HBT Conferences 2015

Conferences 2015 A guide to planning your event in Hawke’s Bay

A PERFECT HAWKE’S BAY BEACHFRONT

CONFERENCE VENUE

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he East Pier Hotel opened in May 2015 and offers Napier's newest accommodation and conference facilities. Located absolute beach front in Napier's seaside suburb of Ahuriri, the East Pier Hotel boasts numerous conference/meeting spaces that can cater for conferences/ banquets up to 200 people and cocktail type functions up to 500 people.

All venues offer magnificent sea views, private decks and state of the art AV and technical facilities. The smaller venues are perfect as reception or breakout rooms for larger conferences and there is a wonderful feeling of space with high ceilings, wide corridors, large communal areas and floor to ceiling windows/French doors offering wonderful natural light.

All meeting spaces have their own private decks that overlook the ocean and they are also surrounded by acres of beach front reserves that offer wonderful opportunities for team building activities.

There is an award winning restaurant and bar on site that caters for breakfasts, morning/afternoon teas, lunches and

A La Carte or banquet dining in the evenings. Of course being in the middle of Hawke's Bay all our menus offer a wonderful array of fresh local produce and award winning wines.

The Hotel offers 2 one bedroom suites, 3 family units and 16 studio rooms (2 accessible). All rooms offer superb sea views with the upstairs units' views being second to none. Most rooms have super king beds and these can split into king singles to allow for a twin room configuration.

For the larger conferences we can fully arrange and contract over-spill accommodation at neighbouring accommodation providers whilst still only having to deal with the one contact, contract and invoive.

The Hotel is within an easy 5 minute drive of Napier airport and a 2 minute drive from the CBD. The highly acclaimed walkway/cycle track literally passes our front door and there is free car parking on site (59 cars) with additional free car parking for over 100 vehicles within a 2 minute stroll.

50 Nelson Quay - Ahuriri, Napier Phone e +64 6 83 34 003 35 • www.ea astpiierhotel.co. o.nzz

Conferences 2015

Contents P4/5

Hawke’s Bay the ultimate conference destination

P6/7

Planning is essential

P8

Shopping

P9

Set the scene

P10/11 Events P12

Sport and recreation

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Eat and drink the finest

P14

Accommodation

Hawke’s Bay’s range of conference venue settings is almost unrivalled, with its diversity of venues and professional services, combined with glorious weather and landscapes, superb wine, food and recreational offerings, it’s no wonder it has won prominence as a conference destination.

A Hawke’s Bay Today special publication For inquiries about this, or any other Hawke’s Bay Today publication please contact 06 873 0834.

Hawke’s Bay based Motivational Speaker Professional MC

Training: Sales Negotiation

Presentation Skills Time Management

David Todd Todd Enterprises PO Box 8118, Havelock North New Zealand phone: +64 (0)6 974 8145 mob: +64 (0)27 452 5400 email: toddy@toddytalks.com

Cycle Tours Hawke s Bay

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Conferences 2015

Hawke’s Bay - the ultimate conference destination

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he Wine Country region provides a glorious bounty of sublime food and wine, gorgeous weather, panoramic landscapes and superb recreational opportunities. Hawke’s Bay is undoubtedly one of the most sought-after regions in New Zealand for business or leisure.

Hawke’s Bay is brimming with confidence and excitement. Solid rural traditions underlie an energetic modern economy characterised by an internationally-acclaimed wine industry and spirited newgeneration entrepreneurs offering progressive modern industries, crops ranging from olives to saffron, and many other specialist food products.

Industry is supported by strong infrastructural resources including one of New Zealand’s busiest ports,

a well-serviced airport and the East Coast’s largest tertiary institution.

A top choice for those seeking new opportunities, business or lifestyle, the Bay is also one of New Zealand’s hottest tourist destinations and unrivalled in variety. Sophisticated luxury, challenging adventure, laidback leisure or family fun, it has something to please all.

Within a compact space visitors can pack their schedule with anything from Hawke’s Bay showcase events, enjoying internationally recognised historical architecture or perhaps calling into a café or art gallery, touring wineries, orchards and farms, or taking ‘time out’ fishing or golfing, or experiencing the thrill of white water rafting.

