CITY SECRETARY
THE CITY OF WEATHERFORD
WEATHERFORDTX.GOV
Our mission is to build a strong community.
VISION
Weatherford is a family focused community known for valuing historic traditions while planning for the future. It is a safe, livable city with a healthy economy that recognizes the importance of working with citizens and local partners.
VALUES
● Service
● Integrity
● Innovation
● Fiscal Responsibility
● People
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MISSION
THE COMMUNITY
Weatherford, Texas, is a strong, progressive community of 38,000 citizens located approximately 30 miles west of Fort Worth and approximately 60 miles west of Dallas. This safe, family-focused city with a high quality of life and a healthy economy is quickly becoming one of the premier places to live in the North Texas area. The City’s small-town feel and convenient access to big city amenities make it one of the most livable communities in the area.
Weatherford was founded in 1858 and values its historic traditions while strategically planning for its future. Its rich historical heritage combined with modern-day growth have made Weatherford one of the fastest-growing cities in Texas. The City takes pride in its strong sense of place and fosters a collaborative environment that will create a future that honors and preserves its heritage, while encouraging continued sustainable growth.
The City provides a wide array of family-friendly recreational, cultural, and entertainment opportunities. For outdoor enthusiasts, Weatherford offers a mountain bike trail, disc golf, an all-inclusive park for kids, a lake, access to over nineteen parks, and a hike and bike trail system that is over twenty miles. Amazing outdoor concerts and popular annual events, including its unsurpassed Fourth of July celebration and parades, provide entertainment for all ages.
Weatherford has a commitment and pride in its strong community philosophy and recognizes the importance of working with citizens and local partners such as the college, businesses, realtors, and homeowners’ associations on economic development projects. With an Extra Territorial Jurisdiction (ETJ) of 180 square miles, the City is expanding in many areas and is expected to reach a population of 160,000 by 2070.
The downtown area is currently experiencing various renovations and provides additional entertainment opportunities for the community. Visitors to Weatherford enjoy the City’s many unique treasures, including a historic shopping district full of antique, boutique, and specialty stores, as well as quality restaurants. The City-owned and operated Chandor Gardens and the love-story to be discovered within its walls provide a place for residents and visitors to escape the hectic pace of modern society. The old-time Farmers’ Market, First Monday Trade Days, and a bounty of Victorian-era homes draw visitors from throughout the region to the City.
Weatherford ISD provides an exceptional education experience for the City’s students. The system offers a variety of youth sports and programs to meet the needs of all its students. For those seeking higher education, Weatherford College provides superior opportunities in a convenient location.
City Secretary 2
GOVERNANCE & ORGANIZATION
Weatherford operates under the council-manager form of government. The City Council consists of four members and the Mayor. The Mayor and Council members are elected at-large by place and serve staggered terms of three years. It is the responsibility of the City administration to dutifully coordinate and oversee the efficiency of all City departments under the direction of the City Council and implement policies, procedures, and programs as set forth by the City Council. The City Manager hires and supervises a professional City Secretary in accordance with Weatherford’s Home Rule Charter.
The City of Weatherford 3
IDEAL CANDIDATE
The City of Weatherford seeks an experienced, professional Texas Registered Municipal Clerk. The City Secretary must possess certain traits that are essential to success:
● Recognizes and comprehends the crucial importance of open government laws and governmental transparency.
● Exhibits and promotes a culture of utmost integrity and honesty.
● Maintains a high level of professionalism.
● Performs duties in a highly organized, detail-oriented, and efficient manner.
● Demonstrates strong communication and listening skills.
● Demonstrates the ability to work well with elected and appointed officials, staff, boards, commissions, and committees.
● Performs effectively individually as part of the leadership team.
● Relationships with co-workers and visitors to the department.
The City of Weatherford’s City Secretary should have a deep understanding of municipal government and proven municipal experience. The ideal candidate will possess strong interpersonal skills, maturity, character, and a calm and confident demeanor.
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Essential Duties
● Serves as Custodian of Records for all City official records and documents and certifies accuracy of such.
● Prepares and maintains agendas, minutes, and other materials related to City Council, the Building and Standards Commission, the Planning and Zoning Commission, and the Zoning Board of Adjustments in an accurate and timely manner.
● Oversees the preparation and maintenance of agendas, minutes, and other materials related to the Municipal Utility Board, and all other boards, commissions, and committees appointed by the City Council in an accurate and timely manner. (The Assistant City Secretary is responsible for Municipal Utility Board; other City Staff are responsible for the advisory boards.)
● Maintains ordinances, resolutions, legal documents, deeds, easements, contracts, annexation records, annual budget and financial report information, and various other types of documents, books, and materials in an accurate, timely, and systematic manner, ensuring proper maintenance and storage standards for said materials.
● Edits and revises routine ordinances, resolutions, and other types of official documents in an accurate and timely manner; coordinates with legal representative for compiling ordinances and resolutions.
