City of Weatherford Employee Relations Guide

VOLUME 1 | ISSUE 1 | 2015

WEATHERFORD

Q UA R T E R LY

INSIDE THE ISSUE: Get to k n ow you r leadership

E M P L OY E E R E L AT I O N S G U I D E

“Government is a trust, and officers of government are trustees, and both the trust and the trustees are created for the benefit of the people.”

- Henry Clay

2 EMPLOYEE RELATIONS GUIDE | 2015

Contents OUR PEOPLE

OUR LEADERSHIP

24 20

10

04 OUR STORIES

OUR TOWN

36

OUR SNAPSHOTS

2015 | EMPLOYEE RELATIONS GUIDE 3

Our Leadership

MESSAGE FROM THE CITY MANAGER by

Sharon Hayes

C

ommunication is defined It is equally important that the a diverse perspective into how the

by Merriam-Webster city provide open communication city is operating. dictionary as “the act or with all employees as it relates to Over the next several months process of using words, sounds, the future of the community. All I look forward to learning more signs, or behaviors to express or employees are a vital component about the stories we have to share exchange information…” to the success we accomplish each and am excited to learn more The definition puts emphasis and every year within the City of about each employee within the on communication being a proWeatherford. city. I am excited to serve this cess that occurs through multiple The Employee Relations Guide community and each of you, and channels. As a result, it is importis a new form of internal commuI look forward to the opportunity ant that we recognize the signifinication that I am excited to share for us to grow together as we face cance of this process new challenges. and how it can Weatherford is a Improving communication within the benefit our overall great community operation. Without organization and with the community is with wonderful communication we employees that one of my primary goals. are chasing a movwork diligently ing target, but with to make sure our communication we community is a are capable of executing our goals with you. I hope that you will find safe place to live and visit. each time, every time. it an informative and beneficial I am very proud of the programs Improving communication aid in serving each other and our and projects that each department within the organization and with citizens. The guide will act as your is accomplishing this current fiscal the community is one of my communication resource each year. I never cease to be amazed primary goals. Going forward it is quarter and function as a tool that by the work that each of you do to important that every employee is enables all of us to stay connected. make this city a great place to live. provided information as it relates This publication is more than ink Often the assignments are difficult to city functions and operations. on paper. It serves as our story and and thankless, yet you remain loyal diary into who we are as a network and continue to persevere through of employees. Your input and feed- the challenges. back is important and imperative As we continue to move forfor this to be a success. ward, I know we will cultivate the Inside each issue employees excellence that consistently reflects will find information about our our hard work and passion for the people, our town and the stories community of Weatherford. we have to share with each other.

Thank you for all that you do to Employees will have the opportumake Weatherford a great place to nity to learn quarterly information live, work and play. about what is happening and gain 4 OUR LEADERSHIP | 2015

2015 | EMPLOYEE RELATIONS GUIDE 5

Q & A: ASSISTANT CITY MA What do you love most about being a city employee?

I really like the people I work with.

My job as a director has really been pretty easy because we have so many good employees.

What do you look forward to the most as Assistant City Manager?

Getting to know the departments and employees that I haven’t had the opportunity to work with or meet.

What is your first task as the Assistant City Manager?

To meet with the directors and get a sense of what they think are the most important issues facing their departments.

What advice do you have for employees?

Enjoy your job. We spend more time at work with our co-workers than with our spouses and family.

If you’re not enjoying it, than find something else that makes you happy. Life is too short.

What is the biggest challenge facing the City of Weatherford?

Growth. Texas and particularly the north Texas region will grow substantially over the coming years and decades. We have to be able to provide infrastructure and services people expect and demand in a cost efficient manner.

6 OUR LEADERSHIP | 2015

What do you love most about Weatherford?

The Heritage. Weatherford embraces its heritage as a western town and that’s what makes it so unique.

staff meetings. I keep a running list of things that are discussed at the city council meetings or the city manager’s staff meeting and when we have our weekly staff meeting I make sure everyone is informed about what’s going on. Most of the time employees know whats going on within the department. What I want them to know is what the other departments are doing or what other things are happening around the City.

Why are employees important to the daily operations of the city?

How can employees get more Employees are the life blood of this involved with City Hall? organization. They are the exterCity administration will be forming nal face of the organization. The different employee committees to citizens’ perception of the City is help employees get involved in City based on their interaction with our Hall and also to help with employee employees. All employees act as a development. Participation can be customer service extremely Taking advantage of representative for difficult with the city. leadership opportunities the shift work that many is as important as being Why did you employees decide to enter work. But prepared for them. municipal for employgovernment? ees that are I was working as a consulting interested, getting involved on the engineer and got tired of being in committees is a method for them to the corporate environment. provide feedback on how they think the City is doing and what direction How can employees stay they think it should go. informed about what is happening at City Hall?

How can employees take on Besides attending meetings, employ- leadership roles with the city? ees can stay informed by listening Developing leadership at all levels to meetings online. The best and thru-out the organization is critical easiest way that I’ve found is for to our success. Leadership is not the directors and supervisors to about being in charge, it’s about keep them informed thru weekly motiving people to work for a

MANAGER JAMES HOTOPP common goal. Leadership is exhibited through our words and our actions. Within each department we would like to provide training to help employees develop skills needed for leadership. It’s a misconception to think leadership is solely provided at the top levels of the city.