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CONTEMPORARY UNIQUE

Please call kent for your seasons needs telephone 06 06-870 6440 06-870 6440 kent@kentbaddeley.com

ACCOMODATION www.thedome.co.nz telephone +64

(06) 835 0707 email bookings@thedome.co.nz

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Conferences 2015 For the conference convenor, it all adds up to an easily accessible away-from-it all atmosphere where delegates can unwind from everyday work stress and concentrate on business.

Venues range from classic Art Deco or Spanish Mission buildings to wineries and country lodges to large scale city convention centres. There’s a full range of professional support services so all-in-all Hawke’s Bay is well equipped to meet the needs of a huge variety of gatherings, whether small, private board meetings or conferences for hundreds. In value for money terms the region ranks highly with venues and services well-priced in comparison with larger centres.

It’s not surprising then that Hawke’s Bay has a growing reputation as a conference centre. Its blend of cosmopolitan appeal with pressure free, friendly atmosphere guarantees organisers opportunities to stage an event that will long be remembered.

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Conferences 2015

Planning essential C

onferences are like stage shows, requiring meticulous planning and coordination so everything happens on cue, from the overture, the launch, usually a spectacle in itself these days, to the gala dinner or techno extravaganza grand finale.

Sponsorship, speakers, accommodation, entertainment, food travel, publicity, equipment… all have to be finalised within budget and to a tight time frame, a process that can take months or even years of planning.

With hefty financial investment and organisational reputations at stake, conferences are potentially stressful and certainly among the most demanding of challenges for the director. Professional event organisers handle the task with practised ease, but highly successful events can also be organised in-house.

The key is a purpose formed committee that provides continuity and the wisdom of experience by including people

Get the experience Sophisticated elegance describes the newly renovated Gisborne War Memorial Theatre.

The modern glass foyer and bar area with a one-of-a-kind ‘Field of Poppies’ light display sets the scene for the best theatre, cocktail, corporate or social experience at your next event.

- Contemporary tiered seating for 500 people - Refurbished stage, wings and dressing rooms - Scene dock and fly-tower - Restored grand-piano and LED light technology - On license bar - Event management and ticketing services Bright Street, Central Gisborne PO Box 747 Gisborne 4040 06 867 2049 | www.gdc.govt.nz/venues-for-hire BOOKINGS AVAILABLE NOW

Conferences 2015 previously involved as well as visionary newcomers, and assigns everyone clear responsibilities and deadlines.

To maximise impact, their first task is establishing clear goals for the conference. Is it to inform participants of latest developments in their field, to reinforce the company or organization’s philosophy, or set a new direction? Is it a product launch demanding a public profile, will it encompass other events such as award presentations or an organisational anniversary?

Defining the purpose sets the framework for deciding the conference length, its participants, their number and also the theme. Novel or serious,

the theme transforms the conference from a series of sessions into a ‘happening’, distinguishes it from everyday work, stimulates interest and makes it memorable. Themes could include Broadway glitz, or Art Deco elegance, 70’s retro revival, a night at the Oscars, the options are as wide as the imagination will allow.

The next task is setting the conference date, avoiding clashes with other events that could draw on the same pool of people or resources such as venues, transport, speakers and entertainers.

Having determined date and venue, programme planning begins.

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Conferences 2015

Shopping in Hawke’s Bay T

WhaT’s on offer aT

guThrie smiTh TuTira?

We provide unique programmes that offer a wide range of exciting team building activities, including High and Low ropes, Arboretum Walk, Orienteering, Tramping, Canoeing, Kayaking etc our faciliTies - We can cater for groups both large and small with accommodation, kitchen and amenities available. programme opTions - Programmes run in all weather and can be combined in any way to suit.

call

To book a programme 06 839 7758 or visit guthriesmith.org.nz

hroughout Hawke’s Bay there’s an eclectic mixture of shops catering to the wide ranging needs and desires of our diverse population.

In addition, many retailers are poised to attract out of town visitors with a range of unusual or special products and services be they antiques, jewellery, art, beauty products.

