Test Bank For Exploring Microsoft 365 Introductory 2025, 1st Edition By Keith Mulbery Lynn Hogan Jas

Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Access Chapter 1 Introduction to Databases and Microsoft Access 1) Database ________ are employees who are database experts who manage the database data and ensure the security of that organization's data.

A) users B) engineers C) administrators D) managers Answer: C Diff: 2 Objective: A1.01 Explore Database Fundamentals 2) What is not true about the Compact and Repair Database utility?

A) It can help when the data becomes corrupt.

B) It can be set up to run automatically when a database is closed.

C) It is used when the database gets too many records in it.

D) It can reduce the size of a database.

Answer: C Diff: 2 Objective: A1.04 Use Database Utilities 3) When you click the Enable Content warning, the database is now ________.

A) trusted on this computer B) trusted for this session C) trusted for any computer D) unlocked Answer: A Diff: 2 Objective: A1.01 Explore Database Fundamentals 4) What interface element shows you the various objects in your database?

A) The Database Tools menu B) The Database Properties pane C) The Home menu D) The Navigation Pane Answer: D Diff: 2 Objective: A1.02 Recognize Database Object Types

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5) How can you toggle viewing the Navigation Pane?

A) Shutter Bar View/Hide button B) Navigation Pane View/Hide button C) Shutter Bar Open/Close button D) Navigation Pane Open/Close button Answer: C Diff: 2 Objective: A1.02 Recognize Database Object Types 6) What database object organizes your data by rows and columns?

A) Table B) Form C) Report D) Macro Answer: A Diff: 1 Objective: A1.02 Recognize Database Object Types 7) A customer's cell phone number would be an example of a ________.

A) table B) record C) field D) primary key Answer: C Diff: 1 Objective: A1.02 Recognize Database Object Types 8) Which of the following produces a subset of your data?

A) Macro B) Field C) Table D) Query Answer: D Diff: 2 Objective: A1.02 Recognize Database Object Types 9) Most users enter information into a database through the use of a ________.

A) form B) table in Datasheet view C) query D) macro Answer: A Diff: 2 Objective: A1.02 Recognize Database Object Types

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10) A module uses what programming language?

A) SQL B) VBA C) VBL D) HTML Answer: B Diff: 3 Objective: A1.02 Recognize Database Object Types 11) In Datasheet view, what does a pencil symbol to the left of a record indicate?

A) Data in that record has not been saved yet.

B) Data in that record has recently been modified and saved.

C) Data in that record has a data integrity violation and needs to be changed.

D) Data in that record is about to be deleted.

Answer: A Diff: 2 Objective: A1.03 Modify, Add, and Save Data 12) ________ is(are) what is entered into a database.

A) AI programs B) Objects C) Information D) Data Answer: D Diff: 2 Objective: A1.01 Explore Database Fundamentals 13) How many records do most forms display?

A) 0 (Forms don't display records.)

B) 1 C) 2 D) All the records at the same time Answer: B Diff: 2 Objective: A1.02 Recognize Database Object Types 14) What is not true about field properties?

A) They define a field's characteristics.

B) They vary by field type.

C) They can allow data entry to be required for a field.

D) The categories are the same for all field types.

Answer: D Diff: 2 Objective: A1.02 Recognize Database Object Types

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15) Which of the following views would you use to view or modify a table's structure?

A) Datasheet B) Form C) Design D) Layout Answer: C Diff: 2 Objective: A1.02 Recognize Database Object Types 16) What are the two ways you can view a table?

A) Design and Layout views B) Design and Datasheet views C) Datasheet and Form views D) Datasheet and Layout views Answer: B Diff: 1 Objective: A1.02 Recognize Database Object Types 17) Access is a ________ product.

A) Microsoft B) Google C) Yahoo D) Corel Answer: A Diff: 1 Objective: A1.02 Recognize Database Object Types 18) In Datasheet view, what do the rows indicate?

A) Tables B) Fields C) Records D) Information Answer: C Diff: 1 Objective: A1.02 Recognize Database Object Types 19) What view normally appears when you double-click a table?

A) Form view B) Layout view C) Design view D) Datasheet view Answer: D Diff: 1 Objective: A1.02 Recognize Database Object Types

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20) What is not true about a module?

A) It is considered an advanced object.

B) It is required for intermediate users.

C) It uses the VBA programming language.

D) It provides more functionality than macros.

Answer: B Diff: 3 Objective: A1.02 Recognize Database Object Types 21) Which of the following is not true about backing up a database?

A) The backup is stored in a compressed format.

B) It creates an exact duplicate of the entire database.

C) Backing up on the same storage device can leave you unprotected.

D) You can restore just an object from a backed up database file.

Answer: A Diff: 2 Objective: A1.04 Use Database Utilities 22) What is not true about database relationships?

A) They are connections between two tables.

B) They join tables on a common field.

C) They allow for efficient database design.

D) They tend to increase the overall file size of a database.

Answer: D Diff: 2 Objective: A1.02 Recognize Database Object Types 23) Which of the following is not a valid criterion in a filter?

A) ="Fred" B) =>14 C) <>125 D) @12/31/2025@ Answer: B Diff: 3 Objective: A1.05 Work with Filters 24) When you close a table after using a selection filter and then reopen it, what happens to the filter?

A) The filter is still operating.

B) The filter is not saved.

C) The filter is removed, but Toggle Filter will bring it back.

D) The filter is removed permanently.

Answer: C Diff: 3 Objective: A1.05 Work with Filters

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25) Which of the following is not true about database corruption?

A) It occurs when the database file gets too large.

B) It occurs when the data are stored improperly.

C) The Compact and Repair Database utility fixes any errors that may exist in the file.

D) It can result in the loss of data or database functionality.

Answer: A Diff: 3 Objective: A1.04 Use Database Utilities 26) What type of filter displays records based on a criterion you choose?

A) Selection filter B) Filter by Report C) Exact Match filter D) Toggle filter Answer: A Diff: 2 Objective: A1.05 Work with Filters 27) Which of the following is not a valid comparison operator?

A) <> B) = C) => D) <= Answer: C Diff: 2 Objective: A1.05 Work with Filters 28) How would you sort records in a field so that the oldest birthday is listed first?

A) Sort by form B) Selection sort C) Sort descending D) Sort ascending Answer: D Diff: 3 Objective: A1.06 Perform Sorts 29) If you sorted a table which had 53 records by two fields, one ascending and the other descending, how many records would display?

A) It depends on how many of the fields are blank.

B) 53 C) 106 D) It depends on how many of the fields contain exactly the same information.

Answer: B Diff: 2 Objective: A1.06 Perform Sorts

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30) Which of the following is not one of the three methods for creating a database?

A) Create a blank desktop database.

B) Create a blank cloud database.

C) Create a custom web app.

D) Create a new database from a backup.

Answer: B Diff: 2 Objective: A1.01 Explore Database Fundamentals 31) Which method of creating a database demands the least amount of expertise in Access?

A) Creating a blank desktop database B) Creating a custom web app C) Importing an Excel spreadsheet D) Using a template Answer: D Diff: 2 Objective: A1.01 Explore Database Fundamentals 32) What is not true about records?

A) They are displayed as rows in Datasheet view.

B) They represent categories of information that is stored in a database.

C) They are a complete set of fields for a person, place, etc.

D) They are stored in tables.

Answer: B Diff: 3 Objective: A1.02 Recognize Database Object Types 33) What database object is an electronic version of the paperwork you fill out at the doctor's office?

A) Form B) Report C) Table D) Field Answer: A Diff: 2 Objective: A1.02 Recognize Database Object Types 34) To create a database from a template you would use which tab?

A) Design B) Layout C) Database Tools D) File Answer: D Diff: 2 Objective: A1.01 Explore Database Fundamentals

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35) One of the reasons someone may choose to start a database with a template is to save time by not having to ________.

A) enter so much data B) know anything about Access C) create as many objects D) create the table relationships Answer: C Diff: 2 Objective: A1.01 Explore Database Fundamentals 36) Which of the following is not true about modifying a record?

A) The pencil icon indicates that the data in that record are being edited and that changes have not yet been saved.

B) The record is saved when you click the Save Record icon.

C) The pencil icon is removed when you move to another record.

D) A record can be modified through the table's Datasheet view or through a corresponding form.

Answer: B Diff: 2 Objective: A1.03 Modify, Add, and Save Data 37) Which of the following is not true about using Undo in Access?

A) Undo will reverse the most recent change.

B) Undo works immediately after making changes to a record.

C) Undo (and Redo) are found on the Quick Access Toolbar.

D) As with other Microsoft programs, you can enable multiple Undo steps.

Answer: D Diff: 2 Objective: A1.03 Modify, Add, and Save Data 38) Which of the following is not true about entering a new record?

A) If you are unable to enter a new record, then you are trying to put too much data in one of the fields.

B) If you are unable to enter data in a field, then you have selected a field with a data type of AutoNumber.

C) New records can be added through the table's Datasheet view.

D) New records can be added through a corresponding form.

Answer: A Diff: 1 Objective: A1.03 Modify, Add, and Save Data

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39) Which of the following is not true about Windows keyboard shortcuts for entering data?

A) Right arrow moves the insertion point right one field in the same row.

B) End moves the insertion point to the last field in the current row.

C) Tab or Enter moves the insertion point to the corresponding field in the following row.

D) Shift + Tab moves the insertion point left one field in the same row.

Answer: C Diff: 2 Objective: A1.03 Modify, Add, and Save Data 40) Which of the following is not true about deleting a record?

A) Deleting records is the suggested way of keeping your database as small as possible.

B) Some records may not be deleted because they are related to records in another table.

C) Instead of deleting information, it might be better to create a Yes/No field indicating that a record is no longer relevant.

D) Deleting records can be a bad idea.

Answer: A Diff: 2 Objective: A1.03 Modify, Add, and Save Data 41) There are times you might be using a database and not know it.

Answer: TRUE Diff: 1 Objective: A1.01 Explore Database Fundamentals 42) Searching a website to help you find just the right product involves database technology.

Answer: TRUE Diff: 1 Objective: A1.01 Explore Database Fundamentals 43) Microsoft SSL Server is an example of an advanced DBMS. Answer: FALSE Diff: 3 Objective: A1.01 Explore Database Fundamentals 44) When you type Smith in a person's last name field you are entering information.

Answer: FALSE Diff: 3 Objective: A1.01 Explore Database Fundamentals 45) Every time you open a database you will receive a security warning.

Answer: FALSE Diff: 2 Objective: A1.01 Explore Database Fundamentals

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46) Only the most complex databases have more than one table.

Answer: FALSE Diff: 2 Objective: A1.02 Recognize Database Object Types 47) A primary key can be a combination of several fields.

Answer: TRUE Diff: 2 Objective: A1.02 Recognize Database Object Types 48) Your birthday would be a good candidate for a primary key.

Answer: FALSE Diff: 2 Objective: A1.02 Recognize Database Object Types 49) Reports can draw data from tables or queries.

Answer: TRUE Diff: 2 Objective: A1.02 Recognize Database Object Types 50) When first designing a database, it is not important what data type you assign each field because you can easily change it later.

Answer: FALSE Diff: 3 Objective: A1.02 Recognize Database Object Types 51) Forms are the foundation of each database.

Answer: FALSE Diff: 2 Objective: A1.02 Recognize Database Object Types 52) A field is a complete set of all the records about one person, place, event, or concept.

Answer: FALSE Diff: 3 Objective: A1.02 Recognize Database Object Types 53) Backups are typically stored on a separate device.

Answer: TRUE Diff: 2 Objective: A1.04 Use Database Utilities 54) Databases only work with data, not information.

Answer: FALSE Diff: 2 Objective: A1.01 Explore Database Fundamentals

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55) Using the Compact and Repair Database utility on a regular basis is good practice.

Answer: TRUE Diff: 2 Objective: A1.04 Use Database Utilities 56) As long as your data is accurate there is no real need to print preview your reports.

Answer: FALSE Diff: 2 Objective: A1.04 Use Database Utilities 57) A good practice is to make backups of your databases on different storage devices.

Answer: TRUE Diff: 2 Objective: A1.04 Use Database Utilities 58) Using the Back Up Database utility only saves the structure of the database, not the content.

Answer: FALSE Diff: 1 Objective: A1.04 Use Database Utilities 59) Using Filter by Form enables you to filter on multiple criteria.

Answer: TRUE Diff: 2 Objective: A1.05 Work with Filters 60) Filters do not delete data or records.

Answer: TRUE Diff: 1 Objective: A1.05 Work with Filters 61) You can only sort records by one field.

Answer: FALSE Diff: 2 Objective: A1.06 Perform Sorts 62) Creating a database from a template can help you get started more quickly.

Answer: TRUE Diff: 1 Objective: A1.01 Explore Database Fundamentals 63) Using a template to create a database is not an effective use of time because of all the modifications you need to make so the database will fit your needs.

Answer: FALSE Diff: 2 Objective: A1.01 Explore Database Fundamentals

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64) Any record can be deleted if you want.

Answer: FALSE Diff: 2 Objective: A1.03 Modify, Add, and Save Data 65) Pressing the Esc key cancels any changes made in the current field while in Edit mode.

Answer: TRUE Diff: 2 Objective: A1.03 Modify, Add, and Save Data 66) DBMS stands for ________.

Answer: database management system Diff: 2 Objective: A1.01 Explore Database Fundamentals 67) A(n) ________ allows you to poll the data in your database.

Answer: query Diff: 2 Objective: A1.02 Recognize Database Object Types 68) When you enter something in a field, you are entering ________.

Answer: data Diff: 2 Objective: A1.01 Explore Database Fundamentals 69) Access is a(n) ________ management system.

Answer: database Diff: 2 Objective: A1.01 Explore Database Fundamentals 70) Tables, queries, forms, and reports are all considered to be ________.

Answer: objects Diff: 1 Objective: A1.02 Recognize Database Object Types 71) A(n) ________ is a stored series of steps or commands.

Answer: macro Diff: 2 Objective: A1.02 Recognize Database Object Types 72) By default, Access uses a(n) ________ objects interface.

Answer: tabbed Diff: 3 Objective: A1.02 Recognize Database Object Types

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73) The ________ command helps you locate specific records.

Answer: Find Diff: 1 Objective: A1.02 Recognize Database Object Types 74) The ________ data type generates a number automatically whenever a new record is created.

Answer: AutoNumber Diff: 2 Objective: A1.03 Modify, Add, and Save Data 75) The primary ________ can be made up of a combination of fields.

Answer: key Diff: 2 Objective: A1.02 Recognize Database Object Types 76) In Datasheet view, columns represent ________.

Answer: fields Diff: 1 Objective: A1.02 Recognize Database Object Types 77) When you format a date to display a certain way, you have changed the field's ________.

Answer: property, properties Diff: 3 Objective: A1.02 Recognize Database Object Types 78) You cannot change ________ in a report; reports only display it.

Answer: data Diff: 2 Objective: A1.02 Recognize Database Object Types 79) If you find yourself performing the same exact actions over and over, you might consider creating a(n) ________.

Answer: macro Diff: 2 Objective: A1.02 Recognize Database Object Types 80) A(n) ________ allows you to display only the records you want.

Answer: filter Diff: 1 Objective: A1.05 Work with Filters 81) Using Filter by Form allows you to filter on ________ criteria.

Answer: multiple, more than one, many Diff: 2 Objective: A1.05 Work with Filters

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82) The ________ comparison operator indicates "not equal."

Answer: <> Diff: 3 Objective: A1.05 Work with Filters 83) When you open a query, the interface looks like a(n) ________.

Answer: table Diff: 3 Objective: A1.02 Recognize Database Object Types 84) You can create a(n) ________ from your own database so that you can reuse its structure whenever you need.

Answer: template Diff: 2 Objective: A1.01 Explore Database Fundamentals 85) Ctrl + ________ is the Windows Undo shortcut.

Answer: Z, z Diff: 2 Objective: A1.03 Modify, Add, and Save Data 86) Using the ________ Database utility saves a copy of the database to the location of your choice.

Answer: Backup, backup, back up, Back Up Diff: 2 Objective: A1.04 Use Database Utilities 87) A(n) ________ lists records in a specific sequence, such as alphabetically by last name or in ascending order by Employee ID. Answer: sort Diff: 2 Objective: A1.06 Perform Sorts 88) ________ does not change the order of the data in the database, only the way the data are displayed.

Answer: Sorting Diff: 2 Objective: A1.06 Perform Sorts 89) When sorting by multiple criteria, fields are sorted from ________ to ________.

