_____________________________________________________________________________ FRONTIER CHARTER ACADEMY NOTICE OF REGULAR MEETING OF THE BOARD OF DIRECTORS April 22nd, 2019 @ 6:00 p.m. Frontier Charter Academy Board Members are hereby notified that a Regular Meeting of the Board will be held at the FCA office at 150 Douglas Avenue, Gervais Oregon 97026 and via videoconference https://goo.gl/tSDJUY _____________________________________________________________________________ The Public has been invited to the Board Meeting with notices posted at the following locations: 1. Gervais School District Administration Office 290 1st St Gervais, OR 97026 2. www.frontiercharteracademy.org More tab, Board Meeting tab ___________________________________________________________________________
FRONTIER CHARTER ACADEMY
Page 1 of 6
AGENDA REGULAR MEETING AGENDA BOARD OF DIRECTORS FRONTIER CHARTER ACADEMY Monday, April 22nd, 2019 6:00 p.m.
FRONTIER CHARTER ACADEMY
Page 2​ of 6
I.
PRELIMINARY A. Call To Order and Pledge of Allegiance Meeting was called to order by the School Founder at 6:03 P.M. B.
Roll Call
Member
Title
Term
Jordan Burch
Board Chair
3 year
Jelani Memory
Board Vice-chair
3 year
Michael Winning
Secretary/Treasurer
2 year
Jack Gallagher
Member
2 year
Vacanted (Ashely Kennel)
Member
2 year
C.
Member
Absent
In 5:57 pm
Out 6:31 pm
X
6:02 pm
6:31 pm
X
5:59 pm
6:31 pm
X
X
Approval of Previous Board Minutes (Action) Approve the Board Meeting Minutes (1.28.19) Motion Aye No Abstain X
Jordan Burch
Present X
Absent
X X
Jelani Memory X
Michael Winning 2nd
Jack Gallagher Motion
Carried(
II.
X )
Not Carried(
)
Vote,(A ) (N
)(Ab
)
Tabled(
)
COMMUNICATIONS A. PUBLIC COMMENTS: No individual comment shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes. Board members may respond to comments however no action can be taken. The Board may give direction to staff following comment. - None B.
APPROVED PRESENTATIONS:
C.
BOARD CHAIR DISCUSSION AND RECOGNITION -
D.
BOARD/STAFF DISCUSSION Principals report: 1. School Update: Enrollment-355 (up 38) - We are continuing to receive new students. New hires - Interviewing and screening has found good candidates for next school year. 2. Financial Review and Mid year Audit - Mid year audit by Poly Rogers was performed and went very smooth. 3. Possible Move to New Accounting Software - May be moving to a new software program called Infinate Visions which is able to handle the Charter School budgeting and accounting.
FRONTIER CHARTER ACADEMY
Page 3 of 6
4. SY 19-20 Annual Budget - Reviewed next years projection of 450 students, with 11% Special Education funding. Discussion of adding additional staff for next year both teachers, tech and other support staff. 5. Charter Renewal - Next year is our last year of our current three year Charter Agreement. A new contract has been put in place for years 4, 5 and 6 so it can be signed prior to the Superintendent leaving and any chances of something being passed in legislation. If it is signed this year any legislative changes would not affect our contract. Looking to get this new contract signed by June 2019. 6. ADP - Changed to ADP in March for Payroll and HR services. ADP is a well established company. 7. PACE Insurance renewal and Workers Comp renewal - Discussed insurance renewals. 8. Remove Business Manager as signer from bank accounts (signature stamps currently being used) adding Board President to account as signer - This is currently going to be taken care of over the summer when all signers can be present. 9. New office lease - Discussion of the future home of FCA which will be the Pioneer Building. It is a two room school house built in 1938 that also has a bus company on the property, so there will be someone at the propery each day when our staff are not there. Gervais will be doing repair, painting of the entire interior and will clean up as well. 10. Frontier Days - Families and students have been so receptive of the events that the last event had to capped. III.
CONSENT AGENDA ITEMS All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below. Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board votes on them. The Executive Director recommends approval of all consent agenda items. 1. New Employees: a. Kathleen Hull - HS Counselor b. Shelley Gelfand - HS Science Teacher c. Wade Anderson - ELA & Social Studies d. Melissa Burch - Elementary Teacher e. Lacey Abbe - Elementary Teacher f. Jamie Dinsmoor - HS Math Teacher g. Nicole McGowan - Elementary Teacher h. Colby Lee - Technology Support starting May 15th, 2019 2. Resignations: a. Laura Blair (6.30.19) b. Jessica Antonellis-John (6.30.19)
FRONTIER CHARTER ACADEMY
Page 4 of 6
c. Ashley Kennel (Board position 2.24.19) d. Andrew Senkowski (6.30.19) e. Rachael Jertberg (6.30.19) 3. Employment Changes: a. Andrew Senkowski ( 1.0 FTE to 0.4 FTE) - to teach Algebra II until the end of the school year.
Motion to Approve: Jordan Burch
IV.
Second: Jack Gallagher Vote: All
SCHEDULED FOR ACTION A. Personnel B. Business IV-BDRPT-09_042219 Office Lease Terms 2019-2023
Member Jordan Burch
Motion
Aye
X
X
No
Abstain
X
Jelani Memory X
Michael Winning Jack Gallagher Motion
Absent
2nd Carried(
X )
Not Carried(
)
Vote,(A ) (N
)(Ab
)
Tabled(
)
IV-BDRPT-04_042219 Annual School Budget SY 19-20 Member Jordan Burch
Motion
Aye
X
X
Jelani Memory
FRONTIER CHARTER ACADEMY
No
Abstain
Absent X
Page 5 of 6
Michael Winning
2nd
X X
Jack Gallagher Motion
Carried(
)
Not Carried(
)
Vote,(A )
(N
)(Ab
)
Tabled (
)
IV-BDRPT-05_042219 Charter Renewal 2020-2023 Member Jordan Burch
Motion
Aye
X
X
No
Abstain
Absent X
Jelani Memory Michael Winning
2nd
X X
Jack Gallagher Motion
Carried(
)
Not Carried(
)
Vote,(A ) (N
)(Ab
)
Tabled(
)
IV-BDRPT-06_042219 Remove Joanne Lehman from bank account and add Jordan Burch Member Jordan Burch
Motion
Aye
X
X
2nd
X
No
Abstain
Absent X
Jelani Memory Michael Winning
X
Jack Gallagher Motion
Carried( C.
V.
)
Not Carried(
)
Vote,(A )
(N
)(Ab
)
Tabled (
)
Instruction and Curriculum
ITEMS SCHEDULED FOR INFORMATION None scheduled
VI.
EXECUTIVE SESSION None scheduled
VII.
ADJOURNMENT The meeting was adjourned at 6:31 P.M. (Action) Motion: Jordan Burch
FRONTIER CHARTER ACADEMY
Second: Jack Gallagher
Page 6 of 6