2022 AHA Annual Meeting Prospectus

2022

ANNUAL MEETING

PROSPECTUS NOVEMBER 9-10

REGISTRATION DEADLINE: JULY 1

COVID-19 UPDATES TO SPONSORSHIP AND SUPPORTER INFORMATION COVID-19 has affected all industries, including the ability to safely meet in person. AHA has worked with the Hot Springs Convention Center to revamp the 2022 Annual Meeting.

Instead of three days, the meeting will be two days. And, instead of offering all of the concurrent sessions we are known for, we are limiting those as well. After reviewing all options for a Trade Show, we were unable to develop a set-up that would be beneficial for both exhibitors and attendees while keeping everyone safe. Therefore, we will not host a Trade Show as part of our event.

As you may recall, the 2021 Annual Meeting was cancelled and benefits were offered to sponsors and registered exhibitors to transfer their support to 2022 or maximize their presence with AHA members via social media, AHA's website, AHA's magazine, etc. We continue to enhance and refine the social media deliverables and provide benefits to sponsors and supporters based upon us moving forward with the in-person format for the Annual Meeting.

Within this new context we want your company to be part of our event; however, some levels may be sold out due to sponsors transferring their support from 2021 to 2022. Please review the information enclosed and note that all levels of support have limited numbers available this year. These will be offered on a first-come, first-served basis, so be sure to get your registration and payment in ASAP to reserve your spot.

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For 92 years, the Arkansas Hospital Association has worked for the betterment of hospitals by instituting spirited programs in education, government relations, research, and communications. A strong, unified AHA, acting independently and in concert with other hospital associations, is essential to the effectiveness of hospitals and to the future of the state’s health care system.

As the culmination of each year, AHA hosts a muchanticipated membership meeting, where health care professionals in our state gather to advance their skills, network with each other, and re-inspire their work by applauding the latest achievements of Arkansas hospitals.

Join us in support of hospitals around the state and showcase your business to an engaged audience of hospital decisionmakers, stakeholders, and influencers in the health care industry.

105

Arkansas Hospital Association Members

62%

of AHA Member Organizations are Charitable, Not-for-Profit Organizations

40

Counties are Served by a Single Hospital

38

Counties have Hospitals among their Top Five Employers

18,725

Average Total Patient Visit AR Hospitals Each Day

2

With the packages and perks described here, tailor your support to your needs for a truly unique experience. Position your brand to attract and engage decision-makers and influencers from the AHA audience.

SPONSORSHIP/ SUPPORT LEVELS DIAMOND SPONSOR

PLATINUM SPONSOR

Investment: $12,000

Investment: $8,500

(4 AVAILABLE) (1 AVAILABLE)

(7 AVAILABLE) (SOLD OUT)

Directly demonstrate the value of your products and services to our audience. This sponsorship package showcases your brand.

Gain heightened visibility and access to industry decision-makers; platinum sponsors engage with our members for maximum impact.

Three passes to the Annual Meeting sessions (2 days).

Three event tickets to the AHA Awards Lunch.

Diamond Level placement on Keynote and Awards Lunch signage arches (2 arches).

Will be recognized as a sponsor for AHA Reception, Keynote, Leadership Workshop or Awards Lunch.

One-year subscription to all AHA publications.

Recognized in one edition of AHA’s weekly e-newsletter publication "The Notebook."

Mailing list of AHA Annual Meeting attendees.

Recognition during the AHA Keynote session and Awards Luncheon.

Recognition in advance mailing and official AHA Annual Meeting attendee brochure.

May provide giveaway item that will be distributed during an AHA Annual Meeting event.

Two passes to the Annual Meeting sessions (2 days).

Two event tickets to AHA Awards Lunch.

Platinum Level placement on Keynote and Awards Lunch signage arches (2 arches).

Will be recognized as Parking, Wi-Fi, Hotel Room Key, Temperature Wrist Band, Coffee, Hand Sanitizer or Mask Sponsor.

One-year subscription to all AHA publications.

Recognized in one edition of AHA’s weekly e-newsletter publication "The Notebook."

Mailing list of AHA Annual Meeting attendees.

Recognition during the AHA Keynote Session and Awards Luncheon.

Recognition in advance mailing and official AHA Annual Meeting attendee brochure.

May provide giveaway item that will be distributed during an AHA Annual Meeting event.

DIGITAL PRESENCE

DIGITAL PRESENCE

Company logo (with link to your website) on the AHA Annual Meeting Page of the AHA website.

One-page prime placement of company photo/description feature in dedicated section of Arkansas Hospitals magazine (will also be provided on AHA website and social media).

One up-to 3-minute video to be shared on AHA social media and YouTube channel.

Recognition in AHA Annual Meeting promotional emails.

Company logo (with link to your website) on the AHA Annual Meeting Page of the AHA website.

