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ATHENS CITY SCHOOLS ATHLETICS

Dear Coaches, Student-Athletes, Parents, and Supporters, Welcome to Athens City Schools Athletics! We are excited to begin another year of competition, growth, and school pride. Whether you are stepping on the field, court, mat, track or course, we are excited to have you as a part of our Golden Eagle Family. Athletics is an important extension of the classroom, providing students the opportunity to develop teamwork, leadership, responsibility, and character while striving for excellence in competition. In Athens City Schools, we believe our athletic programs should reflect the same high standards of excellence that define our district. Our greatest success is measured by the character of our student-athletes and the positive impact they make in school and the community. Every interaction, including practice and competition, is an excellent opportunity to demonstrate sportsmanship, integrity, accountability, and respect. This Athletic Handbook has been designed to serve as a guide to the policies, procedures, and expectations that help ensure a positive and successful athletic experience for everyone. We encourage you to read it carefully and refer to it throughout the year. We are grateful for the dedication of our coaches, commitment of our students, and encouragement of our families and community. Together, we can create an environment where students can compete with confidence, learn from challenges, and represent ACS with pride. Thank you for your commitment to Athens City Schools Athletics. It’s great to be a Golden Eagle!

Beth Patton ACS Superintendent beth.patton@acs-k12.org

Linda Moore ACS Athletics Director linda.moore@acs-k12.org

Willie Moore AHS Executive Principal willie.moore@acs-k12.org

Leslie Sedberry AMS Principal leslie.sedberry@acs-k12.org

TABLE OF CONTENTS The Core Philosophy Of Athens City Athletics A Shared Mandate For Coaches, Parents, And Student-Athletes Athens City Schools Athletic Department Chain Of Command Coaches Coaching Expectations Fiscal Requirements Travel Meetings And Communication Emergency Situations Miscellaneous Athens City Schools Athletics Coach Pledge Coach Bus Transportation Expectations And Acknowledgment Sample Documents Student-Athletes Athens City Schools Athletics Athlete Pledge Athens City Schools Athletics Parent Pledge

THE CORE PHILOSOPHY OF ATHENS CITY ATHLETICS A SHARED MANDATE FOR COACHES, PARENTS, AND STUDENT-ATHLETES The administration of Athens City Schools has no desire to manage daily athletic operations, call plays, structure practices, or conduct tryouts. Those responsibilities belong exclusively to our professional coaching staff. Instead, the administration's primary objective is to ensure that our entire Athletic Department, including every coach, parent, and student-athlete, upholds and reflects the core values essential to the proud tradition of the Golden Eagles. Coaches, athletes, and parents are asked to sign an acknowledgment document located at the end of this handbook stating that they have read and understand the information included in the handbook and that the athlete is subject to disciplinary measures should he/she violate the rules and regulations set forth in this Athens City Schools handbook.

ATHENS CITY SCHOOLS ATHLETIC DEPARTMENT GUIDELINES This manual is designed to communicate and coordinate the Athens City Schools Athletic Department’s mission and operations. This manual contains ideas gathered from different sources. We hope these will be of benefit to you in your time with the Athens City Schools Athletic Department. Please use this manual to reference required paperwork, timetables, expectations, and general knowledge. If questions arise, communicate verbally or in writing with the Athletic Administration.

ATHENS CITY SCHOOLS ATHLETICS MISSION STATEMENT The Athens City Schools Athletic Department, as an integral part of the school's educational mission, is committed to a comprehensive athletics program dedicated to excellence aligned with the Athens City Schools Portrait of a Graduate: Quality Character, Creative Thinker, Communicator, Collaborator, Global Citizen, and Critical Thinker. ● Academic Integrity & Leadership: Dedication to the principles of academic excellence, the encouragement of graduation, the development of the whole person, and support in securing a productive place in society for all student-athletes. ● Athletic Achievement: Dedication to maximum athletic performance. ● Fiscal Integrity: Development and maintenance of comprehensive fiscal policies and practices to ensure control and accountability throughout the program. ● Governance: Compliance with AHSAA, Athens City Board of Education, and Athens City Schools rules and regulations. ● Personal Development: Encouragement of all personnel and student-athletes to pursue personal and professional growth. ● Quality Support: Dedication to providing the finest facilities, services, and equipment to ensure that all student athletes have the opportunity to train and compete in a safe and supportive atmosphere. ● Representation: Dedicated to representing Athens City Schools and our community in a manner that portrays excellence, commitment, class, integrity, and sportsmanship.

ATHENS CITY SCHOOLS ATHLETIC DEPARTMENT CHAIN OF COMMAND The Athletic Department Chain of Command is designed with a purpose in mind. Coaches, athletes, and parents are expected to follow the chain of command. The Athletic Director carries with him/her a tremendous amount of responsibility. When dealing with athletic matters that involve communicating with coaches, it is expected that coaches will respond immediately or in a timely manner. The principal of the school’s first responsibility is the supervision of the school. The day-to-day operations of the Athletic Department are delegated to the Athletic Director, who will handle matters that do not require the principal's immediate attention. The Athletic Director’s first responsibility is the operation of the Athletic Department. Athletic matters are handled as needed or as time permits.

The Board of Education is responsible to the people. It is the ruling agency of Athens City Schools and is responsible for interpreting the needs of the community and the requirements of the professional organization. Additional responsibilities include: ● developing policies in accordance with state statutes and mandates in accordance with the educational needs and wishes of the people; ● approving means by which professional staff may make these policies effective; ● evaluating the interscholastic athletic program in terms of its value to the community. The Superintendent is responsible for administering all schools in accordance with the Board of Education's adopted policies, the rules and regulations of the State Department of Education, and the state school code. It is his/her duty to establish a definite school athletic policy and to understand that policy. The superintendent shall represent the school district as its chief executive officer and its foremost professional educator in its dealings with other school systems, social institutions, and businesses. Additional responsibilities include: ● ultimately responsible for all phases of the public school program ● delegates his/her authority for the administration of the interscholastic athletic program through the school principal. The School Principal is the official representative of the school. They are directly responsible for the general attitude of the student body and for the conduct of athletic affairs by the Athletic Director and the coaches. By delegation and precedent, the school principal is the official representative of the school in matters concerning the Athens City Schools Athletic Department. The principal is responsible for the immediate supervision of all head coaches and for any official action taken at his/her school. Additional responsibilities include: ● responsible for all activities affecting students in his/her building ● responsible for all the operations of the athletic program; and ● closely involved with the operation of the athletic program The Athletic Director is directly responsible to the principal. The primary responsibility of the Athletic Director is the administration and supervision of the interscholastic athletic program within Athens City Schools. The Athletic Director will be responsible for the total operation of assigned sports and all student-athletes’ eligibility compliance. The Athletic Director’s duties will be those described in his/her job description and any others as designated by the principal and/or superintendent. He/she will provide the leadership necessary for the day-to-day compliance of the total Athletic Department. Additional responsibilities include: ● responsible for the immediate supervision and operation of the athletic program; ● coordinates everyday athletic programs and events; ● serves as a liaison between stakeholders and the principal; ● coordinates the athletic program with other school activities. Head Coaches shall be responsible to the Principal/Athletic Director for the total operation of their respective sports programs. Head coaches shall act as official representatives of the school in carrying out their interscholastic athletic responsibilities. Head coaches will be responsible for the normal duties required of interscholastic competition, the duties described in the coaches' job description, and/or any duties delegated by the principal/Athletic Director. In addition, head coaches are responsible for training and developing assistant coaches, as well as coordinating eligibility and compliance.

COACHES

COACHING EXPECTATIONS SPORTSMANSHIP The following policy statement from the National Federation of State High School Associations (NFHS) outlines the core concepts of sportsmanship: "The ideals of good sportsmanship, ethical behavior, and integrity permeate our culture. The values of good citizenship and high behavioral standards apply equally to all activity disciplines. In perception and practice, good sportsmanship shall be defined as those qualities of behavior which are characterized by generosity and genuine concern for others. Further, awareness is expected of the impact of an individual’s influence on others' behavior. Good sportsmanship is viewed as a concrete measure of the understanding and commitment to fair play, ethical behavior, and integrity." One of the main goals of the athletic program is to teach the concept of sportsmanship. Good sportsmanship requires treating everyone with respect, including opposing players, officials, coaches, and spectators. It also involves showing courtesy and kindness to both opponents and teammates. Athletic contests are judged by the participants' effort. While competition is exciting, winning at any cost is not the goal. Any negative treatment of participants violates the spirit of the game.

ASSAULT OF SPORTS OFFICIALS, COACHES, OR ADMINISTRATORS (SB-16) Alabama law creates enhanced criminal penalties for harassing, menacing, or assaulting sports officials, coaches, and administrators. Convictions for these offenses carry significantly harsher legal punishments than standard offenses. For example, a standard second-degree assault conviction can carry a sentence of up to 10 years in prison; however, under this law, a second-degree assault of a sports official, coach, or administrator can result in a sentence of up to 20 years.

HEAD COACH RESPONSIBILITIES By accepting a Head Coach position with Athens City Schools, an individual assumes the responsibility of establishing and maintaining an athletic program of the highest caliber. The administration places its trust and confidence in the coach to execute these duties. Each coach is directly responsible to the principal and Athletic Director for all coaching duties, and to the principal for all teaching duties. Coaching duties include, but are not limited to, the following: Administrative & Compliance ● Eligibility Verification: Before allowing any prospective athlete to participate in a program (including practice), verify that the athlete has met all AHSAA requirements and has completed all mandatory forms in DragonFly. ● Parent Meetings: Schedule a pre-participation parent meeting. Collect and forward a copy of the parent meeting acknowledgment form to the Athletic Director. All forms must be on file before permission to participate is granted. ● Required Submissions: Prepare and submit the following documents to the Athletic Director’s office: ○ A list of all participating athletes before the first practice date. ○ A list of all letter winners at the end of the season. ○ A complete equipment inventory at the end of the season. ○ All requests for new equipment for the upcoming year. 8

○ Travel and Schedules: Submit a complete itinerary with competition schedule and a field trip request form (available on DocuSign) to the Athens City Board of Education for approval regarding in-season/ off-season away events (regardless of if the event is in-state or out of state). Provide a list of athletes to be excused from school for road trips to the Principal, Athletic Director, and attendance office at least three days prior to the trip. ● Departure Confirmation: Check with the Athletic Department office at least three days prior to road trips to confirm the scheduled departure date and time. Adjustments to departure times must be finalized at this time. ● Instructional Time: Limit student-athlete time away from school to a minimum. Interscholastic contests must not require class absences without prior approval from the principal. Program & Facility Management ● Equipment Care: Ensure all equipment is properly cleaned and stored at the end of each practice and season. ● Securing Valuables: Provide a lockable, secure location for athlete valuables during practices and games. ● Behavior Expectations: Expect athletes to conduct themselves as ladies and gentlemen at all times when representing the school and community. Coaches must model this positive behavior. ● Rules Knowledge: Keep abreast of rules and rule changes. Complete the required AHSAA rules clinic and submit documentation of rules test completion to the Athletic Director. Coaches and athletes must remain fully informed of all athletic eligibility regulations. ● Multi-Sport Participation: Encourage athletes to participate in as many sports as possible. ● Lettering Criteria: Develop and publish clear criteria for earning a varsity letter. ● Facility Maintenance: Maintain clean facilities (e.g., dressing rooms, gyms, fields) at all times. Submit maintenance requests to the Athletic Department as needed. ● Staff Supervision: Supervise assistant coaches and all sub-varsity or feeder teams within the program. Ensure assistant coaches maintain the same high standards of conduct. Fiscal Responsibility ● Budget Oversight: Act as the financial manager of your sport and stay within your budget. Direct all financial questions to the school bookkeeper. ● Purchase Orders: Request and receive an approved purchase order (PO) signed by administration before purchasing or ordering any items. Do not add items to an existing PO without the principal's permission. Requisitions must be filled out electronically. ● Warning: Coaches will be held personally responsible for the financial cost of any orders placed without an approved purchase order. ● Public vs. Non-Public Funds: All Athletic Department funds are public monies and must directly benefit the students. Any purchases utilizing non-public funds must be handled through the Booster Club. See the Athletic Director or bookkeeper for the Booster Club request form. ● Requisition Timelines: It is suggested to submit electronic requisitions well in advance for monthly bills, concession items, and yearly activities. Keep in mind that financial systems cut off for a few weeks in September prior to the October 1 fiscal year reset. ● Monies Collected: All funds collected under your supervision must be receipted and turned in to the school bookkeeper on the day of collection (or labeled and left in the appropriate book keeper approved fault). NOTE: While specific administrative tasks may be delegated to an assistant coach, the head coach retains ultimate responsibility for ensuring the program is in total compliance.