Answer: left, right Diff: 2 Objective: A1.06 Perform Sorts

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90) Match the following terms with their description: I. Form II. Report III. Macro IV. Sort V. Filter A. A way of displaying data in which the data cannot be changed B. Changes the order of how records are displayed C. Using this is one way of entering data D. Limits the amount of data displayed E. A stored set of commands Answer: C, A, E, B, D Diff: 1 Objective: Multiple Objectives 91) Match the following terms with their description: I. Compact and Repair Database II. Database III. Datasheet view IV. Design view V. Module A. A view which displays an object's structure B. An advanced object within VBA C. A utility that makes a database smaller and fixes errors D. A way of displaying data in a row and column grid E. A collection of data organized as useful information Answer: C, E, D, A, B Diff: 2 Objective: Multiple Objectives 92) Match the following terms with their description: I. Navigation Pane II. Object III. Primary key IV. Record V. Relationship A. A component which makes the database function B. A complete collection of all fields about one entity C. A connection between tables using a common field D. That which uniquely identifies records in a table E. An interface that lists the objects in an Access database Answer: E, A, D, B, C Diff: 2 Objective: Multiple Objectives 15 Copyright © 2026 Pearson Education, Inc.

93) Match the following terms with their description: I. Report II. Selection filter III. Sort IV. Table V. Template A. An object which displays formatted information in a professional manner B. Listing records in a specific sequence C. A way of limiting the number of records displayed D. Used to jumpstart your database E. The object in which the data is stored Answer: A, C, B, E, D Diff: 2 Objective: Multiple Objectives 94) Match the following with their description: I. LastName, FirstName, CellPhone II. AutoNumber, Short Text, Number III. Social Security Number, Student ID, AutoNumber IV. <>4, >2000, ="Fred" V. Validation Rule, Field Size, Caption A. Examples of filter criterion B. Examples of field properties C. Examples of field names D. Examples of primary keys E. Examples of data types Answer: C, E, D, A, B Diff: 2 Objective: Multiple Objectives

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95) Match the following terms with their description: I. Table II. Record III. Form IV. Report V. Query A. A collection of records B. A collection of fields C. Retrieves a subset of information D. Displays data in a way that the data can't be edited E. Used to enter data Answer: A, B, E, D, C Diff: 1 Objective: Multiple Objectives 96) Match the following acronyms with their description: I. VBA II. DBMS III. AI IV. Database V. SQL A. A collection of organized data B. Used in several database programs C. Used to create modules D. Artificial intelligence E. Access is one example Answer: C, E, D, A, B Diff: 2 Objective: Multiple Objectives 97) Match the following terms with their description: I. Table II. Field III. Record IV. Primary key V. Query A. Uniquely identifies a record B. Category of information C. Stores all your data D. Asks a question of your data E. Complete set of fields Answer: C, B, E, A, D Diff: 2 Objective: A1.02 Recognize Database Object Types 17 Copyright © 2026 Pearson Education, Inc.

Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Access Chapter 2 Understanding Tables and Simple Queries in Relational Databases: Design Essentials and Extracting Information 1) If you want the results of a query to display only those records that meet all criteria, you would use the ________ operator.

A) OR B) NOT C) AND D) NOR Answer: C Diff: 2 Objective: A2.05 Specify Query Criteria 2) What data type assigns the next consecutive number to new records?

A) Number B) AutoNumber C) IncreaseNumber D) Integer Answer: B Diff: 2 Objective: A2.02 Modify Tables and Work with Data 3) What is not one of the five guidelines for creating fields?

A) Store data in their largest parts.

B) Understand primary keys.

C) Plan for common fields between tables.

D) Design to accommodate calculations.

Answer: A Diff: 2 Objective: A2.01 Understand Table Design Basics 4) "lastName" is an example of ________.

A) Camel Case B) Pascal Case C) a typing error D) a naming convention that is not recommended because of possible compatibility issues Answer: A Diff: 3 Objective: A2.02 Modify Tables and Work with Data

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5) What field property makes up for the limitation of the field naming rules or common practices?

A) Validation Rule B) Input Mask C) Format D) Caption Answer: D Diff: 2 Objective: A2.02 Modify Tables and Work with Data 6) What is not true about field names?

A) They can be up to 64 characters in length.

B) They should describe the data they will store.

C) They can contain numbers.

D) They can begin with a space.

Answer: D Diff: 2 Objective: A2.02 Modify Tables and Work with Data 7) What option automatically deletes records in related tables that match the primary key?

A) Autodelete Related Records B) Cascade Update Related Fields C) Cascade Delete Related Records D) Delete and Update Related Records Answer: C Diff: 2 Objective: A2.07 Establish Table Relationships 8) Up to how many characters can be stored in a field with a Short Text data type?

A) 100 B) 255 C) 500 D) 256 Answer: B Diff: 2 Objective: A2.02 Modify Tables and Work with Data 9) Up to how many characters can be stored in a field with a Long Text data type?

A) 1,000 B) 12,256 C) Unlimited D) 64,000 Answer: D Diff: 3 Objective: A2.02 Modify Tables and Work with Data

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10) What field property ensures that all phone numbers have a consistent look?

A) Caption B) Format C) Default Value D) Input Mask Answer: D Diff: 2 Objective: A2.02 Modify Tables and Work with Data 11) What is not true about data types?

A) It is best to choose Short Text for all fields at first, because they can easily be changed later.

B) Every field is assigned a data type.

C) They determine what operations can be performed on the data.

D) They can be changed after the table has been created.

Answer: A Diff: 3 Objective: A2.02 Modify Tables and Work with Data 12) What is not true about the hyperlink data type?

A) It can store the URL for a web page.

B) It can store the path to a file.

C) The hyperlink becomes active anytime you hover over it.

D) It can store the path to a folder.

Answer: C Diff: 3 Objective: A2.02 Modify Tables and Work with Data 13) What field property would you use to automatically enter "PA" in a State field?

A) Format B) Caption C) Default Value D) Start Value Answer: C Diff: 1 Objective: A2.02 Modify Tables and Work with Data 14) When does the validation rule check the entered data?

A) As it is typed into the field B) When the user exits the field C) When the table or form is saved D) When the table or form is closed Answer: B Diff: 2 Objective: A2.02 Modify Tables and Work with Data

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15) What field property forces data to follow certain requirements of data entry?

A) Validation Rule B) Validation Text C) Format D) Required Answer: A Diff: 2 Objective: A2.02 Modify Tables and Work with Data 16) What field property would allow entry of empty text strings in a Hyperlink, or Short or Long Text fields?

A) Required B) Indexed C) Allow Zero Length D) Allow Null Length Answer: C Diff: 1 Objective: A2.02 Modify Tables and Work with Data 17) What is not true about the Caption property?

A) It allows labels to be more readable than field names.

B) It displays as the column heading instead of the field name.

C) It is used in both forms and reports.

D) The Pascal Case is preferred in this property.

Answer: D Diff: 2 Objective: A2.02 Modify Tables and Work with Data 18) What is the suggested data type for a street address?

A) Long Text B) Number C) OLE Object D) Short Text Answer: D Diff: 2 Objective: A2.02 Modify Tables and Work with Data 19) Storing a book's title in more than one table within a database is considered data ________.

A) backup B) redundancy C) duplication D) consistency Answer: B Diff: 2 Objective: A2.02 Modify Tables and Work with Data

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20) What field property increases the efficiency at which searches can be performed?

A) Indexed B) Allow Zero Length C) Required D) Result Type Answer: A Diff: 1 Objective: A2.02 Modify Tables and Work with Data 21) Which field property helps a user know why an entry error was generated?

A) Validation Text B) Validation Rule C) Expression D) Error Code Answer: A Diff: 2 Objective: A2.02 Modify Tables and Work with Data 22) If you wanted the user to pick from a particular list, what would you select from the Data Type drop-down list for that field?

A) List B) Short Text C) Lookup Wizard D) Long Text Answer: C Diff: 2 Objective: A2.02 Modify Tables and Work with Data 23) What field property helps to make sure that correct data is entered?

A) Validation Text B) Validation Rule C) Format D) Required Answer: B Diff: 2 Objective: A2.02 Modify Tables and Work with Data 24) Which of the following cannot be imported from one Access database into another Access database?

A) Tables B) Sheets C) Forms D) Reports Answer: B Diff: 2 Objective: A2.03 Import Data From External Sources 5 Copyright © 2026 Pearson Education, Inc.

25) When you import data, where can you not store it?

A) New form B) New table C) Existing table D) Linked table Answer: A Diff: 1 Objective: A2.03 Import Data From External Sources 26) Enforcing referential integrity assures that ________.

A) you cannot enter a value in the foreign key if there is no corresponding value in the primary key B) you cannot enter the same value in the foreign key of the same table C) you cannot leave that field empty D) you cannot enter invalid or incorrect information Answer: A Diff: 2 Objective: A2.07 Establish Table Relationships 27) What is the most common relationship type?

A) Many-to-many B) One-to-many C) One-to-one D) None-to-none (finds records with no matching primary and foreign keys) Answer: B Diff: 2 Objective: A2.07 Establish Table Relationships 28) Checking the Cascade Delete Related Records check box ensures that ________.

A) you cannot delete related records if they have more than one foreign key records B) you cannot delete a primary key record if it has related records C) all records will be deleted in related tables if you delete the primary key in the primary table D) all primary keys will be deleted if you delete related records Answer: C Diff: 3 Objective: A2.07 Establish Table Relationships 29) When you purchase from a store several times this would be an example of what kind of table relationship?

A) Many-to-one (many customers, one purchase) B) One-to-one (one customer, one store) C) Many-to-many (many items purchased, many times) D) One-to-many (one customer, many purchases) Answer: D Diff: 3 Objective: A2.07 Establish Table Relationships 6 Copyright © 2026 Pearson Education, Inc.

30) Which of the following would make a good primary key?

A) AutoNumber data type B) Customer name C) Number data type D) Birthday Answer: A Diff: 3 Objective: A2.02 Modify Tables and Work with Data 31) When you run a query, it displays in what view?

A) Design B) Layout C) Print Preview D) Datasheet Answer: D Diff: 2 Objective: A2.04 Create a Single-Table Query 32) To limit the number of records displayed when a query is run, you add ________.

A) sorting B) criteria C) less fields D) less tables Answer: B Diff: 3 Objective: A2.04 Create a Single-Table Query 33) Which of the following comparison operators is not valid?

A) <> B) >= C) => D) < Answer: C Diff: 2 Objective: A2.05 Specify Query Criteria 34) The ________ property provides literal characters that are typed for each entry.

A) Validation Rule B) Default Value C) Validation text D) Input Mask Answer: D Diff: 2 Objective: A2.02 Modify Tables and Work with Data

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35) Which logical operator would return the fewest records?

A) AND B) OR C) NOT D) NOR Answer: A Diff: 2 Objective: A2.05 Specify Query Criteria 36) Which of the following is not true about importing data?

A) They can be imported from an Excel spreadsheet, other Access databases, and other sources.

B) They can be imported into an existing table or a new table.

C) One drawback to importing records is that it increases data entry efforts.

D) Importing records will make your file size larger.

Answer: C Diff: 2 Objective: A2.03 Import Data From External Sources 37) Which of the following can you not import from other databases?

A) Tables B) Forms C) Reports D) Sheets Answer: D Diff: 3 Objective: A2.03 Import Data From External Sources 38) Which of the following is not true about linking to external data?

A) It makes your database file considerably larger.

B) You can link to an Excel file.

C) You cannot modify the original table's design.

D) The actual table remains in the original database.

Answer: A Diff: 1 Objective: A2.03 Import Data From External Sources 39) Which of the following is not a method for running a query?

A) Select Run in the Results group on the Query Design tab.

B) While in Design or SQL views, select the red ? icon.

C) Locate the query in the Navigation Pane and double-click it.

D) Select the query in the Navigation Pane and press Enter.

Answer: B Diff: 3 Objective: A2.06 Modify a Query

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40) Which of the following is not given in the chapter as a step for creating a query based on an existing query?

A) Left-click the query in the Navigation Pane and from the shortcut menu, select Copy.

B) Select, but do not open the query you want to copy in the Navigation Pane.

C) Right-click in the empty space of the Navigation Pane and select Paste.

D) Switch to Design view of the copied query and modify the query criteria.

Answer: A Diff: 3 Objective: A2.06 Modify a Query 41) A good way to know what fields you will need is to think of what reports you might need later.

Answer: TRUE Diff: 1 Objective: A2.01 Understand Table Design Basics 42) Although you can create calculated fields in a query, most prefer to add them to the table instead.

Answer: FALSE Diff: 2 Objective: A2.01 Understand Table Design Basics 43) A database designer needs to be concerned about what fields might be needed rather than file size.

Answer: FALSE Diff: 2 Objective: A2.01 Understand Table Design Basics 44) For security purposes you want to have data redundancy in your tables.

Answer: FALSE Diff: 3 Objective: A2.01 Understand Table Design Basics 45) Access requires that common fields be named exactly the same.

Answer: FALSE Diff: 2 Objective: A2.01 Understand Table Design Basics 46) The AND operator will give you the most results in a query.

Answer: FALSE Diff: 3 Objective: A2.05 Specify Query Criteria 47) The primary key can only be a single field.

Answer: FALSE Diff: 2 Objective: A2.02 Modify Tables and Work with Data 9 Copyright © 2026 Pearson Education, Inc.

48) You can only have one primary key in a table, but you can have several foreign keys.

Answer: TRUE Diff: 2 Objective: A2.02 Modify Tables and Work with Data 49) Access does not require that every table has a primary key.

Answer: TRUE Diff: 2 Objective: A2.02 Modify Tables and Work with Data 50) Although you can link to external data, it is not recommended.

Answer: FALSE Diff: 2 Objective: A2.03 Import Data From External Sources 51) Access provides a wizard for easily importing Excel data into Access.

Answer: TRUE Diff: 1 Objective: A2.03 Import Data From External Sources 52) The Enforce Referential Integrity box should normally be checked.

Answer: TRUE Diff: 1 Objective: A2.07 Establish Table Relationships 53) The Cascade Update Related Fields check box is irrelevant if the primary key has an AutoNumber field type.

Answer: TRUE Diff: 3 Objective: A2.07 Establish Table Relationships 54) One advantage of establishing relationships between tables is so you can combine fields from more than one table in a query or report.

Answer: TRUE Diff: 1 Objective: A2.07 Establish Table Relationships 55) There might be times when you want to add the same field to a query several times.

Answer: TRUE Diff: 3 Objective: A2.04 Create a Single-Table Query 56) The first step in creating a query is selecting the fields you need.

Answer: FALSE Diff: 3 Objective: A2.04 Create a Single-Table Query 10 Copyright © 2026 Pearson Education, Inc.

57) Data entered in a query is actually stored in the underlying table(s).

Answer: TRUE Diff: 2 Objective: A2.04 Create a Single-Table Query 58) It is best when designing a query to add all the fields from a table in case you need them later.

Answer: FALSE Diff: 2 Objective: A2.04 Create a Single-Table Query 59) Logical operators only work with text and numbers, not dates.

Answer: FALSE Diff: 2 Objective: A2.05 Specify Query Criteria 60) In a query, the sort order, when sorting on multiple fields, is determined by the field order from left to right.

Answer: TRUE Diff: 3 Objective: A2.06 Modify a Query 61) It is best to copy a query if you need a similar query, but with different criteria, rather than to start from scratch.

Answer: TRUE Diff: 1 Objective: A2.06 Modify a Query 62) It is safe to change data in a query since you are only changing a temporary copy of the data, not the underlying data in the table.

Answer: FALSE Diff: 2 Objective: A2.06 Modify a Query 63) Often, the data stored in external sources can be more efficiently managed in an Access database.

Answer: TRUE Diff: 2 Objective: A2.03 Import Data From External Sources 64) When importing data from an Excel worksheet, row headings will import as field names in the Access table.

Answer: FALSE Diff: 3 Objective: A2.03 Import Data From External Sources 11 Copyright © 2026 Pearson Education, Inc.

65) When importing data from another Access database, you can import an existing table's design only or a table with usable data.

Answer: TRUE Diff: 2 Objective: A2.03 Import Data From External Sources 66) You should store data in their ________ parts.

Answer: smallest Diff: 2 Objective: A2.01 Understand Table Design Basics 67) The ________ key is what guarantees that a record is unique.

Answer: primary Diff: 2 Objective: A2.01 Understand Table Design Basics 68) Storing duplicate data in more than one table is called data ________.

Answer: redundancy Diff: 1 Objective: A2.01 Understand Table Design Basics 69) To have your table perform mathematical functions automatically you would use a(n) ________ field.

Answer: calculated Diff: 1 Objective: A2.01 Understand Table Design Basics 70) The ________ field type makes a good primary key.

Answer: AutoNumber, Auto Number Diff: 2 Objective: A2.02 Modify Tables and Work with Data 71) When you need a query to return entries based on any of a set of criteria, then you would use the ________ condition.

Answer: OR Diff: 1 Objective: A2.05 Specify Query Criteria 72) Use the ________ data type when you want to store multiple pictures in your records.

Answer: Attachment Diff: 2 Objective: A2.02 Modify Tables and Work with Data 73) Use the ________ data type when you do not know how much text space will be required.

Answer: Long Text Diff: 1 Objective: A2.02 Modify Tables and Work with Data 12 Copyright © 2026 Pearson Education, Inc.