Leadership happens at all levels within the city. Leadership for some is watching their co-workers do their job day in and day out without complaint. While leadership for others may be watching a co-worker step in a supervisor’s absence to help keep the organization moving.

Taking advantage of leadership opportunities is as important as being prepared for them.

What is the most challenging situation you have faced as an employee? How did you overcome the challenge?

The “Water Plant Crisis in 2010”.

On August 1, 2010 a critical pipe broke at the water plant and the entire town lost water. The city overcame the challenge by all employees joining and helping the people of this City.

Who has been a mentor to you during your professional career and why?

My first boss was John Cook. John taught me that we treat all employees with dignity and respect, and be clear about your expectations.

People will make mistakes, but as long as we are making mistakes while trying, we can always overcome them.

A LITTLE MORE PERSONAL...

Dogs or cats? Why? If neither, what type of pet do you like and why?

Dogs, my parents got me a dog as a young boy. Plus, my sister was allergic to cats so we never had one growing up.

What are your hobbies?

I spend most of my free time hunting, fishing and coaching youth sports. We are a family that likes to spend time outdoors. We camp a lot and like being outside.

If you had a super power what would it be and why?

Time travel (if that’s a super power), I think it would be cool to go back in time and live as the mountain men did.

If you were a part on a car, what would you be and why?

A bumper. Because it is the first line of protection for a vehicle. you have to be tough and protect everything else in the vehicle.

If you could meet anyone in the world, who would it be and why?

George W. Bush because he’s been involved with the most important world events during my adult life.

What are other details about you that most people do not know?

I like to cook, which my wife takes advantage of some times.

What is your educational and training background?

I have a degree in Civil Engineering and am a Licensed Professional Engineer. I spent 10 years in consulting engineering prior to coming to the City of Weatherford.

2015 | EMPLOYEE RELATIONS GUIDE 7

Available on both Android and Apple devices.

DOWNLOAD THE APP TODAY.

Our People

A

day in the life of a Weatherford municipal employee is typically filled with deadlines, tasks and projects. Each day is different from the next with opportunities to create positive change for the community. Whether it is a meeting or providing an immediate service, employees are the glue that holds the overall operation of the city together. A day in the life provides a glimpse into the busy schedules of city employees...

7:30AM Sanitation Crew collects trash during their daily route.

9:15AM James Hotopp attends directors staff meeting in the Chandor Garden Mansion.

11:15AM Sharon Hayes attends the Texas Legislature Status Webinar.

Vector art provided by: carterart/Vecteezy.com

10 OUR PEOPLE | 2015

5:45PM Malinda Nowell and Chris Accardo attend the Chandor Gardens National Registry Plaque Dedication.

9:00PM Paul Rust discussing Emergency Services District (ESD) information.

3:00PM Transportation and Public Works resurfacing Adams Drive along the Weatherford Ridge Shopping Center.

1:45PM Brent Matlock installs irrigation along the Town Creek Hike and Bike Trail.

Vector art provided by: carterart/Vecteezy.com

2015 | EMPLOYEE RELATIONS GUIDE 11

EMPLOYEE SPOTLIGHT Left: Grant with wife Katherine at 1000 Steps Beach in California.

Top right: Grant with wife Katherine after graduating from fire academy.

Bottom right: Skim boarding is one of many hobbies Grant enjoys.

GRANT TAYLOR Recreation Manager

“Developing community engagement is the key to any successful recreation program and I look forward to being part of enhancing our services.”

Grant Taylor Recreation Manager

12 OUR PEOPLE | 2015

R

ecreaton Manager Grant Taylor is not your typical city employee. Grant came to the city in March 2015 and is already working diligently to improve atheltic and aquatic programs in Parks, Recreation and Special Events.

Grant brings a lot of new experience to the city as a graduate of the Santa Anas Fire Academy in California, certified hazardous materials first responder and low angle rope rescuer.

Outside of work, Grant has a diverse set of hobbies. He enjoys free diving, skim boarding, snow boarding and hiking. Grant also grew up playing ice hockey and

tennis, but with the Texas heat he does not plan to be putting on the skates anytime soon.

Grant has a wife named Katherine and a dog named Dexter.

When asked what he looks forward to the most in his new position, Grant stated, “I look forward to enhancing programs we currently have within Parks, Recreation and Special Events while developing new programs that allow our community to become more involved in outdoor activities.” He added, “Developing community engagement is the key to any successful recreation program and I look forward to being part of enhancing our services.”

Grant is located at Old City Hall.

Top right: Edgar up close and personal.

Top left: Edgar in action performing job specific duties for the City of Weatherford.

Bottom left: Edgar painting and offering his artwork for sale at Art in Action, located at the Weatherford Farmer’s.

Market on March 14.

EDGAR ESQUIVEL Underground Distribution Lineman

E

dgar Esquivel was a 7 year old boy living in Mexico when he fell in love with art. He lived across the street from a family owned pottery manufacturer and quickly found his passion when he was offered a job to paint letters on custom pottery.

Edgar later fell in love with art again when he entered high school and enrolled in an art class. After high school, Edgar worked full time and left his dream behind for a short period. It was not until 2011, that he began to paint again.