COACHES’ EDUCATION RESPONSIBILITIES All coaches including faculty, non-faculty, and first-time coaches must complete the following certification courses BEFORE working with student-athletes: ● Background check and school board approval (Required for non-faculty coaches) ● Coaching Principles / Fundamentals of Coaching (Fee required) ● Sports First Aid / First Aid, Health, and Safety (Fee required) ● Sportsmanship ● Heat Illness Prevention ● Concussion in Sports ● Sudden Cardiac Arrest ● Student Mental Health and Suicide Prevention ● CPR Certification All coaches must be approved by the ACS School Board AND have a current background check in the Alabama Teacher Certification Portal (TCERT) that is valid for the applicable year of hire and assigned to Athens City Schools BEFORE working with student-athletes. Coaches must create accounts on DragonFly (dragonflymax.com) and the NFHS Learning Center (nfhslearn.com) to complete and log these requirements. AHSAA Penalty: Any school utilizing a non-certified coach who has not completed the Coaches' Education Program will be fined $300 by the AHSAA, and the offending coach will be suspended.

COACHING OUTSIDE THE SCHOOL YEAR AHSAA Section 15: Coaching Outside School Year ● No administrator, coach, or non-faculty coach from a school’s staff may hold organized practice (except during the allowable period) or competition for its school or its feeder school students (grades 7-12) outside the sports season during the school year. Members of a school coaching staff are allowed to coach girls or boys students from his/her school teams during the off-season, during the school year, within the allowable period as described below. ● Any coach who coaches a student from another school in practice or competition renders that student or offending coach ineligible at the coach’s school in the sport in which the violation occurred for the next school season. ● A school coach may coach a student from his/her school on a non-school team if the non-school team is an Olympic-level team. Requests must be made to the Central Board prior to the event at a regularly scheduled board meeting. NOTE: Any coach who coaches a student (grades 7-12) from his/her school in practice or competition of the same sport outside an allowable period renders that student or the offending coach ineligible in the sport in which the violation occurred for that school season. NOTE: Coaches may coach students from the coach’s school or feeder school as long as it is not a sport the coach coaches or will coach at the school for the following school season.

CAMPS AND CLINICS Coaches planning to host summer camps must submit a Fundraiser Request form (through Docusign) for approval by the Athens City Schools Board of Education. All camp flyers need to be approved by the Athletic Director. Flyers must accommodate the fundraiser request form. NOTE: All camp registration forms must include a release of liability form (signed by legal guardian) and a statement pertaining to the camp being a non refundable event for all monies received. 10

ABSOLUTE MANDATES ● Ensure the physical safety of all assigned athletes. ● Protect athlete dignity; verbal, emotional, or physical harassment is completely unacceptable. ● Never condone, distribute, or advocate the use of tobacco, alcohol, drugs, or performance-enhancing substances. ● Monitor school-affiliated social media use to ensure communications from coaches and players remain professional and appropriate. ● Publish and distribute clear, written policies regarding practice participation, game attendance expectations, and travel itineraries to parents and players. ● Coordinate facility details with the principal and Athletic Director, establishing clear responsibilities for building security, scoreboard operation, and table setups. ● Ensure athletic facilities are left clean and orderly following use; turn off all lights, secure equipment, shut off showers, and lock all doors. ● Partner with the Athletic Director to coordinate dates, awards, and formatting details for postseason recognition banquets.

FOURTEEN LEGAL DUTIES OF ATHLETIC PERSONNEL 1. Duty to Plan: Establish and maintain comprehensive, documented plans demonstrating that reasonable care was exercised in workouts, practices, and events. Liability typically stems from a total lack of planning, structurally flawed planning, or failing to execute written plans. 2. Duty to Supervise: Provide specific supervision during active sports play, practices, and conditioning, alongside general supervision in athletic environments for a reasonable window of time before and after activities. 3. Duty to Select and Train Personnel: Maintain strict standards for coach education, background clearances, certifications, and technical orientations. 4. Duty to Instruct Properly: Provide technically accurate, sport-specific instruction that adheres to safety regulations and modern best practices. 5. Duty to Warn: Ensure student-athletes and parents thoroughly understand, sign off on, and recognize the inherent risks and physical dangers of sports participation. 6. Duty to Provide a Safe Playing Environment: Inspect, set up, and maintain fields, courts, and facilities to eliminate foreseeable hazards, while ensuring crowd security for non-participants. 7. Duty to Provide Safe Equipment: Maintain detailed checklists tracking the selection, distribution, fitting, routine inspection, and professional reconditioning of all protective sports gear. 8. Duty to Evaluate Conditioning: Assess and monitor the initial and ongoing physical preparedness of students to safely complete rigorous athletic activities. 9. Duty to Evaluate Injury: Objectively assess player injuries, clear athletes using professional medical protocols, and never coerce an injured student into playing. 10.Duty to Match and Equate: Avoid negligent scheduling or pairing that creates dangerous physical mismatches or highly foreseeable injury risks due to discrepancies in age, size, or skill. 11.Duty to Provide Immediate Medical Assistance: Administer immediate, appropriate first aid care in the event of an on-site sports injury or medical emergency. 12.Duty to Have an Emergency Response Plan: Maintain, post, and practice a clear Emergency Action Plan (EAP) to ensure seamless transit of care to local emergency medical services (EMS). 13.Duty to Provide Safe Transportation: Use only approved, authorized transit modes for travel to and from school events. Under the principle of in loco parentis, schools must provide the same level of care as a reasonable parent. 14.Duty to Disclose Insurance and Mandates: Clearly communicate insurance coverages and school policies to families, alongside accurate academic guidance regarding compliance bodies like the NCAA Eligibility Center. 11

POTENTIAL SOURCES OF LIABILITY FOR COACHES AND ADMINISTRATORS ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Failure to supervise an activity Negligently entrusting responsibility to an underqualified individual Failing to teach appropriate skills Failing to teach skills properly Failing to teach protective skills Failing to provide and maintain a safe practice or playing environment Failing to provide appropriately sized and fitted equipment Failing to inspect, repair, and/or recondition equipment properly Failure to teach athletes to inspect and wear their equipment properly Failure to check young athletes for proper fitting and wearing of equipment Failing to provide proper equipment Failing to warn and deter unsafe or illegal execution of skills Failing to develop and implement policies and procedures intended to enhance safety for each activity Failure to implement recognized safety standards promulgated by various sports regulatory or sports medicine agencies Failure to match or equate athletes by maturity and development Failure to administer first aid properly Failure to warn of dangers inherent in certain activities. Failing to seek medical approval for an injured athlete to return to practice or competition Failing to keep adequate and accurate records.

ATHLETIC DEPARTMENT EXPECTATIONS OF COACHES ● Standards for Athletic Preparation and Readiness: Ensuring a team never takes the field unprepared is a foundational obligation that directly impacts athlete safety, program integrity, and competitive success. From a legal standpoint, sending an unprepared athlete into a high-stakes environment violates a coach's core "Duty to Instruct" and "Duty to Plan," exposing the school system to severe liability if an avoidable injury occurs. Beyond the legal ramifications, structured preparation builds the physical conditioning and technical habits required to prevent injuries, while instilling the mental confidence student-athletes need to perform under pressure. Ultimately, thorough preparation honors the dedication of the players, protects their physical well-being, and upholds the proud athletic traditions of Athens City Schools. ● Leadership & Pedagogical Focus: The expectation that coaches serve as the most effective teachers in the school building stems from the unique, high-stakes environment they operate in; a practice field or a court is essentially a classroom without walls, where lessons in character, discipline, and perseverance are taught in real-time. Because athletics naturally demand a higher degree of immediate focus, resilience, and teamwork than most academic subjects, coaches have a rare opportunity to model the exact behavioral standards they demand from their students. When coaches lead with the same pedagogical excellence they expect in the classroom, they do more than just refine athletic performance—they foster a culture of accountability and excellence that elevates the entire school community. ● Loyalty: Loyalty is the cornerstone of a cohesive Athletic Department and a thriving school culture, serving as the silent agreement that binds coaches, administrators, and student-athletes together. In a modern high school sports environment, loyalty means presenting a united front, resolving conflicts internally and professionally, and consistently protecting the reputation of Athens City Schools both publicly and on social media. For a coach, true loyalty extends in two directions: it requires steadfast support of the administration’s policies and a fierce, protective commitment to the physical and emotional well-being of the athletes. Ultimately, when a coaching staff models genuine loyalty, they

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teach players a lifelong lesson in reliability, creating an environment built on trust where teams can confidently face adversity together. Class: ACS views class as a visible manifestation of character, serving as the defining standard for how Athens City Schools athletes and coaches carry themselves when the world is watching. Operating with class means competing with intense passion while maintaining total composure, treating opposing teams, fans, and officials with unshakeable respect regardless of the scoreboard's outcome. For a coach, practicing class means winning with humility, losing with dignity, and never allowing personal frustration to compromise professional standards or model poor behavior for student-athletes. Ultimately, athletic talent may capture temporary attention, but it is class that commands permanent respect, ensuring that the Golden Eagle uniform remains a symbol of integrity and pride throughout the community. Accountability & Culture-Focused: An attitude of "no excuses" is the ultimate catalyst for personal accountability, teaching student-athletes that while they cannot always control their circumstances, they have absolute control over their effort and attitude. In athletics, relying on excuses shifts blame outward, stripping individuals of their power to learn from failure, adjust their strategies, and grow resilient. When a coaching staff embraces this standard, they eliminate a culture of finger-pointing and instead foster an environment centered on problem-solving, discipline, and grit. By refusing to let external factors—whether it is an officiating call, the weather, or an injury—become an apology for poor performance, coaches prepare young people to face life's inevitable challenges with ownership and determination. Resolving Conflicts at the Program Level and Internal Resolution: Maintaining a policy of keeping standard problems out of the office is not about hiding issues; rather, it is about empowering coaches to operate as the chief executive of their respective sports. True leadership means proactively managing team dynamics, handling minor athlete or parent conflicts, and resolving logistical friction locally before it escalates into an administrative crisis. When a coaching staff demonstrates the problem-solving skills to manage daily operational issues independently, it prevents the school's principal and Athletic Director from becoming micromanagers. Ultimately, this practice preserves valuable administrative resources for high-level oversight, ensures that when a problem does reach the front office it is truly significant, and reinforces an organizational culture built on professional competence and trust. Rules, Handbooks, Policies, Constitutions: Strict adherence to governing rules, handbooks, policies, and constitutions is the foundational shield that protects an athletic program from administrative chaos and severe legal vulnerability. These documents are not mere paperwork; they are established frameworks designed to ensure fair competition, maintain safety standards, and protect the constitutional rights of student-athletes. When a coaching staff treats every AHSAA bylaw and board policy as a mandatory directive rather than a suggestion, they eliminate administrative errors that lead to fines, forfeited games, or program suspensions. Ultimately, following these guidelines to the letter creates a predictable, equitable environment for families, ensures institutional integrity, and provides coaches with absolute clarity and administrative backing when tough decisions must be made. Relationship with the Parents: of Athletes A professional relationship with the parents of athletes is essential for building a unified support system around every student-athlete and preventing off-field distractions from derailing a season. While a coach’s primary duty is to develop the player, parents are the most influential stakeholders in that player’s life; proactive, transparent communication regarding team expectations, safety protocols, and program philosophies transforms potential critics into vital allies. Setting clear professional boundaries early while remaining accessible and empathetic to parental concerns fosters an environment of mutual respect. Ultimately, when coaches and parents pull in the same direction, it minimizes misunderstandings, models healthy adult collaboration for the athletes, and creates a positive community culture that allows the entire athletic program to thrive.

