WEBB RESIDENCE
PHASE II DESIGN PROPOSAL
ScopeofWorkandFeeProposal
Thisdocumentoutlinesthedeliverablesandscopeofworkfortheclientand feestructure.Thecontractwillbesentafteracceptanceofthefeeproposal.
"INORDERTOBEWELL-DESIGNED,ASPACEMUSTBEBOTH FUNCTIONAL&BEAUTIFUL"
-RYANWILLIAMSOWNER, ARTISAN DESIGN STUDIO
Design&furnishdiningroom,Chris’office,Melissa’soffice
Design&selectmaterialsforpowderbath&laundryroom
MiscitemsforAlexa’sroom,foyer,breakfastroom
COPE OF WORK
DiningRoom:Diningtable,diningchairs,rug,chandelier, windowtreatments,additionalstoragepiecesaswillfit,art& accessories
Chris’office:Desk,deskchair,credenzaorotherstorage,art, accessories,windowtreatments
Melissa’soffice:Desk/worktable&extensivebuilt-inormodular storage,deskchair,sleepersofaormurphybed,window treatments,art&accessories,fan
Alexa’sroom:nightstand
Foyer:Credenza(chandelierincludedwithPhaseI)
Powderbath:Newfaucet,lightfixture,mirror,wallpaper, accessoriesasneeded
Laundryroom:Redesignlayout&makematerialsselectionsfor: newcabinetry,countertops,backsplash,sink&faucet,tile flooring,lightaccessorizing.Doesnotyetincludepricingfor cabinetry,countertops,cabinethardware&tile.
SCOPE OF WORK
DELIVERABLES:WHAT YOU CAN EXPECT FROM US
Submitdetailedquestionnaireforreview
VerifiedFieldMeasureofSpacesincludedinscope
InternalAnalysisoftheclient'swishlisttodetermineneeds&wants
Highlightdesigninspirationtohelpclientvisualizedirection
Weeklyrecapemailsfromstarttofinishofprojecttoprovide schedulinginformation&progressnotes
CREATIVECOMPOSITION-GENERATINGTHEMAGIC
Designofspaceplanoptionsbasedonfunctionality,budget
Prepareschematicfloorplansforeachareaofscope
Identifymaterials/finishesforeachareaofscope
Presentationofdesignconceptsincludingmaterials,finishes& fixturesforreviewandrefinement
DELIVERABLES:WHAT YOU CAN EXPECT FROM US
CONSTRUCTIONDOCUMENTATIONWHERENEEDED-ENSURINGSUCCESS
Overalldrawings&elevationsofallapplicableareas
Developspecificationbookforcontractor&subs(ie:TheWorksite Bible)
INVESTMENTMANAGEMENT-KEEPINGGOALSINMIND
Budgetdiscussion&implementation
Guidanceonallowances&budgetdistribution
SCHEDULING&PLANNING
Ensuringselectionsareinaccordancewithdesiredtimeline
SCOPE OF WORK (CONT'D)
DELIVERABLES:WHAT YOU CAN EXPECT FROM US
PROCUREMENT-ALLTHEMOVINGPARTS
Orderallsamplesforpresentations
Prepareselectionssummariesforitemsorderedbycontractor
PreparepurchaseordersforallitemsorderedbyArtisan Ordering,tracking,managingreceivingofallitemsorderedby
Artisan
INSTALLATION-THEFUNPART
Coordinateprofessionaldelivery&installationofallfurnishings, windowtreatments&accessoriesprocuredbyArtisanDesign Studio Installdaystyling
CreateArtisanDesignStudiowrapupbookwithwarranties& careinstructions
CONSTRUCTION MILESTONE MEETINGS
On-siteconstruction-basedmeetingwithcontractors &subcontractorswhichareincludedinyourdesign proposal:
SiteVisit1-DetailedFieldMeasurements