On a sunny day in May, while relaxing on his back porch, Edgar saw a bag of natural charcoal briquettes next to his grill. He quickly picked

up a large piece of plywood that was leaning against the wall and began to draw with the briquettes. At that moment the artist in him was reawakened and he has not stopped since.

“Being an artist is one of the most rewarding experiences of my life,” said Edgar. “I am humbled when people look at my art and find deep appreciation for what I have created.”

Outside of being an artist, Edgar works for the City of Weatherford as an underground distribution lineman. Be sure to visit his website to learn more about him and his art at www.canvascaveart.com.

“Being an artist is one of the most rewarding experiences of my life.

I am humbled when people look at my art and find deep appreciation for what I have created.”

Edgar EsquivelUnderground Distribution Lineman

2015 | EMPLOYEE RELATIONS GUIDE 13

April Cathy Allen Don Allen II Sean Anthony Zach Atkins James Baldwin Ken Bean Jocelyn Beck Sarah Blackford Madison Campbell Diane Chambers Dustin Deel Gene Doss Edgar Esquivel Raul Flores Daniel Frias Roy Jeffrey III Misty Johnson Randa Kirk Matt Leppla Kyle Lucas Pat Mahoney Matthew McKittrick

14 OUR PEOPLE | 2015

May Kristi Morris Ray Palmer Stephanie Province Kerri Sanderson Brenda Schwartz Dee Sosebee, Jr. Chad Street Craig Swancy Jeffrey Thomason Trey Wagoner Dahlia Wells Dennis Whitford Steven Zapata

Nikki Ashley David Bravo Robert Brown Wanda Carter Matthew Charles Cathy Coffman Liz Cox Dave Croff Chris Cummins Joe Davis Alecia Durham Mike Fundis

HAPPY BIRTHDAY

Kenneth Glover Sandra Green Johnny Gutierrez Sharon Hayes John Jacques Jared Joyner Martha Lott David Mask Ben Mayfield Wesley McBride Travis Moore Malinda Nowell Jacqueline Ortiz Kathleen Poznick Mitchell Robertson Micah Rogers Lydia Ruiz Jeffrey Sayles Frank Smith Jimmy Sullivan Donna Thurston Kevin Tucker John Welborn John Young

June James Allain Christopher Burke Danny Cerveny Reymundo Garcia Cody Garvin Kevin Goodworth Tyler Herndon Justin Holcomb Dennis Hooks Brandi Huddleston Billy Iverson Annie Laird Tina Maxwell Sherman Miers Kenzie Montgomery

April Muse Manuel Palacios Taran Peacock Edard Poisson Randall Polston Rick Shaffer Remington Shell Wes Simmons Wayne Slimp David Smith Ron Smith, Jr. Scott Sorrells

TO YOU!

2015 | EMPLOYEE RELATIONS GUIDE 15

NEW EMPLOYEES

16 OUR PEOPLE | 2015

Nikki Ashley

Sarah Massengale

Caitlyn Heisterman

Kaylei Hickey

Grant Taylor

Gerardo Flores

Municipal Court Court Clerk

Police Department Telecommunication Officer P/T

Parks, Rec and Special Events Park Facilities Asst TEMP

Police Department TeleCommunication Officer

Parks, Rec and Special Events Recreation manager

Parks, Rec and Special Events Groundskeeper

Cindy Byrd

Kristina Heredia

Cody Mulloy

Customer Service PT Customer Service Rep

Planning and Development Planning Tech

Fire Department Emergency Management Specialist 2015 | EMPLOYEE RELATIONS GUIDE 17

RETIREES Left: Billy with City Manager Sharon Hayes.

Bottom: Billy Iverson.

BILLY IVERSON Overhead Foreman 1. How many years did you serve the City of Weatherford?

Almost 17 years.

2. What is your best memory as an employee?

I do not have a specific memory because it was all great memories throught the years.

3. What will you miss the most?

Working with my colleagues and David Mask.

4. What do you plan to do during retirement?

Travel and spend time with my grandson in Fort Walton Beach.

5. What advice do you have for employees?

Learn what you can and try hard in everything you do.

6. Who was your biggest mentor or influence throughout your career?

Coy Nelson...he was the one that taught me a lot about this line of work. I worked with him for over 30 years up until his death last year.

18 OUR PEOPLE | 2015

Right: Betty with her husband Butch at Hell’s Gate on Possum Kingdom Lake.

Bottom: Betty Hopson.

BETTY HOPSON Accounting Clerk 1. How many years did you serve the City of Weatherford?

Six years 2. What is your best memory as an employee?

The day I was hired. I had always wanted to work at the city.

3. What will you miss the most?

I love my job and all the people I work with every day at the city. We work hard, but enjoy what we are doing.

4. What do you plan to do during retirement?

My Husband, Butch, and I will be spending a lot of summer days at Possum Kingdom with our friends.

We will be visiting friends in Ruidosa, NM, and we will be doing more remodeling in our house (I don’t think I will be bored).

5. What advice do you have for employees?

Be happy. When you have a good attitude (which is a habit) you enjoy your job and after all you are there eight hours, why not enjoy it.

6. Who was your biggest mentor or influence throughout your career?

I have had two mentors. One taught me the importance of customer service. The other mentor is my boss Sydney who has helped me to never be afraid to ask quesitons. She always finds time in her busy schedule to not only answer the questions, but show me how and why something is done.