COACH-PARENT COMMUNICATION The following general guidelines should guide you in orienting and communicating with parents: Coaches will communicate the following to parents: ● Philosophy of the coach ● Expectations the coach has for all members of the team ● Location and times of all practices and contests ● Team requirements, i.e. fees, special equipment, off-season conditioning ● Discipline that results in the denial of a child’s participation Coaches may discuss the following with parents: ● The treatment of athletes mentally and physically ● Ways to help an athlete improve ● Concerns about an athlete’s behavior Coaches will NOT discuss the following with parents: ● Playing Time ● Team Strategy ● Play Calling ● Other Athletes NOTE: There may be occasions when a conference with a parent is necessary. In such instances, coaches are expected to conduct all communication in a professional, respectful, and constructive manner. As a general practice, all interactions with parents should remain courteous and focused on the best interests of the student-athlete.

ASSISTANT COACH RESPONSIBILITIES ● The assistant coach reports to the Head Coach of their sport. ● The assistant coach should be knowledgeable of his/her sport and should be constantly trying to become more knowledgeable. ● The assistant coach should assist the Head Coach in preparing the practice schedule. They should be at practice at the time set by the Head Coach and should remain after practice as long as they are needed. ● The assistant coach must be loyal to the sport, the Head Coach, the Athletic Department, and Athens City Schools. ● The assistant coach must work with the head coach in instruction, preparation for the season and game, and in discipline of the athletes within his/her sport. ● All other duties as directed by the Principal.

COACHES’ CHECKLISTS Personal ● You are going to control your own destiny. ● Be a teacher. ● Demand a positive attitude; negative thinking produces negative results. ● Be fair in dealing with other coaches. ● Do not have much outside interest during your season. ● Voice your opinion but be unanimous with the group. ● Never cuss a player. ● Talk about your sport. ● Defend your players and fellow coaches. ● Do little things for the team. ● Be thorough on fundamental techniques. ● Be thoroughly prepared before going on the field. ● Continually try to improve. ● Come to work early and with enthusiasm. ● Devote your time tirelessly. ● Every coach is a disciplinarian. ● Maintain a strong winning attitude. ● Assistants have to motivate the team—the head coach directs. ● Coaches build great teams by taking average players and making them think that they are great players. ● Have all coaches in team meetings with players. This is where practice begins. Practice ● Move around during exercise and talk to players. ● Study your practice schedule. ● Use your time wisely. ● If something is not corrected during practice, let the head coach know. ● If you need more time, let the head coach know. ● Each coach must work hard to get the most out of each player each practice period. ● Do not let one coach do all the coaching. ● Do not let all coaches talk at the same time. ● When correcting an athlete's mistake, do it where all people at that position can hear. Personnel ● Have the best person possible at each position, study your personnel (That is not always the one with the most ability). ● Try not to ask an athlete to do something that they cannot do. ● You must have the best players playing even if you have to make position changes. Knowledge of the Sport You are Coaching ● You must study your sport. Know your sport or position better than any other coach on the staff. ● Gain knowledge from your players. ● Talk with other coaches-exchange ideas. ● Stay up-to-date with new trends. ● Look at other schools' programs. ● Do not be afraid of change. ● Look closely at problems in your sport.

Practice Organization ● Organize your time during practice (have a plan). ● Keep up with things that need to be covered in your area of responsibility. ● Stay with the schedule. ● Come up with new teaching ideas. ● You must convey your knowledge to the players (teach). ● Organize the material that needs to be covered—teach. ● Remember this formula: Simplicity x Repetition = Execution. ● Do not call impromptu practices; instead, schedule ahead. ● Try and respond in a positive manner (Be positive). ● Be yourself. ● Know what it takes to motivate each player. ● Know each player assigned to you. ● Take interest in student-athletes on and off the field. ● Make each player see his/her importance. ● Keep up with how athletes are doing in school. ● Help them with any personal problem. ● Be able to laugh with them, not at them. ● Try and see that they have some fun. ● Make it possible for them to experience success. ● Gain their respect—do not try to demand it. ● Communicate with your players. ● Must be honest with players. ● Treat players as individuals OFF the field and as a team on the field. ● Be honest and fair in your discipline - no harassment (fair, firm, and friendly).

COACHES’ AREAS OF RESPONSIBILITY Failure to Teach Coaches can be sued for failure to teach fundamentals and protective skills for particular sports. In addition, head coaches must ensure that: ● All athletes shall be taught appropriate protective skills. ● All athletes should be taught fundamentals as an educational progression: ○ simple to complex ○ known to unknown ○ synthesize individual skills to develop more complex capabilities ● Athletes should be praised or encouraged for: ○ hard work (effort) ○ partial mastery and improvements thereafter ● Assistant coaches must be qualified to carry out specific duties and responsibilities Failure to Properly Supervise Coaches must be physically present during all activity related to practice and competition until all athletes have departed. The more hazardous the activity, the greater a coach's responsibility for supervision. Young athletes require special attention with respect to: ○ readiness for leaving or execution of a dangerous skill ○ readiness for physical contact ○ physical maturity differences pairings for practice or scrimmage 16

School Policy Coaches must know school policy in every situation. ● If there is no school policy, contact the next senior administrator. ● If you fulfill school policy, you automatically fulfill your duties as a reasonably prudent administrator or coach. ● Know if you have school policy and do not deviate from it. ● Adopt the policy rules of the superior administrative agencies. Equipment If an injury occurs ● Keep and label the equipment. Get evidence of purchase and sequester it. ● If the injury was recorded on film, study the film and keep it. ● Get witnesses immediately.

SCHEDULING Coaches are responsible for creating schedules that meet all AHSAA requirements and those of the Athletic Department. No schedule is final until approved by the Athletic Director/Principal. The following parameters will be in place for scheduling athletic events: ● No games will be played on Sunday or Wednesday. No Practices on Sundays ( exceptions must be approved by the Athletic Director). ● No volleyball matches will be held the same night of a varsity football game (unless it is a tournament). ● Our athletes will not compete against schools or in venues that pose a possible safety hazard to our athletes, coaches, and fans. This does not apply to state playoffs or tournaments. ● Non varsity teams schedules will be limited based on AHSAA guidelines. ● Only the Head coaches and Principals/Athletic Director can sign an athletic contest contract. ● Any exceptions to the above parameters must be pre-approved by the Athletic Director.

CARE OF FACILITIES Coaches must be responsible for their facilities. The following minimum expectations will be in place: Security/Maintenance ● Each coach is responsible for the actions of members of his/her squad or team from the time they report to the locker room for practice until they leave the building after practice. ● It is the coach's responsibility to be present at the time that the athletes are to report for practice, games, meets, home or away, and stay until the last athlete has left. Coaches will arrive before the players. ● The coach shall see that lights and showers are turned off, toilets flushed, the doors are locked, equipment is locked up and the room left as neat as possible. ● Since many coaches will be using the locker room / office area (coaches' office) each coach must keep this area neat and clean. ● Each coach is responsible for ensuring that their equipment room is locked at all times except when equipment is being issued. Control of Keys ● All keys to the building, locker rooms, equipment room, etc., will be issued to coaches by the Facilities Assistant.

● Coaches are not to give athletes their keys at any time. Managers may use coaches' keys during practice sessions, but managers are not to have their own keys. ● If keys to the athletic area are lost, the coach should report this to the Facilities Assistant immediately. Locker Room Rules And Procedures ● Rough-housing and throwing towels or other objects are prohibited in the locker room. Hazing of other players is not allowed. ● All showers must be turned off after showering. The last person to leave the shower room is expected to check all showers. ● No one is allowed in the locker room except coaches and players. ● All spiked or cleated shoes must be put on and taken off outside of the locker room in extreme or muddy weather conditions. No metal or hard spikes or cleats are ever allowed in any other part of the school building. ● Stored equipment must be removed from all lockers in a timely manner. Equipment, Training, And Weight Rooms The upkeep and care of athletic equipment, including equipment used for maintenance and field preparation, is the responsibility of the coaches. The following expectations will be in place: ● No athletic equipment will be left outside. Store such equipment in a locked room/closet/cabinet. ● No tools, tractors, weed eaters, etc., will be left outside. Store such equipment in a locked building. ● Athletes are not to be in the training room unless they have been given approval by the coach. All use of the medical or rehabilitation equipment in the training room must be authorized by the athletic trainer. ● The weight rooms will be overseen by the strength coaches. Coaches may supervise the weightrooms on a schedule and approved by the Athletic Director. No student is allowed to use the weight rooms without authorized supervision. Weight Room(s) Objectives ● To properly utilize a weight training facility in the best interest of all students. ● To provide proficient coaching techniques in weight training. ● To provide alternative programs for achieving specific results. ● To ensure that the proper safety measures are being employed during all training sessions. ● To ensure responsibility for the proper care of equipment. ● To allow for weight training consultation for all athletic squads and physical education instructors. ● To make opportunities available for students to enjoy the benefits derived from a sound weight training program on a year-round basis. ● To attempt to reduce sport-connected injuries through well developed conditioning programs ● To present a program for self-improvement that is open to all students, regardless of athletic affiliation. Minimum Weight Room(s) Rules ● Proper attire is required at all times. ● NO students should be left unattended in the weight room alone. ● Replace all weights on racks immediately following use. Fields and Courts ● All in-season sports will be given first priority in scheduling/reserving facilities. ● All facilities will be scheduled/reserved through the Athletic Director. 18

● Coaches are responsible for ensuring facilities are clean and free of hazards. ● Before leaving a facility, turn off all lights and secure the facility. Note: After using a facility, coaches are expected to clean, sweep, mop, return equipment, and sanitize the area periodically. Please ensure the facility is left in the proper condition for others who follow. Note: Coaches should communicate with custodial staff as it pertains to custodial needs.

