highlight materials from our state’s documentary heritage, rare book collection, and museum objects held in the public trust at the Hawai‘i State Archives.

E kipa mai i ka Hawaiʻi State Archives!

Due to COVID-19 social distancing requirements, groups are limited to 6 persons per tour.

Sign-ups are on a first come, first served basis. Please email sclerk2@capitol.hawaii.gov to register.

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Tuesday, August 10; 10:00 a.m. – 11:30 a.m.

Tuesday, October 12; 10:00 a.m. – 11:30 a.m.

UNDERSTANDING YOURSELF THROUGH TRUE COLORS (1.5 hours) Open to all

Presented by: Lexer Chou, Student Life/Student Services Coordinator, Leeward Community College True Colors is about finding your "true self" and learning the same about others. By using color (orange, gold, green, and blue) to identify characteristics that make up our personality, we can gain a better sense of who we are and why we do what we do. Each color represents a different primary personality type, and all four lay the foundation of True Colors’ fun and insightful personality identification system. True Colors helps us understand group dynamics and how different personality types best interact with each other to create a positive team environment.

This workshop comes with a personality assessment and booklet and will feature engaging group activities that allow you to discover your “true colors.”

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule

Enrollment is limited and will be taken on a first come, first served basis. Please email sclerk2@capitol.hawaii.gov to register and receive materials for this workshop.

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Wednesday, August 18; 9:00 a.m. – 10:30 a.m.

Wednesday, September 15; 9:00 a.m. – 10:30 a.m.

WORKING IT OUT – SKILLS FOR MANAGING CONFLICT (2.5 hours) Highly recommended for all – Pre-registration required

Presented by: Anne Marie Smoke, Center for Alternative Dispute Resolution (CADR), Hawai‘i State Judiciary The Center for Alternative Dispute Resolution (CADR) is an office within the Hawai‘i State Judiciary, dedicated to making alternative dispute resolution processes broadly available to Hawai‘i citizens and state and county government through research, training, education programs, forums, and publications.

It is recommended that participants take this course first before any other CADR workshop.

This popular workshop has been updated with new content. Participants are introduced to basic skills and strategies for navigating and managing conflict. This workshop focuses on effective communication and provides a safe and fun virtual classroom for participants to learn and practice verbal and non-verbal communication skills. Emphasis is on active listening to better understand positions and interests, the concept of “two truths,” and productive ways to have difficult conversations.

Please email sclerk2@capitol.hawaii.gov to register and receive the Zoom meeting link.

The skills in this workshop are fundamental to all CADR’s workshops.

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Thursday, August 12; 1:00 p.m. – 3:30 p.m.

GIVING FEEDBACK FOR PRODUCTIVE OUTCOMES (2.5 hours) Highly recommended for all to attend – Pre-registration required

Presented by: Anne Marie Smoke, CADR, Hawai‘i State Judiciary A good leader is able to lead teams through change, whether it is organizational change or change in personal performance — and this applies to anybody at any level on the organizational chart. This starts with caring about, and understanding what drives people —

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule their goals, interests, and fears — and requires consistent, and sometimes difficult but necessary, feedback. Participants delve into a strength-based and positive approach to feedback designed to hone in on what is working rather than what is not. Engaging exercises and peer interaction provides participants an opportunity to practice rapport-building feedback techniques to determine what motivates people and guide them to realize their fullest potential.

The August 12 “Working it Out – Skills for Managing Conflicts” workshop is a recommended prerequisite for this course.

Please email sclerk2@capitol.hawaii.gov to register and receive the Zoom meeting link.

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Thursday, September 2; 1:00 p.m. – 3:30 p.m.

PLANNING AND FACILITATING EFFECTIVE MEETINGS (2 days, 2.5 hours each session) Highly recommended for all to attend – Pre-registration required

Presented by: Anne Marie Smoke, CADR, Hawai‘i State Judiciary Meetings are often seen as a waste of valuable time and energy. All too often, meetings are set without clear, manageable objectives and participants leave wondering what was accomplished and what happens next. This workshop gives participants tools to make meetings meaningful, effective, and inclusive.

Part I emphasizes the importance of establishing clear objectives, setting a manageable agenda, and staying focused. In Part II, participants are introduced to a variety of processes that will help them meet their objectives. Time will also be dedicated to practicing skills for managing difficult meetings. This interactive workshop is useful for anybody who attends, plans, and/or coordinates meetings.

The August 12 “Working it Out – Skills for Managing Conflicts” workshop is a recommended prerequisite for this course.

Please email sclerk2@capitol.hawaii.gov to register and receive the Zoom meeting link.