SiteVisit2-Meetingwithcontractor(laundry/powder)
SiteVisit3-Plumbing&Electricalroughreview
SiteVisit4-CabinetInstallationreview
SiteVisit5&6-Countertoptemplate&installation
SiteVisit7-Wallpaperinstallation
Ifadditionalmeetingsarerequiredtoprogressyourprojectwillbe billedasprojectmanagement(seeslide8)
DESIGN MILESTONE MEETINGS
In-studioorin-homedesignbasedmeetingswithour clientsregardingdesigndecisionswhichareincluded inyourdesignproposal:
Meetingsforthefollowingitemsmaybebrokenup intoseparatemeetingsorcombinedasneeded
DesignMeeting1-Reviewneedsfordiningroom,offices
DesignMeeting2-Reviewneedsforlaundry/powderroom
Designmeeting3-Layoutreviewforallspaces
Designmeeting4-Products&finishesreviewsforallspaces
Designmeeting5-Lightinginstallation
Designmeeting6-Furniture&windowtreatmentinstallations
ROPOSED DESIGN FEE
PHASE 2: DESIGN FEE $13,500
Weunderstandthatourclientsneedtoknowwhattoexpectinthis processaswellasknowtheestimatedcostofachievingthevisionweare workingtocreate
Ratherthanbillingatanhourlyrateforthedesignprocess,thisflatfeegivesour clientsabetterideafromthebeginningoftheprojectofwhatwillberequiredtodo thebestjobontheirbehalf.Thisfeeisdevelopedbyconsiderationofourhistorical dataofsimilarprojects,thesize&scopeofworkoutlinedandourestimatedtimeto completethedeliverables.
Additionalprojectmanagementwillbeinvolvedintheprojectexecutionand coordinationwiththecontractor/subsforanhourlyrateof$200/hourforthisportion oftheservicesisoutlinedontheadditionalservicespage.
MINIMUM EXPENDITURE 7
MINIMUM EXPENDITURE $48,000
Theminimumexpenditureforyourprojectistheinvestmentinproductsyouare agreeingtopurchasethroughArtisanDesignStudio.ThisistheMINIMUMamount youcanexpecttospendtofurnishyourspaceinamannerconsistentwiththe workyou'veseenfromArtisanDesignStudio.Thisisnotabudgetanddoesnot includesalestax.
Thebenefitstoourclientsofaminimumexpenditure:
Becauseofthevolumewemeetwithourvendors,weareabletoofferverycompetitive pricingfortheitemsincludedinyourexpenditure
Wehaveaccesstouniqueoptionsthataresimplynotavailabletothoseoutsideofthe designtrade
Wecontrolallproductorderstoensureaccuracy
Wetrackallordersregularlytoensureitemsshipandarriveasexpected
Wecontrolthereceivingatourclimatecontrolledwarehousetoensureitemsare inspectedintimetoreportandcorrectanydamages
Wehandlethedeliverytoyourprojecttoensurethatitemsmakeittothejobsitein perfectcondition&ontime
Weareabletokeepourdesignfeesreasonablesinceaportionofthecostsassociated withdesigningthejobforourclientscanbecoveredbythesaleofproductsyou'llbe purchasinganyway
Inshort,thisallowsourclientsthepeaceofmindtodowhattheydobestbecausewe areinchargeofwhatWEdobest
Thisis,withoutquestion,thebestoptionforensuringclientsatisfaction.Inadditionto beingfrustrating,delayscancostyoumoney,andwe'reheretokeepthingsmoving forward.
DON'T WORRY. WE'VE GOT THIS!