We hope that during your time at your Hawke’s Bay based conference you have the time and are motivated to get out and about and enjoy the unique atmosphere that is Hawke’s Bay.

Each settlement from Wairoa in the north to Dannevirke in the south and embracing Napier, Hastings and Central Hawke’s Bay has a distinct character of its own and caters to the daily needs of the local residents.

We’ve got your next company function or conference covered and we’ll deliver as well Shop online www.elegant-rentals.nz Event styling by A Touch of Elegance, showroom on Carlyle St www.elegancenz.co.nz • 124 Carlyle Street, Napier • 06 843 9228

Conferences 2015

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Set the scene H

awke’s Bay boasts facilities to comfortably cater for large or small scale events. The region’s vast theatre of landscapes and venues allows the conference director room to create the atmosphere of their choosing and the one that will best suit the requirements of their delegates.

gazing out at the Pacific swept coastline or find they’re part of a real-life antipodean Art Deco city scene.

They could be among an enclave of cafés, galleries and bars overlooking beautiful harbour or even underwater with the exotic residents at the National Aquarium of New Zealand.

For the more adventurous, a mountain valley retreat would be perfect, or for lovers of fine wine the ideal venue could be a winery.

Venues cover the bay geographically too, from central Hawke’s Bay to Wairoa and beyond to Taupo, Rotorua and Gisborne.

Options range from an internationally acclaimed golfing scene, historic buildings, and divine wineries to holiday parks with on-site conference facilities, to exclusive boutique lodges and private clubs - Hawke’s Bay has settings to suit all walks of life and every budget.

A menu to suit almost every budget can be found at the New Zealand Wine Centre and the wines to match of course!

Whatever your budget or brief, it is very likely the Bay can provide a venue to suit. Delegates could find themselves

THE VIEWS – SPECTACULAR THE PARKING – ABUNDANT THE CATERING – AMAZING THE VENUE – FABULOUS

Napier Sailing Club – the perfect business conference, business meetings, work function, weddings, funerals or party venue, offered to you at very competitive prices.

Join as a social member for just $60 per year and enjoy discounted rates.

Come in and have a look around.

Non-members welcome!

www.napiersailingclub.org.nz West Quay, Ahuriri | Phone 835 3811

Duart

House

Gracious Historical House and Gardens Available for Conferences and Functions

51 Duart Road Havelock North 06 877 6334

Excellent Facilities

Choose your own caterer

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Events in Hawke’s Bay T

here are plenty of events in spring, summer, autumn and winter. Here is just a small sample of what’s on offer.

Hawke’s Bay Farmers Market A&P Showgrounds, Kenilworth Street, Hastings.

Every Sunday: fresh produce, artisan produce, seeds, olive oil, cider, wine, coffee, seasonal vegetables and music.

Hawke’s Bay Racing Hastings Racecourse, Raureka, Hastings.

A series of events throughout the year such as the Bostock NZ Spring Racing Carnivalincorporating tradition, fashion, style and heart stopping excitement.

duarthouse@xtra.co.nz www.duarthouse.org.nz

Conferences 2015 11 New Zealand Royal A&P Show 21, 22 and 23 October 2015

Summer concerts There’s a veritable host of concerts in parks and wineries and an open air movie session and a family celebration of New Year’s Eve in Napier.

In 2015 the Hawke’s Bay A&P Society will host the New Zealand Royal A&P Show at Hawke’s Bay on Show in October. Hawke’s Bay on Show is a true celebration of Hawke’s Bay rural life coming to town!

Wairoa A&P Show Wairoa A&P Showgrounds, Ruataniwha Road, Wairoa.

Thursday 14 – Saturday 16 January 2016.

F.A.W.C! Food and Wine Classic 6-15 November 2015 Now in its fourth year the Summer F.A.W.C! brings over 65 culinary and wine related events set in a variety of beautiful Hawke’s Bay locations.

Open rodeo, sheep shearing, dog trials, equestrian events and entertainment.