74) A field's ________ determine how that field functions.

Answer: properties Diff: 2 Objective: A2.02 Modify Tables and Work with Data 75) Use the ________ data type if you need to store a True or False value.

Answer: Yes/No Diff: 2 Objective: A2.02 Modify Tables and Work with Data 76) In table relationships, the foreign key of one table cannot be joined to the ________ key of another table.

Answer: foreign Diff: 3 Objective: A2.02 Modify Tables and Work with Data 77) You can save time and help prevent errors when you ________ data from an external source.

Answer: import Diff: 2 Objective: A2.02 Modify Tables and Work with Data 78) Access uses ________ to speed up the sorting or filtering process.

Answer: indexing Diff: 3 Objective: A2.07 Establish Table Relationships 79) The ________ relationship is used when joining two primary keys.

Answer: one-to-one, one to one Diff: 3 Objective: A2.07 Establish Table Relationships 80) You cannot create a relationship between two tables unless there is at least one ________ key.

Answer: primary Diff: 3 Objective: A2.07 Establish Table Relationships 81) Having common fields is important when you begin to build ________ between the tables.

Answer: relationships Diff: 1 Objective: A2.07 Establish Table Relationships 82) In table relationships, the primary key is normally joined to a(n) ________ key.

Answer: foreign Diff: 1 Objective: A2.07 Establish Table Relationships 13 Copyright © 2026 Pearson Education, Inc.

83) The ________ relationship requires a junction table for it to function properly.

Answer: many-to-many, many to many Diff: 3 Objective: A2.07 Establish Table Relationships 84) In query design, the ________ row allows you to set limits on what records are displayed.

Answer: Criteria Diff: 2 Objective: A2.04 Create a Single-Table Query 85) The ________ sign should be put around dates so that Access knows they are dates.

Answer: #, pound, hashtag Diff: 2 Objective: A2.05 Specify Query Criteria 86) When running a query, the results will display in a(n) ________ as a tab in the main window.

Answer: datasheet Diff: 2 Objective: A2.06 Modify a Query 87) ________ a query saves time when you want the same tables and fields but with slightly different criteria.

Answer: Duplicating, Copying Diff: 3 Objective: A2.06 Modify a Query 88) The ________ guides you through query design with a step-by-step process.

Answer: Simple Query Wizard Diff: 2 Objective: A2.04 Create a Single-Table Query 89) The results of a query display actual records that are stored in the underlying ________.

Answer: table Diff: 2 Objective: A2.06 Modify a Query

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90) Match the recommended data types with their examples: I. Short Text II. Long Text III. Number IV. Date/Time V. Currency A. A memo of indeterminate length B. Phone number C. Person's birthdate D. Years of service E. Financial information Answer: B, A, D, C, E Diff: 2 Objective: A2.02 Modify Tables and Work with Data 91) Match the recommended data types with their examples: I. AutoNumber II. OLE Object III. Hyperlink IV. Yes/No V. Attachment A. An email address B. Multiple pictures C. An object created by another program D. When the answer can be either True or False E. Very useful for primary keys Answer: E, C, A, D, B Diff: 1 Objective: A2.02 Modify Tables and Work with Data 92) Match the recommended data types with their definitions or examples: I. Calculated II. Lookup Wizard III. Short Text IV. Number V. Currency A. Can hold up to 255 characters B. Used to force users to pick from a custom list C. Can be set to Euros D. References one or more existing fields E. Used if you want to store a dollar sign ($) in your data Answer: D, B, A, E, C Diff: 1 Objective: A2.02 Modify Tables and Work with Data 15 Copyright © 2026 Pearson Education, Inc.

93) Match the following field properties with their description or something true about the property: I. Caption II. Format III. Required IV. Indexed V. Result Type A. Does not affect the stored value B. Increases efficiency during searches C. Used for calculated fields only D. More understandable than field names E. A value must be entered Answer: D, A, E, B, C Diff: 1 Objective: A2.02 Modify Tables and Work with Data 94) Match the following field properties with their example: I. Default Value II. Validation Text III. Validation Rule IV. Input Mask V. Field Size A. !\(999") "000\-0000;0;_ B. "MD" C. 14 D. "MD" Or "PA" Or "WV" E. "Please enter a value greater than 40."

Answer: B, E, D, A, C Diff: 1 Objective: A2.02 Modify Tables and Work with Data

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95) Match the following comparison operators with their example: I. =25 II. >25 III. <25 IV. <>25 V. >=25 A. Less than 25 B. Equals 25 C. Does not equal 25 D. Greater than or equal to 25 E. Greater than 25 Answer: B, E, A, C, D Diff: 1 Objective: A2.05 Specify Query Criteria 96) What is the correct order of steps for creating a query based on an existing query?

I. Step 1 II. Step 2 III. Step 3 IV. Step 4 V. Step 5 A. Right-click in the empty space of the Navigation Pane and select Paste.

B. Right-click the query in the Navigation Pane and from the shortcut menu, select Copy.

C. Switch to Design view of the copied query and modify the query criteria.

D. Type a name for the new query in the Paste As dialog box and click OK. E. Select, but do not open the query you want to copy in the Navigation Pane.

Answer: E, B, A, D, C Diff: 3 Objective: A2.06 Modify a Query 97) Match the following terms with their description: I. Caption II. Foreign key III. Data type IV. Field property V. Wildcard A. Used to relate tables on common fields B. Affects what operations can be performed on data C. Characteristic of a field D. Special character that can represent other characters E. More understandable than a field name Answer: E, A, B, C, D Diff: 1 Objective: Multiple Objectives 17 Copyright © 2026 Pearson Education, Inc.

98) Match the following terms with their description: I. AutoNumber II. Cascade Delete III. Cascade Update IV. Referential integrity V. Data redundancy A. Increases by one each time a record is added B. Rules that preserve table relationships when key values change C. Deletes records in related fields that match the primary key D. When the same data is stored in two or more tables E. Changes key value in related tables if key value in primary table is changed Answer: A, C, E, B, D Diff: 1 Objective: Multiple Objectives

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Access Chapter 3 Retrieving Information Through Queries: Query Calculations and Expressions 1) In the formula, =3*[BaseSalary], the 3 is considered a(n) ________.

A) variable B) field C) argument D) constant Answer: D Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 2) In the formula, =1+(2-3)+5/6-6^2, what will Access evaluate first?

A) 5/6 B) 1+ C) 6^2 D) (2-3) Answer: D Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 3) In the Pmt function, what is not true about the num_periods argument?

A) It reflects a count of how many times payments will be made.

B) It can contain references to fields.

C) You must use constants for this argument.

D) It is required.

Answer: C Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 4) What symbols does Access use to indicate a field name?

A) [] B) () C) {} D) "" Answer: A Diff: 2 Objective: A3.03 Create a Query with a Calculated Field

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5) What is a type of field that displays the result of an expression rather than the data stored in a field?

A) Calculated B) Lookup C) AutoNumber D) Hyperlink Answer: A Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 6) What can the phrase "Please Excuse My Dear Aunt Sally" help you remember?

A) The various printing options available in Excel B) The naming convention for cell ranges C) How to do date calculations D) Order of operations Answer: D Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 7) Which of the following is not an arithmetic operator?

A) > B) C) + D) * Answer: A Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 8) In the Pmt function, what is not true about the present_value argument?

A) It can contain references to fields.

B) It is optional.

C) It reflects the total amount of a loan.

D) It returns a negative value by default.

Answer: B Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 9) According to the order of operations, what is not calculated after exponentiation?

A) Parentheses B) Multiplication C) Division D) Addition Answer: A Diff: 2 Objective: A3.03 Create a Query with a Calculated Field

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10) In the Pmt function, what is not true about the rate argument?

A) If the payment is to be paid monthly, then the annual interest rate needs to be divided by 12.

B) It can contain references to fields.

C) It is optional.

D) It reflects the interest charged on a loan.

Answer: C Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 11) What best describes the concept of syntax?

A) Predefined computation that performs a complex calculation B) Specific inputs used to complete the calculation C) Options that can be included in a function D) Determines the layout and order of the function and its arguments Answer: D Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 12) What symbol does Access use to express exponentiation?

A) ^ B) * C) <> D) () Answer: A Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 13) What sheet will allow you to change the formatting of a field in a query?

A) Formatting B) Modify C) Build D) Property Answer: D Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 14) In the Pmt function, what is not true about the type argument?

A) It is often filled in with zero.

B) It is often left blank.

C) It is required.

D) It is optional.

Answer: C Diff: 1 Objective: A3.04 Use the Expression Builder and Functions

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15) Which of the following is not a common mistake when creating calculated fields?

A) Forgetting the colon B) Putting the same field in more than once C) Incorrectly spelling the field names D) Forgetting PEMDAS Answer: B Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 16) When you are prompted to enter a value when you run a query that includes a calculated field, you probably ________.

A) entered too many arguments in the formula B) used the wrong arithmetic operator in your formula C) forgot to name the new, calculated field D) typed a field name incorrectly Answer: D Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 17) What error will you get if there is something wrong with the formula in a calculated field?

A) #NAME! B) #FORMULA! C) Invalid syntax D) Invalid expression Answer: C Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 18) Which of the following is not an advantage of using the Expression Builder?

A) Guarantees that you do not type field names incorrectly B) Its size C) Easy access to various objects D) Placeholders Answer: A Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 19) Which of the following can help you build more complex expressions in calculated fields?

A) Property sheet B) Design view C) Expression Builder D) Expression Creator Answer: C Diff: 1 Objective: A3.04 Use the Expression Builder and Functions

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20) What are predefined computations that perform complex calculations?

A) Formulas B) Functions C) Arguments D) Expressions Answer: B Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 21) Another name for an input in a function is a(n) ________.

A) argument B) property C) value D) expression Answer: A Diff: 1 Objective: A3.04 Use the Expression Builder and Functions 22) What is not a necessary piece of data for the Pmt function?

A) Interest rate B) Amount already paid on the loan C) Amount of the loan D) Number of periods required to pay off the loan Answer: B Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 23) For a 15-year loan paid monthly, which of the following would not be correct for the num_periods argument in the Pmt function?

A) 15 B) 15*12 C) 180 D) 12*15 Answer: A Diff: 1 Objective: A3.04 Use the Expression Builder and Functions 24) Which of the following is not an argument used in the Pmt function?

A) total_due B) rate C) future_value D) type Answer: A Diff: 2 Objective: A3.04 Use the Expression Builder and Functions

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25) What is not an example of a function?

A) =Rate B) =Pv C) =Pmt D) =15*21 Answer: D Diff: 1 Objective: A3.04 Use the Expression Builder and Functions 26) What punctuation do you use to separate the arguments in a function?

A) Semi-colon ";" B) Comma "," C) Colon ":" D) Period "."

Answer: B Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 27) Access refers to ________ as aggregate functions.

A) calculated fields B) complex functions C) whole column functions D) totals Answer: D Diff: 3 Objective: A3.05 Add Aggregate Functions to Datasheets 28) Where does the Total row of an aggregate function display its results?

A) Last row in Datasheet view B) First row in Datasheet view C) Only row in Datasheet view D) It does not display in Datasheet view.

Answer: A Diff: 2 Objective: A3.05 Add Aggregate Functions to Datasheets 29) Which of the following is not a common aggregate function?

A) COUNT B) SUM C) LOWEST D) AVG Answer: C Diff: 2 Objective: A3.05 Add Aggregate Functions to Datasheets

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30) What type of query will allow you to see statistics by category?

A) Update query B) Delete query C) Statistical query D) Totals query Answer: D Diff: 2 Objective: A3.06 Create Queries with Aggregate Functions 31) What allows you to summarize data by the values of a field?

A) Adding a summarizing field B) Adding the proper calculated field C) Adding grouping to a query D) Adding an update field Answer: C Diff: 2 Objective: A3.06 Create Queries with Aggregate Functions 32) When you want to add a condition to a totals query, which option do you select from the Total row list?

A) When B) Group C) Where D) Condition Answer: C Diff: 3 Objective: A3.06 Create Queries with Aggregate Functions 33) Which of the following is not a way to create a multitable query?

A) Modifying an existing query B) Using the Query Wizard C) Adding a table in the Relationships window D) Creating a query from scratch Answer: C Diff: 1 Objective: A3.01 Create a Multitable Query 34) If you add a table with 10 records to a query and add an unrelated table with 4 records to the same query, how many records will display when you run the query?

A) 40 B) 10 C) 4 D) 0 (since the tables are not related) Answer: A Diff: 3 Objective: A3.02 Modify a Multitable Query 7 Copyright © 2026 Pearson Education, Inc.

35) Join lines between tables indicate that ________ between the tables were previously set.

A) calculated fields B) primary keys C) relationships D) foreign keys Answer: C Diff: 3 Objective: A3.01 Create a Multitable Query 36) When you add two or more related tables to a query, ________ lines display automatically.

A) double-bar B) relate C) connect D) join Answer: D Diff: 2 Objective: A3.01 Create a Multitable Query 37) Which of the following is not true about the Relationship Report?

A) To run the report, click Relationship Report in the Relationships group on the Relationship Design tab.

B) It is exportable to other formats such as Word if you want to share it with colleagues.

C) It is useful when you want to understand a database that is unfamiliar to you.

D) It will provide a diagram that displays the tables, fields, and relationships in your database.

Answer: A Diff: 3 Objective: A3.01 Create a Multitable Query 38) The second row in the query design grid is the ________.

A) Total row B) Criteria row C) Table row, with the table name of the field that has been added to the query D) Sort row Answer: C Diff: 3 Objective: A3.02 Modify a Multitable Query 39) If you are not planning to save a query in your database or even make an additional table a permanent object, you can create ________ join lines in the query design window.

A) partial B) temporary C) permanent D) ad hoc Answer: B Diff: 2 Objective: A3.02 Modify a Multitable Query 8 Copyright © 2026 Pearson Education, Inc.

40) When two or more tables are added to a new query's design, but no join line connects them, the results will be unpredictable and will display ________.

A) more records than expected B) less records than expected C) the expected number of records D) zero records since there are no related records Answer: A Diff: 3 Objective: A3.02 Modify a Multitable Query 41) When creating a multitable query from scratch, only include related tables in your query.

Answer: TRUE Diff: 2 Objective: A3.01 Create a Multitable Query 42) Multitable queries inherit their relationships and you cannot change those in the query. You need to open the Relationships window to make any changes.

Answer: FALSE Diff: 3 Objective: A3.02 Modify a Multitable Query 43) Text you add to the Criteria row in a query is case sensitive, so be careful or you may get unexpected results.

Answer: FALSE Diff: 2 Objective: A3.02 Modify a Multitable Query 44) Calculated fields must always contain at least one constant.

Answer: FALSE Diff: 3 Objective: A3.03 Create a Query with a Calculated Field 45) Calculating values will help to avoid inconsistencies.

Answer: TRUE Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 46) In the Pmt function, future_value is considered an optional argument.

Answer: TRUE Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 47) Access uses parentheses () to identify a field name.

Answer: FALSE Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 9 Copyright © 2026 Pearson Education, Inc.

48) If the arguments in a formula are in the wrong order, you will get a syntax error.

Answer: TRUE Diff: 1 Objective: A3.04 Use the Expression Builder and Functions 49) Two good ways to test the results of a calculated field are to use a calculator or Excel.

Answer: TRUE Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 50) Access will calculate exactly what you tell it to calculate, even if you make logical errors in the calculation.

Answer: TRUE Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 51) Access will identify logical errors in calculated fields.

Answer: FALSE Diff: 3 Objective: A3.03 Create a Query with a Calculated Field 52) Access will always give you step-by-step instructions to help you fix errors in formulas.

Answer: FALSE Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 53) The Expression Builder tool helps you create complex expressions.

Answer: TRUE Diff: 3 Objective: A3.04 Use the Expression Builder and Functions 54) <<Rate>> is an example of an argument.

Answer: TRUE Diff: 3 Objective: A3.04 Use the Expression Builder and Functions 55) You can enter an expression in the Expression Builder by either typing the expression manually or by right-clicking the expression.

Answer: FALSE Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 56) Some functions have optional arguments.

Answer: TRUE Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 10 Copyright © 2026 Pearson Education, Inc.

57) The middle column of the Expression Builder displays the Expression Elements, which include the Built-In Functions.

Answer: FALSE Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 58) The rate argument in the Pmt function always uses the annual rate.

Answer: FALSE Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 59) A function is a predefined computation that is used for simple calculations.

Answer: FALSE Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 60) All aggregate functions can be used with any field type.

Answer: FALSE Diff: 3 Objective: A3.05 Add Aggregate Functions to Datasheets 61) If you want to see the results of several aggregate functions for one field, you would add the field in the totals query several times.

Answer: TRUE Diff: 2 Objective: A3.05 Add Aggregate Functions to Datasheets 62) The Total row, when using aggregate functions, displays both the total and the individual records.

Answer: FALSE Diff: 2 Objective: A3.05 Add Aggregate Functions to Datasheets 63) A totals query allows you to see only the results of aggregate functions, not the detail.