● Compiles, composes, types, edits, and revises official proclamations for the City Council in an accurate and timely manner.
● Serves as City Election Administrator in a professional manner.
● Maintains and updates City of Weatherford Municipal Code of Ordinances book and online versions in an accurate and timely manner.
● Prepares special reports as requested by City Manager, City Council, and other Boards.
● Processes and oversees accuracy of legal publications regarding ordinances, Building and Standards Commission hearings, annexations, and/or other official publications as mandated by Federal, State, and Local laws and regulations.
● Serves as Records Management Officer for the City and maintains current retention schedules from the State Library and Archives Commission. Receives and processes records destruction/disposition logs. Schedules annual purge of City records. Trains identified Records Liaison Officers in each City department and assists them in departmental retention and destruction efforts.
● Receives, processes, and ensures timely, accurate, and transparent production of records in response to requests for public information and legal requests such as records subpoenas and business records affidavits.
● Regular, reliable, and punctual levels of attendance are essential job functions and expectations of this position.
● Compiles, composes, types, edits, revises, copies, and distributes correspondence such as letters, memos, forms, etc. in an accurate manner; letters and correspondence may include responses to requests from State or Federal organizations, entities, and officials.
● Maintains accurate service records including terms, training, statements of official, and oaths of office for all Council, board, commission, and committee members. Coordinates with staff and Council recommendation committee for all appointments and reappointments.
● Ensures all Council, board, commission, and committee members, as well as key identified staff members, maintain compliance with the Open Meetings Act and Public Information Act training requirements. Promotes government transparency.
● Receives, processes, and certifies TABC alcohol license applications in accordance with State law and City ordinances ensuring City distance requirements are met, in an accurate and timely manner. Receives and coordinates requests to City Council for variances/ exceptions to the distance requirements.
● Creates and maintains necessary City Secretary Web pages on the City’s Web site in accordance with applicable State law.
● Receives and processes petitions for annexation into the City. Coordinates with necessary departments for the development of service plans. Publishes and records necessary documents. Communicates with ESD’s regarding buyout of portions of debt associated with newly annexed areas and processes payment for said buyout.
● Maintains, types, edits, revises, copies, and distributes City Council Rules of Procedure.
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Knowledge, Skills, & Abilities
● Advanced knowledge of laws and regulations affecting cities and the City of Weatherford such as Local Government Code, City Charter, City Codes, State and Federal regulations.
● Considerable knowledge of Election Law, the Open Meetings Act, and the Public Information Act.
● Considerable knowledge of management skills, practices, and procedures.
● Considerable knowledge of recordkeeping requirements, practices, and procedures.
● Ability to read and understand local government codes.
● Ability to write reports, records, letters, correspondence, memos, policies, and proclamations; good grammatical and composition skills.
● Good knowledge of basic mathematical functions including addition, subtraction, multiplication, and division.
● Skill in effectively interacting and communicating with people of all cultural and educational backgrounds.
● Working knowledge of the operation of word processing software, spreadsheet software, personal computers and peripheral office equipment.
● Skill in establishing and maintaining interpersonal relationships with co-workers and visitors to the department.
Compensation & Benefits
The salary range for this position is $86,955.96 to $122,709.08 (DOQ). The City of Weatherford values its employees and strives to provide a highly competitive benefits package. The City participates in the Texas Municipal Retirement System (TMRS) with a 7% employee contribution and a municipal matching of 2:1 and also participates in the Social Security program. Other benefits include a very low out-of-pocket medical insurance coverage and no-cost dental insurance for the employee, a personal time off leave plan, longevity pay, and an optional deferred compensation plan.
Education & Experience
● Bachelor’s Degree in Business Administration or related field.
● Three (3) years of progressively responsible experience in a Deputy or Assistant City Secretary position.
● Any combination of training and experience leading to the above described level of knowledge and skill.
● Must have Texas Registered Municipal Clerk Certification or the ability to obtain Certification within six (6) months of appointment to position.
Application Process
For more information on this position contact:
Diana Allen, Director of Human Resources
City of Weatherford P.O. Box 255 Weatherford, TX 76086
Email - dallen@weatherfordtx.gov Phone - (817) 598-4208
This position is open until filled. To view the status of this position, please visit: http://weatherfordtx.gov/Jobs
The City of Weatherford supports inclusiveness and diversity by not discriminating on the basis of race, color, religion, gender identity, national origin, race, age, disability, veteran status, sexual orientation, marital status, or any protected class. We are a supporter of a drug and smokefree workplace.
GROWING STRONG WITH TRADITION
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CITY OF WEATHERFORD weatherfordtx.gov
CHAMBER OF COMMERCE weatherford-chamber.com
EXPERIENCE WEATHERFORD experienceweatherford.com
CHOOSE WEATHERFORD chooseweatherford.com
WEATHERFORD ISD weatherfordisd.com
WWW.WEATHERFORDTX.GOV