PROCEDURES FOR INVENTORY OF EQUIPMENT Head coaches will be responsible for the care, issuing, and secure storage of athletic equipment and uniforms for their programs. ● The head coach shall provide to the Athletic Director an Equipment-Uniform-Check-Out Sheet showing the items issued to each team member at the start of each season. All uniforms shall be marked for permanent identification. ● Head coaches shall submit their athletic inventories to the Athletic Director within two weeks of the end of the season or at their post-season evaluation conference, along with next year's budget request. ● Once equipment and uniforms are no longer serviceable, the following procedure will be used for disposal: ○ Uniforms may be sold through the athletic office at a reduced price or discarded, ○ Equipment may be sold or given away with a written liability release. ○ Rejected football helmets shall be sawed in half before disposal. ● During the season all equipment shall be secured in the proper storage areas after each contest or practice. Within the two-week inventory period at the season's end, all equipment and uniforms shall be cleaned and stored in the designated areas until the following year. ● All uniforms and athletic equipment will be inventoried and properly stored at the end of a season.

CODE OF ETHICS/COACHING CODE OF CONDUCT It is the responsibility of all personnel involved with school athletic activities: ● To encourage friendly relationships and good sportsmanship by requiring courtesy and proper decorum across all school activities. ● To promote positive race relations, cross-cultural understanding, and human rights with respect to race, culture, ethnicity, gender, ability, lifestyle, diversity, and religion. ● To insist upon absolute compliance with all rules and regulations of the Alabama High School Athletic Association and Athens City Schools. ● To secure certified and approved officials for all scheduled contests. ● To recognize that sportsmanship is as important as victory by celebrating excellent team play, individual skill, and outstanding fair play from both teams. ● To treat visiting teams, personnel, and game officials as guests, extending every professional courtesy to them. ● To remain modest in victory and gracious in defeat. ● To respect the judgment and integrity of referees, judges, and officials, understanding that decisions are made based on game conditions as observed in real-time. ● To identify and report any member school suspected of recruiting student-athletes. NOTE: Recruiting is defined as any contact initiated by a coach or school representative intended to influence a student to attend a specific school for athletic purposes. Contact is strictly prohibited until school board authorities have formally approved the student’s enrollment. Recruiting is a severe violation of the Code of Ethics; confirmed cases will be brought to the superintendent and can result in staff suspension. ● To educate student-athletes on the physical dangers and ethical violations of using 19

performance-enhancing drugs.

PROFESSIONAL COACHING BEHAVIORS Coaches are expected to: ● Maintain complete self-control, accepting adverse officiating decisions without public displays of negative emotion. ● Employ established, supportive educational methodologies in coaching, offering players opportunities to develop leadership, initiative, and sound judgment. ● Maintain a strict policy against profanity, abusive language, gambling, and sportsmanship violations. ● Monitor the physical condition and well-being of all players, never sacrificing an athlete's health to improve the team's chances of winning. The use of drugs or alcohol before, during, or after athletic events is strictly prohibited. Any alcohol or drug use directly associated with a school athletic function, including post-game celebrations on-site or during team transit, must be reported immediately to the Athletic Director and Principal for disciplinary action. The Athletic Director and Principal will investigate and report all breaches of this Code of Ethics in writing to the Superintendent. The relationship between a coach and an athlete is a privileged one that heavily influences personal and athletic growth. Coaches must respect the inherent power imbalance within this dynamic and never abuse it. Coaches represent the values of the school system, the following guidelines ensure a safe, productive, and character-building environment for student-athletes. These rules apply to all athletic staff. NOTE: Coaches shall not use professional relationships with students or parents for private advantage as stated in the ACS Teacher Handbook.

RESPONSIBILITY COMMITMENTS ● Instill School Values: Model and reinforce the mission, philosophy, and behavioral expectations of Athens City Schools. ● Equitable Treatment: Treat every individual fairly, regardless of gender, origin, race, sexual orientation, religion, political beliefs, or economic status. ● Constructive Feedback: Target critiques at an athlete's performance or technique rather than their character. ● Professional Image: Maintain high personal behavioral standards. Refrain from publicly criticizing fellow coaches, athletes, officials, or volunteers to the media or public. ● Substance Restrictions: Abstain from tobacco use while on school property or in the presence of athletes. Never consume alcohol while working with athletes, and prohibit substance use at athletic events or team celebrations. ● Appropriate Language: Refrain from profane, insulting, or harassing language while executing coaching duties. ● Safe Training Environments: Tailor athletic activities to match the age, fitness level, and experience of the participants. Educate athletes on their role in keeping practices safe. ● Medical Cooperation: Cooperate fully with medical professionals regarding the diagnosis, treatment, and rehabilitation of athletic injuries. Prioritize an athlete's long-term health when determining their readiness to return to play. ● Parental Engagement: Maintain clear, cooperative communication with parents or legal 20

guardians regarding their child's athletic and personal development. ● Life Balance: Recognize the academic, emotional, and social pressures placed on student-athletes, and structure practice schedules to support their overall success.

AHSAA CONDUCT OF COACHES Coaches and players that are ejected from contests in all sports will now receive the following penalties: ● First Ejection: Minimum $300 fine ( An athlete’s fine can be reduced to $100 if the athlete being ejected takes the Student Leadership: Becoming a Leader portion of the online NFHS Captain’s Course and payment is made within 10 days of the date of the ejection.) ● Second Ejection: Minimum one-game suspension and $500 fine ● Third Ejection: Minimum suspension for the remainder of the season and $750 fine NOTE: If an ejection or suspension occurs during the final contest of the season, a monetary fine will be placed on the school. Except in extenuating circumstances to be determined by the principals, coaches will be responsible for any fines or penalties imposed on them by the AHSAA.

FISCAL REQUIREMENTS PURCHASE ORDERS Purchase orders are issued on a need basis. The purchase order process and check issuing process take time. Prepare a purchase order request as soon as you know of the expenditure or expense. The purchase order MUST be issued, approved and dated before ordering with a minimum of 10 days notice for check processing in most situations. Invoices cannot be dated prior to the date of the purchase order. Procedures for Purchasing All athletic equipment purchases must be approved by the Athletic Director and must be within the approved budget. Listed below are guidelines for the purchase of athletic equipment and supplies. ● The Coach and Bookkeeper will determine which supplier will receive the order based on budget, price, quality and delivery time. If prices are in the same range, consideration will be given to local dealers and product guarantees. ● The requesting Head Coach must submit their request electronically and be approved by the AD listing the desired purchases. ● The Bookkeeper will initiate a purchase order to be signed by the Principal and the approved PO will be forwarded to the coach. Once the coach receives a copy of the approved PO he/she may purchase the requested items. ● Once all items have been received, the Coach will notify the Bookkeeper that the invoice is ready for payment by signing and returning the invoice to Bookkeeper. ● Coaches or persons who purchase equipment without a purchase order will be held responsible for payment of equipment. ● Coaches are not to bill personal items to the school account. ● Head Coaches may amend their budget during the season while remaining within the limits of their sport. ● All items ordered must be delivered to a school address. NOTE: School funds cannot purchase food for non-athletes or flowers for senior nights.

FUNDRAISING From time to time coaches may desire to sponsor a fundraiser to raise funds for a particular need. Procedures for fundraisers: ● The coach shall request his/her project on the budget request form submitted at the end of the season. ● Prior to beginning the project, the coach in charge shall complete and submit a Fundraiser Request Form electronically 10 days prior to the beginning of the fundraiser or advertising of the fundraiser. ● Once the fundraiser is complete, the coach must complete a fundraiser report. Use of Athletes Since team members are being used in the project they will need to know what they are going to sell, what the money is going to be used for, and what benefit they will receive personally. They also need to be aware of their liability should they lose their fundraising items or money. Coaches' Responsibility Coaches involved with the fundraisers are responsible for the overall success of the project. They need to keep accurate records and will be held accountable for all money and items. 22

Financial Accounting ● Prior to ordering any items for a fundraiser, the Coach in charge must secure a purchase order through the Bookkeeper. ● All money collected from the sale of fundraising items must be turned in to the Bookkeeper's office on a daily basis with monies receipted in the sports fund. The Coach will be issued a receipt of these deposits. No outside platforms such as Venmo, CashApp, etc. should be used. If the coach would like to allow online payments, they should use the school’s online payment platform, and set this up with the bookkeeper prior to the fundraiser. ● All profits from fundraising shall remain in the sports fund until the coach alerts the Athletic Director and Bookkeeper to expend the money for its intended purpose.

ANNUAL BUDGET Budget Responsibilities Head coaches are responsible for making the budget requests for their entire program in the areas of uniforms, equipment, transportation, entry fees, books, clinics, Booster Club, and fundraisers. Assistant coaches in each program will make their budget requests through the head coach. Coaches should use the following criteria for developing their budgets: ● Present inventory of uniforms and equipment. ● Condition and age of existing equipment. ● Uniform rotation plan. ● Number of teams and athletes in the program. ● Equipment rule changes. ● Projected long-range needs of the program. ● Projected gate revenues. ● Projected assistance from the school board/Booster Club. Head coaches will submit the budget requests for the next year two weeks after the end of their season or at post-season evaluation conferences with the Principal and Athletic Director. Budget requests shall be on the appropriate forms and be accompanied by the end of season inventories for their sport. The annual budget shall be prepared by the Athletic Director in May and be submitted to the Executive Principal for approval. The Head Coaches 's budget responsibilities are: ● project the total gate receipts and other team revenues in order to determine the amount of money to request ● prepare the budget request in the non-coaching facets of the Athletic Department operation. In most cases this would include: ○ Awards ○ Officials ○ Transportation ○ Operating personnel (police, gate help, etc.) ○ Coaching salary (unless a Board expense) ○ Clinics — tournaments ○ Medical supplies (provided there is no trainer) ○ Equipment repair ○ Field maintenance supplies For full financial procedures reference Accounting Procedures - Athens City Schools or for additional questions see Bookkeeper.

TRAVEL General Transportation Policy: The Athletic Department will provide transportation for all players, personnel, and coaches of athletic teams in authorized school vehicles when a contest has been scheduled at an opponent's facility. All transportation matters will be handled through the Head Coach.

APPROVED MODES OF TRANSPORTATION All athletic teams will be transported by the following modes in priority order: ● School bus - driven by system-employed bus driver ● Athletic Director approved alternate transportation such as parent or adult driven vehicle ● Licensed private State approved carriers - specially chartered trips (15 passenger vans are not permitted)

PROCEDURES FOR TRANSPORTATION PROCUREMENT The Head Coach or designee will be responsible for making transportation arrangements for all athletic teams: ● The head coach or coach in charge shall enter the trip logistics into the transportation document, three weeks prior to the start of the season, a schedule listing the departure and estimated return time for all away contests. ● Any changes in the departure time or circumstances of the trip are to be made in the transportation document and in the following order: the Athletic Director, transportation designee, and the driver. ● The coach or designee will contact the driver by phone at least 24 hours in advance. ● In the event of a cancellation due to weather on a weekend, the coach shall call the driver at the phone number listed on the trip ticket. ● Upon return, the head coach or designee will walk the bus and look for trash, equipment, and/or personal belongings.

BREAKDOWNS, DELAYS AND ACCIDENTS ● In the event of a breakdown or accident, the driver has been instructed concerning proper procedures. Remember, while in transit, the driver is in charge! ● When an accident or breakdown occurs, it is the coach's responsibility to provide for the supervision and protection of the students. ● Students should remain together and on the bus unless instructed otherwise by the driver or other authority, e.g., police. ● Coaches should remain with the students at all times. ● Coaches should call the school and Athletic Director at the first available opportunity. ● In the event of unusual or unanticipated delays in returning to school, please call the Athletic Director and Principal (at home, if necessary) to apprise him of the situation. If possible, instruct students to call home and inform their parents of the delay.