This workshop will be offered in two parts. If you register, please commit to attending both workshops. The Zoom meeting link will be the same for both parts.

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Part I: Wednesday, October 20; 1:00 p.m. – 3:30 p.m.

Part II: Thursday, October 21; 1:00 p.m. – 3:30 p.m.

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule

HEALTH AND WELLNESS (SENATE ONLY) HAPPINESS, YOU, AND THE STRESS REVIEW (1.0 hour) Open to all – No pre-registration required

Presented by: Heather Lauro, HMSA We all want to be happy, but how do we achieve happiness with all the stress life can bring?

This workshop will help you understand stress and how our bodies respond to it. You’ll learn about different coping skills and how to build resilience. Walk away with ideas and strategies to reduce stress and increase your satisfaction with life.

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Tuesday, August 24; 11:30 a.m. – 12:30 p.m.

Webex Link (no need to pre-register; just use this link to join the meeting): https://hmsa.webex.com/hmsa/j.php?MTID=mff6403b106fb16765cd99009601 854cc

If this is your first time using Webex for meetings, please test your device prior to the scheduled workshop time here: https://help.webex.com/en-us/nti2f6w/Webex-Meetings-Join-a-TestMeeting PREVENTIVE CARE: AN INTRODUCTION TO HEALTH SCREENINGS AND PROPER SELFCARE PRACTICES (1.0 hour) Open to all; – No pre-registration required

Presented by: Peter Clines, HMSA Ever heard the expression “an ounce of prevention is worth a pound of cure” and wonder if it’s true? It is! In this session, we’ll review the benefits of getting screenings before you have symptoms. Topics include screenings for diseases that affect us all. We’ll discuss how certain behaviors keep us healthy, both on paper and in the way we feel.

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Tuesday, September 28; 11:30 a.m. – 12:30 p.m.

Webex Link (no need to pre-register; just use this link to join the meeting): https://hmsa.webex.com/hmsa/j.php?MTID=ma5a6fb9e004ed5326be719bfce1 7e1e2

If this is your first time using Webex for meetings, please test your device prior to the scheduled workshop time here: https://help.webex.com/en-us/nti2f6w/Webex-Meetings-Join-a-TestMeeting

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule

HEALTH AND WELLNESS (PUBLIC) The following webinars are hosted by EUTF and are open to the public, regardless of medical affiliation. Please note that there will be attendees outside of the Capitol.

WHY WEIGHT? (45 minutes) Open to all

Presented by: Heather Lauro, HMSA/EUTF Managing your weight can be challenging, but in this workshop, you’ll discover the fundamental tools for lifelong success. From understanding why weight management needs to be a priority to creating a support network, learn the keys of readiness, goal setting, nutrition, and exercise to create a sustainable plan.

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Thursday, September 9; 11:30 a.m. to 12:15 p.m.

Register Here: https://eutf.hawaii.gov/wp-content/uploads/2021/02/WhyWeight-Sept-2021-secured.pdf

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Tuesday, September 21; 12:00 noon to 12:45 p.m.

Register Here: https://eutf.hawaii.gov/wp-content/uploads/2021/02/WhyWeight-Sept-2021-secured.pdf

ADVANCE CARE PLANNING (ACP) (45 minutes) Open to all

Presented by: Kōkua Mau/EUTF This lunch and learn workshop will help you learn why it’s important for every adult to have an Advance Care Directive.

Kōkua Mau’s October ACP webinar will provide an Advance Care Directives 101 to better prepare you for the unexpected and who will speak on your behalf.

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Thursday, October 7; 11:30 a.m. to 12:15 p.m.

Register Here: https://us02web.zoom.us/meeting/register/tZ0tfuyqrTwqHNHIydqalCF1sFaxMX kfhKGv

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2021 Interim Professional Development and Wellness Program July 2021 through November 2021 Course Descriptions and Schedule SEASON’S EATINGS (45 minutes) Open to all

Presented by: Pete Clines, HMSA/EUTF The holidays are full of opportunities to indulge, but keeping up with a healthy diet doesn’t have to end when the holidays begin.

This webinar will discuss strategies to help you maintain your health (and weight) while enjoying the festive season. Learn how container size, design, and proximity can influence eating habits.

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Tuesday, November 9; 12:00 noon to 12:45 p.m.

Register Here: https://eutf.hawaii.gov/wp-content/uploads/2021/02/SeasonsEating-Nov-2021-secured.pdf

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Thursday, November 18; 11:30 a.m. to 12:15 p.m.

Register Here: https://eutf.hawaii.gov/wp-content/uploads/2021/02/SeasonsEating-Nov-2021-secured.pdf

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