2015 | EMPLOYEE RELATIONS GUIDE 19

Our Town

SPRING TO IT: CLEANING TIPS THAT HELP TAKE CARE OF TEXAS

by Texas

Commission on Environmental Quality

D

eveloping simple, smart spring cleaning and home improvement habits can make a big difference for the environment and your pocketbook.

• Use less toxic cleaning products and only buy what you need. Clean with reusable rags instead of paper towels. When done, take unused cleaners to a local community household hazardous waste (HHW) collection center.

• Donate any unwanted clothing, shoes, bedding, and furniture. Donated items don’t have to be pristine. Most charitable organizations have textile-specific recyclers who accept their merchandise in bulk and ship to other reuse-markets or recycle the material.

• Check for leaks. A faucet leaking at a rate of one drop per second can waste up to 3,000 gallons of water per year. That’s the amount of water needed to take more than 180 showers!

Fixing hot-water leaks can save up to $35 per year in utility bills.

• Donate or recycle used computers and TVs. Texas law requires TV and computer-equipment manufacturers to offer recycling opportunities to consumers. To learn more, visit TexasRecyclesComputers.org or TexasRecyclesTVs.org.

• As you wash and put away your winter wardrobe, wash only full loads and use cold water. Washing full loads, as opposed to partial loads, can save more than 3,400 gallons of water each year. Using cold water instead of hot or warm can save more than $30 annually.

Hang a clothesline and air-dry your clothes.

Clothes dryers account for six percent of residential electricity consumption.

• Install a ceiling fan. Ceiling fans allow you to raise your thermostat setting about four degrees without discomfort. Energy Star certified ceiling fan/light units are 60 percent more efficient than conventional fan/light units, which can save you more than $15 per year on utility bills.

20 OUR TOWN | 2015

TWO STEPS, ONE STICKER

by Texas

Department of Motor Vehicles

A

s of March 1, 2015, your vehicle will no longer be issued an inspection sticker and your registration sticker will serve as combined proof of inspection and registration.

How It Works: Do the Two Step Step 1: From March 1, 2015 through February 29, 2016, you may renew your registration if your vehicle has a current, passing inspection. However, if your inspection and registration stickers both expire in the same month your vehicle will need to pass inspection prior to registration renewal. To find your nearest inspection station, please visit the Texas Department of Public Safety’s (DPS) website.

Step 2: Renew your annual registration online, by mail, or in-person at your county tax office. At the time of registration, your inspection status will be verified electronically. A current, passing inspection is required for registration renewal.

Starting March 1, 2016, you will have a convenient 90-day window to complete both your inspection and registration. Remember, your registration is valid through the last day of the registration expiration month. Find your inspection window with the calculator on the homepage.

For more information, visit twostepsonesticker.com 2015 | EMPLOYEE RELATIONS GUIDE 21

PLAN A STAYCATION...

WEATHERFORD HAS ALL YOU NEED

By Chamber of Commerce Staff

T

ourism is alive and well in Weatherford, TX!! cuisine known in Weatherford. With addition of The Weatherford Chamber of Commerce new restaurants, we will see even more of an influx serves as the City’s Visitor Information Cenof guests. Whatever the reason our guests come to ter. We continually have visitors coming to our town town, we want them to know all our community has for various reasons. While visiting, guests are interto offer. The Chamber office has an entire section of ested in touring historic areas of our town including visitor information: brochures of the Parker County the historic driving and walking tour of homes & courthouse, dining & lodging guide, visitor guides, businesses, Old Greenwood City Cemetery as well Chandor Gardens, Clark Gardens, Doss Heritage & as many other Culture Center, old cemeteries.

Museum of Weatherford has a lot to offer and our close Visitors enjoy the Americas, the museums, Weatherford proximity to the metroplex is an added bonus. both the MuFarmer’s Marseum of the ket, Historic Americas and the Doss Heritage & Culture Center.

Driving Tour & Walking Tour, Greenwood Farms Many of our guests are not aware of celebrities from and Weatherford Points of Interest Map as well as Weatherford: Mary Martin & Larry Hagman. We numerous brochures on events and activities that now have a statue of both for visitors to have their are happening in our community. There are even pictures made with. Others come looking for inforbrochures from areas around the state that showcase mation on Lonesome Dove, especially on the beloved what each of those cities has to offer. The Chamber is character, Bose Ikard, that is also buried in Greena wealth of information to not only the visitor but to wood Cemetery. Our visitors make regular trips to locals that are not aware of what is right here amongst both Chandor and Clark Gardens for many reasons: them. weddings, parties, events, etc.

Weatherford has a lot to offer and our close proximity to the metroplex is an added bonus. Some come for shopping the unique boutiques and antique shops while others come for the amazing

22 OUR TOWN | 2015

Upcoming Spring and Summer Events

Weatherford Chamber of Commerce

Weatherford Blooms Home and Garden Festival April 25

Movies In The Park

Downtown Weatherford

Greenwood Horse Trials

First Monday Trade Days May 29, 30 and 31

May 1-3

Annual North Texas Gospel Grass Festival

July 3, 4 and 5 July 31, August 1 and 2

Big Hero 6

June 6

The Little Rascals

June 13

Despicable Me 2

June 20

The Boxtrolls

June 27

This free event begins at dusk on the Ballfields at Holland Lake Park.