Answer: TRUE Diff: 2 Objective: A3.06 Create Queries with Aggregate Functions 64) You can add aggregate functions to calculated fields.

Answer: TRUE Diff: 2 Objective: A3.06 Create Queries with Aggregate Functions 65) You can add multiple levels of grouping to a totals query.

Answer: TRUE Diff: 2 Objective: A3.06 Create Queries with Aggregate Functions 11 Copyright © 2026 Pearson Education, Inc.

66) A calculated field displays the results of an expression in contrast to other data which is stored directly in a(n) ________.

Answer: field Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 67) A formula used in a calculated field that contains several different elements is known as a(n) ________.

Answer: expression Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 68) ________ queries allow you to take full advantage of table relationships.

Answer: Multitable Diff: 2 Objective: A3.01 Create a Multitable Query 69) One way to fix the problem that exists if you add a table with 10 records to a query and add an unrelated table with 4 records to the same query is to add ________ lines if there are common fields.

Answer: join Diff: 3 Objective: A3.02 Modify a Multitable Query 70) A(n) ________ is a part of a formula that never changes its value.

Answer: constant Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 71) The Property Sheet in a query is very similar to the ________ Properties in a table.

Answer: Field Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 72) The ________ Sheet allows you to format a field.

Answer: Property Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 73) In the formula, =3*[Bonus], the 3 is considered a(n) ________.

Answer: constant Diff: 2 Objective: A3.03 Create a Query with a Calculated Field

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74) When creating a calculated field, a(n) ________ is entered after the field name.

Answer: colon, : Diff: 1 Objective: A3.03 Create a Query with a Calculated Field 75) If you are not planning to save a query in your database or even make an additional table a permanent object, you can create ________ join lines in the query design window.

Answer: temporary Diff: 2 Objective: A3.02 Modify a Multitable Query 76) Sometimes it is best to verify calculations by using a(n) ________ on a few records.

Answer: calculator Diff: 3 Objective: A3.03 Create a Query with a Calculated Field 77) When creating expressions, the ________ is useful to beginning users.

Answer: Expression Builder Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 78) Using the Expression Builder can help you avoid ________ errors in field names.

Answer: spelling Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 79) Functions generate results based on ________.

Answer: inputs, input, arguments Diff: 3 Objective: A3.04 Use the Expression Builder and Functions 80) Unless you add a minus sign, the Pmt function by default returns a(n) ________ value.

Answer: negative, minus Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 81) A(n) ________ function performs a calculation on an entire column of data and returns a single value.

Answer: aggregate Diff: 3 Objective: A3.05 Add Aggregate Functions to Datasheets 82) Fields with a ________ data type can use any aggregate function.

Answer: Number, Numeric Diff: 3 Objective: A3.05 Add Aggregate Functions to Datasheets 13 Copyright © 2026 Pearson Education, Inc.

83) The ________ aggregate function returns the highest value.

Answer: MAX, Maximum Diff: 1 Objective: A3.05 Add Aggregate Functions to Datasheets 84) If you wanted to find the youngest person in your table, you would use the ________ function in a calculated field.

Answer: MIN, Minimum Diff: 3 Objective: A3.05 Add Aggregate Functions to Datasheets 85) The ________ aggregate function totals the items in a column.

Answer: SUM Diff: 1 Objective: A3.05 Add Aggregate Functions to Datasheets 86) If you wanted to find out how many people are going on a trip you would use the ________ function in a calculated field.

Answer: COUNT, Count Diff: 1 Objective: A3.05 Add Aggregate Functions to Datasheets 87) The ________ aggregate function returns the lowest value.

Answer: MIN, Minimum Diff: 1 Objective: A3.05 Add Aggregate Functions to Datasheets 88) A(n) ________ query has an additional row which is used to display aggregate data.

Answer: totals Diff: 2 Objective: A3.06 Create Queries with Aggregate Functions 89) When you add ________ to a query, you can summarize data by fields.

Answer: grouping Diff: 3 Objective: A3.06 Create Queries with Aggregate Functions 90) In a multitable query, the tables will need to be ________.

Answer: joined, related Diff: 1 Objective: A3.01 Create a Multitable Query

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91) Match the following terms with their description: I. Argument II. Expression III. Grouping IV. Function V. Constant A. Combination of elements in a calculated field that produce a value B. Value that does not change C. Input used in a function D. Predefined computation E. Method of summarizing data Answer: C, A, E, D, B Diff: 2 Objective: Multiple Objectives 92) Match the following terms with their examples: I. Formula II. Function III. Argument IV. Syntax V. Constant A. 58 B. =9*2 C. Pmt(<<rate>>,<<num_periods>>, <<present_value>>, <<future_value, type>>) D. <<rate>> E. =Sum(Sales) Answer: B, E, D, C, A Diff: 2 Objective: Multiple Objectives 93) Match the following terms with their description: I. Total row II. Totals query III. Property Sheet IV. Expression Builder V. Aggregate function A. Calculation performed on a column; returns one value B. Way to display aggregate function results when a query is run C. Tool to create complicated expressions D. Where you can change the number of decimals E. Displays aggregate function results as the last row in a table or query Answer: E, B, D, C, A Diff: 1 Objective: Multiple Objectives 15 Copyright © 2026 Pearson Education, Inc.

94) Match the order of operation with its priority: I. Multiplication II. Parentheses III. Exponentiation IV. Addition V. Division A. Second B. First C. Fourth D. Fifth E. Third Answer: E, B, A, D, C Diff: 2 Objective: A3.03 Create a Query with a Calculated Field 95) Match the following mathematical terms with how they are displayed in Access: I. Parentheses II. Exponentiation III. Division IV. Multiplication V. Subtraction A. / B. C. ^ D. * E. () Answer: E, C, A, D, B Diff: 1 Objective: A3.03 Create a Query with a Calculated Field

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96) Match the areas of the Expression Builder dialog box with the content they display: I. Top II. Bottom Left III. Bottom Center IV. Bottom Right V. Expression Builder dialog box A. Expression Elements B. Expression Values C. What appears when you open the Expression Builder D. Expression Categories E. Expression box Answer: E, A, D, B, C Diff: 2 Objective: A3.04 Use the Expression Builder and Functions 97) Match the following aggregate functions with what they compute: I. Avg II. Sum III. Count IV. Min V. Max A. Counts the number of values in a column B. Average of a column C. Returns the lowest value D. Returns the highest value E. Totals the items in a column Answer: B, E, A, C, D Diff: 1 Objective: A3.05 Add Aggregate Functions to Datasheets 98) What is the correct order of steps for creating a multitable query from scratch?

I. Step 1 II. Step 2 III. Step 3 IV. Step 4 V. Step 5 A. Add the tables you want.

B. Click Query Design in the Queries group.

C. Click Run. D. Drag the fields you want.

E. Click the Create tab.

Answer: E, B, A, D, C Diff: 2 Objective: A3.01 Create a Multitable Query 17 Copyright © 2026 Pearson Education, Inc.

99) Match the arguments in the Pmt function with what they represent: I. rate II. nper III. pv IV. fv V. type A. Total amount that a series of future payments is worth now B. Interest rate C. Cash value you want to attain after the last payment is made D. Whether the payment is at the beginning or end of the period E. Number of payments for the loan Answer: B, E, A, C, D Diff: 2 Objective: A3.04 Use the Expression Builder and Functions

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Access Chapter 4 Basic Forms and Reports: Simplifying Data Entry and Producing Information 1) Which of the following is not given in the chapter as one of the three main reasons for using forms rather than tables for working with data?

A) You are less likely to edit the wrong record by mistake, which is easy to do in a large table containing many records.

B) You can work with a form that displays data from more than one table simultaneously.

C) Customized forms can be created to resemble the typical forms that users employ in their data entry processes.

D) A form is less likely to allow data entry errors because all form types restrict entry to one record at a time.

Answer: D Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 2) Which of the following is not a form tool that is available in Access?

A) Form B) Multiple Form C) Form Design D) Split Form Answer: B Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 3) Which of the following can you not do if you use a query as the record source for a form?

A) Lock your form so that it cannot be edited.

B) Filter the records.

C) Combine records from multiple tables.

D) Limit the number of fields in the table which are displayed.

Answer: A Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 4) Which of the following is not a form view?

A) Form view B) Design view C) Layout view D) SQL view Answer: D Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools

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5) What is not true about the Form Design view?

A) It gives access to advanced design settings.

B) It gives more control over form design.

C) It allows you to see live data while you edit the form.

D) It allows you to remove layout controls from a form.

Answer: C Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 6) What can you not do using a form in Form view?

A) Enter data B) Edit data C) Move data D) Delete data Answer: C Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 7) Which of the following is not considered one of the most common methods to create a form?

A) Default Form B) Form Wizard C) Blank Form D) Form Design Answer: A Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 8) What is not a valid reason to edit a form's layout?

A) New fields need to be added.

B) Unused fields need to deleted.

C) Extra fields need to be added (just in case they will be needed later).

D) The user's needs have changed.

Answer: C Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 9) Which form layout displays the data horizontally across the page?

A) Tabular B) Stacked C) Horizontal D) Subform Answer: A Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools

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10) What is not true about a split form?

A) You can pick one record for the top and a different record for the bottom.

B) It combines two views of the same record.

C) The top section uses a stacked layout.

D) The bottom section uses a tabular layout.

Answer: A Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 11) Which form tool on the Create tab will display all the fields in the record source with just one click?

A) Form Design B) Form C) Blank Form D) Form Wizard Answer: B Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 12) Which form view enables you to make changes to how the form looks at the same time that you are looking at actual data?

A) Design view B) Layout view C) Form view D) SQL view Answer: B Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 13) What type of form control is normally used to display data?

A) Text box B) Label C) Data D) Button Answer: A Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 14) Which of the following cannot be included on a form?

A) Check box B) Sub report C) Drop-down list D) Button Answer: B Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 3 Copyright © 2026 Pearson Education, Inc.

15) Which of the following is not a good reason for using a form for data entry?

A) Data you enter in a form must be transferred to the table.

B) You probably will not edit the wrong record.

C) You can show data from more than one table at a time.

D) Your form can resemble paper forms.

Answer: A Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 16) Which form view is normally used for data entry?

A) Design view B) Layout view C) Form view D) SQL view Answer: C Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 17) What cannot be used as a record source for a form?

A) Report B) Table C) Query D) Multitable query Answer: A Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 18) What is not true about print preview?

A) It shows what the report will look like if printed.

B) It allows you to change the layout of the report.

C) It will display all the pages by default.

D) The report can be exported from this view.

Answer: B Diff: 3 Objective: A4.04 Use Report Views 19) What is not true about a Navigation form?

A) It can give the look and feel of web-based forms.

B) It allows the quick navigation between objects in the database.

C) It simplifies navigation for data-entry users.

D) It is not designed to be changed after it is set up.

Answer: D Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools

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20) What is not true about a multiple items form?

A) Displays multiple records in a stacked layout B) Displays multiple records in a tabular layout C) Allows more customization than a datasheet D) Data appears similar to a datasheet Answer: A Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 21) What can you not do with an Access report?

A) Print it.

B) View it onscreen.

C) Edit its data.

D) Save it as a Word document.

Answer: C Diff: 2 Objective: A4.03 Create Reports Using Report Tools 22) What is not true about the Label Wizard?

A) Allows you to print name tags B) Allows you to select from many label companies C) Sets up a label mail merge file which prints through Microsoft Word D) Considered a specialized report Answer: C Diff: 2 Objective: A4.03 Create Reports Using Report Tools 23) What is not an option in the Layout options for grouped data in the Report Wizard?

A) Multi-level B) Stepped C) Block D) Outline Answer: A Diff: 3 Objective: A4.03 Create Reports Using Report Tools 24) What is not true about a report?

A) It is designed to display only one record at a time.

B) It can be sorted independently of its data source.

C) Its record sources include one or more tables or a query.

D) It can be previewed before it is printed.

Answer: A Diff: 2 Objective: A4.03 Create Reports Using Report Tools

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25) Which of the following is not a primary consideration when designing a report?

A) The purpose of the report B) Who will use the report C) What information will be needed in the report D) How many pages long the report will be Answer: D Diff: 1 Objective: A4.03 Create Reports Using Report Tools 26) Which of the following is not a report view?

A) SQL view B) Report view C) Design view D) Layout view Answer: A Diff: 1 Objective: A4.04 Use Report Views 27) Normally, when you Print Preview a report, it will generate a report with how many pages?

A) Only the first page B) Only the first two pages C) All the pages only if they will all fit on the screen at one time D) All the pages Answer: D Diff: 3 Objective: A4.04 Use Report Views 28) What does PDF stand for?

A) Public Document Format B) Portable Document Format C) Public Document File D) Portable Document File Answer: B Diff: 2 Objective: A4.04 Use Report Views 29) Which control provides guides to keep your form organized?

A) Text box B) Label C) Layout D) Button Answer: C Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools

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30) What is the advantage of saving a report as a PDF file?

A) More people can open the file.

B) It is smaller.

C) It compresses more tightly.

D) It opens more quickly for other Microsoft 365 users.

Answer: A Diff: 3 Objective: A4.04 Use Report Views 31) When running a report when sorting has been set up in various objects, which sort order will the report use?

A) Underlying table B) Report C) Underlying query D) Underlying form Answer: B Diff: 3 Objective: A4.06 Sort and Group Records in a Report 32) A parameter report prompts users for ________ when they run the report.

A) input B) the location to save the report C) the sort order for the report D) the number of pages to print Answer: A Diff: 2 Objective: A4.07 Create a Parameter Report 33) Typically, a parameter report is based on a(n) ________.

A) table B) form C) macro D) query Answer: D Diff: 2 Objective: A4.07 Create a Parameter Report 34) What symbols are used to indicate prompt text in a parameter report?

A) Parenthesis () B) Curly braces {} C) Square brackets [] D) Double quotes "" Answer: C Diff: 2 Objective: A4.07 Create a Parameter Report

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35) In a parameter report, in which row in the query do you place the input prompts?

A) Field B) Table C) Totals D) Criteria Answer: D Diff: 3 Objective: A4.07 Create a Parameter Report 36) Which of the following cannot be done in Form view?

A) Edit data B) Edit the layout C) Add data D) Delete data Answer: B Diff: 2 Objective: A4.02 Modify Forms 37) In Form view, using the ________ command is a convenient way of locating a specific record when the record needs to be modified or deleted.

A) Find B) Locate C) Search D) Discover Answer: A Diff: 2 Objective: A4.02 Modify Forms 38) What happens when column widths are adjusted in a form with a stacked layout?

A) All field sizes will increase or decrease to fit their respective content.

B) Only the selected field will change in size.

C) All field sizes will increase or decrease in size together.

D) Column widths cannot be adjusted in a stacked layout.

Answer: C Diff: 3 Objective: A4.02 Modify Forms 39) When you open a form in Layout view, which tab is not displayed on the ribbon?

A) View B) Form Layout Design C) Arrange D) Format Answer: A Diff: 3 Objective: A4.02 Modify Forms

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40) Which tab is not available for report modification in Design view?

A) Report Design B) Report Setup C) Arrange D) Format Answer: B Diff: 3 Objective: A4.05 Modify a Report 41) The stacked layout displays data horizontally across the page.

Answer: FALSE Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 42) A record source and data source are synonymous.

Answer: TRUE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 43) On a form, the text box and its label would be considered two different controls.

Answer: TRUE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 44) Most forms allow you to enter data into more than one record at a time.

Answer: FALSE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 45) The Report Wizard allows you to easily create a customized report.

Answer: TRUE Diff: 1 Objective: A4.03 Create Reports Using Report Tools 46) A split form shows two records at one time instead of the one record which is normally displayed in a form.

Answer: FALSE Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 47) Even if a form is designed properly, it might have to be changed once data entry has begun.

Answer: TRUE Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools

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48) One advantage to using a form is that you can display data from more than one table at the same time.

Answer: TRUE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 49) Good forms need to balance efficiency with a user-friendly interface.

Answer: TRUE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 50) Design view allows less options for editing your form than Layout view.

Answer: FALSE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 51) The PDF format allows files to be shared without the recipient owning the program which created the file.

Answer: TRUE Diff: 1 Objective: A4.04 Use Report Views 52) The form Layout view gives the form designer the most flexibility in creating forms.

Answer: FALSE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 53) Navigation forms enable users to quickly navigate between the objects of a database.

Answer: TRUE Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 54) A multiple items form shows more than one record at one time instead of the one record which is normally displayed in a form.

Answer: TRUE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 55) Sketching out a form's layout on paper is often a helpful first step in designing an Access form.

Answer: TRUE Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools

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56) The tabular layout displays data vertically across the page.

Answer: FALSE Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 57) Database users typically only work in Form view.

Answer: TRUE Diff: 2 Objective: A4.02 Modify Forms 58) You can edit data in Form Layout view.

Answer: FALSE Diff: 2 Objective: A4.02 Modify Forms 59) The stacked layout displays data horizontally across the page.

Answer: FALSE Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 60) The default sort order for a table is by its primary key.