M EXPENDITURE 7
Asummaryofwhat’sincludedinyourminimumexpenditure
DININGROOM:
DiningTable,6chairs,chandelier,rug,art,window treatments,accessories
CHRIS’OFFICE:
Desk,storagepiece(credenza/bookshelf),deskchair,art &accessories,windowtreatments
MELISSA’SOFFICE
Desk/worktable,sleepersofa/murphybed,fan,window treatments,deskchair,fan
POWDERBATH:
Faucet,lighting,mirror,wallpaper&installation(planning toreuseexistingvanity)
LAUNDRY:
Nominimumexpenditureforlaundryuntilcontractoris selected MISC:
Alexanightstand,breakfastroomrug
DDITIONAL RVICES 8
PROJECTMANAGEMENTFEES:
Projectmanagementfeesarehourlydesignfeesforonsitemeetings/inofficephonecalls, etcthatfalloutsideoftheoriginalscopeoftheproject.Thesearebilledoverandabovethe standardfeesbecauseoftentimes,theseappointmentsarescheduledbyandconductedby outsidetradespeopleandwehavelittlecontroloverthefrequencyanddurationofthese meetings.Thesefeesareaccruedhourlyatareducedrateof$200perhourandbilled monthly
ADDITIONALDESIGNSERVICESREQUESTEDBYTHECLIENTORCONTRACTOR:
Additionaldesignservices,plans,3Dmodelsordrawingsthatarerequestedoutsideofthe agreeduponscopeofworkarebilledatourstandardrateof$200perhour.Anycontractor requestswillalwaysbeapprovedbytheclientpriortoanyworkbeingdone
TRAVELCHARGES:
MostofourprojectsarewithinthenorthAtlantaarea.We'rehappytoworkonprojects outsideofthemetroarea,butprojectsoutsideofa30mileradiusofourstudioinRoswellwill incuratravelchargeof$100perhour
OUTOFTOWNPROJECTS:
Yes!Wewillworkonyourvacationhomeorinvestmentproperty.Feesforoutoftownjobwill beassessedonacasebycasebasis
PLANREVIEW:
AnaddedsetofeyesonyourplansBEFOREconstructionbeginsisINVALUABLEtoensuringa successfulendresult.Changesmadeafterconstructionbeginscanbechallenging& expensive
YMENT ONS 9
DesignFeesareduepriortostartofproject,typicallywhen contractissigned
Multi-stageprojectsmayhavedesignfeesstaggered basedontimelineofeachphase
Paymentsforfeesmaybemadebycash,checkor electroniccheck(Vialinkonourinvoice).Electronic&Credit Cardpaymentswillbeassessedprocessingfees
Twobasicrevisionsareincluded,anyadditionalaredoneat theArtisanDesignStudiorevisionrateof$200.00perhour.
Anyworkoutsideofscopeoutlinedhereinwillrequirea signedaddendum/changeorderbytheclient.
Productordersmustbepaid100%inadvanceofordering Custommerchandiseismadeforourclients,andtherefore, isnotreturnable
IMPORTANT DETAILS PLEASE READ!
The expenditure amount is NOT a budget, but we will work with you to establish a budget based on your scope
Nolabororsalestaxareincludedintheexpenditure,withtheexceptionofcustomwindowtreatmentsorbedding Freight,installation&deliveryarenotincludedoninvoicesorintheminimumexpenditureandwillbebilled followinginstallation
We are not licensed contractors. However, we are skilled in project management and knowledgeable in buildingtechniquesandmaterials.
Weincludealltrackingofproductsandfurnishings,aswellashandingtheprogressionofeventsrelatingto orderingandinstallation.Thereisnoadditionalfeeforthisservice,asitisincludedinyourdesignfee.
13 WHAT TO EXPECT
ArtisanDesignStudiofocuseson FULLSERVICEINTERIORDESIGN.
Weareheretohelpyoudevelop yourdesigndirection, coordinatethatdesignvision overallaspectsofthedesignto thevarioustradeshelpingwith thisproject,andensurethatthe detailsareimplementedwithout ahitch.
CONSTRUCTIONDOCUMENTS
ADVANCINGTHEPROJECTS
Here'showweaccomplishallof this!
SITEVISITSANDMANDATORYMILESTONES WEEKLYPRODUCTSTATUSUPDATES
14 CONSTRUCTION DOCUMENTS
WHATDOESTHISINCLUDE?
WHEREAPPLICABLE:
TileSummariesforeachareaincludingall selections,elevationdrawingsofalldetail areas,groutcolorsandspecifications,niche/ benchlocations,etc.
