Presentation planning template
Planning and reflecting on your leadership presentation
This template supports you to plan, deliver and reflect on a professional presentation.
Use it to structure your content clearly and ensure your communication is purposeful and audience-focused.
This is an example of a planning process, feel free to use another format and/or adapt this one to suit your circumstances.
Remember, your intended audiences may vary (whilst still presenting the same message) and your presentation will need to be reviewed accordingly.
Prompt
Presentation topic
Intended audience
Purpose of presentation
Date delivered (if applicable)
Time allocated
Context and purpose
What is the focus of your presentation?
Notes
• What is the key message?
• Why does this matter?
• What outcome are you aiming to achieve?
Current position and key information
What essential information will you present?
• What data or evidence is required?
• What trends or themes will you highlight?
• What does your audience need to understand?
Analysis and proposed actions
What does the information mean?
• What conclusions can be drawn?
• What actions are proposed?
• How are these actions justified?
Next steps and future direction
How will you conclude your presentation?
• What happens next?
• Who is responsible?
• What are the timescales?
Slide and resource preparation
How will you use technology effectively?
• Is each slide focused on one clear idea?
• Are visuals clear and readable?
• Is data simplified and explained?
• Is formatting consistent?
Anticipating questions
What questions might be asked?
• Clarification questions
• Challenge questions
• Questions about impact or feasibility
How will you respond confidently and professionally?
Adaptability and delivery
How will you demonstrate flexibility?
• How will you adjust if time is limited?
• How will you respond to challenge?
• How will you ensure engagement?
Post-presentation reflection
After delivering the presentation, reflect on:
• What worked well?
• What could be improved?
• How effectively did you communicate your key message?
• How well did you respond to questions?
• What will you refine in future presentations?
Key learning
• What will I do differently next time?