The Apprenticeship Service

THE APPRENTICESHIP SERVICE

A Comprehensive Guide to Registering and Claiming Your Payments

Contents

Registering an Account Adding a Training Provider Setting Permissions Approving Apprenticeship Details You have Approved your Apprenticeship Record Get in Touch for More Assistance

Introduction

At Themis we believe in empowering our partners and giving them the tools and the skills they require to ensure they get the most out of their Apprenticeships.

By the end of this guide, you will be well-equipped to utilise the Digital Apprenticeship Service to its fullest potential, positioning your organisation for continued success.

This comprehensive guide is designed to empower you, as an employer, HR officer, member of a business administration team or sole owneroperator, with the knowledge and tools necessary to efficiently navigate the Apprenticeship Service.

And we’re always here to help.

Through clear, step-by-step instructions, this guide will walk you through the process of registering an account, adding a training provider and approving Apprenticeship details.

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You can email themis@burnley.ac.uk or call 01282 733005 Monday to Friday from 9am - 5pm.

Registering an Account as an Employer Beginning your journey on the Apprenticeship Service begins with registering an account.

1.

Visit the Apprenticeship Service website

The registration process is straightforward and secure, requiring only basic company information plus your unique PAYE scheme and Tax office reference number.

2.

Click on the “Sign In” button

3.

Click on the “Create a GOV.UK One Login” button

4.

Create a secure login password

Once these details are provided and the agreement between yourself and the ESFA is accepted, your account will be set up and ready to use.

5.

Click the “Set me up” button

6.

Check your email for a confirmation link

7.

Click on the link to confirm your identity

8.

Enter the code from the email and click “Continue”

9.

Add your PAYE scheme and Tax office reference numbers

Top Tip: Ensure you have your PAYE scheme and Tax office reference numbers at hand before starting the registration process.

10. Review the agreement between yourself and the ESFA 11. Accept the agreement and click “Continue” 12. Confirm that all the details entered are correct.

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Adding a Training Provider

This is a crucial step in managing your Apprenticeships.

By entering our UKPRN number, you can grant us permission to add Apprentice details on your behalf.

This collaborative approach ensures a smooth and efficient process, reducing administrative burden on your end.

Please Note: You still have the final approval record to complete.

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1.

Log in to your Apprenticeship Service account

2.

On the home screen, scroll down to the “Apprenticeships” section

3.

Click on “Your Training Providers”

4.

Select “Add a training provider”

5.

Enter our UKPRN number - 10001000

6.

If Themis is already added but lacks permission, click on “Change permissions” and grant permission to add Apprentice details and advertise vacancies on your behalf

7.

Confirm the permission to add an Apprentice, advertise vacancies, and click “Continue”.

Setting Permissions

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Approving Apprenticeship Details Ensuring the accuracy of Apprenticeship details is paramount. The Apprenticeship Service provides a user-friendly interface allowing you to review each Apprentice’s details thoroughly before approval.

Top Tip: Thoroughly review the apprenticeship details before approval to ensure the apprenticeship details and apprenticeship standard is correct.

1.

Log in to your Apprenticeship Service account

2.

On the home screen, scroll down to the “Apprenticeships” section

3.

Click on “Your Apprentices”

4.

Select the name of the Apprentice to view their details

5.

Review all the details and ensure their accuracy

6.

Click “Yes, approve and notify training provider” to confirm the details

7.

Save and submit to proceed to proceed.

Please Note: This needs to be approved prior to the apprentice’s enrolment

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You have Approved your Apprenticeship Record Your Training provider will be notified that you have approved the record the apprentice record. A trainer assessor will be in contact to book in the apprenticeship sign up

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1.

Log in to your Apprenticeship Service account

2.

On the home screen, scroll down to the “Apprenticeships” section

3.

Click on “Your Apprentices”.

4.

Select the name of the Apprentice to view their details. This allows you to view all of your live apprentices.

Once this record is approved and the sign up of the apprentice has taken place, this will allow the incentive payments to be triggered in the relevant month, where the employer is eligible.

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Getting in Touch for More Assistance The Apprenticeship service has a userfriendly interface however, sometimes you may still require additional assistance. There are valuable resources such as www.apprenticeships.gov.uk and www.gov.uk websites, and of course we are always here to support.

If you need assistance completing this process, do not hesitate to email themis@burnley.ac.uk or call us on 01282 733005

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The Apprenticeship Service will enable a more streamlined and effective approach to managing Apprenticeship records and funding within your organisation.

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WE EMPOWER OUR APPRENTICES THE THEMIS WAY

THEMIS AT BURNLEY COLLEGE | Princess Way, Burnley, BB12 0AN 01282 733005 | Burnley.ac.uk/Themis

@THEMISBURNLEY

@THEMISBURNLEY

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