Cabinetplanswithscaleddrawings, elevations,3Drenderings,etcasdefiniedin yourprojectscope
Plumbingselections,specs&detailed installationinstructions
Lightingselections,specs&detailed installationinstructions
Detailedhardwarediagramswithselections foreacharea,aswellasplacement information
Paintschedulesdetailingsheenandcolorof eacharea,anddetaileddrawingsof complicatedspaces
15 CONSTRUCTION DOCUMENTS
PERSPECTIVES,RENDERINGS,ELEVATIONS,FLOORPLANS
Whenallofthedetailsarepreciselyplannedandconveyed,thereislessroomforerroror miscommunication.Wewanttoensurethatallworkisimplementedasdesigned....THEFIRSTTIME!
ADVANCING THE PROJECT
WHATDOWEMEANBYTHIS?
Oncewebeginonyourproject,you'llbereceivingregular communicationfromourteam.Thiswillbeintheformofemails askingquestionsaboutyourpreferences,sendingconstruction documentstoyouforreview,settingnecessaryappointmentstokeep yourprojectrollingforward.
Pleasetakethetimeyouneedtoreviewcarefullyandaskany questionsyouneed.Pleasegetbacktousasquicklyasyoucan followingyourreviewtokeepthemomentumgoing.
Forfurnishingsprojects,we'llbeincontactweekly(usuallyonFridays) toupdateyouonwhenitemsforyourprojectarescheduledtoarrive toourwarehouse.
Ifthejobdelayswithoutdecisionsbeingmadeformorethan3weeks wereservetherighttochargea"restart"feeequalto4hoursof billabletimetogetourbrainsengagedagain!
PRODUCT PRICING STRUCTURE
Wehavealmost20yearsofcuratedrelationshipswithourvendors. Weareconfidentintheirquality,warranty&reliability
Customerserviceiscrucialwithourtrustedsuppliers,andour relationshipswithourcustomerservicerepscomesinhandywhen unavoidableissuesmayarise.
Ourpricingisalwayscompetitive
Themostimportantthingtorememberisthatwetakeyour signatureonourcontracttomeanthatyoutrustandareexcited forthedirectandexperiencedinputwewilldevotetotheexecution ofyourproject.Ourrecommendationsaremeanttobeinthebest interestofourcollectivegoalsandwedonotanticipatewhen signingonwithaclientthattheywillbeshoppingforproduct alongsideus.Thattrulydefeatsthepurposeofhiringus.Wepolitely requestyourhonestandenthusiasticfeedbackandcollaboration, butalsoanunderstandingthatkeepinganopenmindand allowingusthefreedomtofindthebestsolutions,productsand designsforyouisimportanttotheoverallgoalofdevelopingan amazinglybeautifulandfunctionalendresult.
WE HAVE SPENT YEARS PERFECTING THIS BUSINESS MODEL SO THAT WE CAN PROUDLY OFFER A WIN/ WIN FOR BOTH OUR FIRM & OUR CLIENTS. WE PROMISE
EXCELLENT DESIGN, SUPERIOR PRODUCTS, EXPERT ATTENTION TO DETAIL & FAIR PRICING
COMMUNICATION IS OUR STRENGTH
HOWWILLWEINFORMYOU?
Wesendweeklyupdatesfromourdesignteamnotinganychangesto yourproject,openinvoices,calendarupdates,deliveryupdatesand anythingelserelatedtotheprogressofyourproject
Forthosewhowishtohaveit,wecanprovideasharedDropboxfolder foruploadingyourideas
Weaskthatallcommunicationbesentinwritingviaemail(shortof urgenttextsforrunninglate,meetingcancellations,etc).Thishelpsto ensurewedon'tmissimportantcommunicationandthatweareallon thesamepage.
Werealizethattextingissometimestheeasiestformof communication,butwekindlyaskthattextnotbeyourprimarymethod ofcommunication.Thenatureofourbusinesshasusfrequentlyaway fromourdesksandtextmessagesareeasilyoverlooked.Please communicatebyemailwheneverpossibleorimportant,butknowyou maynotgetanimmediateresponse.Ifyou'rerunninglate,lost,orneed tocancelonshortnotice,textingisfine.