Tremains Art Deco Weekend From Thursday 18 February to Sunday 21 February 2016

Farmlands Cooperative Horse of the Year Show Hawke’s Bay A&P Showgrounds

Napier is the friendly Art Deco capital where history comes alive. Highlights include hundreds of vintage cars, aerobatic flying displays, steam train rides, a Great Gatsby picnic, dinner dance extravaganzas and free outdoor concerts.

HOY is the number one equestrian show in the Southern Hemisphere.

Tuesday March 1 to Sunday, March 6.

WHY WOULD YOU CHOOSE TO STARE

AT YOUR FOUR OFFICE WALLS?

GET OUTSIDE THE BOX WITH A MEMORABLE CONFERENCE VENUE

Mission Estate is a unique historical venue set in idyllic, peaceful vineyard surroundings to motivate and inspire your delegates • Situated only 10 minutes from the city centre and Napier airport.

• Several private conference venues, from a boardroom for 10 delegates to ‘The Chapel’, for a theatre style presentation or corporate dinner for 180 delegates, adjoining terrace & lawn for cocktail functions and breaks.

• Award winning restaurant with a reputation for outstanding food and service, so your catering will always be prompt and delicious.

• Personalised service and welcoming, professional staff work with you to tailor and host your event.

• Generous onsite parking facilities.

• Audio-visual equipment, complimentary wifi and high speed broadband available.

Mission Estate Winery Winery | Cellar Door | Restaurant | Conference Venue 198 Church Road,Taradale, Hawke’s Bay, New Zealand 06 845 9354 | restaurant@missionestate.co.nz | missionestate.co.nz

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Let the games begin T

Bella Events carries a range of decorating products including chair covers, sashes, table cloths, napkins, vases and more.

here’s no shortage of sporting activities in Hawke’s Bay and with the mild climate there’s a host of sports and outdoor pursuits that can be enjoyed virtually year round. There are over 20 golf courses throughout the region catering to all

Our items are a cost effective way to transform your event into an inspired occasion.

Chair covers start from just $3.00 and over winter our sashes are included in the chair cover price for no extra!

TO VIEW OR ENQUIRE ABOUT OUR PRODUCTS PLEASE CALL US ON

06 843 9474 OR 027 629 9962.

Alternately visit us at www.bellaevents.co.nz or www.facebook.com/bellaeventsnz info@bellaevents.co.nz

levels of player. Courses include the award winning course at luxurious The Farm Cape Kidnappers, the Awatoto Public Golf Links at Maraenui, Hastings Golf Course and the nine hole course at Porangahau in Central Hawke’s Bay. Cycling is very popular in Hawke’s Bay that’s why we’ve been dubbed the cycling capital of New Zealand!

Water sports of all descriptions are readily available ranging from trout and fly fishing in well stocked rivers, to game fishing, surf casting, rafting and sailing.

Catering for all your special occasions

BJ’s Cafe & Coffee House

127 Heretaunga St West, HASTINGS

Ph: 870-4440

www.bjsbakery.co.nz • info@bjsbakery.co.nz

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Eat and drink the finest I

‘ f I were emperor for a day, I’d have a larder of exquisite foods, a cellar that Bacchus would envy, I’d have a bevy of chefs and sommeliers to woo my taste buds with divine new pleasures…’

Given the classic fairy-tale threedreams-granted the epicurean would likely find themselves in Hawke’s Bay. There, spread between mountains and coast, awaits the makings of a vast banquet. From the blue Bay comes a daily-fresh catch of fish and from the sun-warmed fertile land, a season-round harvest of flavours to rival the world’s best - sparkling-fresh vegetables, luscious fruits, prime meats, and in autumn, plump, juicy grapes to be crafted into the fine quality wines that win Hawke’s Bay repeated international acclaim.

Roaming the Wine Trail, the dreaming gourmet will criss-cross tracks with others pursuing the region’s Food Trail delights: the traditional produce that made Hawke’s Bay famous,

plus exotic new temptations; olives, avocados, blueberries, saffron, herbs, free-range poultry and specialist artisan foods - gourmet sausages, smoked meats, pickles and preserves, freshly-roasted coffee, handmade breads and chocolates, real ice cream and cheese…

country pub, they offer a palatetempting menu of taste sensations to please the most discerning.