May Blooming Car Show 9 at Heritage Park

May 1-3

Taste of Parker County

FRONTIER DAYS RODEO

Weatherford Antique Fair

PEACH FESTIVAL

May 14

May 15-16

June 10-13 July 11

(817)598-4124 • WWW.Weatherford-chaMber.coM

Our Stories

HERITAGE PARK TAKING SHAPE FOR EVENTS

By Blake Rexroat, Public Relations Manager

P

arks, Recreation and Special Events are preparing for the addition of the Heritage Park Amphitheater, which is tentatively scheduled to open in late summer 2015.

It is no secret that Heritage Park has experienced tremendous growth in recent years, due

the area altogether. In addition, Heritage Park hosts First Monday Trade Days on a monthly basis, which has proven to be a staple event for the community dating back to the early beginnings of Weatherford.

“The addition of the amphitheater is very exciting,” said Director

The new ampitheater incorporates state-ofthe-art technology and design elements that fit the natural environment at Heritage Park. in large part to the city council recognizing the need to make Weatherford a premier tourism destination. Heritage Park offers the community a safe environment for events that are within close proximity to downtown and centrally located in the community.

Heritage Park spans approximately 62 acres and is home to the Event Center, Patsy Hooks Dog Park and Food Park. It serves as the main event grounds for many functions and gatherings, like the Blooming Car Show and Holiday in the Park, both of which attract approximately 12,000 people to 24 OUR STORIES | 2015

of Parks, Recreation and Special Events Shannon Goodman. “The amphitheater is a project that has been materializing for quite some time. We are in the process of making Heritage Park our premier event grounds and the amphitheater is one of the largest projects to accomplish this goal for the community. It will attract more tourism and position Weatherford as an entertainment hub outside the DFW area. Not to mention, it will enhance the events we currently host in the park.”

The amphitheater will be nestled between the south lot and the Patsy Hooks Dog Park, along the

2015 | EMPLOYEE RELATIONS GUIDE 25

We have come a long way and the amphitheater will have a big impact for events within Heritage Park and Weatherford.

- Shannon Goodman, Director Far Left: Improvements in the middle lot have improved lighting and aesthetics in recent years.

Left: Entrance to Patsy Hooks Dog Park.

Bottom: Rendering of the new Heritage Park Amphitheater.

26 OUR STORIES | 2015

Town Creek Hike and Bike Trail.

It will seat approximately 1,500 to 2,000 people with additional space for handicap accessibility. In addition, the amphitheater will have state-of-the-art audio technology and opportunities for stage lighting during larger events.

“At this point we plan to eventually host a summer concert series that will bring local, regional and notable artists to the Heritage Park Amphitheater,” said Goodman.

“We are continuing to work out the details and are looking at featuring local theater groups for both small and large productions.”

After completion of the amphitheater, the master plan calls for improvements to the south lot, the addition of a small RV Park, connection bridge and an all-inclusive playground next to the Patsy Hooks Dog Park. Additional landscaping features will also be added to provide a natural feel to the area. A

grant has recently been submitted to Texas Parks and Wildlife for additional funding to complete the remaining projects.

“We are extremely excited about the direction of Heritage Park and have tentatively scheduled a ribbon cutting for late July to celebrate the opening of the amphitheater,” said Goodman. “Additional details will be released as the project nears completion.

Our department has worked extremely hard to get to this point with the guidance of city council and city leadership. We have come a long way and the amphitheater will have a big impact for events within Heritage Park and the City of Weatherford.”

Top: Holiday in the Park in December 2014.

Bottom: Vendor markings to the improved middle lot.

2015 | EMPLOYEE RELATIONS GUIDE 27

“The revenue profile is an important factor in determining the city’s ability to meet its obligations and maintain financial and operational stability.”

Revenue Series: Part 1

By Kyle Lester, Budget and Strategic Planning Manager

I

t is not uncommon that I get asked a lot of questions from week to week about the city’s finances. Most of the time, they revolve around the City’s revenue streams and how those factor into our budgetary decisions on an annual basis. After all, if we don’t have money, we can’t spend it!

In light of this vested interest we all have in our revenue streams, I would like to introduce the first of a multi-part series on revenue. The first topic is one that any public or private-sector financial professional will always stress: revenue profile.

The revenue profile is an important factor in determining the city’s ability to meet its ongoing 28 OUR STORIES | 2015

obligations and maintain financial and operational stability. The makeup of this profile will basically answer a set of questions: (1) what pots of money paying for our services, (2) how much do we rely on each separate pot, and (3) how stable are those pots?

Most cities in Texas will have two primary tax streams they rely on: sales tax and property tax.

While both of these tend to grow and decline with similar economic factors, they actually behave very differently. In fact, one could liken these taxes to two different types of runners. One is a sprinter, exploding off the line at the sound of the starter pistol for a relatively short period, and the other is a

long-distance runner, maintaining a slower, but steady pace.