TRAVEL RELEASES Under certain circumstances or exceptional situations where it creates an inconvenience to the family, athletes may be excused from riding either to or from an athletic event on school authorized transportation. Extension of this privilege is to be kept to a minimum. ● Travel release forms will be made available to all athletes. 24

● Parents must make prior arrangements with the coach in advance of the trip by having the approved travel release on file in the Athletic Director's office on the day of the trip. ● Athletes may ride home with their own parents or guardian from games but must be signed out before leaving. The coach must physically see the parent/guardian before the athlete is released. ● Once an athlete has been signed out by a parent or guardian, the athlete is free to leave. ● In no case will an athlete be allowed to ride home with a student unless given prior authorization by a parent or guardian.

PROCEDURES RELATIVE TO THE USE OF SCHOOL BUSES. BUS GUIDELINES ● The coach will provide the driver a trip itinerary and a team travel roster listing the names, addresses and phone numbers of all passengers. This list is required by state law in the event of an accident and must be made available to law enforcement authorities. ● It is recommended that all coaches ride the bus, but it is required that at least one ACS coach be present on the bus. ● The coach will assume all responsibility for conduct and discipline on the bus and will cooperate with the driver who has ultimate responsibility. ● All athletes should be instructed to be at the assembly point per the head coach’s discretion. ● No food or drink is permitted on the bus unless the driver has given prior approval. ● All students are expected to dress appropriately and neatly for out-of-town trips. ● All participants are expected to conduct themselves in an appropriate manner at all times on activity trips. Foul language or obscene actions will not be tolerated. Gambling in any form will not be allowed. ● While the bus is in motion participants will be expected to conduct themselves in a manner in which the driver can concentrate. ● Only assigned personnel may ride on school transportation. Spectators or coaches' family members are not permitted to ride unless under special circumstances. ● Coaches are to instruct their athletes not to wear spikes or cleats inside school transportation without the driver's permission. Any damages incurred by an organization are subject to pay for the repairs. ● Phones for music, if permitted, will not be played at an excessive noise level (earbuds required). Videography is not allowed unless approved by the coach or driver. ● The emergency door will only be used by the coach or driver except in the case of emergency.

TRIP CANCELLATION WHEN IT IS NECESSARY to cancel a trip due to weather or road conditions, the decision will be made by the Athletic Director and the building principal. All parties concerned should be notified immediately if a decision to cancel is made.

OVERNIGHT TRIPS - LODGING AND MEAL POLICY All overnight trips must be approved by the Athletic Director and Principal. The Docusign form should be completed at least 6 weeks prior to the trip and be board approved. After obtaining approval from the Board of Education, the coach of any team making an overnight trip (or a trip of longer duration), must forward a form letter and itinerary to parents of the players involved, providing the following information: ● Parents and guardians must be made aware of any fees prior to the trip. ● How parents may contact players by telephone in case of an emergency. ● Method of travel. If transportation is by private cars, include the names of adult drivers and the squad members who will be riding in each of their cars. ● Whether or not the school will defray all expenses of travel, board and lodging. If players must 25

defray a portion of the aforementioned expenses, indicate the amount assessed each player. ● The driver’s room and meals shall be provided by the organization. Selecting a Hotel: ● Consider the location in relation to the playing site. ● The hotel should be clean and comfortable. ● Determine the price for four in a room, three in a room, etc. Request special rates. Making Reservations: ● Make them as early as possible. Give your name, your school and the school telephone number. If booking more than 10 rooms, speak with group sales. Book directly through the hotel, do not use third party vendors such as Expedia, Hotels.com, etc. ● Make a note of the name of the individual you talked to in case of later problems. ● Indicate the estimated time of arrival and guarantee the rooms, if necessary. ● Make arrangements for direct billing or determine if credit cards are necessary. ● If direct billing is possible, the hotel may request a letter from your school administration. If this is the case, determine if you can bring that letter with you and present it upon check-in. In all direct billing cases, keep a copy of the letter of authorization in case the original has been misplaced. ● Check for bus parking ability and possible parking fees. Checking In: ● Give the hotel a list of names, by room, as you have assigned them if requested. ● Make contact with the hotel prior to arrival. ● Indicate the individual the hotel should contact for approval of room expenses, in case of excessive noise from rooms, etc. ● Check all rooms for any damage by previous occupants. Inform hotel/motel management of any deficiencies you find, prior to occupying the rooms. During Your Stay: ● Check with hotel management to see if there are any problems with your athletes (better than accusations after the fact). ● Make certain your athletes understand what's expected of them and that they abide by those rules. ● Always have a coach in the hotel when your athletes are there. ● Any damages incurred during the stay will be the responsibility of the player and family. Checking Out: ● Settle all bills by the previously agreed method. ● Make a final check to determine if your group has been associated with any problems. ● Check rooms for damages/personal items. Food Expenses: ● All team meals will be paid by the coach unless previously discussed. ● The coach will turn in all meal receipts to the bookkeeper immediately upon return to school. ● The bus driver’s meal shall be provided by the organization. The coach should check with the driver regarding any special dietary restrictions.

MEETINGS AND COMMUNICATION PARENT MEETINGS Before your parent meeting you should: ● Make an outline of topics to be covered. ● Any required paperwork for parents should be reviewed for errors. Give parents professional documents. ● Make several copies for everyone in attendance. ● Anticipate questions that will be asked and have the answers. Allow 10-15 minutes at the end for questions and answers. ● Prior to the meeting, check the facility lighting, cleanliness, seating, etc. ● Make sure everyone can hear you clearly. ● Set your expectations of the athletes in a non-condescending manner. ● A short meeting that is precise, professional, and informative is more impressionable and effective than a long, unorganized meeting with a lot of rambling. ● The demands you will make of your athletes are more likely to be endorsed by their parents when your parent meeting is handled and presented in a professional manner. Include in your parent meeting a discussion of what you will and will not discuss with parents. You should emphasize the following and the fact that this is an Athletic Department policy: ● Coaches will communicate the following to parents: ● Philosophy of the coach ● Expectations the coach has for all members of the team ● Location and times of all practices and contests ● Team requirements, i.e. fees, special equipment, off-season conditioning ● Discipline that results in the denial of a child’s participation Coaches may discuss the following with parents: ● The treatment of athletes mentally and physically ● Ways to help an athlete improve ● Concerns about an athlete’s behavior ● 24-48 Hour Communication Policy to allow parents, athletes, and coaches time to process thoughts and concerns before approaching an issue. Coaches will Not discuss the following with parents: ● Playing Time ● Team Strategy ● Play Calling ● Other Athletes

SCHOLARSHIP SIGNING The scholarship signing ceremonies will be conducted by the Athletic Department.

EMERGENCY SITUATIONS Altercations On the field of play ● Remain calm ● Keep players contained ● Alert Security ● If injuries, begin emergency procedures ● If altercation has incited the crowd to the point of escalation, remove the offenders from the premises In bleachers, stands, or parking lot (all sports) ● Remain calm ● Keep players contained ● Alert Security ● Attempt to control crowd ● Focus on safety of spectators ● If injuries, begin emergency procedures ● Remove the offenders from the premises immediately Gun shots fired in any athletic venue (all sports) ● Remain calm ● Remove players from immediate danger ● Alert Security ● Attempt to control crowd ● Focus on safety of spectators ● If injuries, begin emergency procedures ● If egress is not possible, have players drop to the ground or floor. Do not approach if there is imminent danger Unruly or threatening spectator ● Remain calm ● Focus on the safety of players, officials, and other spectators ● Alert Security ● Use judgment in regard to approaching perpetrator ● Remove the offender from the premises immediately. Objects thrown or fired at school bus ● Remain calm ● Have passengers duck and cover heads ● Driver should flee immediate danger if it can be done safely ● Once determined safe, pull bus over in a well-lit and secure location ● Survey passengers for injuries ● Use cell phone to alert security ● Follow law enforcement official's instructions from this point ● If injuries, begin emergency procedures ● At no time should you attempt to pursue the perpetrators. Get the passengers to a safe area as soon as possible 28

Fire or gas explosion ● Remain calm ● Evacuate the immediate area ● Remove bystanders from immediate danger ● Alert safety officials (911) ● Extinguish fire if possible* ● If injuries, begin emergency procedures ● Always have a fire extinguisher near flammable areas or materials. Lights go out in gymnasium or on field(s) ● Remain calm ● Do not move ● Attempt to calm spectators ● Open exit doors if possible ● Investigate or determine reason* ● If blackout persists, begin evacuation procedures ● Check light switch or fuse box ● Focus on crowd control Vehicle strikes bystander ● Remain calm ● Evacuate the immediate area ● Remove bystanders from immediate danger* ● Alert safety officials (911) ● Begin emergency first aid procedures ● Determine status of driver and approach accordingly Inclement Weather (If event is outdoors) ● Remain calm ● Get teams to shelter immediately ● Assist spectators with evacuation to shelter ● Assist with car traffic egress ● Consult with game officials ● Consult with weather officials if possible* ● Listen to radio or weather warning system if available Inclement Weather (If event is indoors) ● Remain calm ● Get teams to locker rooms or interior rooms (Lobby, restrooms, weight rooms, classrooms, etc.) ● Assist spectators with evacuation to designated shelter area* ● Encourage spectators to remain inside ● Consult with game officials ● Consult with weather officials if possible** ● Listen to radio or weather warning system if available Medical Emergency (all sports) ● Remain calm ● Alert emergency responders ● If in gym, get teams to locker rooms* ● * If on field, keep teams at a distance from medical emergency ● Begin emergency procedures 29

● Maintain crowd control, including media ● Consult with school and game officials Uncooperative Media ● Remain calm ● Appeal to media to keep distance ● If media person does not cooperate, alert security* ● Designate a spokesperson for dissemination of information ● Protect media from irate or distraught spectators ● As last resort, escort media from venue ● Always be mindful of privacy rights of injured or affected party Irate Parent Confronts Coach ● Remain calm ● Move to coach's office or private area ● Ask an assistant coach or administrator to be present ● Alert security (pre-planned) ● Listen attentively to parent ● Acknowledge parent's concern ● Schedule a meeting with the parent for the next available day ● If parent refuses to go to coach's office or private area, ask players to leave immediate area Bomb Threat (all sports) ● Use local procedures for evacuation ● Remain calm ● Alert security and administrators ● Call 911 ● Evacuate spectators to a safe and distant location* ● Focus on crowd control and reduction of panic ● Follow law enforcement instructions Tips for Prevention of Emergencies ● Remain calm ● Pre-plan with security ● Alert security and administration ● Strategically position security and administration ● Be alert, anticipate and observe "hot spots" ● Act swiftly, tactfully, and professionally

MISCELLANEOUS CALENDARS The following calendars have been created on the Athens Google Calendar. Coaches are required to supply needed information to complete each calendar. The information will be inputted by the Athletic Director’s Office and/or designee. Information must be presented by any deadlines or as obtained. 1. Contest – Game Calendar. This calendar will list all athletic contests, venues, and times. 2. Facilities Calendar. All available Athens City Schools facilities within the school system are listed. This calendar will be used to reserve or assign the use of facilities by team/sport. The above calendars may be viewed by employees of the Athens City Schools. Refer to these calendars for information pertaining to games and use/reserving of facilities.