All fine inspiration for the skilled chefs who put Hawke’s Bay’s restaurants and cafés high on the must-visit list for food-lovers nationwide. Boutique hotel dining room, vine-surrounded winery restaurant, bustling city café, harbour side bar terrace or old fashioned

With superb wine and food, Hawke’s Bay celebrates at every opportunity.

At the Hawke’s Bay Farmers’ Market in Hastings and the summertime Growers’ Market at Black Barn Vineyards visitors can try before they buy straight from producers.

TIREDAWESOME OF HAVING YOUR CONFERENCE,FOR CHRISTMAS PARTY OR PRIVATE FUNCTION AT A BORING ONE LOCATION CONFERENCES AND FUNCTION VENUE? WHY NOT TRY SOMETHING NEW, EXCITING AND NOVEL. PRIVATE FUNCTIONS, WITH THREE EXCEPTIONAL VENUES! Tui Brewery is fast becoming the venue of choice for many

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EXCITING AND NOVEL. people and its at a BREWERY, that isn’t reason Tui Brewery is fast becoming the venue of choice for many Recently voted ‘NZ’s best private function functions and conferences. We cater for groups up to 250 Corporate Guide! people and its at Events a BREWERY, if that isn’t reason enough.

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BOOK US FOR YOUR CONFERENCE SCHOOL BALL, CORPORATE EVENT OR PARTY TODAY!

WWW.PHOTOBOOTHFUN.CO.NZ 0800 368 626

2015 Special Offer!

20% OFF ANY PHOTO BOOTH package booked for your conference or company Christmas Party by the end of November*

hatever the accommodation dilemma, Hawke’s Bay can help. Corporates will find their accustomed-to luxury at international-class hotels and ‘aristocratic’ countryhome lodges. The challengeseekers can head for a back country adventure lodge and those needing all-in one or close-by accommodation and conference facilities have a selection ranging from

*Conditions apply

Because people do the funniest things when they think no one’s watching...

hotels and motels to holiday parks. Choose the setting – downtown bustle with shops and entertainment, vineyard idyll, picturesque Ahuriri portside, Havelock North and Taradale’s villagelike charm - upmarket or down-to-earth, they cover the territory, offering something for every budget.

There are boutique selfcatering cottages among vineyards, farms and orchards, and smart city apartments for those wanting independence. We offer luxurious boutique hotels, or simply friendly hospitality and a comfortable bed overlooking a vineyard.

• The Leading Sound & Lighting Company in Central North Island • Video Projectors & Screens • Indoor & Outdoor Fireworks • Specialists in National & International Concerts • Large or Small - We Do It All • Spectacular Laser Shows

www.eventservices.co.nz office@eventservices.co.nz

Enquiries at (06) 876 3512

• Staging • Sound • Lighting • Fireworks

Get down to business at Kennedy Park At Kennedy Park Resort we’ll take the hassle out of organising your next Hawke’s Bay conference, meeting, training seminar or team building event. Whether your event is one day or one week, whatever your budget is, we can help.

11 Storkey Street, Napier | Phone 06 843 9126 Email info@kennedypark.co.nz | kennedypark.co.nz

When it comes to location, facilities, quality service and experiences on offer, Napier War Memorial Conference Centre has it all.

Located on Napier’s Marine Parade, with stunning sea views from Mahia Peninsula to Cape Kidnappers, Napier War Memorial Conference Centre is just a fiveminute walk from the city’s Art Deco CBD. Experience one of New Zealand’s most stunning conference venues today.

Christmas Ch hristma at the Aquarium

Looking for something different to do?

Then a party at the National Aquarium is ideal for you!

You’ll have exclusive use of the National Aquarium’s Exhibition Hall, with the magnificent oceanarium and sea life as the backdrop to your celebrations (and we’ll provide the festive decorations).

Book now! *Please note a minimum of 20 adults is required to secure this offer.

48 Marine Parade, PO Box 573, Napier 4140, New Zealand p +64 6 835 9001

№9–5786

e events@venues.co.nz www.napierwmc.co.nz

p 06 834 1404 e functions@nationalaquarium.co.nz nationalaquarium.co.nz