Answer: TRUE Diff: 1 Objective: A4.06 Sort and Group Records in a Report 61) Just as with forms, you can add, edit, or delete data in a report.

Answer: FALSE Diff: 1 Objective: A4.03 Create Reports Using Report Tools 62) Mailing labels are considered reports in Access.

Answer: TRUE Diff: 3 Objective: A4.03 Create Reports Using Report Tools 63) Data can be changed in Report view.

Answer: FALSE Diff: 1 Objective: A4.05 Modify a Report 64) If a field is found in a query, then it must be included in any report based on that query.

Answer: FALSE Diff: 3 Objective: A4.05 Modify a Report

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65) The sort order in a report's source overrides any sort order applied to the report.

Answer: FALSE Diff: 2 Objective: A4.06 Sort and Group Records in a Report 66) The Form ________ tool enables you to create a form by answering a series of questions.

Answer: Wizard Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 67) The first step in creating a form is to determine the record ________.

Answer: source Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 68) Buttons, text boxes, and other tools that are found on a form are called ________.

Answer: controls Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 69) When creating a form, Access might automatically add a(n) ________ if more than one table is related.

Answer: subform Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 70) The form ________ view enables you to change advanced settings.

Answer: Design Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 71) The ________ tool enables you to create a form using a tabular layout.

Answer: Multiple Items Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 72) The most common method of entering data into a database is through the use of a(n) ________.

Answer: form Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 73) The control that is used to describe the values in a text box is usually the ________ control.

Answer: label Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 12 Copyright © 2026 Pearson Education, Inc.

74) The ________ Form tool enables you to create an empty form.

Answer: Blank Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 75) The ________ tool is the tool most often used to create forms.

Answer: Form Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 76) When you make changes to data in a form, the data in the underlying ________ are affected.

Answer: table, tables Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 77) The ________ control helps you keep your form looking neat and professional by keeping the other controls aligned properly.

Answer: layout Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 78) There are ________ different tools for creating forms in Access.

Answer: 14, fourteen Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 79) The Form ________ tool enables you to create a form in Design view.

Answer: Design Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 80) Using a(n) ________ as the record source for a form enables you to pick and choose what fields will be included on the form.

Answer: query Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 81) The most common method of finding information in a database is through the use of a(n) ________.

Answer: form Diff: 3 Objective: A4.01 Create Basic Forms Using Form Tools 82) The ________ view allows you to make changes to the form while viewing your actual data.

Answer: Layout Diff: 2 Objective: A4.01 Create Basic Forms Using Form Tools 13 Copyright © 2026 Pearson Education, Inc.

83) When a form is created using a Form tool, the sort order of the records in the form is initially dependent on the sort order of the ________ source Answer: table, query, record Diff: 2 Objective: A4.02 Modify Forms 84) If you want to sort a form on multiple fields then you would use a(n) ________ as your record source and not the table.

Answer: query Diff: 2 Objective: A4.06 Sort and Group Records in a Report 85) A(n) ________ is an Access object that outputs data in a meaningful way to those who view them.

Answer: report Diff: 1 Objective: A4.03 Create Reports Using Report Tools 86) If you wanted the most freedom in creating a report you would use the ________ tool.

Answer: Blank Report Diff: 3 Objective: A4.03 Create Reports Using Report Tools 87) Most reports do not use the ________ layout because it makes the report longer than the alternative.

Answer: stacked Diff: 3 Objective: A4.03 Create Reports Using Report Tools 88) ________ will allow you to see what a report will look like before it is printed.

Answer: Print Preview Diff: 1 Objective: A4.04 Use Report Views 89) ________ & Sort is used to add sorting to a report.

Answer: Group Diff: 3 Objective: A4.06 Sort and Group Records in a Report 90) The default sort order in reports is ________.

Answer: ascending Diff: 1 Objective: A4.06 Sort and Group Records in a Report

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91) Match the following terms with their description: I. Control II. Theme III. Form IV. Report V. Record source A. Helpful way of displaying data from multiple records B. A consistent set of colors and other formatting which can be applied to a report or form C. Used to display data in a form or report D. Main data entry object E. Determines what data can display in a form or report Answer: C, B, D, A, E Diff: 1 Objective: Multiple Objectives 92) Match the following terms with their description: I. Label Wizard II. Form Wizard III. Report Wizard IV. Subform Wizard V. Subreport Wizard A. Simplified way to create forms B. Simplified way to create subforms C. Simplified way to create reports D. Used to create name tags E. Does not exist in Access.

Answer: D, A, C, B, E Diff: 1 Objective: Multiple Objectives 93) Match the following terms with their description: I. Subform II. Subreport III. Subquery IV. Datasheet format V. Subform Wizard A. Provides an easy way to add a subform to form B. Does not exist in Access C. Displays data in a grid like Excel D. Displays related record on a form E. Displays related records on a report Answer: D, E, B, C, A Diff: 1 Objective: Multiple Objectives 15 Copyright © 2026 Pearson Education, Inc.

94) Match the following terms with their description: I. Report layout controls II. Form controls III. Controls IV. Control Wizard V. Text controls A. Used to keep a uniform look on a form B. Does not exist in Access C. Used to display values D. Items such as labels and text boxes E. Used to keep a uniform look on a report Answer: E, A, D, B, C Diff: 1 Objective: Multiple Objectives 95) Match the following terms with their description: I. Form view II. Design view III. Layout view IV. Views group V. Print Preview A. Used to make advanced changes to a form B. Often keeps you from wasting paper C. Enables changes while viewing actual data D. Used for data entry E. Found on the Home tab Answer: D, A, C, E, B Diff: 1 Objective: Multiple Objectives

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96) Match the following form tools with their description: I. Form II. Form Design III. Split form IV. Datasheet V. Switchboard A. Immediately creates a blank form with a stacked layout B. Immediately creates a blank form in Design view C. Creates a form that looks like a table in its normal view D. Includes a stacked layout and a tabular layout in two different sections of the form E. Not an Access Form tool Answer: A, B, D, C, E Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 97) Match the following terms with their description: I. Split form II. Multiple Items form III. Property Sheet IV. Subform V. Dual Record form A. Controls the behavior of the form B. Displays related records C. Displays two views of the same record source D. Not available in Access E. Displays more than one record Answer: C, E, A, B, D Diff: 1 Objective: A4.01 Create Basic Forms Using Form Tools 98) Match the following terms connected with parameter reports: I. Input indicators II. Parameter report III. Typical source for a parameter report IV. Enter Parameter Value ?

V. Criteria row A. Query B. Title of the prompt dialog box C. Square brackets [] D. Location in a query to create the prompt E. Prompts users for input Answer: C, E, A, B, D Diff: 1 Objective: A4.07 Create a Parameter Report 17 Copyright © 2026 Pearson Education, Inc.

99) Match the following terms concerned with modifying a report with their description: I. Design tab II. Arrange tab III. Format tab IV. Page Setup tab V. View tab A. Used to add fields, group and sort records, change themes, and insert additional controls B. Used to change the layout of a report, to move fields up and down, and to control margins and spacing C. Used to change paper size, margins, or page orientation or to format reports into multiple columns D. Used to work with fonts, font sizes, and colors; add or remove bolding, italics, or underlining; adjust text alignment; or add a background image or color E. Not available when modifying a report Answer: A, B, D, C, E Diff: 1 Objective: A4.05 Modify a Report

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Microsoft 365 Common Features 1) Which of the following Microsoft 365 applications is used to produce documents, including memos, newsletters, forms, brochures?

A) Access B) Excel C) Word D) PowerPoint Answer: C Diff: 1 Objective: CF1.01 Work with Files 2) Which of the following Microsoft 365 applications is used to create dynamic presentations to inform and persuade audiences?

A) Access B) Word C) PowerPoint D) Excel Answer: C Diff: 1 Objective: CF1.01 Work with Files 3) Which of the following Microsoft 365 applications is a database software application that is used to record and link data, query databases, and create forms and reports?

A) Access B) Word C) PowerPoint D) Excel Answer: A Diff: 2 Objective: CF1.01 Work with Files 4) When using Microsoft 365, the AutoSave location for saving files is ________.

A) Dropbox B) Google Drive C) OneDrive D) iCloud Answer: C Diff: 3 Objective: CF1.01 Work with Files

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5) The ________ contains the current file name and the application in which you are working.

A) title bar B) status bar C) Quick Access Toolbar D) ribbon Answer: A Diff: 2 Objective: CF1.02 Use Common Interface Components 6) The ________ is the command center of the Microsoft 365 application containing tabs, groups, and commands.

A) title bar B) Mini Toolbar C) ribbon D) status bar Answer: C Diff: 2 Objective: CF1.02 Use Common Interface Components 7) The ________ provides a customizable option for commonly executed tasks such as save or undo.

A) Quick Access Toolbar B) ribbon C) title bar D) tab Answer: A Diff: 1 Objective: CF1.02 Use Common Interface Components 8) A(n) ________ contains groups of commands related to a selected object.

A) ribbon B) contextual tab C) status bar D) title bar Answer: B Diff: 2 Objective: CF1.02 Use Common Interface Components 9) A(n) ________ is used to organize similar tasks together on a tab.

A) group B) contextual tab C) title bar D) command Answer: A Diff: 2 Objective: CF1.02 Use Common Interface Components 2 Copyright © 2026 Pearson Education, Inc.

10) Less commonly used commands and features can be found in a(n) ________.

A) tab B) group C) gallery D) dialog box Answer: D Diff: 3 Objective: CF1.02 Use Common Interface Components 11) Depending on the application, a(n) ________ is an area that provides additional text styles, choices of chart styles, or transitions.

A) command B) gallery C) tab D) template Answer: B Diff: 2 Objective: CF1.02 Use Common Interface Components 12) ________ is located on the title bar and can be used to recall recently used commands, find help and information about a command or task, or locate a specific Action.

A) Help B) Keyboard shortcuts C) ScreenTip D) Search Answer: D Diff: 2 Objective: CF1.02 Use Common Interface Components 13) Which of the following is a context-sensitive menu that displays commands and options relevant to an active object?

A) Live Preview B) Shortcut menu C) Dialog box D) Gallery Answer: B Diff: 2 Objective: CF1.02 Use Common Interface Components

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14) A(n) ________ is a small message box that displays when the pointer is hovered over a command button.

A) Live Preview B) shortcut menu C) gallery D) ScreenTip Answer: D Diff: 2 Objective: CF1.02 Use Common Interface Components 15) A(n) ________ is used to copy all applied formatting from one set of text to another.

A) ScreenTip B) keyboard shortcuts C) Format Painter D) Live Preview Answer: C Diff: 2 Objective: CF1.02 Use Common Interface Components 16) Which of the following is a collection of design elements that includes colors, fonts, and special effects used to give a consistent look to your work?

A) Template B) Theme C) Format Painter D) Gallery Answer: B Diff: 2 Objective: CF1.03 Use Templates and Apply Themes 17) A(n) ________ is a predesigned file that incorporates formatting elements and may include content that can be modified.

A) template B) theme C) command D) gallery Answer: A Diff: 2 Objective: CF1.03 Use Templates and Apply Themes 18) Some formatting, such as Bold and Italic, that can be turned on and off are called ________.

A) toggle commands B) templates C) themes D) groups Answer: A Diff: 3 Objective: CF1.04 Modify, Relocate, and Review Text 4 Copyright © 2026 Pearson Education, Inc.

19) The ________ gives you access to the most common formatting selections, such as adding bold or italic, or changing font type or color.

A) ScreenTip B) Format Painter C) Dialog Box Launcher D) Mini Toolbar Answer: D Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text 20) The ________ is an area of memory reserved to temporarily hold selections that have been cut or copied.

A) gallery B) Clipboard C) contextual tab D) ribbon Answer: B Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text 21) Which of the following means to remove a selection from the original location and place it in the Clipboard?

A) Select B) Paste C) Copy D) Cut Answer: D Diff: 1 Objective: CF1.04 Modify, Relocate, and Review Text 22) Which Microsoft 365 application does not check spelling as you enter text?

A) Excel B) Word C) Access D) PowerPoint Answer: A Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text

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23) A(n) ________ is a digital photo.

A) shape B) icon C) picture D) chart Answer: C Diff: 1 Objective: CF1.05 Work with Pictures 24) In order to maintain proper proportions to a picture when adjusting its size, you must use the ________ sizing handle.

A) center edge B) left or right C) top or bottom D) corner Answer: D Diff: 2 Objective: CF1.05 Work with Pictures 25) The ________ is located at the bottom of the screen and displays information relevant to the application and file.

A) title bar B) contextual tab C) status bar D) Quick Access Toolbar Answer: C Diff: 2 Objective: CF1.06 Change File Views 26) A(n) ________ is the area of blank space that displays around the edge of a document.

A) margin B) header C) footer D) border Answer: A Diff: 1 Objective: CF1.07 Change the Page Layout 27) A(n) ________ is a section in the top margin of a file.

A) footer B) header C) endnote D) footnote Answer: B Diff: 1 Objective: CF1.07 Change the Page Layout 6 Copyright © 2026 Pearson Education, Inc.

28) A(n) ________ is a section in the bottom margin of a file.

A) header B) endnote C) footnote D) footer Answer: D Diff: 1 Objective: CF1.07 Change the Page Layout 29) Which of the following is a data element that is added as a document property?

A) picture B) tag C) footer D) header Answer: B Diff: 2 Objective: CF1.08 Configure File Properties and Print a File 30) File properties can be found on which page on the File tab?

A) Info B) Print C) Save D) Share Answer: A Diff: 3 Objective: CF1.08 Configure File Properties and Print a File 31) You can use Excel to organize records, financial transactions, and business information in the form of worksheets.

Answer: TRUE Diff: 1 Objective: CF1.01 Work with Files 32) The ribbon identifies the current file name and the application in which you are working.

Answer: FALSE Diff: 2 Objective: CF1.02 Use Common Interface Components 33) A contextual tab is a button or icon within a group that you click to perform a task.

Answer: FALSE Diff: 2 Objective: CF1.02 Use Common Interface Components

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34) The Quick Access Toolbar provides one-click access to commonly executed tasks such as saving a file or undoing recent actions.

Answer: TRUE Diff: 2 Objective: CF1.02 Use Common Interface Components 35) Additional formatting and design options are found in the gallery.

Answer: TRUE Diff: 1 Objective: CF1.02 Use Common Interface Components 36) A ScreenTip box enables you to search for help and information about a command or task.

Answer: FALSE Diff: 2 Objective: CF1.02 Use Common Interface Components 37) A template is a collection of design choices that includes colors, fonts, and special effects used to give a consistent look to your work.

Answer: FALSE Diff: 2 Objective: CF1.03 Use Templates and Apply Themes 38) A theme is a predesigned file that incorporates formatting elements, such as layouts and may include content that can be modified.

Answer: FALSE Diff: 2 Objective: CF1.03 Use Templates and Apply Themes 39) Bold and Italic are examples of toggle commands.

Answer: TRUE Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text 40) The Mini Toolbar provides access to the most common formatting selections.

Answer: TRUE Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text 41) The Clipboard is an area of memory that is used to temporarily hold selections that you have cut or copied, and it allows you to paste the selections.

Answer: TRUE Diff: 1 Objective: CF1.04 Modify, Relocate, and Review Text

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42) When you copy a selection, it is removed from its original location and placed it in the Clipboard.

Answer: FALSE Diff: 1 Objective: CF1.04 Modify, Relocate, and Review Text 43) The spelling and grammar checker is found on the Review tab.

Answer: TRUE Diff: 1 Objective: CF1.04 Modify, Relocate, and Review Text 44) Spell check can pick up a word that is misspelled in its context.

Answer: FALSE Diff: 3 Objective: CF1.04 Modify, Relocate, and Review Text 45) A picture is considered an object and is handled basically the same when inserting or resizing.

Answer: TRUE Diff: 2 Objective: CF1.05 Work with Pictures 46) When you crop a picture, the portions that were cropped out are deleted and cannot be recovered.

Answer: FALSE Diff: 2 Objective: CF1.05 Work with Pictures 47) Each Microsoft application has the same type of views available.

Answer: FALSE Diff: 2 Objective: CF1.06 Change File Views 48) You can use the Zoom slider to increase or decrease the size of the document onscreen.

Answer: TRUE Diff: 1 Objective: CF1.06 Change File Views 49) A footer is a section in the bottom margin of a file.

Answer: TRUE Diff: 1 Objective: CF1.07 Change the Page Layout 50) A tag is a data element or metadata that is added as a document property.

Answer: TRUE Diff: 1 Objective: CF1.08 Configure File Properties and Print a File 9 Copyright © 2026 Pearson Education, Inc.

51) Microsoft 365 ________ is an application that is used to store quantitative data and to perform accurate and rapid calculations.

Answer: Excel Diff: 1 Objective: CF1.01 Work with Files 52) A file can be automatically saved on ________ if AutoSave is turned on.

Answer: OneDrive Diff: 2 Objective: CF1.01 Work with Files 53) The ________ provides fast access to commonly executed tasks such as saving a file and undoing recent actions.