SPORTSMANSHIP, ETHICS AND INTEGRITY IN SCHOOL ATHLETICS The Case for Sportsmanship, Ethics and Integrity in School Athletics "The ideals of good sportsmanship, ethical behavior, and integrity permeate our culture. The values of good citizenship and high behavioral standards apply equally to all activity disciplines. In perception and practice, good sportsmanship shall be defined as those qualities of behavior which are characterized by generosity and genuine concern for others. Further, awareness is expected of the impact of an individual’s influence on the behaviors of others. Good sportsmanship is viewed as a concrete measure of the understanding and commitment to fair play, ethical behavior, and integrity." WHO IS RESPONSIBLE? Ten target groups have been identified within the school community that are responsible for conducting themselves in a sportsmanlike manner. The following are expectations of these groups: Expectations Of Coaches And Sponsors ● Always set a good example for participants and fans to follow, exemplifying the highest moral and ethical behavior. ● Instruct participants in proper sportsmanship responsibilities and ensure that they make sportsmanship and ethics the main priority. ● Respect judgment of contest officials, abide by rules of the event, and display no behavior that could incite fans. ● Treat opposing coaches, directors, participants and fans with respect. Shake hands with officials and opposing coaches in public. ● Develop and enforce penalties for participants who do not abide by sportsmanship standards. Expectations Of Student Athletes ● Treat teammates, opponents, coaches, and game officials with respect. ● Respect judgment of contest officials, abide by rules of the contest, and display no behavior that could incite fans. ● Cooperate with officials, coaches, or directors, and fellow participants to conduct a fair contest. ● Accept seriously the responsibility and privilege of representing school and community; display 31

positive public action at all times. ● Live up to high standard of sportsmanship established by coach and AHSAA. ● Show respect for public property and equipment. Expectations Of Parents, Students And Other Fans ● Realize that a ticket is a privilege to observe a contest and support high school athletics, not a license to verbally assault others or to be generally obnoxious. ● Respect decisions made by contest officials. ● Be an exemplary role model by positively supporting teams in every manner possible, including content of cheers and signs. ● Respect fans, coaches, directors, and participants. ● BE A FAN, NOT A FANATIC. ● Never enter the playing field or playing surface without prior permission from a member of the administrative team. Expectations Of Spirit Groups ● Stimulate desired crowd response using only positive cheers, signs and praise without antagonizing or demeaning opponents. ● Treat opposing spirit groups and fans with respect. ● Recognize outstanding performances on either side of the playing field or court. ● Know rules and strategies of the contest in order to cheer at proper times. ● Maintain enthusiasm and composure, serving as a role model. Expectations Of School Administrators ● Provide appropriate supervisory personnel for each interscholastic event. ● Support participants, coaches, directors, fans, and spectators who teach and display good sportsmanship. ● Recognize exemplary behavior and actively discourage undesirable conduct by participants, coaches, and fans. ● Attend events whenever possible. Expectations Of Board Of Education ● Adopt policies that promote the ideals of good sportsmanship, ethics, and integrity. ● Serve as a positive role model and expect the same for parents, fans, participants, coaches, and other school personnel. ● Support participants, coaches, directors, school administrators, and fans who display good sportsmanship. ● Recognize the value of school athletics as a vital part of education. ● Attend and enjoy school athletic events. Expectations Of Public-Address Announcers ● Treat visiting and home teams comparably. ● Consistently display neutrality during contest. ● Offer no personal comments or criticism of players, officials, or coaches. ● Use public service announcements available through the NFHS. ● In the game or in the stands, BE A GOOD SPORT. ● At today's contest, BE A FAN, NOT A FANATIC. ● Be a good audience member. Acceptable Behavior ● Applause during introduction of players, coaches, and officials. 32

● Players shaking hands with opponent who fouls out while both sets of fans recognize player’s performance with applause. ● Accept all decisions of officials. ● Cheerleaders lead fans in positive school yells in positive manner. ● Handshakes between participants and coaches at end of contest, regardless of outcome. ● Treat competition as a game, not a war. ● Coaches, players—search out opposing participants to recognize them for outstanding performance or coaching. ● Applause at end of contest for performances of all participants. ● Show concern for injured player, regardless of team. ● Encourage surrounding people to display only sportsmanlike conduct. ● During the National Anthem, students, participants, and fans should remove any hats, face the flag, not talk, place right hand on the heart, and remain still until the end of the anthem. ● During the National Anthem, when singing, follow the music and lyrics precisely. Unacceptable Behavior ● Disrespectful or derogatory yells, chants, songs, or gestures. ● Booing or heckling an official's decision. ● Criticizing officials in any way; displays of temper with an official’s call. ● Yells that antagonize opponents. ● Refusing to shake hands or give recognition for good performances. ● Blaming losses on contest officials, coaches, or participants. ● Laughing or name-calling to distract an opponent. ● Use of profanity or displays of anger that draw attention away from the game or activity. ● Doing own yells instead of following the lead of cheerleaders. Ways To Promote Good Sportsmanship ● Develop code of conduct and enforce it. ● Develop sportsmanship awards program and honor those individuals who exhibit outstanding sportsmanship, ethics, and integrity. ● Hold preseason meetings and assemblies before contests to encourage students to exhibit proper conduct. ● Work with local radio and television stations to air public-service announcements on sportsmanship. Game Announcer Itinerary Coaches should exercise caution when choosing someone to serve as the public-address announcer for an athletic event. The game announcer should be orientated by the coach and expectations, as well as limitations, should be put into place. Emergency situations and the announcer’s role should also be defined/discussed. To ensure the smooth flow of an athletic event, a pre-game, game time, and post-game itinerary should be written and given to the announcer. In addition to the itinerary, the coach should put all announcements into writing to ensure accurate information is delivered in a professional manner. Game announcers, as well as all those occupying the press box or scorers table, must be neutral. They cannot cheer or otherwise voice their agreements or disagreements from the press box and/or over the public-address system. Coaches will limit occupants in the press box or at the scorers table to those appointed to assist in the execution of the event. Spectators are not allowed in these areas. Venue Music All music played at an athletic event and/or venue must refrain from making references to 33

alcohol, sex, etc., extreme rock, or music otherwise carrying with it a negative message, connotation, or association, is forbidden. Music, when used, should appeal to the adults, not the players. Venue music is used to entertain during transition times that occur during a game. Booster Club The Booster Club contributes thousands of dollars, that would not otherwise be available, to the Athletic Department each year for the needs of athletes. Primarily, the monies of the Booster Clubs will be expended for the use of purchasing items that will be beneficial to the team and items that cannot be purchased with public funds. The Athletic Department will be made aware of upcoming meetings. Relationship with Coaches Coaches are encouraged to take advantage of every opportunity to work with the Booster Club and their fund-raising projects during the course of the school year. The more that coaches become involved in Booster Club projects, the more it will strengthen goodwill between the Booster Club and the Athletic Department. In the event a Booster Club member asks you about your athletic needs, discuss it in general terms with the member, but remind the member that you will make the request officially through the Athletic Department budget procedure. Relationship with the Athletic Director A high school Athletic Director will attend all athletic booster meetings when possible and act as official liaison between the school district and the Booster Club.

RECRUITING No person connected in any way with a school may contact a student or prospective student, or his/her parents or guardian, who resides outside of the school district to inquire or encourage them to transfer or enroll in their school for the chief purpose of participating in interscholastic athletics. It is permissible for a coach, or anyone else connected with a school to talk or speak with a student(s) or parent(s) who, on their own, visit their school for any specific purpose. Anyone connected in any official capacity with any school who offers material or financial inducement or enticement to any student to come to that school for the purpose of engaging in athletics shall subject that school to suspension from the AHSAA. A violation of this rule renders the contacted student ineligible at the school where the violation occurs. A coach in violation of this rule shall be barred from coaching at any AHSAA member school for one year. A school in violation of this rule will be placed on restrictive probation for a period of one year in the sport in which the violation occurred and assessed a monetary fine. Repeated violations of this rule will cause a school to be suspended from the AHSAA. Athletic recruiting outside of one’s own school district, zone, etc. is illegal. Also, athletic recruiting within overlapping school zones is illegal.

CHEERLEADERS A cheerleading squad is recognized as a support group for all interscholastic teams within its school, therefore, cheerleaders do not fall under the eligibility rules that govern interscholastic athletics. In order to be covered under the catastrophic insurance program, students participating in cheerleading, 34

including those who do not participate on other interscholastic athletic teams, must be entered on the school’s online eligibility list and must be listed on a cheerleading team roster. The National Federation guidelines outlined in the Spirit Rules Book have been adopted as minimum standards for cheerleading programs at member schools. NOTE: Cheerleaders will not be allowed to stand along the sidelines or end lines during a basketball game while the ball is in play or during free throws. Cheerleaders will be allowed on the floor or sidelines during 1-minute time-outs and between the quarters of a game. Cheerleaders may use the sideline or end line areas before games as long as they do not interfere with pre-game warm-ups.

ATHENS CITY SCHOOLS ATHLETICS COACH PLEDGE I acknowledge receipt of a copy of the Handbook and have read the rules concerning conduct for Athens City Schools’ coaches. I understand the rules and expectations and realize that I am subject to disciplinary measures should I violate them. I do agree to conduct myself in accordance with the rules and expectations of our athletic program. The Coach agrees to provide: ● Supervision ● Instruction ● Proper equipment (This excludes equipment or uniforms provided by the participant.) ● Proper safety precautions. The Coach agrees to abide by all rules set by AHSAA and all written rules and expectations regarding behavior and safety. I have made parents/guardians aware that the school offers a supplemental, scheduled payment accident insurance plan. And it is the responsibility of the parent/guardian to enroll in the school insurance plan. I have made the parent/guardian aware that any difference in the basic coverage, deductibles, or other related expenses will be paid by the parent/guardian. I gave the parent/guardian an opportunity to attend a meeting that addressed the following areas: ● Coaching techniques ● Hazards and dangers associated with athletics ● Promoting safety in athletics ● School’s insurance plan ● Maintenance of equipment ● Conditioning ● Transportation ● A question and answer session was held to address any areas of concern.

I, the undersigned, agree that I have given the aforementioned information to the parent/guardian.

Signature of Coach

Date

COACH BUS TRANSPORTATION EXPECTATIONS AND ACKNOWLEDGMENT The safety of our student-athletes, coaches, and transportation staff is our highest priority. To help ensure a safe, organized, and respectful environment, the following transportation expectations must be followed on all athletic trips. ATHLETIC TRANSPORTATION EXPECTATIONS 1. Secure All Equipment All athletic equipment transported on the bus must be properly secured and tied down before the bus departs. Equipment should never be left loose or placed in aisles, exits, or other areas where it could create a safety hazard. 2. Rear Door Procedures The bus driver is the only person authorized to open and close the rear door. A coach may open or close the rear door only with specific permission from the bus driver. 3. Seating Charts A seating chart must be prepared and maintained for every athletic trip. Coaches are responsible for assigning seats, knowing where each student-athlete is seated, and ensuring that the student remains in their assigned seat throughout the trip 4. Bus Cleanliness Coaches and student-athletes are responsible for leaving the bus clean and free of trash, equipment, and personal belongings. Before leaving the bus at the conclusion of the trip, coaches must inspect the bus and ensure it has been thoroughly cleaned. 5. Coach Responsibility Coaches are responsible for communicating these expectations to their student-athletes and ensuring that they are followed throughout the trip. Coaches should work cooperatively with the bus driver and transportation staff to address any safety or behavioral concerns. These expectations are in place for the safety of everyone traveling with our athletic programs and ensure that our buses are treated with care and respect. Your cooperation and leadership are essential in maintaining safe and respectful transportation practices.

