High-quality color inkjet printing helps to securely print ballots as needed with speed and accuracy, for less. Managing the impact of the increasing demand for mail ballot is not easy—especially given the concerns about the accuracy of the election process. No matter how many ballots you need to print, chances are there are opportunities to improve the accuracy, efficiency, and costs by printing in house. Relia-Vote Printing Solutions are part of the end-to-end mail ballot processing solutions offered by BlueCrest, the leader in mail voting automation for over 16 years.
Printing ballots using in-house on demand printing capabilities, can deliver powerful benefits to the election officials including: • • • •
Reduce the cost of printing ballots and other election materials Streamline ballot printing and assembly Increase ballot accuracy and on time availability Gain greater flexibility
Print ballots for less Traditionally, election officials order both absentee and election day ballots based on historical and expected turnouts. In order to protect against running short of ballots, the quantity ordered will typically be more then actually used—and in some cases, significantly greater. These excess ballots are paid for whether they are used or not, and then discarded at the end of the election. Using an in-house, on demand printing system that can produce high quality ballots as needed, election officials are able to print only the number of ballots required for any given mailing. Additionally, printing in-house can actually lower the cost of producing ballots by ordering only blank ballot stock and printer consumables, which will be significantly less that the cost of finished, preordered ballots. Plus, printed on demand eliminates the waste associated with pre-ordering ballots. Gain accuracy and efficiency Managing absentee ballot stock is time consuming. Preordered absentee ballots must be stored and inventoried prior to use. Each day, absentee ballots must be manually picked based on voter requests received. This is a time-consuming process and can result in errors. This risk of errors is heightened when mailing multiple page ballots where quantities must match exactly. Errors in the picking process can result in slower productivity
and stoppages during the inserter process. It can also result in a higher number of reprints due to these issues. Using in-house printers that can produce ballots, on demand, eliminates these labor and accuracy issues. Ballots are printed as required, in the exact quantity and order for each run. The result is the exact quantity of ballots, printed in the exact order necessary for efficient inserter operation. Improve flexibility & SLA performance Deadlines surrounding ballot finalization and ballot mailing are becoming more compressed, requiring a quick turnaround time from ballot printing service providers in order to stay on schedule. Late changes and production delays can create significant challenges in mailing of absentee within statutory guidelines. Moving to in-house, on demand, printing gives election officials the ability to print ballots as needed, affording time to proof, make any changes, and finalize ballots, while also allowing them to start ballot production immediately upon final sign off. This helps reduce errors, costs associated with re-runs, and any delays that may result. And, when you get ballots printed faster, you can begin the inserting and mailing process faster. This helps ensure timely completion of ballot mailings while minimizing additional staffing or overtime.
Vote-by-Mail is a complicated, multi-step process. We help to integrate each step to ensure accuracy and security across the entire process. Relia-Vote Ballot Printing Solutions can be implemented stand-alone or as part of an integrated solution. Local, factory trained service and support for all aspects of your process. This provides for single source responsibility across all aspects of the process. All from the leader in Vote-by-Mail ballot processing solutions.
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