Aptean Equipment DMS
Run Your Equipment Dealership on One Intelligent Platform
Disconnected systems are costing you deals and dollars. Spreadsheets slow every sale, spare parts slip through the cracks and true margins stay hidden. Field techs are stuck with paper forms while rental teams wrestle with whiteboards. Used equipment listings get buried behind endless logins. All that manual work drains uptime, cash flow and customer trust.
Disconnected systems are costing you deals and dollars. Spreadsheets slow every sale, spare parts slip through the cracks and true margins stay hidden. Field techs are stuck with paper forms while rental teams wrestle with whiteboards. Used equipment listings get buried behind endless logins. All that manual work drains uptime, cash flow and customer trust.
TRASER from Aptean unites five dealershipready apps—DMS 365, Mobile Service 365, Rental 365, Mobile Rent 365 and MPO 365—on the proven Microsoft Dynamics 365 Business Central platform. One shared database drives quotes, service orders, rentals and marketplace listings so your team moves faster, invoices the same day and sees profitability from first handshake to second life on the used lot.
Aptean Equipment Dealer Management System (DMS) unites dealership applications on a single platform powered by AppCentral and Microsoft Dynamics 365 Business Central. One shared database drives quotes, service orders, rentals and marketplace listings so your team moves faster, invoices the same day and sees profitability from first handshake to second life on the used lot.
Benefits
Benefits:
» One platform for every workflow
» Manage sales, service, parts and rental operations in one platform
» Same-day billing from the field
» Gain real-time visibility across equipment, inventory and lifecycle
» Inventory always at the right level
» Rental fleet availability in one glance
» Used machines online in one click
» Improve collaboration between departments with shared data and workflows
» Real-time margin on every deal
» Use AI insights through AppCentral to support smarter decisions
» Stay connected with seamless synchronization in the yard and onsite with Aptean Mobile Rent
A Unified Platform for Equipment Dealerships
Aptean Equipment DMS cuts the clutter between front counter and back office. Native mobile apps feed live data into Microsoft Dynamics 365 Business Central + AppCentral, while specialized rental and marketplace modules extend reach without extra plugins. You keep the horsepower of a tierone ERP fine-tuned for the needs of equipment dealers resulting in a best-in-class DMS.
» Built For Equipment Dealers – Purpose-built DMS that runs sales, parts, service and rentals on Microsoft Dynamics 365 Business Central + AppCentral.
» Lifecycle Clarity – See every transaction and piece of information about a unit from the cradle to the grave. Every purchase, service, part, configuration, sale, trade-in, rental and depreciation for each piece of equipment.
» Rental Without Friction – Quote, schedule, deliver, return and bill with fewer handoffs and automated invoicing.
» Mobile Execution That Sticks – Capture checklists, photos, meter readings and signatures on site, synced to the back office.
» Used-Equipment Engine – One-click push to online marketplaces, centralized master data
Key Features
Equipment Core: One unified DMS for sales, service, parts and finance built on Microsoft Dynamics 365 Business Central.
» Automated charges and discounts protect every deal’s margin
» Lifecycle tracking reveals true equipment profitability
» Location and bin control keep inventory lean and available
» Standard service templates and maintenance due alerts increase efficiency and cut warranty leakage
Aptean Equipment Mobile Service: A native iOS/Android app that lets technicians close and document service orders in the field—online or offline.
» Capture photos, signatures and time then sync instantly
» One-tap part lookup with barcode scan speeds repair
» GPS and mileage tracking auto-fill labor and travel costs
» Push notifications keep techs and customers in the loop
Aptean Rental: End-to-end rental management covering quote, contract, scheduling and invoicing for equipment, attachments and fees.
» Rentboard availability view maximizes fleet utilization
» Consistent approach to pricing including account-specific discounts
» Delivery/return photos and signatures prove condition
» Invoice plans automate billing and improve cash flow
Aptean Mobile Rent: A companion mobile app guiding yard and field staff through every hand-over or return step.
» Guided workflow proves condition fast at pick-up or drop-off
» Checklists, damage photos and meter readings captured on mobile
» Edit variable costs like fuel before the customer signs
» Works online or offline and updates DMS instantly
Machine Portal Online: A cloud hub that centralizes used-machine data and pushes listings to 20+ marketplaces with one click.
» One-click export to 20+ portals amplifies reach
» Central machine database boosts data quality and speed
» Automatic image management and YouTube integration refine listings
» Trade-in mobile app accelerates on-site valuations
