January 22, 2018 Board Update

Board Meeting January 22nd, 2018

Adjustments Adjustments have been made to the Levels and scope of work included to incorporate feedback and clarifications since November 1st 2017.

The following slides list those changes.

January 22nd 2018

Adjustments • • • •

•

Safety and Security items Kitchen and Cafeteria Renovations are now included Student Toilet Room Renovations are included at all buildings built before 2000 Roof Replacement in Level 1 at: North Barrington, Barbara B. Rose, Countryside, Sunny Hill and Roslyn Road. (Note: Other roofing work will be added to the life span of the EFMP as phasing becomes apparent) Countryside Levels 3 and 4 parking lot/driveway changes January 22nd 2018

Adjustments • • •

Square footage adjustments to the Barrington Community School due to program data modeling clarifications.

Consolidation of Levels at Arnett C. Lines Scope of work adjustments at Sunny Hill: • Previous Level 4 work now in Level 3 • Kindergarten Classroom Renovations • More Flexible Learning Renovations and related SF adjustments • Level with a new Sunny Hill at Woodland’s site (demo Woodland) • Maintenance no longer located at Woodland’s site January 22nd 2018

Order of Magnitude Cost Estimation (OME)

At this stage in the process, it is important to have context about the dollar value ranges being forecast within tonight’s presentation.

January 22nd 2018

Comparing Schools What: Not all schools have the same number of Levels.

Some schools accomplish more renovations in lower Levels than others and some schools have distinct choices that others do not.

Why: This strategy allowed the Core Team to consider special circumstances and particular opportunities at each school.

January 22nd 2018

Comparing Schools What: OME cost ranges by level are not directly comparable between schools. Some will be more, some will be less.

Why: Although the quality of work may be similar, the scope to accomplish that work is different. Factors like size, age, existing conditions, site work and construction type play a significant role in determining the OME cost ranges.

January 22nd 2018

Cumulative OME by Level What: Level 1 work is necessary regardless of what other work is adopted by the EFMP. Work in Level 2 includes the OME cost of Level 1.

Work in Level 3 includes the OME cost of Levels 2 and 1.

Work in Levels 4, 5 and 6 are site specific and not necessarily inclusive of OME costs in Levels 3, 2, and 1.

January 22nd 2018

$/SF Cost Range What: Estimates are based on Area/Square Foot tabulations of the Levels at each campus and are given in as a range.

Why: OME Costs were based on the Blueprint 220 planning input, built project precedents and discussion of potential materials and design elements.

January 22nd 2018

Project Precedents: Sunset Ridge Elementary

Architect: Wight & Company

Project Precedents: Jordan Middle School Renovation

Project Precedents: Jordan Middle School Renovation

Project Precedents: Joplin High School

Project Precedents: Joplin High School

Dollar Value Escalation What: OME ranges have been escalated to a 2020 construction start for all Levels to average across potential implementation dates.

Why: To create the OME ranges, we generalized the levels by using a consistent 2020 construction start.

January 22nd 2018

Dollar Value Escalation Why: Depending on Board adoption and phasing, project implementation will begin at different times over many years and potential funding cycles. This will be adjusted in the coming weeks as refinements are made.

A Hypothetical Implementation Example: 1. Project Authorization for 3rd Middle School: 2. Design/Documentation/Bidding duration: 3. Construction Start Date: January 22nd 2018

2018 12 months 2020

ELC/Elementary Schools January 22nd 2018

Middle Schools

High School

District Office

Discussion

Build new vs. renovate?

What is the long term value of an existing building and investing in substantial renovations versus replacing it with a new facility?

With the OME cost ranges available, we should review some objective considerations for a challenging conversation.

January 22nd 2018

Build new vs. renovate If the cost of the renovation is projected to exceed 60% of the replacement cost of the same facility it is appropriate to ask the question whether or not to replace it.

This is the initial objective metric in order to begin a conversation.

January 22nd 2018

Build new vs. renovate If the ‘60% of replacement cost’ metric is met, AND: 1. The building is more than ½ way through it’s anticipated life cycle, OR 2. The building has not had an investment more than 25% of it’s replacement cost in the last 10 years, OR 3. The thermal resistive properties of the exterior of the building haven’t been improved by 50% for buildings built before 1980, THEN…

…replacement should be given serious consideration January 22nd 2018

Build new vs. renovate Additional Considerations: Is there historic value to the facility/site? • National or state register; historic event or designed by a famous architect Can the building be characterized as an “unreproducible community assetâ€??

Does the building have significant intrinsic value?

January 22nd 2018

Board Meeting January 22nd, 2018