Half-page prime placement of company photo/description feature in dedicated section of Arkansas Hospitals magazine (will also be provided on AHA website and social media).

One up-to 2-minute video to be placed on AHA social media.

Recognition in AHA Annual Meeting promotional emails.

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GOLD SPONSOR

SILVER SPONSOR

Investment: $5,500

Investment: $3,500

(10 AVAILABLE) (SOLD OUT)

(10 AVAILABLE) (SOLD OUT)

One pass to the Annual Meeting sessions (2 days).

One event ticket to the AHA Awards Lunch.

Gold Level placement on Keynote and Awards Lunch signage arches (2 arches).

One-year subscription to all AHA publications.

Recognized in one edition of AHA’s weekly e-newsletter publication "The Notebook."

Mailing list of AHA Annual Meeting attendees.

Recognition during the AHA Keynote Session and Awards Luncheon.

Recognition in advance mailing and official AHA Annual Meeting attendee brochure.

May provide giveaway item that will be distributed during an AHA Annual Meeting event.

One pass to the Annual Meeting Thursday sessions.

One event ticket to the AHA Awards Lunch.

One-year subscription to all AHA publications Recognized in one edition of AHA’s weekly e-newsletter publication "The Notebook."

Mailing List of AHA Annual Meeting attendees.

Recognition during the AHA Keynote Session and Awards Luncheon.

Recognition in advance mailing and official AHA Annual Meeting attendee brochure .

DIGITAL PRESENCE Company logo (with link to your website) on the AHA Annual Meeting page of the AHA website.

1/4 Page placement of company photo/ description feature in dedicated section of Arkansas Hospitals magazine (will also be provided on AHA website and social media).

One up-to 30-second video to be placed on AHA social media.

Recognition in AHA Annual Meeting promotional emails.

DIGITAL PRESENCE Company logo (with link to your website) on the AHA Annual Meeting page of the AHA website.

1/3 Page placement of company photo/ description feature in dedicated section of Arkansas Hospitals magazine (will also be provided on AHA website and social media).

One up-to 1-minute video to be placed on AHA social media.

Recognition in AHA Annual Meeting promotional emails.

SUPPORTER

Investment: $2,500

(12 AVAILABLE) (5 AVAILABLE)

One pass to the Annual Meeting session on Thursday.

One-year subscription to all AHA publications.

Recognized in supporter listing in one of AHA’s weekly e-newsletter publication "The Notebook."

Mailing list of AHA Annual Meeting attendees.

Recognition during the AHA Keynote Session and Awards Lunch.

Recognition in advance mailing and official AHA Annual Meeting attendee brochure.

DIGITAL PRESENCE Company logo on the AHA Annual Meeting page of the AHA website.

1/4 page placement of company photo/description feature in dedicated section of Arkansas Hospitals 4

magazine (will also be provided on AHA website and social media).

Recognition in AHA Annual Meeting promotional emails.

COMPARE SUPPORT LEVELS DIAMOND

PLATINUM

(SOLD OUT)

(SOLD OUT)

GOLD

SILVER

SUPPORTER

1 page

1/2 page

1/3 page

1/4 page

1/4 page

Passes to Annual Meeting sessions

3

2

1

Event tickets to the Awards Lunch

3

2

Linked Logo

Video shared to AHA social media

Package Price

(SOLD OUT)

Recognition in advance mailings and official attendee brochure Recognition in the Keynote Session & Awards Lunch Mailing list of AHA Annual Meeting attendees Recognition in "Arkansas Hospitals" magazine Recognition in one weekly e-newsletter "The Notebook" Recognition in emails promoting event

1

1

Thurs. Only

Thurs. Only

1

1

0

Linked Logo

Linked Logo

Linked Logo

Logo

3 minutes

2 minutes

1 minute

30 seconds

$12,000

$8,500

$5,500

$3,500

Provide a giveaway to attendees Logo placement on Keynote and Awards Lunch signage arches Visibility on the event website

5

$2,500

2021 SPONSORS AND SUPPORTERS DIGITAL SPONSORS

Thank you to our Sponsors who are moving to 2022!

DIAMOND SPONSORS

PLATINUM SPONSORS

Gold Sponsors

Silver Sponsors

AFMC ARORA ESS Horne HSS SUNRx Vizient

Arkansas Health Executives Forum CareSource PASSE Commerce Healthcare Cromwell Evident Healthcare Associates Credit Union Merritt Hawkins PARA Healthcare Analytics SHARE

Supporters Arkansas Mutual Constellation | C.R. Crawford | Concord Medical Group | Crews & Associates | Rich & Cartmill | TruBridge | Welch, Couch & Company, PA | Engelkes, Felt & Barnhardt, LTD

Contributors AHA Workers' Compensation Self-Insured Trust | Arkansas Association of Hospital Trustees

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REGISTRATION AGREEMENT Company Name Mailing Address City/State/Zip Code

Company Information

Company Description (25 word or less; please type or print legibly; for internal use only)

Please email high resolution .jpeg company logo to ldumas@arkhospitals.org by August 1, 2021.