Answer: Quick Access Toolbar; QAT Diff: 2 Objective: CF1.02 Use Common Interface Components 54) A(n) ________ is a button or icon within a group that you click to perform a task.

Answer: command Diff: 2 Objective: CF1.02 Use Common Interface Components 55) A(n) ________ is a context-sensitive menu that displays commands and options relevant to the active object.

Answer: shortcut menu Diff: 2 Objective: CF1.02 Use Common Interface Components 56) A(n) ________ displays more precise or less frequently used commands.

Answer: dialog box Diff: 2 Objective: CF1.02 Use Common Interface Components 57) You can use the ________ to quickly and easily copy all formatting from one area to another.

Answer: Format Painter Diff: 2 Objective: CF1.02 Use Common Interface Components 58) A(n) ________ is a collection of design choices that includes colors, fonts, and special effects used to give a consistent look to your work.

Answer: theme Diff: 2 Objective: CF1.03 Use Templates and Apply Themes

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59) A(n) ________ is a predesigned file that integrates formatting elements and layouts and may include content that can be modified.

Answer: template Diff: 2 Objective: CF1.03 Use Templates and Apply Themes 60) Some formatting commands that can be turned on or off are called ________.

Answer: toggle commands, toggles Diff: 3 Objective: CF1.04 Modify, Relocate, and Review Text 61) The ________ gives you access to the most common formatting selections, such as adding bold or italic, or changing font type or color.

Answer: Mini Toolbar Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text 62) The ________ is an area of memory that temporarily holds selections that you have cut or copied.

Answer: Clipboard Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text 63) When you ________ a selection, the selection is duplicated from the original location and placed in the Clipboard.

Answer: copy Diff: 1 Objective: CF1.04 Modify, Relocate, and Review Text 64) When you ________ a selection, the selection in the Clipboard is placed into another location at the insertion point.

Answer: paste Diff: 1 Objective: CF1.04 Modify, Relocate, and Review Text 65) A(n) ________ or digital photo can also be considered an object.

Answer: picture Diff: 1 Objective: CF1.05 Work with Pictures 66) A(n) ________ is the typical view used to display presentation slides and workbooks.

Answer: Normal view Diff: 2 Objective: CF1.06 Change File Views

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67) A(n) ________ determines the layout of a document, worksheet, or presentation slide when displayed or printed.

Answer: page orientation Diff: 1 Objective: CF1.07 Change the Page Layout 68) A(n) ________ is a data element or metadata that is added as a document property.

Answer: tag Diff: 2 Objective: CF1.08 Configure File Properties and Print a File 69) Match the following terms to their meanings: I. File tab II. Title bar III. Quick Access Toolbar IV. Ribbon V. Status bar A. Enables you to execute common tasks such as check spelling or print B. Used to manage your files and access data about them C. Command center containing tabs, groups, and commands D. Located at the bottom of the program window that displays information E. Identifies the current file name and application you are working in Answer: B, E, A, C, D Diff: 3 Objective: Multiple Objectives 70) Match the following terms to their meanings: I. Shortcut menu II. Live Preview III. ScreenTip IV. Keyboard shortcut V. Mini Toolbar A. Small message box that displays when you place the pointer over a command B. Provides access to the most common formatting selections, styles, and list options C. Context-sensitive display of commands and options relevant to the active object D. Created by pressing combinations of two or more keys to initiate a command E. Displays a preview of the results of a format selection Answer: C, E, A, D, B Diff: 3 Objective: Multiple Objectives

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71) Match the following terms to their meanings: I. Template II. Theme III. Gallery IV. Format Painter V. Picture A. Displays additional formatting and design choices B. A digital photo or object that can be inserted or resized C. Predesigned file that incorporates formatting elements D. Used to copy all applied formatting from one set of text to another E. Collection of design choices used to give a consistent look to your work Answer: C, E, A, D, B Diff: 3 Objective: Multiple Objectives 72) Match the following terms to their meanings: I. Tab II. Group III. Command IV. Dialog box V. Contextual tab A. A button or icon that you select to perform a task B. Contains groups of commands related to the selected object C. Main organizational grouping on the ribbon D. Access to more precise or less frequently used commands E. Subset that organizes similar commands together Answer: C, E, A, D, B Diff: 2 Objective: CF1.02 Use Common Interface Components 73) Match the following terms to their meanings: I. Header II. Footer III. Margin IV. Page orientation V. Tag A. Section in the top margin of a file B. Data element or metadata that is added as a document property C. Area of blank space that displays around a document or worksheet D. Determines the layout of a page E. Section in the bottom margin of a file Answer: A, E, C, D, B Diff: 3 Objective: Multiple Objectives 13 Copyright © 2026 Pearson Education, Inc.

74) Match the following terms to their meanings: I. Cut II. Copy III. Paste IV. Clipboard V. Toggle command A. Duplicates a selection from the original location and places it in the Clipboard B. Removes a selection from the original location and places it in the Clipboard C. Command that can be turned on or off D. Area of memory reserved to temporarily hold selections E. Places a selection from the Clipboard into another location Answer: B, A, E, D, C Diff: 2 Objective: CF1.04 Modify, Relocate, and Review Text 75) Match the following terms to their meanings: I. Access II. Excel III. PowerPoint IV. Word V. Microsoft 365 A. Word processing application B. Financial spreadsheet program C. Database program D. Presentation software E. Set of software applications Answer: C, B, D, A, E Diff: 1 Objective: CF1.01 Work with Files

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Excel Chapter 1 Introduction to Excel: Workbook and Worksheet Basics 1) New workbooks typically contain how many worksheets?

A) 0 B) 1 C) 2 D) 3 Answer: B Diff: 2 Objective: E1.01 Explore the Excel Window 2) What is the small green square in the bottom right of a cell called?

A) Sizing handle B) Fill handle C) Copy/Paste handle D) Move Cell handle Answer: B Diff: 2 Objective: E1.02 Enter and Edit Cell Data 3) What feature in Excel allows you to begin with a 1 in A1 and a 2 in A2 and complete the sequence through the number 30 in A30 without having to type in the entire sequence?

A) Auto Copy B) There is no such feature in Excel.

C) Auto Complete D) Auto Fill Answer: D Diff: 2 Objective: E1.02 Enter and Edit Cell Data 4) What do you adjust if you see ###### displayed in a cell?

A) Number format B) Row height C) Formula in the cell D) Column width Answer: D Diff: 3 Objective: E1.04 Manage Columns and Rows

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5) Which of the following is not true about a Fill color?

A) It is color that displays behind the data in the cell.

B) It can help the data stand out.

C) It cannot be applied to an entire row or column.

D) It should contrast with the font color.

Answer: C Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 6) Which of the following would not be considered text?

A) Phone number (111.111.1111) B) Social Security number (111-11-1111) C) Part number (PT111) D) =2*2 Answer: D Diff: 2 Objective: E1.02 Enter and Edit Cell Data 7) What does pressing the Enter key while in a cell, do?

A) The current active cell remains the active cell B) The cell to the right becomes the active cell C) The cell below becomes the active cell D) The action is the same as pressing the Tab key Answer: C Diff: 2 Objective: E1.02 Enter and Edit Cell Data 8) Which keyboard shortcut puts the user in cell edit mode?

A) F2 B) Shift F2 C) F3 D) Shift F3 Answer: A Diff: 3 Objective: E1.02 Enter and Edit Cell Data 9) Which of the following is not true of the Formula bar?

A) You can edit cell contents there.

B) It is to the right of the Insert Function command.

C) It allows you to pick from an assortment of formulas.

D) It displays the contents stored in the active cell.

Answer: C Diff: 2 Objective: E1.01 Explore the Excel Window

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10) How is text aligned by default?

A) Left B) Center C) Right D) Decimal Answer: A Diff: 1 Objective: E1.02 Enter and Edit Cell Data 11) Which of the following is not a valid formula?

A) =D3 B) =2*2 C) =sum(1,2,3,4,5) D) =#12/31/2018#-#12/31/2019# Answer: D Diff: 3 Objective: E1.03 Create Formulas 12) What can the phrase "Please Excuse My Dear Aunt Sally" help you remember?

A) How to do date calculations B) Order of operations C) Naming convention for cell ranges D) The various printing options available in Excel Answer: B Diff: 3 Objective: E1.03 Create Formulas 13) In the formula, =1+(2-3)+5/6-6^2, what will Excel evaluate first?

A) 5/6 B) 1+ C) (2-3) D) 6^2 Answer: C Diff: 3 Objective: E1.03 Create Formulas 14) In the formula, =1+(2-3)+5/6-6^2, what will Excel evaluate second?

A) 5/6 B) 1+ C) (2-3) D) 6^2 Answer: D Diff: 3 Objective: E1.03 Create Formulas

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15) What is the true about an input area?

A) It is used when certain values are used repeatedly throughout the worksheet.

B) It is useful when your values change frequently throughout the worksheet.

C) It should be located below the rest of your data.

D) It should only contain one input cell.

Answer: A Diff: 2 Objective: E1.02 Enter and Edit Cell Data 16) What should you do if there are columns you need, but do not want to display?

A) Delete the columns you do not want to display then undo your action when finished.

B) Move the columns you want to see so that they are together then move them back to their original locations with finished.

C) Cut and paste the columns you do not want to display to another area of the worksheet.

D) Hide the columns you do not want to display, then unhide them when finished.

Answer: D Diff: 2 Objective: E1.04 Manage Columns and Rows 17) What does it mean when you see ####### in a cell?

A) Your formula is incorrect.

B) At least one of the cell references in your formula is pointing to an empty cell.

C) Your column is not wide enough.

D) Your row is not tall enough.

Answer: C Diff: 2 Objective: E1.04 Manage Columns and Rows 18) One point is how big?

A) 1/72 of an inch B) 1/36 of an inch C) The same as a pixel D) The same as one character Answer: A Diff: 3 Objective: E1.04 Manage Columns and Rows 19) Which of the following is not a way to widen a column?

A) Drag the line between the column headings to the desired size B) Click on the Column label and drag it to the right C) Double-click the line between the column headings D) Right-click a column heading and select Column Width Answer: B Diff: 3 Objective: E1.04 Manage Columns and Rows

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20) A range is specified by its ________.

A) top and bottom row and left and right column B) top row and leftmost column C) top right and bottom left cells D) top left and bottom right cells Answer: D Diff: 2 Objective: E1.05 Select, Move, Copy, and Paste Data 21) What is the best practice to switch the columns and rows in a range?

A) Cut the range, then use the Paste Special option called Values B) Cut the range, then use the Paste Special option called Transpose C) Cut the range, then use the Paste Special option called Switch D) Cut the range, paste it into a blank area, then cut and paste each cell where you want it Answer: B Diff: 3 Objective: E1.05 Select, Move, Copy, and Paste Data 22) Which is not a valid range?

A) A1:A3, B1:B3 B) A1:A1 C) A1:F1 D) A1:F9 Answer: A Diff: 2 Objective: E1.05 Select, Move, Copy, and Paste Data 23) Which Paste option would you choose if you wanted to flip the rows and columns?

A) Transpose B) Rotate C) Flip D) Formulas Answer: A Diff: 2 Objective: E1.05 Select, Move, Copy, and Paste Data 24) Which Paste option would you choose if you wanted only the computed values to be pasted, but with all formatting intact?

A) Paste B) Values C) Values & Number Formatting D) Values & Source Formatting Answer: D Diff: 3 Objective: E1.05 Select, Move, Copy, and Paste Data

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25) What Paste option would you choose if you wanted to maintain the formatting of the copied cell, but not its contents?

A) Formatting B) Keep Source Formatting C) Paste D) Keep Formatting Only Answer: A Diff: 3 Objective: E1.05 Select, Move, Copy, and Paste Data 26) Where can you find alignment options?

A) Format Cells dialog box B) Format Alignment dialog box C) Format dialog box D) Format Rows and Columns dialog box Answer: A Diff: 3 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 27) Which of the following is not included when you use a cell style?

A) Font B) Cell protection C) Alignment D) Borders Answer: B Diff: 3 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 28) What is the best practice for centering a title over multiple columns?

A) Enter the title in the center column of the range.

B) Use the Merge Title feature.

C) Use the Merge & Center alignment feature.

D) Use the Combine and Center alignment feature.

Answer: C Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 29) If you have too many words in a cell, but you cannot allow them to bleed over into the next cell, you would use the ________ feature in Excel.

A) wrap text B) truncate text C) shorten text D) merge text Answer: A Diff: 3 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 6 Copyright © 2026 Pearson Education, Inc.

30) The default number format is ________.

A) Number B) Left aligned C) Two decimal places D) General Answer: D Diff: 2 Objective: E1.07 Apply Number Formats 31) Which of the following is not a valid number format?

A) $1,000.00 B) $ 1,000.00 C) (1,000.00) D) $ -1,000.00 Answer: D Diff: 3 Objective: E1.07 Apply Number Formats 32) What can you not do within the worksheet tabs shortcut menu?

A) Format the worksheet B) Add color to the tab C) Insert a worksheet D) Delete a worksheet Answer: A Diff: 2 Objective: E1.08 Manage Worksheets 33) Which of the following names would be best for a worksheet tab?

A) Sheet 1 B) Jan C) January Payroll Information D) JPAE Answer: C Diff: 3 Objective: E1.08 Manage Worksheets 34) The best way to apply Page Setup options to multiple worksheets is to ________.

A) group the worksheets B) use the Format Painter C) copy and Paste the formatting codes from one sheet to another D) use the Apply to Selected Sheets formatting command Answer: A Diff: 3 Objective: E1.09 Select Page Setup Options

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35) What is the best way to make sure your worksheet prints on only one page?

A) Limit the amount of data you put on each worksheet B) Make the font sizes smaller C) Make the margins as small as possible D) Use the "Fit to" option Answer: D Diff: 2 Objective: E1.09 Select Page Setup Options 36) What would not be a typical item to have in a header or footer?

A) The spreadsheet designer's name B) The filename or file path C) The file size D) The page number Answer: C Diff: 2 Objective: E1.09 Select Page Setup Options 37) What can you not do from the Page Setup, Sheet tab?

A) Set margins B) Set a print area C) Print gridlines D) Change the page order Answer: A Diff: 2 Objective: E1.09 Select Page Setup Options 38) What can you not do directly from the Print Preview window?

A) Switch to formula view and print formulas B) Select which printer you want to use C) Select how much of the worksheet will be printed D) Set the page orientation Answer: A Diff: 2 Objective: E1.10 Preview and Print a Worksheet 39) What happens to data when cells are merged vertically?

A) All data is merged into one cell.

B) Only data in the top-left cell is maintained.

C) Multiple cells that contain data cannot be merged vertically.

D) Only data in the bottom-right cell is maintained.

Answer: B Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options

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40) Which of the following is not a number style available on the Format Cells — Number tab?

A) Date B) Fraction C) Custom D) Fixed Answer: D Diff: 1 Objective: E1.07 Apply Number Formats 41) In Excel, columns are identified by numbers and rows by letters.

Answer: FALSE Diff: 1 Objective: E1.01 Explore the Excel Window 42) The wrap text feature will automatically move any text that does not fit in a cell to the cell directly below it.

Answer: FALSE Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 43) The cell at row 4 and column B, would be identified as 4B. Answer: FALSE Diff: 1 Objective: E1.01 Explore the Excel Window 44) The row height should be the same size as the font height.

Answer: FALSE Diff: 2 Objective: E1.04 Manage Columns and Rows 45) Adding color to cells is considered a professional design strategy.

Answer: TRUE Diff: 2 Objective: E1.02 Enter and Edit Cell Data 46) It is always a good practice to test each formula you enter for accuracy.

Answer: TRUE Diff: 1 Objective: E1.02 Enter and Edit Cell Data 47) The contents of a cell can be seen in the Name box.

Answer: FALSE Diff: 2 Objective: E1.02 Enter and Edit Cell Data

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48) For the fill handle to work you need to have two cells selected.

Answer: FALSE Diff: 2 Objective: E1.02 Enter and Edit Cell Data 49) Make sure to enter all cell references in uppercase when putting them in formulas.

Answer: FALSE Diff: 1 Objective: E1.03 Create Formulas 50) It is acceptable to use values in formulas when you know those values will never change.

Answer: TRUE Diff: 3 Objective: E1.03 Create Formulas 51) The fill handle allows you to copy and paste formulas to nonadjacent cells.

Answer: FALSE Diff: 2 Objective: E1.03 Create Formulas 52) When you insert rows or columns all relative references are updated but not any absolute references.

Answer: FALSE Diff: 3 Objective: E1.04 Manage Columns and Rows 53) You can hide or delete multiple rows or columns by using the Ctrl or Shift key and then selecting the rows or columns you want to hide or delete.

Answer: TRUE Diff: 2 Objective: E1.04 Manage Columns and Rows 54) Displaying cell formulas can help find errors in formulas more easily.

Answer: TRUE Diff: 1 Objective: E1.03 Create Formulas 55) If you do not need a row or column any more it is best to hide it instead of deleting it in case you change your mind.

