Global Toolkit Customer User Guide

new global toolkit customer user guide

contents

General

Page 1

Keyboard Shortcuts

Page 2

Notification Settings

Page 3

View

Page 4

View Options

Page 5

Download

Page 6

Downloading Assets

Page 7

Search

Page 8

Using the Filters

Page 9

Basic Search

Page 10

Advanced Search

Page 11

Share

Page 12

Sharing Assets - Albums

Page 13

Sharing Assets - Assets

Page 14

Troubleshooting

Page 15

Filter not working

Page 16

Not downloading

Page 17

general

Page 1

keyboard shortcuts Shortcuts → ← ESC ESC ESC C D S F ↓ ↑ Ctrl + M ESC Enter Ctrl + Enter Ctrl + Enter Ctrl + Left Mouse Button Shift + Left Mouse Button ESC ↓ ↑ ← → Alt + S Alt + ↓ Alt + ↑ Alt + ← Alt + → Tab Alt + L (Ctrl + Option + L) Alt + I (Ctrl + Option + I) Alt + V (Ctrl + Option + V) Alt + U (Ctrl + Option + U) Alt + K (Ctrl + Option + K) Alt + P (Ctrl + Option + P) Alt + O (Ctrl + Option + O) Alt + 1 (Ctrl + Option + 1)

Page

Action

Preview/Metadata Screen Preview/Metadata Screen Preview/Metadata Page Thumbnail/List/Masonry view page Metadata Dialog Preview Screen Preview Screen Preview Screen Preview Screen Preview Screen Metadata Screen Preview/Metadata Screen Full Screen Annotation/Comment Fields on any places Annotation/Comment Fields on any places Tags textbox Preview/Metadata Page Preview/Metadata Screen

Next file Previous file Exit out of the Preview/Metadata Screen Un-select all - when multiple assets are selected Close metadata dialog box without saving metadata Add asset to My Collection Download asset Share asset Follow asset Show metadata screen Show preview screen Show/Exit full screen Back to preview screen Add annotation/comment

Preview/Metadata Screen Thumbnail/List/Masonry view page Thumbnail/List/Masonry view page Thumbnail/List/Masonry view page Thumbnail/List/Masonry view page Thumbnail/List/Masonry view page Folder Tree Folder Tree Folder Tree Folder Tree Thumbnail/List/Masonry view page Thumbnail/List/Masonry view page

Jump to next line Keep cursor within the textbox when adding tags Multi-select mode (Tags / SmartTags / Keywords) Multi-select mode for adjacent elements (Tags / SmartTags / Keywords) Un-select all Tags / SmartTags / Keywords Scroll down Scroll up Focus on previous asset Focus on next asset Enter asset selection, select all, de-select all Select next tree folder/album Select previous tree folder/album Collapse tree Expand tree Navigate through the elements with the page Select all files (Smart Album)

Thumbnail/List/Masonry view page

Select images (Smart Album)

Thumbnail/List/Masonry view page

Select videos (Smart Album)

Thumbnail/List/Masonry view page

Select audios (Smart Album)

Thumbnail/List/Masonry view page

Select documents (Smart Album)

Thumbnail/List/Masonry view page

Select presentations (Smart Album)

Thumbnail/List/Masonry view page

Select others (Smart Album)

Thumbnail/List/Masonry view page

Select search bar

Page 2

notification settings

1

Select Profile & Settings

2

Select Profile

3

Select Notifications and update your notification settings that you require.

Page 3

view

Page 4

view options

Display Options

There are five view options for displaying assets List View Thumbnail View Masonry Grid View Curated View Geo View

With no asset selected you can find the different view options in the toolbar above your assets, select the required view.

Asset Sizes

Different thumbnail sizes can be selected when using the thumbnail view, masonry grid view, curated view or the geo view.

Sorting

The sorting options can be changed: • in list view by clicking the individual headings • in thumbnail view and masonry grid view by clicking Sort

by Name

Page 5

download

Page 6

downloading assets

1

Click on the Asset

2

Select the Download Icon located in the top left corner of the page

3

Select the Present you wish to download the asset as:

High Resolution (300 DPI) • Ideal for Printing Low Resolution (72 DPI) • Ideal for Web 4

Select Download at the bottom right corner of the page:

Page 7

search

Page 8

using the filters

1

Login to the Global Toolkit

2

Select the filters you require on the right-side panel

3

You can change the Filter to AND or OR by selecting the three dots

4

To clear all Filters, select Clear All at the top right side of the filter panel

Page 9

basic search

1

In your Global Toolkit you will always find the search bar at the top Portal

Main Library

2

Click in the search field and enter any search term(s) Maximum 300 characters

3

Click the search/filter icon or press Enter to display the results

Page 10

advanced search 1

Select the filter tile, for more advanced search options

2

To search for multiple search terms at once, enter Search Term #1, Search Term #2 Example: Sippy Cup, Blueberry, Photo With AND selected

With OR selected

Page 11

share

Page 12

sharing assets - albums

1

To share Albums, select each Album you need to Share

2

Select the Share Icon

3

Select where you would like to share it to

Page 13

sharing assets - assets

1

Navigate to find the asset you wish to share

2

Hover over the asset, so the share icon appears on the bottom of the asset Select the Share Icon

3

Select the Share Icon

4

Select where you would like to share it to

Page 14

troubleshooting

Page 15

filter not working The filter searches through all assets within the Folder / Album you have selected in the navigation panel If you search through the Search box in the Portal or the Main Library it will search all Assets, you can then use the filter to narrow down your results.

Portal

Main Library

Select Library within the Navigation Panel to Filter down all assets

Page 16

not downloading If you have selected download, and nothing is appearing in your Downloads, please enable pop ups on your PC. Edge

1. Go to Settings and more at the top of your browser.

2. Select Settings > Cookies and site permissions.

3. Under All permissions, select Pop-ups and redirects.

4. Turn on the Block (recommended) toggle.

When this feature is turned on and a pop-up has been blocked, Edge will display the following image in your web browser's address bar.

Chrome

1. Open Chrome and click the three vertical dots icon in the upper-right corner of the window.

2. Select Settings from the drop-down menu.

3. Click Privacy and security on the left side of the screen.

4. Click Site Settings under the Privacy and security section.

5. Scroll down to the Content section and click Pop-ups and redirects.

6. Move the toggle next to Blocked to the right to change the setting to Allowed. Alternatively, you can allow pop-ups for specific sites by clicking the Pop-up blocked icon in the address bar and selecting Always allow pop-ups and redirects from [site].

Page 17