CHANGE ORDERS
ANDHOWWEHANDLETHEM
Changesmustbemadeinwriting
Changesinvolvingthecontractororarchitectmustbesubmitted tothemdirectly,butpleasecopyusonallcommunicationsowe canmakenecessarynotesofthechangesandworkwithyour contractororarchitecttocomeupwiththebestsolution
PlanrevisionsmadebyArtisanDesignStudiowillbemadeata fee of$200/hour
Custommerchandiseisnotreturnable
Anythingnoncustomthatcanbereturnedwillbeassessedreturn freightcharges,aswellasrestockingfeesfromthevendor,aswell asprojectmanagementfeesforourtimetohandlethereturn
PROJECT TIMELINES
FROMSTARTTOFINISH
Roughtimelineofyourproject
CONTRACTOR COMMUNICATION
ANDHOWWEWORKWITHTHEM
Weprideourselvesonourrelationshipsandourcommunication withcontractors,whetheryou'reusingoneofourrecommended contractorsoryourown.Wepromisetoplaywellwitheveryone!
Somecontractorswhohaveworkedwithdesigners(notus!)inthe pastfearthatwemaycomplicatetheprocess.That'ssimplynot truewithArtisanDesignStudio.Wehelpyoustayonbudget,on timelineandensureyouarehappywithhowyourprojectturnsout. Yourcontractorwillfinishtheprojectwithlessstress,happier clientsandaprojecttheywillbeproudtoaddtotheirportfolio.
Wearenotlicensedcontractors,andassuch,wecannotcontrol subschedules&timelines.Wedoworkcloselywithyourcontractor andtheirsubcontractorstomaintainopencommunicationabout timelines
Weareveryconscientiouswhenworkingwithsubsorcontractorsand onlyworkwithandrecommendthosewetrustinourownhomes.We donotwarrantytheirworkorassumeanyliabilityfortheir performance.
PURCHASING, ORDERING, & INVOICING
Furniture&otheritemsmustbepaidinfullattimeofordering
ArtisanDesignStudioisnotresponsibleforpriceincreasesorstock changesduetodelayininvoicepayment.Reselectionduetolack ofpaymentisnotincludedinyourdesignfeeandwillbebilledat ourstandardhourlyrate($200)priortoreplacementitemsbeing ordered
Returnedpaymentswillbeassesseda$55fee
Invoicesmorethan30dayspastduewillincurlatepaymentfees
Wealwaysdoourbesttomoveheavenandearthtogetyour itemsonsiteasquicklyaspossible.Quiteoften,wearesuccessful.
Occasionally,therearemanufacturerdelaysthatareunavoidable Weeklyorderupdateswillbeprovidedforallitemsonorder.Ifyou donotreceiveanupdate,itisbecausetherearenochangesfrom thepreviousweek'supdate
ArtisanDesignStudiowillhandleanywarrantyissueson merchandiseweprovide.Pleasecontactusforwarrantyissues,not themanufacturer.Allwarrantieswillbeinaccordancewiththe manufacturer'spublishedwarrantyforthatitem.
PaymentviacreditcardorACHmaybeassessedaconveniencefee inaccordancewithourpaymentprocessor
RECEIVING, STORAGE, & DELIVERY
THELOGISTICSANDHANDLING
Allitemsareshippedtoourreceivingwarehousefortimely inspection.Thisallowsustohandleanyclaimsordamagesif necessary,andensureyouritemsarekeptsafeuntilreadyfor installation
Receiving,inspection&storagefeeswillaccrueoverthe courseoftheprojectandwillbebilledattheendofthe project.
Freightisdifficulttoestimateinadvancewithfluctuatingfuel costsandsurcharges.Wearehappytodoourbestto estimatefreightcharges,butallfreight/shippingchargeswill beaddedtoyourfinalinstallationinvoice
Deliverychargestothejobsitewillbeaddedtofinal installationinvoice.Wewilldoourbesttominimizethe numberoftripsnecessarytodelivery,butwillalwaysallowour clientstoaddadditionaldeliverieswhendesired.Ifanyitemis backorderedandpotentiallyaffectingtheinstalldaytimeline, wewilldiscussoptions&applicablecostswithourclients
FORMER PROJECTS
Fromfrumpytofabulous,mundaneto magnificent,wonkytowonderful... yougettheidea!
