GROW Monthly - November 2019

User Acceptan

CHANGE MANAGEMENT TEAM BROUGHT grub!

BRING IT ON MUNIS!

which way to the matrix?

I'm just here for the food

WHO'S READY FOR HEADS UP 7 UP?

WHAT DID YOU GET ON NUMBER 6?

nce Training The Project Management Team conducted User Acceptance Testing for Phase 1 Financials and let’s just say, exciting things are happening! Here are just a few highlights…

I’m sure you’ve heard by now that Finance has created a new chart of accounts. That may sound a little scary, but with the help of the Project Management Team, Munis has completely taken the daunting task of learning a whole new set of numbers completely out of the equation!

Each new account code will be pre-loaded in a drop-down menu with the description! All you will need to do is scroll down until you see the one you want and select it!

Purchase order requisitions and conversions have never been easier either! Once the requisition is created and approved, a hard copy purchase order can be printed in a matter of minutes!

And then there’s purchase cards. No more monthly statements! That’s right! Once you enter your purchase card transaction into Munis, you’re done!

We know what you’re thinking, “That Change Management Team has been cheering for Munis all along!”, but don’t just take our word for it….

Pat Berry, Utility Services Support Manager, completed scenarios in Receiving Processes, as well as Requisition and Purchase Order Processing. Here’s what she had to say about Munis: “It’s pretty simple! A whole lot more user-friendly than Incode! Dual entry may be a little time consuming at first, but Austin assures me that is only temporary. In speaking with other cities currently using Munis, they have had nothing but good things to say. I am very excited to hear that it will integrate well with City Works!”

We are getting so close to KICK-OFF! Can’t wait for you to share in the excitement!

LIST OF TRAINING MANUALS AVAILABLE NOW ON THE SHARED DRIVE • Account Inquiry • Budget Transfers & Amendments • Contract Changer Order • Contract Entry • Invoice Central • P-Card Processing • PO Central

• PO Change Order Approval • PO Change Order • Requisition Approval • Requisition Conversion • Requisitions • Tyler Cashiering • Vendor Central

Accomplishments • The City’s Project Management Team (PMT) and Project Manager (PM) met weekly for project status updates.

• The City’s PMT, PM, and Tyler PM met weekly for Tyler status calls.

• The City’s Executive Steering Committee (ESC) met November 6th to review the September Status Report and overall project status.

• The City’s PMT and various City staff conducted User Acceptance Testing on all Munis financial modules the weeks of November 5th and November 12th.

• The Project Team continued to build and test user roles, workflow processes, and business rules.

• The PMT continued to develop Munis financial end-user training manuals.

• During the week of November 12th, The City’s PMT and Tyler implementation consultants completed end-user training prep. These sessions reportedly went well, and the training agendas and schedule were reviewed and finalized • The City PMT and the respective Tyler project managers continued to develop the schedule and project plan for the Utility Billing and Human Resources/Payroll phases of the project. Some exciting things are being discussed so be on the look out for updates on these phases of the project which will kick off in January.

What's Coming Up: • The City’s PMT and PM will continue to meet weekly for project status updates.

• The City’s PMT, PM, and Tyler PM will continue to meet weekly for Tyler status calls.

• End-user training (EUT) will begin December 3rd at the Harberger Hill Training Facility.

EUT will continue through December 12th and include training classes for general financial entry and management, contracts, projects, Tyler Cashiering, and purchase cards.

• Calendar invites for EUT were sent out in late October. Please respond with your availability for your respective classes if you have not done so already.

• The PMT will continue to plan for the HR/Payroll and Utility Billing phases of the project.

I'm Thankful for...

BRAD BURNETT: "God, Wife, Family, Friends, Health, Safety, My Raising (Mom and Dad), Laughter, A Cold Beer, Country Music and My Career."

JESSICA DOSS: "I am thankful for my family, friends, grace, and the love that surrounds me. I am thankful that each day is new chance to begin again!"

AUSTIN NICHOLS: " I am thankful for my beautiful wife and two wonderful kids.

I am thankful for my health and the ability to enjoy the things in life that bring me the most joy like golf, working out and fishing. I am thankful to be a Texan. I am thankful for the opportunity to work for an organization that supports my growth both professionally and personally. I am thankful to be a part of a project like the Munis implementation that will positively impact the City for many years."

KIASON TURNER: "I’m thankful for the silly giggles, never-ending knock-knock jokes, sticky fingers, and excited tales that show me my children are happy. And with four of them, I’m thankful for my amazing wife who shares the adventure of nurturing each of them."

BILL SMITH: "I have been blessed with so much for which to be thankful.

My top three are Jesus, my family and my job (Taco Casa is a very close fourth)!"

ASHLEY ESQUIVEL: "I am thankful for my family and my co-workers. Most of them I can actually call my Family!!!"

DAWN BROOKS: "Each and every day, I am thankful for my family, my health and my job. But this year, I am especially thankful for new beginnings; a new home state, a new community to live in and serve, and a new team to be a part of."

TROY GARVIN: "I’m thankful for the opportunity to serve others within the community that I love."

ERICA HANEY: "Praise the Lord! Oh, give thanks to the Lord, for He is good!

For His mercy endures forever. Psalm 106:1 NKJV" JACKIE CLAYTON: "My struggles! because without it I wouldn’t have stumbled across my strengths!! And I am thankful for TODAY!!"

RACHEL VINYARD: "I’m thankful for my dogs."

TIME

ELINE REACH OUT TO US WITH ANY QUESTIONS! As your Change Management Team, we want to be an easy resource for all your questions or concerns as the GROW project moves forward. Feel free to email us at any time at GROW@weatherfordtx.gov. All team members will receive your inquiry and we will answer as quickly as possible to help you get information.

We look forward to keeping you informed and growing with you on this project.

M ONTH LY U PDATE

303 Palo Pinto St. Weatherford, TX 76086 Email: grow@weatherfordtx.gov Web: www.weatherfordtx.gov