Weatherford’s sprinter, and its largest revenue source for the General Fund, is sales tax. As its name implies, this revenue is derived from taxes levied on the sale of goods and services within our city limits. More specifically, the city gains 1.5% off of most purchases within its boundaries. It follows, of course, that the behavior of sales tax is wholly dependent upon citizens and businesses stepping outside their doors and spending money. During any given year, the money derived from this tax makes up between 35% (in a low year) to 40% (in a high year) of all the General Fund’s revenue. In

dollars, that’s about $9.5 million to by a very high industrial presence tax doesn’t come with its down$10.7 million annually. As much or concentration in one large sides. As I mentioned earlier, this money as this tax brings in for city taxpayer, but even then you have is our city’s long-distance runner, services, a city’s reliance on sales some breathing room to prepare keeping a slow and steady pace. tax can be problematic, because before the revenue drop hits. No Generally speaking, property tax the strength of sales tax is also matter what your property values does not grow very quickly, unless its weakness: economic elasticity. do, under normal circumstances significant amounts of new propWhat this means is that sales tax you can see it coming. erty are added to the tax roll. A will grow and decline at a faster The second factor to take away 2-3% increase in value annually is pace than the economy in general. from property tax is its controlconsidered a solid year for most Think of this stream of revenue lability. The formula for any tax cities. In the case of Weatherford, like a rubber band. It gets pulled stream is simple: base x rate = our growth from 2000 to 2008 in and pulled and pulled by economic revenue. In the case of sales tax, this revenue stream was very simiactivity until one day – snap! It Texas cities are very limited on the lar to the rapid growth in sales tax, springs back. And the further out rate they can levy. Weatherford, and for the same reason. As more it was pulled, the further back it for instance, is maxed out at 1.5%. businesses rapidly developed here, snaps.

Therefore, the only way we can they bought land and built taxable Our long-distance runner, prop- control that revenue stream is to property. Fortunately, even though erty tax, traditionally offers a much try and expand and diversify our those businesses experienced a desturdier pattern. There are two base. That is, to bring in as many cline in sales, their property stayed factors when looking at property diverse businesses as we can to put. This is why one revenue tax. The first is that it tends to lag keep taxable sales within our borstream can decline by 10%, while behind the economy for at least ders. In the case of property tax, the other stays relatively flat. one year and, as such, tends to however, not only do cities benefit So let’s go back to the sprinter be very predictable. This tends to from adding or expanding taxable vs. long-distance runner analogy be a function of when appraisals property within its borders, but one last time. The track that both are done versus when the of those runners run on taxes on those appraisals “No matter what, though, we must is our economy. At any are collected. Take Weathgiven time, that track ensure that when our sprinter hits erford’s 2008 fiscal year. might develop a bump While sales tax showed a that bump, we’re ok with him taking in it. When our sprinter, one-year decline of 5.7% running full-tilt on it, a while to get back up. ” in receipts, property tax hits that bump, he’s gogrew by 6.7%. This was ing to fall hard. So hard, because even though the recession cities also have the ability to raise in fact, that it will take him a while deeply affected home values, the the rate up to 8% over the previous to get back up. That long-distance 2008 taxes were levied on apprais- year’s revenue totals. In fact, the runner will also likely take a fall als performed before the fiscal calculation for the 8% increase when he hits the same bump in the year began. Therefore, the slight (called the rollback rate) is made track. Unlike our sprinter, howevdecline the city felt in our long-dis- in such a way that it does not peer, he’s going to have a much easier tance runner didn’t come until nalize cities if their overall proper- time keeping his balance. the following year and even then ty values decrease. In other words, As we begin the FY16 budget it was only a dip of 0.8% before it the 8% increase only applies to process, we will likely end up began growing again. I would be whatever rate a city would need discussing whether or not to raise remiss to not add that there is a lot to levy in order to gain the same our sales tax baseline, and by how of granular data that needs to be revenue totals on existing property much. No matter what we must taken into account. There are cities as the previous year. Stability, thy ensure that when our sprinter hits with significantly more volatile name is “property tax.” that bump, we’re ok with him takproperty tax receipts, perhaps led This isn’t to say that property ing a while to get back up.

2015 | EMPLOYEE RELATIONS GUIDE 29

GEOGRAPHIC INFORMATION SYSTEM (GIS) AND HOW IT WORKS

By David Seacrest, GIS Technician

T

he GIS department collects geographically related data and uses that data for analysis and planning. We collect data on city assets such as water mains, fire hydrants, water storage tanks, power lines, electrical transformers, roads and street signs, just to name a few. We can take this information and use it to help management with business decisions and project management. GIS can also show many different kinds of data on one map.

This enables people to more easily see, analyze, and understand patterns and relationships.

Example of projects?

How does GIS work?

Who is using GIS?

GIS is able to bring together information from multiple sources so that various types of work can be done. In order to do this, the data must be tied to a specific location on the Earth’s surface. Latitude and longitude are usually used for this and the locations to be viewed are attached to their points on the geographic grid. In order to then do an analysis, another set of data is layered on top of the first one to show spatial patterns and relationships (think of layers in a cake). Currently the GIS Department maintains over two hundred unique data layers. These range from trees, creeks, and lakes to 911 address points and Police/Fire Department response areas.

Why is GIS important?

Geographic information is key to better decision-making; just about everything a community, business, or public agency does, whether in day-to-day operations or long-term planning, is related to its geography. For example, the Transportation and Public Works Department can create maps that display an analysis of road conditions and traffic counts. The system can then help locate problem areas and help prioritize repairs and replacements.