Answer: FALSE Diff: 3 Objective: E1.04 Manage Columns and Rows

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56) Right-clicking a column heading, then selecting Insert, will add a new column to the left of the current column.

Answer: TRUE Diff: 2 Objective: E1.04 Manage Columns and Rows 57) You cannot hide column A or row 1 because they cannot be unhidden.

Answer: FALSE Diff: 3 Objective: E1.04 Manage Columns and Rows 58) You can select a range by using the Name Box. Answer: TRUE Diff: 2 Objective: E1.05 Select, Move, Copy, and Paste Data 59) It is relatively easy to copy Excel cells into other Office programs.

Answer: TRUE Diff: 2 Objective: E1.05 Select, Move, Copy, and Paste Data 60) You can move a range by using the cut and paste commands.

Answer: TRUE Diff: 2 Objective: E1.05 Select, Move, Copy, and Paste Data 61) When you copy and paste a range the relative references do not change.

Answer: FALSE Diff: 2 Objective: E1.05 Select, Move, Copy, and Paste Data 62) When cells are merged, the merged cell's address becomes the address of the range.

Answer: FALSE Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 63) Bottom Align is the default vertical alignment.

Answer: TRUE Diff: 1 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 64) While editing a cell, using Alt + Enter is a text wrapping option.

Answer: TRUE Diff: 3 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options

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65) If you want to unmerge cells you click the Unmerge Cells option from within the Merge & Center command.

Answer: TRUE Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 66) A(n) ________ is a type of file that organizes data in columns and rows.

Answer: spreadsheet Diff: 1 Objective: E1.01 Explore the Excel Window 67) A(n) ________ is a collection of one or more related worksheets.

Answer: workbook, spreadsheet Diff: 1 Objective: E1.01 Explore the Excel Window 68) The intersection of a column and a row is called a(n) ________.

Answer: cell Diff: 1 Objective: E1.01 Explore the Excel Window 69) The current cell is also known as the ________ cell.

Answer: active Diff: 1 Objective: E1.01 Explore the Excel Window 70) The ________ feature can pull only part of a cell's value and place it into another cell.

Answer: Flash Fill, FlashFill Diff: 3 Objective: E1.02 Enter and Edit Cell Data 71) The ________ feature displays any values in the column that match what the user has typed so far.

Answer: AutoComplete Diff: 2 Objective: E1.02 Enter and Edit Cell Data 72) The ________ area is where you store the variables you will be using in the worksheet.

Answer: input Diff: 2 Objective: E1.02 Enter and Edit Cell Data 73) The ________ area contains the formulas which are dependent on values found elsewhere in the sheet.

Answer: output Diff: 1 Objective: E1.02 Enter and Edit Cell Data 12 Copyright © 2026 Pearson Education, Inc.

74) The ________ feature helps you complete an incremental series.

Answer: AutoFill Diff: 2 Objective: E1.02 Enter and Edit Cell Data 75) ________ can be used in calculations, whereas text cannot.

Answer: Values, Numbers, Inputs Diff: 2 Objective: E1.02 Enter and Edit Cell Data 76) Using ________ often decreases the amount of time it takes to enter cell references in formulas.

Answer: semi-selection, semi selection, pointing Diff: 3 Objective: E1.03 Create Formulas 77) You should use ________ in formulas whenever possible instead of typing in values.

Answer: cell references Diff: 2 Objective: E1.03 Create Formulas 78) A(n) ________ is a group of cells which have been selected at the same time.

Answer: range Diff: 1 Objective: E1.05 Select, Move, Copy, and Paste Data 79) A(n) ________ range contains multiple ranges that are not positioned in a contiguous cluster in the worksheet.

Answer: nonadjacent Diff: 3 Objective: E1.05 Select, Move, Copy, and Paste Data 80) A(n) ________ is a collection of format characteristics that provides a consistent appearance within a worksheet and among similar workbooks.

Answer: cell style Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 81) The ________ feature allows you to move some text to another line within the same row.

Answer: wrap text Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options

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82) Shifting a cell's contents to the right or left helps others understand the hierarchical structure of data. This is known as ________.

Answer: indenting Diff: 3 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 83) Cell ________ refers to how cell contents are located within the boundaries of the cell.

Answer: alignment Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 84) The ________ area is designed to contain formulas which are dependent on values in the input area.

Answer: output Diff: 1 Objective: E1.02 Enter and Edit Cell Data 85) The ________ color is what is visible behind the value in a cell.

Answer: fill, Fill Diff: 2 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 86) A(n) ________ is a line you put around a cell or range of cells for emphasis.

Answer: border Diff: 1 Objective: E1.06 Apply Cell Styles, Cell Alignment, and Font Options 87) Number ________ controls how a value appears in a cell.

Answer: formatting, format Diff: 2 Objective: E1.07 Apply Number Formats 88) When you do not need the data on a worksheet you should ________ it to make the file smaller.

Answer: delete Diff: 1 Objective: E1.08 Manage Worksheets 89) ________ a carefully formatted worksheet can save you time when you need that formatting on another sheet.

Answer: Copying, Reusing Diff: 2 Objective: E1.08 Manage Worksheets

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90) The ________ feature allows you to see how a document would print before you actually print it.

Answer: Print Preview Diff: 1 Objective: E1.10 Preview and Print a Worksheet 91) Match the following terms to their meanings: I. XFD II. Range III. Value IV. Semi-selection V. Text A. A measurable amount B. Also called pointing C. The last possible column in a worksheet D. A combination of letters not used in calculations E. A group of cells selected at the same time Answer: C, E, A, B, D Diff: 3 Objective: Multiple Objectives 92) Match the following terms to their meanings: I. Name Box II. Order of operations III. Formula IV. Fill handle V. Pointing A. Always begins with an equals sign (=) B. Small green square used to perform various actions C. Displays the address of the active cell D. Also known as semi-selection E. PEMDAS Answer: C, E, A, B, D Diff: 2 Objective: Multiple Objectives

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93) Match the following terms to their meanings: I. Paste Special II. Transpose III. Flash Fill IV. Accounting number format V. Currency number format A. Opens a gallery of options for pasting B. Puts the $ at the left margin of the cell C. Flips rows and columns when pasted D. Puts the $ next to the leftmost number E. Fills in data based on previous column's data Answer: A, C, E, B, D Diff: 2 Objective: Multiple Objectives 94) Match the following terms to their meanings: I. AutoComplete II. Auto Fill III. Column heading IV. Row heading V. Alignment A. The letter in the cell reference "F4" B. Helps complete a logical sequence C. The number in the cell reference "F4" D. Refers to how data are positioned in the boundaries of a cell.

E. Matches the letters you type to another value in the column if the letters match Answer: E, B, A, C, D Diff: 1 Objective: Multiple Objectives 95) Match the following terms to their meanings: I. Normal view II. Page Layout view III. Page Break Preview IV. View controls V. Sheet tab navigation A. Displays data and page breaks B. Allows you to go to the first, previous, next, or last sheet in a workbook C. Does not display margins or page breaks D. Icons that let you change views E. Displays data and margins Answer: C, E, A, D, B Diff: 2 Objective: Multiple Objectives 16 Copyright © 2026 Pearson Education, Inc.

96) Match the following terms to their meanings: I. Right arrow II. Page Down III. Home IV. End V. Ctrl + Home A. Moves active cell down one screen B. This does nothing by itself C. Moves active cell to column A, row 1 D. Moves active cell to column A in that row E. Moves right one cell in the same row Answer: E, A, D, B, C Diff: 1 Objective: E1.01 Explore the Excel Window 97) Match the following terms to their meanings: I. Comma Style II. Percent Style III. Currency IV. Accounting V. Scientific A. A value formatted as if it was multiplied by 100 and with a percent symbol.

B. Zero displays as a dollar sign and a hyphen.

C. A number as a decimal fraction followed by a whole number exponent of 10.

D. Negative values are preceded by a minus sign. Zero displays as $0.00.

E. A number formatted with a comma for every three digits on the left side of the decimal point and displays two digits to the right of the decimal point.

Answer: E, A, D, B, C Diff: 1 Objective: E1.07 Apply Number Formats

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98) Match the order of precedence in the following equation, =1+(2-3)+5/6-6^2: I. II. III. IV. V. A. 5/6 B. Second addition C. (2-3) D. First addition E. 6^2 Answer: C, E, A, D, B Diff: 1 Objective: E1.03 Create Formulas 99) Match the following terms to their meanings: I. General style II. Number style III. Text style IV. Special V. Custom A. Treats data as text, even if it contains numbers.

B. Predefined customized number formats or special symbols to create your own customized number format.

C. The default number format.

D. A number with editing characters, such as the parentheses and hyphen.

E. A number with or without the comma separator and with any number of decimal places.

Answer: C, E, A, D, B Diff: 1 Objective: E1.07 Apply Number Formats

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100) Match the following terms to their Paste Special meanings: I. Transpose II. Keep Source Formatting III. Paste IV. Formulas V. Values A. Cell contents and formatting from copied cells.

B. Formulas, but no formatting, from copied cells.

C. Unformatted values that are the results of formulas, not the actual formulas.

D. Cell contents and all formatting from copied cells.

E. Data transposed from rows to columns and columns to rows.

Answer: E, A, D, B, C Diff: 1 Objective: E1.05 Select, Move, Copy, and Paste Data

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Excel Chapter 2 Formulas and Functions 1) What type of references remain constant, no matter where they are copied?

A) Fixed B) Relative C) Mixed D) Absolute Answer: D Diff: 1 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 2) If a cell containing =B$14 is copied and pasted three columns over and two rows down, what would the resultant cell reference become?

A) E$14 B) $E$14 C) B16 D) B$16 Answer: A Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 3) If the cell reference $A5 in a formula is copied and pasted over two columns and down two rows from its original cell, what will the cell reference become in the new cell?

A) $A5 B) $A7 C) $C5 D) $C7 Answer: B Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 4) What is the default method of referencing cells in formulas?

A) Absolute B) Relative C) Mixed D) Default Answer: B Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas

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5) Which of the following is not a valid comparison operator in a logical test?

A) => B) <= C) <> D) >= Answer: A Diff: 2 Objective: E2.07 Use Logical Functions 6) On a Windows computer, which keyboard shortcut toggles through the types of reference options?

A) F2 B) F3 C) F4 D) F5 Answer: C Diff: 3 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 7) What type of cell reference should be used when you need a cell reference to remain constant?

A) Absolute B) Relative C) Mixed D) Constant Answer: A Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 8) If a cell containing the formula =$B$14 is not copy and pasted, but moved four columns over and four rows down, what would the resultant cell reference become?

A) =F18 B) =$F$18 C) =B14 D) =$B$14 Answer: D Diff: 3 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 9) Which Excel command changes the value to a desired number of decimal places?

A) Truncate B) Round C) Decrease decimal D) Increase decimal Answer: B Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 2 Copyright © 2026 Pearson Education, Inc.

10) What describes a function's purpose?

A) Arguments B) Name C) Category D) Variables Answer: B Diff: 2 Objective: E2.02 Insert a Function 11) Which of the following is not a category of functions?

A) Logical B) Financial C) Statistical D) Graphical Answer: D Diff: 2 Objective: E2.02 Insert a Function 12) What punctuation is used to separate the two cell references in a range?

A) Period (.)

B) Semi-colon (;) C) Comma (,) D) Colon (:) Answer: D Diff: 1 Objective: E2.02 Insert a Function 13) Functions can be selected by using the ________.

A) Add Function dialog box B) Format Function dialog box C) Insert Function dialog box D) Create Function dialog box Answer: C Diff: 2 Objective: E2.02 Insert a Function 14) What do you use to separate arguments in a function?

A) Period (.)

B) Semi-colon (;) C) Comma (,) D) Colon (:) Answer: C Diff: 2 Objective: E2.02 Insert a Function

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15) What error will you get if you type a function name incorrectly?

A) #FUNCTION? B) #VALUE? C) #ERROR? D) #NAME? Answer: D Diff: 3 Objective: E2.02 Insert a Function 16) What term refers to the necessity of following the rules when it comes to using functions?

A) Syntax B) Formula C) Arguments D) Function logic Answer: A Diff: 1 Objective: E2.02 Insert a Function 17) What does Excel use to indicate optional arguments in a function?

A) Square brackets [] B) Parenthesis () C) Curly brackets {} D) Quote marks "" Answer: A Diff: 3 Objective: E2.02 Insert a Function 18) Which function would you use if you wanted to count the number of values, but ignore cells that have text or are empty?

A) COUNT B) COUNTA C) COUNTBLANK D) COUNTVALUES Answer: A Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 19) Which of the following is not an argument in the XLOOKUP function?

A) lookup_array B) if_false C) return array D) match_mode Answer: B Diff: 3 Objective: E2.05 Use Lookup Functions

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20) Where does Excel automatically display statistics like count, average, and sum when a range of values is selected?

A) Formula bar B) Name box C) Status bar D) Statistics bar Answer: C Diff: 3 Objective: E2.03 Use Basic Math and Statistics Functions 21) The ROUND function requires how many arguments?

A) 2 B) 3 C) 4 D) 1 Answer: A Diff: 3 Objective: E2.03 Use Basic Math and Statistics Functions 22) What is the term for the inputs required in a function?

A) Formulas B) Syntax C) Arguments D) Terms Answer: C Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 23) If you wanted to count the number of entries in a list that are not blank, which function would you use?

A) COUNT B) COUNTA C) COUNTBLANK D) COUNTIF Answer: B Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 24) Which argument in the XLOOKUP function is not optional?

A) match_mode B) if_not_found C) lookup_array D) search_mode Answer: C Diff: 3 Objective: E2.05 Use Lookup Functions 5 Copyright © 2026 Pearson Education, Inc.

25) What action changes the actual number of decimal places Excel stores instead of just changing what is displayed?

A) Decrease decimal setting B) Increase decimal setting C) ROUND function D) DECIMAL function Answer: C Diff: 3 Objective: E2.03 Use Basic Math and Statistics Functions 26) What does the AVERAGE function not ignore?

A) Text B) Empty cells C) Dates D) Cells with N/A Answer: C Diff: 3 Objective: E2.03 Use Basic Math and Statistics Functions 27) What function computes the value in which one-half of the data is above and one-half is below?

A) MIDDLE B) MODE C) AVERAGE D) MEDIAN Answer: D Diff: 3 Objective: E2.03 Use Basic Math and Statistics Functions 28) Which of the following does not comply with the preferred way of using the SUM function?

A) =SUM(A4:A11) B) =SUM(A4:A11, B9:E11) C) =SUM(A4, B8, D14) D) =SUM(A4/A11) Answer: D Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 29) What will you see if you enter the TODAY function in a formula without the parenthesis?

A) #VALUE? B) Nothing. It will fill in the parenthesis for you.

C) #FUNCTION? D) #CALC? Answer: D Diff: 3 Objective: E2.04 Use Date Functions 6 Copyright © 2026 Pearson Education, Inc.

30) Which function would you use to find the oldest date in a range?

A) MIN B) MAX C) OLDEST D) MEDIAN Answer: A Diff: 3 Objective: E2.04 Use Date Functions 31) Which of the following will not return the system clock's date?

A) NOW() B) TODAY() C) Ctrl+; D) DATE() Answer: D Diff: 3 Objective: E2.04 Use Date Functions 32) What keyboard shortcut will automatically update any formulas using =TODAY() or =NOW() on a Windows computer?

A) F8 B) F9 C) F10 D) F11 Answer: B Diff: 3 Objective: E2.04 Use Date Functions 33) Which of the following is not a valid test in an =IF statement?

A) A4-B4 B) A4<b4 C) A4>A4 D) B4<=B4 Answer: A Diff: 1 Objective: E2.07 Use Logical Functions 34) Which of the following is not an argument in an IF function?

A) logical_test B) value_if_true C) value_if_equal D) value_if_false Answer: C Diff: 2 Objective: E2.07 Use Logical Functions

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35) Which of the following is not an argument associated with the IF function?

A) logical_test B) value_if_true C) value_if_ D) value_if_not_true_or_false Answer: D Diff: 2 Objective: E2.07 Use Logical Functions 36) Which of the following is not a valid =IF statement?

A) =IF(A5>19,"Greater","Not Greater") B) =IF(A5>19,b7,b9) C) =IF(A5>19,1,9) D) =IF(A5>19,Greater,Not Greater) Answer: D Diff: 2 Objective: E2.07 Use Logical Functions 37) Which function searches the first column of an array and returns the value matching the specified column in the same row?

A) HLOOKUP B) VLOOKUP C) XLOOKUP D) XFIND Answer: B Diff: 2 Objective: E2.05 Use Lookup Functions 38) To look up an exact match, what should you enter in the range_lookup argument?

A) FALSE B) TRUE C) EXACT D) Leave it blank Answer: A Diff: 3 Objective: E2.05 Use Lookup Functions 39) Which of the following would not produce the correct monthly payment on a loan of $13,000 which will be paid off in 5 years with an annual interest rate of 6%?