Please sign below to acknowledge that you have read, understand, and agree to follow these expectations on all athletic trips. Coach Name: ___________________________________________

Sport: __________________________________

Coach Signature: ________________________________________

Date: __________________________________

Athletic Director Signature: _______________________________

Date:____________________________________

SAMPLE DOCUMENTS COACH’S PROGRAM CHECKLIST (Example) Preseason ● Announce when tryouts are ● Have a parent/player meeting before tryouts ● Athletes must have physical on file before practicing or trying out ● Copy of birth certificate ● Insurance/consent form filled out ● Player/Parent Pledge filled out ● Check the eligibility of each athlete ● Have a meeting with asst. coaches/assign them their responsibilities ● Make out schedule Season ● Have practice schedule with dates and times to Administration ● Have daily practice schedule made out ● Call opponent before you leave make sure game is still on ● Bus requests to AD and/or designee /mileage form turned in after every away game ● Officials for home games ● PO with Bookkeeper ● Make sure athletes are supervised ● Clean up locker rooms ● All door locked ● ALL LIGHTS TURNED OFF ● Never leave an athlete waiting on a ride ● Leave things the way you found them ● Sweep the gym floor after each practice ● Bleachers cleaned up ● Put chairs/tables back in closet ● Take down nets ● Roll up mat ● Make sure scoreboard turned off and put up ● Make sure all balls are accounted for ● After home game/take out all trash ● Sweep stairwells After Season ● Inventory all uniforms and equipment ● Write needs list for next year ● Make sure all bills are paid

ITINERARY FOR OVERNIGHT TRIP TO GULF SHORES (Example) SPRING BREAK ITINERARY Sunday, March 18th 9:00 Depart AHS 12:30 Arrive at Cracker Barrel in Greenville (Lunch on your own) 1:30 Depart Cracker Barrel 4:30 Arrive at Surf Side Shores Condo in Gulf Shores 6:30 Pizza at the pool (Dinner provided for coaches and players) 10:30 Curfew 11:00 Room check Monday, March 19th 6:45 Wake up call 7:30 Breakfast provided by parents 8:00 Depart Condo 8:45 Arrive at Volanta Park in Fairhope 10:00 AHS vs. Cleveland 12:30 Depart Volanta Park 1:00 Bus will stop at fast food restaurant for lunch (Lunch on your own) 1:30 Depart restaurant 2:00 Arrive at Condo-Laundry (Turn in uniforms to coach Brooks's Room to be washed) 3:00 Beach time 4:45 Report to room to get dressed 5:30 Depart condo 5:45 Arrive at the Norby's for cookout (Dinner provided for coaches and players) 7:45 Depart from the Norby's 8:00 Arrive at Adventure Island 9:45 Depart Adventure Island 10:00 Arrive at Condo 11:00 Curfew 11:30 Room check Tuesday, March 20th 8:00 Wake up call 8:30 Breakfast provided by parents 9:30 BP (IF we can find a place) 11:30 Depart for fast food restaurant and game 12:00 Arrive at Fast Food Restaurant (Lunch on your own) 12:30 Depart Restaurant 1:00 Arrive at Volanta 2:00 WWHS vs Goshen 4:30 Depart Volanta Park-***Laundry 5:30 Arrive at Condo 6:00 ***Parents can check out their child for dinner. Laundry Anyone that does not get checked out will eat out with coaches or eat at the Condo with coaches. (dinner on your own) 9:30 ###Report back to Condo 10:00 Team meet in Coach Brooks's room 10:30 Curfew 11:00 Room Check Wednesday, March 21st 6:15 Wake up call 6:55 Breakfast provided by parents on bus 7:00 Depart Condo 7:45 Arrive at Volanta Park 9:00 AHS vs Spain Park

11:30 Depart Volanta Park***Laundry 12:00 Eat at fast food restaurant (lunch on your own) 12:30 Depart fast food restaurant 1:00 Arrive at Condo***Laundry 2:00-4:30 Beach time 5:00 ###Report to Condo-Team meet in Coach Brooks's room 5:30 Grill out at pool (dinner provided for coaches and players ) (parents are welcome to bring own meet to grill out) 7:30 Depart Condo 7:45 Arrive at Adventure Island or other amusement park??? 9:45 Depart amusement park 10:00 Arrive at Condo 10:30 Team meet in Head Coach's room 10:45 Head Coach will hand out Thursday's Itinerary at this time *** ### 11:00 Curfew 11:30 Room Check Thursday, March 22nd TBA I will give out Thursday's Itinerary on Wednesday night during our team meeting ***Parents will be able to check out their kid for dinner ###There will be a check in time Curfew will be at 11:00 Room check will be at 11:30 Friday, March 23rd 7:30 Wake up call 8:00 Breakfast 8:30 Load Bus 9:00 Depart Gulf Shores 12:30 Arrive at Cracker Barrel 1:30 Depart Cracker Barrel 4:30 Arrive at WWHS Things to bring: 1. Home and Away jerseys, baseball pants, belt, cleats, bat, gloves, socks, sliding shorts, short sleeve WWHS baseball shirt, long sleeve black shirt, baseball hat, and equipment. 2. Black shorts 3. Beach stuff (swim trunks/towel) 4. Sweat pants and sweat shirts. 4. Wind breaker if you have one. 5. Clothes to go out to eat at night 6. Don't over pack but enough clothes so that we won't have to wash them. 7. Bring uno cards, board games, movies, etc. 8. You will need approximately $______ for meals Crackle Barrel (Sunday and Friday), lunches, snacks at ball field, tournament t-shirts, Adventure Park ($___), spending $, etc. ****************Players, you are responsible for any items that you bring!!!!!!!!!!!!!! Parents to bring 25 sausage biscuits and 3 gallon OJ or bottled water to condo: I need 2-3 parents to sign up for each day Monday @ 7:30 Tuesday @ 8:30 Wednesday @ 7:00 (will eat on bus so bring bottled water instead of OJ) Thursday - probably at 8:30 but time will be announced Friday - 8:00 Snacks for room Roommates' parents provide food.

All players will ride bus and check in/out at appropriate times. All players will follow all team rules and school rules while on trip. Any rules violated can result from discipline running to dismissal from team. We are down here for one reason: Win the Fairhope Invitational. Players and Parents, let’s be committed to doing this. Rooms: Coach @@@ Room - Kyle Odell, Ryan Preston, John Juricich, Trey Pilkington Coach @@@ Room- Judd Edwards, Rick Guzman, Cameron Minton

STUDENT-ATHLETES

STUDENT-ATHLETES MINIMUM EXPECTATIONS OF ATHLETES The following expectations are the minimum expectations of athletes. Coaches are at liberty to add any justifiable expectation as pertains to their particular sport. These minimum expectations will govern the entire Athletic Department, regardless of sport. Exceptions to these expectations must be approved by the Athletic Director/Principal/Designee. ● Any athlete who, by their acts, brings discredit to themselves and/or the ACS Athletic Department is subject to suspension from athletics for a period to be determined by the coach and Principal. ● Any athlete using, buying, selling, or in possession of illegal drugs on or off campus will be removed from athletics for the remainder of season up to one calendar year from the time of the offense. A second violation of this rule could result in a permanent removal from athletics. ● Suspension from school will make an athlete ineligible for practice or competition during the duration of the suspension. ● Athletes must be at practice. Absences without an acceptable excuse will bring extra work and possible suspension from games. Three unexcused absences can result in immediate dismissal from current team. ● If an athlete has to be absent from practice, the coach of the athlete's sport must be notified. Athletes do not leave school without first notifying the coach. ● Any athlete that is academically ineligible will be removed from participation in athletic events (practice and contests) until he/she is eligible according to the AHSAA rules. Consideration will be given for allowing the athlete to continue in the strength and conditioning program. ● According to the rules of the contest, athletes should adhere to policies regarding jewelry and hair. ● Since athletics is not a required subject for graduation from Athens City Schools, if a student chooses to be a part of this program, the student must comply with all rules concerning the athletic program. THE FOLLOWING ARE EXTENDED EXPLANATIONS OF THE PRINCIPLES OF THE MINIMUM ATHLETIC DEPARTMENT EXPECTATIONS OF ATHLETES: ● No athlete will engage in any action that reflects negatively on the Athletic Department. This includes actions occurring during a game, at school, or off campus. An athlete is an athlete 24/7 and is thus held accountable so long as he/she is a member of the Athletic Department. ● No athlete, at any time before, during, or after a contest, will engage in behavior, antics, cheers, dress, or other actions that are designed to draw attention to the player. This includes, but is not limited to, chest bumps, dances, hand signs, taunting, and celebrations that are in excess. ● An athlete who quits or is dismissed from a sport cannot begin another until the previous sport ends. Any athlete quitting or being removed (or a combination of each) from a sport two times will be permanently removed from participation in said sport. Exceptions must be approved by the Athletic Director/Principal. ● The following is a general list defining the outward appearance of athletes. Additional items and definitions may fall under this expectation at the discretion of the coach or Athletic Administration. 43

● All athletes will wear their uniform as the manufacturer intended. No athlete will wear a uniform unbuttoned, untucked, cap on backwards (or to the side), etc. This rule extends to coaches as well.

ATHLETIC ELIGIBILITY RULES AHSAA Academic Eligibility All AHSAA academic requirements for participation in middle school and high school athletics will be followed. Reference comprehensive Eligibility Bylaws at AHSAA Academic Eligibility. To represent your school in an athletic contest: Students entering the 10th, 11th, and 12th grades must have passed at least six new Carnegie units with a minimum composite numerical average of 70 in those six units during the last two semesters in attendance and summer school, if applicable. Four core courses must be included in those units passed and averaged. English, mathematics, science and social studies are core curriculum courses. Any combination of these courses is acceptable. Only one unit (or subject) of physical education per year may be counted. A maximum of two units (or subjects) earned in an approved summer school may be counted. If a unit (or subject) is repeated in summer school, the higher numerical grade for that unit (or subject) may be used to compute the composite grade average. Students entering the 8th/9th grade must have passed at least five new subjects with a minimum composite numerical average of 70 in those five subjects and must have been promoted to the next grade during the last two semesters in attendance and summer school, if applicable. Students entering the 7th grade for the first time are eligible. Students may regain eligibility at the end of the first term by meeting the same requirements listed above during the last two terms in attendance and summer school. Credit Recovery: Units earned through credit recovery may also be among the maximum two summer units counted and must be completed before Sept. 1. If credit recovery is used to make up Carnegie units, those units can only be accepted if they are earned through a State Department of Education-approved program. NCAA Clearinghouse does not accept credit recovery earned credits for qualification. You must NOT have reached your 19th birthday (15th for middle school) prior to August 1 of the current school year in order to be eligible for the entire school year. A student reaching their 19th (15th for middle school) birthday on or after August 1 is eligible for the entire school year. A student may be eligible only eight consecutive terms after entering the 9th grade. School attendance of 15 days or more of any semester is counted as a semester. A student’s academic eligibility is determined by the diploma pathway that is identified at the beginning of the school year. While enrolled in the “Move On When Ready” program, students do not attend high school classes or activities except for graduation ceremonies.