30 OUR STORIES | 2015

Currently, the GIS Department is assisting in the rollout, training, and implementation of the Cityworks Work Order and Asset Management Program to the Parks and Transportation Departments. We have also brought online a utility program by the name of Milsoft. This is an electric modeling software used by the Electric Utilities Division to analyze the electric distribution network so as to plan, operate and manage the system for maximum reliability, service quality and safety.

Just about every department in the city utilizes the GIS system on a daily basis. The Planning Department uses online mapping to verify addresses and property information during the initial permitting process. This can be done at their workstations at the time an applicant walks in their door. Parcel and address information that is maintained in the GIS Department is also used to feed the department’s Trakit Permitting software.

The Utilities Department uses GIS asset information in their Cityworks Work Order Program to track jobs, cost, and to maintain a historical record of work performed in a certain area or down to an individual valve. The Police and Fire Departments utilize Street Centerlines and 911 Address Points in the GIS system to aid in emergency dispatching. These are just a few examples of the services we provide.

When can people begin to utilize GIS services?

The GIS system is already at your fingertips and ready to go. As long as you have a computer and can access the Intranet there is a link located at the top of the page named “Online Mapping”. By clicking the link it will open up a map document that will enable you to see various items that are located in a legend on the screen.

These layers include Zoning, Utility Service Areas, Parcel Information, and Utility Information among many others. If you have any questions or would like to see something on the maps that could possibly benefit your department, give us a call and let’s see what we can do for you.

History of GIS in the City of Weatherford.

The GIS System started out in the late 90’s in the Utilities Department. It grew from a need to keep track of the ever growing water, wastewater, and electric infrastructure of the City. Originally everything was kept track of by paper maps, books, and the knowledge carried around in people’s heads. Today over 200 asset layers are maintained and their attributes stored in databases that are tied into the GIS infrastructure.

How you can be reached?

We are located at the Utilities Service Center. I can be reached at 817-598-4277. Stop by sometime and see what we do. We would be happy to give you a tour.

FIRE DEPARTMENT FIVE MILE DRIVE TIME

2015 | EMPLOYEE RELATIONS GUIDE 31

PARK PROJECTS SUPERVISOR VISITS CURTIS ELEMENTARY

P

arks Projects Supervisor Gary Miller recently visited Curtis Elementary School to judge the sixth grade class park project.

The students gathered student opinion, created design, built budgets and scaled a city park design. Miller judged approximately 26 project presentations and was thoroughly impressed by the students’ work.

“It was great to see

that our young citizens are learning about the importance of building parks for the community,” said Miller. “Our young citizens are the future of our city and it was very rewarding to judge their park projects.”

For information on the City of Weatherford’s existing parks, please visit weatherfordtx.gov/parks.

Above: Park Projects Supervisor Gary Miller judging park projects for the sixth grade class at Curtis Elementary.

ADAMS DRIVE PAVEMENT CONSTRUCTION

P

ublic Works and Transportation (TPW) recently completed pavement construction on Adams Drive next to the Weatherford Ridge Shopping Center.

The project, which began on March 16 occured in two phases to minimize traffic congestion and keep Adams Drive open to through traffic at all times. Because of extensive planning, TPW was able to continue to provide access for businesses to 32 OUR STORIES | 2015

their property at all times within the project area.

“The TPW team works extremely hard to improve roadways with minimal interruption to traffic flow,” said Director of Public Works Manny Palacios. “This is just one example of the services we provide for the community that have a big impact.”

For more information about the TPW Department, visit www.weatherfordtx.gov/tpw.

Above: TPW recently did pavement construction along Adams Drive next to the Weatherford Ridge Shopping Center (Pictured: Street Division Crew Leader Mike Bragan).

FIRE DEPARTMENT COMPLETES ANNUAL PHYSICAL ABILITY TEST

T

he City of Weatherford Fire Department recently conducted and completed its annual incumbent physical ability test.

Testing was coordinated and conducted at the retired Water Treatment Plant, which now serves as the official Weatherford Fire Department Training Facility. All active duty members are required to successfully complete the exam.

The Fire Department’s physical ability test closely resembles that of a nationally recognized exam, which is called the Candidate Physical Ability Test or CPAT. The CPAT was designed as a joint effort between the International Association of Fire Chiefs (IAFC) and the International Association of Firefighters (IAFF). The test’s purpose is to ensure that firefighters have the physical conditioning required to perform the functions often used at the scene of a fire.

Along with the CPAT, the Weatherford Fire Department will also inspect fire hydrants within the City of Weatherford during the month of April.

Greasing, oiling and flushing of caps ensure proper

functionality of each fire hydrant and provides routine maintenance requirements. If deficiencies are found in any fire hydrant the issue is reported to the water department for repair.

“The CPAT and fire hydrant maintenance are annual operations for the Fire Department” said Fire Chief Paul Rust. “These operations are very important in ensuring that our firefighters are prepared when dealing with emergency situations and that our equipment provides reliability during calls. Our department is dedicated to the safety of Weatherford and these annual maintenance tests are an example of how we ensure citizens that help will arrive when needed.”

The CPAT and fire hydrant maintenance occurs every April. The Weatherford Fire Department coordinates other community programs to engage citizens in proper fire safety procedures throughout the year. For information about the Weatherford Fire Department, visit www.weatherfordtx.gov/fire.