Initial here to give logo use permission (includes social media promotions).

Contact Title Email

Phone

Levels of Support Limited quantity available at each level, available on a first-come, first-served basis.

Diamond $12,000

Gold

$5,500

Platinum $8,500

Silver

$3,500

Supporter Visa

Check enclosed (payable to Arkansas Hospital Association)

$2,500 MasterCard

(AmEx and Discover are not accepted.)

Card Number ________/________/________/

Expiration Date

Payment Method

Name on Card Billing Address

CVV

Phone

(Include city, state, zip.)

Signature

Please return this form and full fee payment by JULY 1 to: Lyndsey Dumas Arkansas Hospital Association 419 Natural Resources Drive Little Rock, AR 72205

Questions?

Contact Lyndsey

ldumas@arkhospitals.org Phone (501) 224-7878 ext. 122 Fax (501) 224-0519

Cancellation/Refund Policy No fees will be refunded after promotional materials have been printed (July 1).

FOR AHA USE ONLY

Date Received

Logo Received

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Registered

SPONSOR/SUPPORTER RULES & REGULATIONS Attendance is not guaranteed until full payment is received.

IMPORTANT REMINDERS

If you do not receive a confirmation letter from AHA, your company is not registered to participate.

When registering, please fax or mail, do not email, the registration form. AHA's server does not allow for certain types of attachments to be received, and your form may be lost.

1. PURPOSE The AHA Annual Meeting is sponsored by the Arkansas Hospital Association, a not-for-profit corporation. The purpose of the Annual Meeting is to provide educationally oriented services to the health care field, its personnel and related associations; to offer a forum for the exchange of information on health-related issues, skills and technology; and to promote effective two-way communications between health care providers and suppliers of related products and services. The terms “AHA” or “Association” used in these regulations shall mean the Arkansas Hospital Association, and, as the context requires, its employees acting for the AHA in the management of the Annual Meeting.

2. REFUNDS AND CANCELLATIONS If written notice of cancellation is received by the Association prior to July 1, a refund less a $200 administrative fee will be made. After July 1, no refunds will be made and the outstanding balance will be due the AHA. 3. SPONSOR/SUPPORTER HOUSING A block of rooms has been reserved at the Embassy Suites by Hilton Hot Springs Hotel & Spa (adjacent to the Hot Springs Convention Center), the Annual Meeting headquarters hotel. The hotel room rate of $139 is single or double occupancy. Each supporter is responsible for making his/her own room accommodations. The telephone number is (501) 624-9200 or 1-800-EMBASSY.

4. REPRESENTATIVES Each company will name one individual to act as its authorized representative for all decisions regarding attendance at event. All attendees must be bona fide employees of the company or representatives who receive commission, brokerage or salary from the company.

False certification of individuals as representatives, misuse of badges or any other method or device used to assist unauthorized persons to gain admission to the event will be just cause for expelling the violator from the event without obligation on the part of the Association for refund of any fees. Upon the exercise of this authority by the Association, the representative, for himself, his employees or his agents, waives any rights or claims for damage against the Association arising out of enforcement of this paragraph.

5. PRESENTATION OF PRODUCTS AND SERVICES The purpose of the Annual Meeting program is to further the education of health care professionals. The consummation of a sale, be it cash or charge, throughout the duration of the event is expressly forbidden.

Contacts, however, may be made for future discussion of sale and delivery of products and/or services. The method and manner of sale shall be proper, and any sponsor/supporter shall be subject to eviction, without refund, if his sales procedure is objectionable.

6. IRREGULAR ACTIVITIES In keeping with the nature of a health care professional meeting, undignified promotional methods and/or materials considered to be objectionable by the AHA are expressly prohibited. To ensure the quality of the meeting any uncommon promotional techniques should have prior AHA approval.

7. SOCIAL FUNCTIONS Any sponsor/supporter wishing to host a social function during the Annual Meeting must do so with the approval of the AHA. No social functions, however, will be permitted during educational sessions.

8. RULES ARE A PART OF THE AGREEMENT These rules and regulations are to be considered as a part of all agreements. The AHA reserves the right to interpret them as well as make final decisions on all points which the rules and regulations do not cover.

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CONTACT LYNDSEY DUMAS ldumas@arkhospitals.org

501.224.7878 ext. 122

EVENT LOCATIONS Hot Springs Convention Center

134 Convention Boulevard, Hot Springs

DATES AND TIMES TO KNOW All Fees Due

July 1

Registration Deadline

July 1

Logo Submission Deadline

August 1

Annual Meeting Dates

November 9-10

Sponsors and supporters are invited to attend the Annual Meeting events, according to your level of support. A registration form, provided in the Annual Meeting program (available in August), must be completed and returned.