ATTENDANCE ELIGIBILITY Students must be enrolled in Athens City Schools in order to try out or participate in extracurricular activities. Daily attendance at school and practice is expected. In order for an athlete to be eligible to participate in any after school activity he/she must be present in school on the day of the activity. To be considered in school, a student may be in school at least one half of the school day. Students are required to be in school a minimum of 3 hours and 30 minutes on said day. If he/she is not in school from that time until the end of the school day, then he/she is not to participate or be involved in any way with the activity. Practices are considered an activity. Any exceptions must have the approval of the principal. An athlete must be in school on a regular basis in order to be eligible to participate in athletics. An athlete who accumulates an excessive number of absences or tardies as designated in the student handbook will be placed on probation for a specified time period. If absences continue during this time, the athlete will then be suspended from athletic participation until it is clear that the attendance problem is resolved. An athlete who has excessive tardies to school and/or classes may be subject to restriction from athletic participation.

RESIDENCY REQUIREMENTS All student athletes must meet the residency requirements of the Athens City School Board of Education as well as the Alabama High School Athletic Association. A student whose parents’ make a bona fide move completely out of one school zone into another may transfer all of his/her rights and privileges to the member school that serves where his/her parents reside. Determining a Bona Fide Move ● ● ● ●

Household furniture of the family must be moved. All principal members of the family must reside in the new place of residence. The original residence should be closed, rented or disposed of and not used by the family Nine months at the new residence will be required to make a bona fide move.

NOTE: If a family moves into a new school zone and remains there for less than nine months, the move will not be considered bona fide and the family’s child who is enrolled in the new school zone becomes ineligible there the day the family leaves the new school zone.

CONDUCT ELIGIBILITY Rule 1. Drug test information - see complete Athens City Schools Board policy: JHBAB policy, Violations of this policy affect eligibility to participate. Rule 2. Athens City Schools Conduct Requirement Participating in athletics for Athens City Schools is a privilege and should be treated as such. The Athens City Schools Athletic Code of Conduct applies to behavior that takes place ON OR OFF school grounds when representing Athens City Schools in an athletic activity. Students must display qualities of good citizenship if they wish to participate in extracurricular activities. Failure to be a good citizen at all times may result in probation and/or suspension from all extracurricular activities. This may include inappropriate internet usage, off campus activity, and 45

activities that violate moral turpitude, etc. Consequences for off campus violations of the Code of Conduct will not be based on hearsay or rumor. When there is reasonable suspicion (a belief or opinion based on the facts or circumstances) or when there is an admission of guilt by the athlete to a violation of the Athletic Code of Conduct, the Athletic Handbook rules will be enforced. Penalties for violations take effect immediately upon determination of any violation and will include games in succession; i.e. season schedule, tournaments, and state series, in order of competition. When serving a school suspension, the student athlete will not be eligible for any contests and/or practices during the suspension period. Attendance at athletic events, whether a participant or spectator, and at practice is prohibited during the suspension period. If school rules are broken, the student athlete will be subject to the normal punishment for such misbehavior as well as subject to penalties under the Athens City Schools Athletic Handbook. In no case will athletic rules circumvent or take the place of school rules. Violations of school rules under the Athens City Schools student handbook may lead to eligibility restrictions. A monitoring system will be used by coaches with the help of the faculty to track student athletes’ academic performance and classroom work habits and behavior. Athletes falling below the accepted standards will be referred to a program that may include, but is not limited to: time management remediation, character building activities, and academic tutoring. Specific team rules may be set forth by the coach of each sport. These rules and the penalties for breaking them will be given to the student athletes by the coach at the first parent/athlete meeting of that sport. Rule 3: AHSAA Sportsmanship Conduct Rule: First Ejection: A $300 fine (An athlete’s fine can be reduced to $100 if the athlete being ejected takes the online STAR Behavioral Mode and payment is made within 10 days of the date of the ejection). Second Ejection: A onegame suspension and a $500 fine. Third Ejection: Minimum penalty of a suspension for the remainder of the season plus a $750 fine Note: If any of the ejections occur during the last contest of the season, a monetary fine will be placed on the school. Note: All fines are due within 30 days All fines/contest suspensions will be reviewed by the school principal to determine consequences and responsibility of payment. THE ALABAMA HIGH SCHOOL ATHLETIC ASSOCIATION CONSTITUTION STATES: Any pupil who is under temporary suspension or whose character or conduct is such as to reflect discredit upon the school is not eligible. A student’s attendance, attitude and classroom effort must be acceptable to the school in which the student is enrolled. Additional AHSAA Considerations see complete explanations of Eligibility Bylaws at www.ahsaa.com 46

ENROLLMENT RULE A student must be enrolled within the first 3 days of a semester as a regular student in the school system where the student will participate. The 3rd day requirement may be waived under extenuating circumstances. ● A regular student is one who is enrolled at the school and is taking four new subjects of work. ● A student must be withdrawn from previous school and enrolled at a new school in order to participate in practice, tryouts, and interscholastic contests. ● In order to practice or try-out, a student must be listed on a team roster or listed in dragonfly to be covered by catastrophic insurance. ● HOMESCHOOL STUDENTS: In compliance with Alabama Law, a homeschool student must be reported as such with the local county/ city board of education ( superintendent). Parents must complete the homeschool form ( found on the AHSAA website) and submit to member schools. ● VIRTUAL SCHOOL STUDENTS must be enrolled in a virtual program/ school at the member public school that serves the area in which the student’s parents reside and must follow all ALSDE policies. A virtual school student must be taking six new units of work through the school's virtual program.

PARTICIPATION RULE No student may participate in any one sport for more than six years (seasons) after entering the seventh grade or for more than three seasons after entering the 10th grade. A student who officially participates in one contest of a sport is credited with one year of participation in that sport. ● EIGHT SEMESTER RULE. A student may be eligible only eight consecutive semesters after entering the ninth grade. School attendance of 15 days or more of any semester is counted as a semester.

OUTSIDE PARTICIPATION RULE A student who is a member of any school athletic team (grades 7-12) may not participate (includes practice) on a nonschool team in the same sport during the school season of that sport. Also, a member of any school athletic team may not participate in an outside sport activity in the same sport during the school season of that sport. Private individual instruction is not considered an outside sports activity. A team's season begins the day of that team's first contest and ends when that team's season has been completed. A student who violates this rule becomes ineligible to compete on that school team or in that school sports activity for the remainder of that school season. Any student who participates on an outside team after the school sport season begins is ineligible to join that school team for the remainder of the season.

INDEPENDENT RULE A student who is a member of any school swimming, track, cross country, or wrestling team may participate as an independent in two outside activities on nonschool days during the season of that sport. The schedule of the school team, including the championship play, takes precedent over any outside participation by an individual. (Members of tennis and golf teams are exempt from this rule). 47

A member of a school soccer team may participate in one Olympic Development Program evaluation period per month as long as there is no loss of school time. The evaluation must be under the guidance of ODP.

AMATEUR RULE Only amateurs are eligible. An amateur is one who does not use his/her knowledge or athletics or athletic skill for gain. ● No student shall receive more than actual expenses involved in travel to and from a contest or camp and necessary meals and lodging . ● No award of any kind having a monetary value of more than $1,200—other than medals, ● trophies, plaques or AHSAA championship rings—shall be made to students.

STRENGTH AND CONDITIONING PROGRAM At the discretion of the Head Coach, all athletes must be involved in the strength and conditioning program. The strength and conditioning program is year round, including summer workouts, and must be fulfilled by all athletes and those wishing to begin participating in athletics. Failure to participate (satisfactory) in the strength and conditioning program will result in the student being declared ineligible for participation in athletics until this requirement is fulfilled. Members of individual sports (swimming, tennis, & golf) may be exempt from this policy. Additional exceptions must be approved by the Principal and Athletic Director. This requirement continues during the season of a sport. When a sport is in season the strength and conditioning coach and coach of the sport in season will agree upon the type, time, and frequency of the strength and conditioning. Any adjustments are made to allow in-season sports to meet the needs of the team (practice, drills, game day routines, meetings, etc.) and to avoid putting athletes at a disadvantage/state of exhaustion on game day. Exceptions to the above must be approved by the Athletic Director.

END OF SEASON REQUIREMENTS All athletes are expected to return all equipment provided by the school which has been checked out during the season. Coaches shall: 1. Have the responsibility of keeping accurate records of issuance, return, and payment for loss or damage. 2. Have the responsibility to keep inventories of equipment on hand which may be ascertained by the Athletic Administrator for budgetary purposes. 3. Ensure that all equipment is washed, repaired, and safely stored; or make arrangements for receipt of equipment during the summer if sent to a commercial repair company. 4. Vacate and clean locker rooms as soon as possible at the conclusion of one’s season. 5. Cut off, prior to the start of the next season, locks left on locker room lockers.

OUTSTANDING EQUIPMENT/UNIFORM OBLIGATIONS BY ATHLETES 1. No athlete shall be allowed to compete in another sport until all equipment and/or uniform obligations are cleared up with the previous coach. 2. In order to facilitate this policy, coaches should immediately compile a list of outstanding obligations at the end of their sport and forward them to all coaches of the next season. 3. When an athlete clears his/her obligation, a note should be issued directly to him/her indicating clearance. 4. Upon termination of sport participation, the student is required to clear out of his/her locker within THREE days. The school is not responsible for personal items left in unattended lockers after three days and such items will be discarded.

ATHENS CITY SCHOOLS ATHLETICS ATHLETE PLEDGE I have chosen to be one of the elite of Athens City Schools. I have chosen to become a member of Athens City Schools Athletics. As such I realize that I will be expected to perform on the highest level on the field of play, in school, and in the community. I represent my team, school, and city at all times. I will do my best to bring pride to the Athens City Schools athletics program and the City of Athens. I understand that I will be held to a higher standard. I will be on time to practices, school, and games. I pledge to not use drugs, alcohol, or tobacco, as they will only weaken me. I pledge to give 100% effort on the field of play and in the classroom. I will not complain when things do not go my way or times get tough. I pledge to respect my parents, teachers, and coaches. I know they have my best interest at heart. I am young and will make mistakes. I will do my best to admit to them and learn from them. I will look for guidance from my parents, teachers, and coaches. If you feel I have made a mistake, please bring it to my attention, and I will try to correct it.

Player ___________________________________________ Signature

____________________ Date

ATHENS CITY SCHOOLS ATHLETICS PARENT PLEDGE I pledge, along with the coaches, to encourage my child to become the best person, student, and athlete he/she can BE. I understand that my child is choosing to participate in a sport and at a level where everyone is not guaranteed to earn a spot on the team. I understand that my child is choosing to participate in a sport that, unlike youth league sports, only grants the opportunity to compete for playing time, not playing time. I understand that I will be held to a higher standard. I will provide transportation to and from all practices. I will not allow my child to miss practices or games unless given prior approval by the coach. I pledge to support the decisions made by the coaches regarding my child, even if it means my child does not make the team or, if selected to the team, never plays in a game. I understand that practices are closed to allow for the focus of the entire team. I understand that I must not interfere with the coaching of my child during practice or a game. I understand that coaches will not answer questions after games concerning game decisions, playing time, etc. I pledge to cheer as loud as possible, without criticizing players, coaches, and opponents. I pledge to encourage and love my child through successes and failures both on and off the field/court. I pledge to encourage my child to abstain from drugs, alcohol, and tobacco. I understand that the team comes before the individual player and that this will be reflected in the coach’s decisions.

Player’s Name: _____________________________________________________________ Parent: ___________________________________________

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