Above: (Left to Right) Firefighter Paul Salge, Division Chief Jonathan Peacock and Firefighter Ron Huston.

Above: Firefighter Paul Salge takes instruction from Firefighter Ron Huston while taking the physical ability test.

2015 | EMPLOYEE RELATIONS GUIDE 33

SANITATION DEPARTMENT OFFERING RECYCLING PROMOTION

T

he Sanitation Department is offering a curbside recycling promotion. The promotion is being offered in celebration of the city’s new capability to process glass items. Customers will have the opportunity to join the curbside recycling program at a reduced cart fee rate of $10.00.

Customers who take advantage of the promotion will receive a 65 gallon recycling cart that is collected once per week. A monthly service charge of $2.50 applies to the promotion and requires participants to agree to the curbside recycling program for an initial period of 12 months.

Materials accepted under the newly expanded curbside recycling program include paper, mixed paper, cardboard, plastic 1-7, tin, aluminum and glass. The materials accepted must be household items with no food contamination.

“The ability to accept glass is a result of the city’s decision to switch to a new materials recovery facility,” said Municipal and Community Services Director Steve Bates. “The curbside recycling program is a major asset to the City of Weatherford and

34 OUR STORIES | 2015

the ability to accept glass will allow customers the opportunity to recycle additional household items that were not accepted in the past. Sustainability is important to the city officials and the decision to switch to a new materials recovery facility is proof of that commitment.”

The curbside recycling program promotion ends on June 30. Residents who are interested in participating in the voluntary recycling program must submit an online application or call customer service at 817-598-4145. The online application can be accessed at www.weatherfordtx.gov/sanitation.

Bottom Left: Director of Municipal and Community Services Steve Bates providing information about the City of Weatherford Recycling Program at the Weatherford College Earth Day event.

Bottom Right: (Left to Right) Director of Municipal and Community Services Steve Bates, Recycling Driver Dwayne Shields, Weatherford College student Jason Alverson and Weatherford College Life Sciences faculy member Dr. Allison Stamatis.

Upcoming Summer Events

Weatherford Parks, Recreation and Special Events Department

Adult Softball: Summer League Registration Opens

May 26th

Week Games Begin

June 15

Cherry Park Pool Pool Opens

May 23rd

* Learn To Swim Registration

May 8th

Learn To Swim Program

June 1st

Movies In The Park

th

First Monday Trade Days May 29th, 30th and 31st July 3rd, 4th and 5th

* Program registration opens on May 8th for city residents. May 9th is open registration for everyone.

July 31st, August 1st and 2nd

Big Hero 6

June 6th

The Little Rascals

June 13th

Despicable Me 2

June 20th

The Boxtrolls

June 27th

This free event begins at dusk on the Ballfields at Holland Lake Park.

June Father’s Day Celebration 26th at Cherry Park Pool

Kid’s Fishing Clinic Saturday, May 30th Kids, ages 5-15, must register prior to this free event where Master Anglers will provide handson teaching. Spaces are limited.

JULY IS PARKS AND RECREATION MONTH

(817)598-4124 • WWW.WeatherfordparkS.coM • WWW.facebook.coM/Wpard

Our Snapshots

Above: Employees were recently recognized by Mayor Dennis Hooks and City Manager Sharon Hayes for their actions taken during the inclement weather that occured during February.

36 OUR SNAPSHOTS | 2015

Above: Parks Crew installing plants along the Town Creek Hike and Bike Trail.

Above: City Secretary Malinda Nowell administering the Oath of Office to Officer Jordan Lashbrook.

Above: Shannon Goodman leads installation of new landscaping along the Hike and Bike Trail.

Below: Fire Department Firefighters during the annual physical ability test.

Left: Chandor Garden National Registry Plaque Dedication Ceremony.

2015 | EMPLOYEE RELATIONS GUIDE 37

Above: Assistant Director of Community Services Dustin Deel and the Weatherford Parker County Animal Shelter volunteers.

Above: Director of Information Technology Troy Garvin before City Council meeting.

Above: Volunteers fill the City Hall Council Chamber to be recognized for Volunteer Week in Weatherford.

Left: Lt. Ronnie Villarreal at City Council Meeting during Volunteer Appreciate Week.

Right: Members of the Citizens Police were recognized as part of Volunteer Appreciation Week.

38 OUR SNAPSHOTS | 2015

Above: Custodian Mary Delgado works from 5:00 p.m. until 9:00 p.m. each night to ensure City Hall is clean and ready for next business day.

Left: Steven Chamblee was recently recognized with a plaque at Chandor Gardens.

Right: Council Member and Mayor Pro-Tem Craig Swancy during City Council meeting.

Above: Chandor Garden Manager Karen Nantz with Texas Historic Commission members Gregory Smith and Judy Garza.

Above: Chandor Gardens provided a wonderful display of food for guests at their National Registry Plaque Dedication on April 9.

Above: Senior Office Assistant Jimmy Sorrells and Director Parks, Rec and Special Events Shannon Goodman.

Above: City Manager Sharon Hayes having a little fun in Chandor Gardens before staff meeting.

2015 | EMPLOYEE RELATIONS GUIDE 39