A) =PMT(6%,60,-13000) B) =PMT(.5%,60,-13000) C) =PMT(.5%,5*12,-13000) D) =PMT(6%/12,60,-13000) Answer: A Diff: 2 Objective: E2.06 Use Financial Functions 8 Copyright © 2026 Pearson Education, Inc.

40) Why should you only use absolute references when needed?

A) Relative references tend to cause more errors.

B) Absolute references are less concise.

C) Relative references are quicker and more concise.

D) Absolute references tend to cause more errors.

Answer: C Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 41) If you will never copy and paste a formula you do not have to be concerned about absolute, relative, or mixed references.

Answer: TRUE Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 42) In a mixed reference the dollar sign ($) is added in front of the column or row indicator.

Answer: TRUE Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 43) Formula AutoFinish displays a list of functions and defined names that match letters as you type a formula.

Answer: FALSE Diff: 3 Objective: E2.02 Insert a Function 44) When entering functions, the square brackets, [], indicate required values.

Answer: FALSE Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 45) The COUNTBLANK function will count cells that contain formulas that compute to a value of zero (0).

Answer: FALSE Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 46) This is a valid way to use the MAX function: =MAX(a4:d11, f1:f2).

Answer: TRUE Diff: 3 Objective: E2.03 Use Basic Math and Statistics Functions 47) The COUNTA function only counts cells that are not blank.

Answer: TRUE Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 9 Copyright © 2026 Pearson Education, Inc.

48) If using the 1900 date system, Excel assigns date number 0 to January 1, 1900.

Answer: FALSE Diff: 2 Objective: E2.04 Use Date Functions 49) All IF functions have three arguments.

Answer: TRUE Diff: 1 Objective: E2.07 Use Logical Functions 50) You could use either A3>b9 or B9<A3 as the test in an IF function and get the same results.

You would just switch the second and third arguments.

Answer: TRUE Diff: 3 Objective: E2.07 Use Logical Functions 51) There are rare occasions when both the second and third argument of an IF function are executed.

Answer: FALSE Diff: 1 Objective: E2.07 Use Logical Functions 52) The most commonly used logical function is the IF function.

Answer: TRUE Diff: 1 Objective: E2.07 Use Logical Functions 53) The test in an IF function must evaluate to either a True or a False.

Answer: TRUE Diff: 1 Objective: E2.07 Use Logical Functions 54) The VLOOKUP function has four required arguments.

Answer: FALSE Diff: 3 Objective: E2.05 Use Lookup Functions 55) It is very important to sort the first column in a table lookup array in descending order.

Answer: FALSE Diff: 3 Objective: E2.05 Use Lookup Functions 56) If you omit the fourth argument in a VLOOKUP function, Excel will assume you intend the fourth argument to be False.

Answer: FALSE Diff: 3 Objective: E2.05 Use Lookup Functions 10 Copyright © 2026 Pearson Education, Inc.

57) If you are looking up exact values in a lookup table then it does not matter how the table is sorted.

Answer: TRUE Diff: 2 Objective: E2.05 Use Lookup Functions 58) In the HLOOKUP function, the third argument is the column index number.

Answer: FALSE Diff: 3 Objective: E2.05 Use Lookup Functions 59) The XLOOKUP function contains all the functionality of VLOOKUP with added improvements.

Answer: TRUE Diff: 2 Objective: E2.05 Use Lookup Functions 60) The HLOOKUP function can only be used to find exact matches.

Answer: FALSE Diff: 3 Objective: E2.05 Use Lookup Functions 61) The PMT function uses three required arguments and no optional arguments.

Answer: FALSE Diff: 3 Objective: E2.06 Use Financial Functions 62) The default calculation using the PMT function will produce a negative number.

Answer: TRUE Diff: 2 Objective: E2.06 Use Financial Functions 63) FV is a required argument in the PMT function.

Answer: FALSE Diff: 3 Objective: E2.06 Use Financial Functions 64) The two optional arguments in the PMT function allows the function to be used with variable loans.

Answer: FALSE Diff: 3 Objective: E2.06 Use Financial Functions

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65) Functions can be nested inside the arguments in the various lookup functions.

Answer: TRUE Diff: 3 Objective: E2.06 Use Financial Functions 66) ________ references change when formulas are copied and pasted.

Answer: Relative, Mixed Diff: 2 Objective: E2.01 Use Relative Cell, Absolute Cell, and Mixed Cell References in Formulas 67) The inputs in a function are specified by its ________.

Answer: arguments, argument Diff: 3 Objective: E2.02 Insert a Function 68) A function's ________ defines the rules by which the function operates.

Answer: syntax Diff: 3 Objective: E2.02 Insert a Function 69) Using ________ simplifies adding complex mathematical formulas to a cell.

Answer: functions, a function Diff: 1 Objective: E2.02 Insert a Function 70) The ________ feature in Excel displays various options when you type an equal (=) sign and then begin typing a function name.

Answer: Formula AutoComplete, Formula Auto Complete Diff: 3 Objective: E2.02 Insert a Function 71) ________ tool is a set of analytical tools that appears when you select a range.

Answer: Quick Analysis, Quick Analysis icon Diff: 3 Objective: E2.03 Use Basic Math and Statistics Functions 72) The ________ function finds the smallest value in a range.

Answer: MIN Diff: 1 Objective: E2.03 Use Basic Math and Statistics Functions 73) It is called a(n) ________ function when a function is used inside of another function.

Answer: nested, nesting Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions

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74) The ________ function counts the number of calculable values, but ignores cells that have text or are empty.

Answer: COUNT Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 75) The ________ function finds the largest value in a range.

Answer: MAX Diff: 1 Objective: E2.03 Use Basic Math and Statistics Functions 76) When working with dates, Excel assigns a ________ number to each date.

Answer: serial Diff: 3 Objective: E2.04 Use Date Functions 77) In military time, 15:00 is ________ in non-military time.

Answer: 3:00 PM, 3 PM, 3 P.M. Diff: 3 Objective: E2.04 Use Date Functions 78) The TODAY() and NOW() functions are updated every time you open or ________ the spreadsheet.

Answer: print, press F9, refresh Diff: 2 Objective: E2.04 Use Date Functions 79) The ________ function is similar to the TODAY() function, except that it also returns the system time.

Answer: NOW() Diff: 3 Objective: E2.04 Use Date Functions 80) The MIN and MAX functions can be used with ________ as well as numbers.

Answer: dates, variables, arguments, expressions Diff: 3 Objective: E2.04 Use Date Functions 81) The logical_test argument in an IF statement must evaluate to either ________.

Answer: true or false, false or true, 0 or 1, FALSE or TRUE, TRUE or FAlSE Diff: 1 Objective: E2.07 Use Logical Functions 82) The ________ function actually changes the number of decimal places in the value.

Answer: Round Diff: 2 Objective: E2.03 Use Basic Math and Statistics Functions 13 Copyright © 2026 Pearson Education, Inc.

83) When you use the VLOOKUP function, the ________ column in the array is used to look up the value.

Answer: left, first Diff: 3 Objective: E2.05 Use Lookup Functions 84) The range that contains the lookup table is called the ________.

Answer: table array, table_array Diff: 3 Objective: E2.05 Use Lookup Functions 85) In a lookup table, the number of the column which contains the return values is called the ________.

Answer: column index number, col_index_num Diff: 3 Objective: E2.05 Use Lookup Functions 86) A benefit of the XLOOKUP function is that it can return ________ values.

Answer: multiple, several Diff: 3 Objective: E2.05 Use Lookup Functions 87) If the annual interest rate is 12% and payments are made monthly, then you would enter .01 in the ________ argument in the PMT function.

Answer: Rate, rate Diff: 3 Objective: E2.06 Use Financial Functions 88) In the PMT function, the PV argument refers to the ________ of the loan.

Answer: present value, amount Diff: 2 Objective: E2.06 Use Financial Functions 89) If you will be paying monthly for six years to pay off a car, then you would enter ________ in the NPER argument in the PMT function.

Answer: 6*12, 72 Diff: 3 Objective: E2.06 Use Financial Functions 90) The ________ date system considers the date January 1, 1904, as 0.

Answer: 1904 Diff: 1 Objective: E2.04 Use Date Functions

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91) Match the following terms to their meanings: I. Absolute cell references II. Relative cell references III. Mixed cell references IV. Argument V. Function A. Part of it changes when you copy and paste a formula B. Changes when you copy and paste a formula C. Simplifies complex calculations D. Does not change when you copy and paste a formula E. Required input in a function Answer: D, B, A, E, C Diff: 1 Objective: Multiple Objectives 92) Match the following terms to their meanings: I. Median II. Average III. Sum IV. Table array V. Breakpoint A. Total B. Lowest value in a category C. Midpoint value D. Range used for looking up values E. Arithmetic mean Answer: C, E, A, D, B Diff: 2 Objective: Multiple Objectives 93) Match the following terms to their meanings: I. NOW() II. TODAY() III. PV IV. RATE V. PMT A. Current amount of a loan B. Helps figure out how much a loan will cost each month C. A good example is interest D. Returns the system date E. Returns the system date and time Answer: E, D, A, C, B Diff: 2 Objective: Multiple Objectives 15 Copyright © 2026 Pearson Education, Inc.

94) Match the following terms to their meanings: I. COUNT II. COUNTA III. COUNTBLANK IV. IF V. NPER A. Only uses calculable values B. Evaluates true and false statements C. Includes text, but not blank cells D. Number of payments you will be making on a loan E. Only includes empty cells Answer: A, C, E, B, D Diff: 2 Objective: Multiple Objectives 95) Match the following terms to their meanings: I. Formula AutoComplete II. Quick Analysis III. Function ScreenTip IV. Logical test V. Syntax A. Can be used to apply formatting and insert basic functions B. Pop-up description C. A set of rules D. Matches letters as you type E. Evaluates to True or False Answer: D, A, B, E, C Diff: 2 Objective: Multiple Objectives

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96) Match the following terms to their meanings: I. VLOOKUP II. HLOOKUP III. Lookup table IV. Lookup value V. Column index number A. Data is organized in rows B. Column that contains the return values C. Cell that contains the value to be looked up D. Has the data used with HLOOKUP or VLOOKUP E. Data is organized in columns Answer: E, A, D, C, B Diff: 2 Objective: E2.05 Use Lookup Functions 97) Match the following terms to their meanings: I. 1900 date system II. 1904 date system III. TODAY() IV. #NAME? V. Ctrl + ; A. Considers the date January 1, 1904, as 0.

B. Manually adds the system date.

C. What you get if you omit the parentheses in the TODAY() function.

D. Returns the serial number for the current day displayed as a date.

E. Considers the date January 1, 1900, equivalent to the number 1.

Answer: E, A, D, C, B Diff: 2 Objective: E2.04 Use Date Functions 98) Match the following symbols to their meanings: I. = II. <> III. >= IV. =< V. > A. Not equal to B. Greater than or equal to C. Greater than D. Equals E. Not a valid logical test Answer: D, A, B, E, C Diff: 1 Objective: E2.07 Use Logical Functions 17 Copyright © 2026 Pearson Education, Inc.

99) Match the following parts in this formula: =IF(A7=B7,"Equal","Not Equal",4) I. =IF II. A7=B7 III. "Equal" IV. "Not Equal" V. 4 A. Test B. Not a valid argument in an IF statement C. Value if false D. Value if true E. Function Answer: E, A, D, C, B Diff: 2 Objective: E2.05 Use Lookup Functions 100) Match the following parts in this formula: =VLOOKUP(L7,A2:K59,4,TRUE) I. VLOOKUP II. L7 III. A2:K59 IV. 4 V. TRUE A. lookup_value B. table_array C. range_lookup D. Function E. col_index_num Answer: D, A, B, E, C Diff: 2 Objective: E2.05 Use Lookup Functions

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Excel Chapter 3 Charts: Represent Data Visually 1) What should you not select when selecting data for a chart?

A) Column labels B) Row labels C) Data D) Worksheet titles Answer: D Diff: 2 Objective: E3.01 Create a Basic Chart 2) Which axis in a chart displays the descriptive labels for the data points?

A) Category B) Value C) Data D) Series Answer: A Diff: 2 Objective: E3.01 Create a Basic Chart 3) Which of the following is not a chart element?

A) Chart area B) Plot area C) Legend D) Data area Answer: D Diff: 2 Objective: E3.01 Create a Basic Chart 4) What is not true about an effective chart?

A) It always contains more than one series.

B) It is clear.

C) It is easy to understand.

D) It is useful.

Answer: A Diff: 1 Objective: E3.01 Create a Basic Chart 5) What is not a purpose of using an effective chart?

A) Compares data B) Reveals trends and patterns C) Reveals even subtle errors in formulas D) Aids in making informed decisions Answer: C Diff: 2 Objective: E3.01 Create a Basic Chart 1 Copyright © 2026 Pearson Education, Inc.

6) Which of the following, when included, distorts the effectiveness of charting data points?

A) Too many series B) Too many data points C) Too much variance in the values of the data D) Data Aggregates Answer: D Diff: 2 Objective: E3.01 Create a Basic Chart 7) Which axis in a chart displays incremental numbers for the data points?

A) Category B) Value C) Data D) Series Answer: B Diff: 2 Objective: E3.01 Create a Basic Chart 8) Which of the following is not a chart type?

A) Circle B) Pie C) Bar D) Line Answer: A Diff: 1 Objective: E3.01 Create a Basic Chart 9) A 100% stacked column chart is similar to which other chart in that it converts values to percentages?

A) Clustered column B) Radar C) Line D) Pie Answer: D Diff: 3 Objective: E3.01 Create a Basic Chart 10) Which of the following is not true about trendlines?

A) They help forecast future data.

B) They can be added to all chart types.

C) The line indicates possible future values.

D) They are added to existing charts.

Answer: B Diff: 3 Objective: E3.04 Add and Format Chart Elements 2 Copyright © 2026 Pearson Education, Inc.

11) Which of the following is not true about sizing handles?

A) They appear as circles on a Windows computer and squares on a MAC computer.

B) There are 8 of them for any object.

C) They allow you to make objects larger or smaller.

D) They always maintain the proper aspect ratio for the object.

Answer: D Diff: 2 Objective: E3.01 Create a Basic Chart 12) What is not true of a stacked column chart?

A) You must make sure the data are not additive.

B) Each column represents the sum of the data for each segment.

C) Each data series is a different color of the stack.

D) Illustrates the relationship of individual data points to the whole category.

Answer: A Diff: 3 Objective: E3.02 Use other Methods to Create a Chart 13) Which chart type is not listed in the All Charts window?

A) Treemap B) Sparkline C) Histogram D) Waterfall Answer: B Diff: 3 Objective: E3.02 Use other Methods to Create a Chart 14) Which chart is preferable when category names are long?

A) Bar chart B) Column chart C) Stacked column chart D) Pie chart Answer: A Diff: 2 Objective: E3.03 Create Other Charts 15) Which chart shows trends over equal time periods?

A) Column chart B) Bar chart C) Pie chart D) Line chart Answer: D Diff: 2 Objective: E3.03 Create Other Charts

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16) Which chart type is best when you want to chart two unrelated data types?

A) Pie chart B) Combo chart C) Line chart D) Radar chart Answer: B Diff: 1 Objective: E3.03 Create Other Charts 17) What chart type represents data as spokes going from the center to the outer edge of the chart?

A) Surface chart B) Area chart C) Radar chart D) Histogram chart Answer: C Diff: 3 Objective: E3.03 Create Other Charts 18) As a general rule, Pie charts should be limited to how many slices?

A) 5 B) 7 C) 9 D) 11 Answer: B Diff: 2 Objective: E3.03 Create Other Charts 19) Where does the primary axis display on a Combo chart?

A) Top B) Bottom C) Right side D) Left side Answer: D Diff: 2 Objective: E3.03 Create Other Charts 20) What chart type can display two different chart types at the same time?

A) Combo chart B) Combination chart C) Mixed chart D) Multiple chart Answer: A Diff: 2 Objective: E3.03 Create Other Charts

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21) In a bar chart, which axis displays the categories?

A) Horizontal B) Vertical C) X D) Z Answer: B Diff: 3 Objective: E3.01 Create a Basic Chart 22) Which chart type displays the data vertically?

A) Pie chart B) Radar chart C) Bar chart D) Column chart Answer: D Diff: 1 Objective: E3.01 Create a Basic Chart 23) Which chart type displays the data horizontally?

A) Pie chart B) Radar chart C) Bar chart D) Column chart Answer: C Diff: 1 Objective: E3.01 Create a Basic Chart 24) How many sizing handles are found on charts on a worksheet?

A) 4 B) 6 C) 8 D) 10 Answer: C Diff: 3 Objective: E3.01 Create a Basic Chart 25) Which of the following is not a chart element?

A) Chart foreground B) Chart title C) Axis title D) Gridlines Answer: A Diff: 2 Objective: E3.04 Add and Format Chart Elements

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26) The plot area is surrounded by how many axes?

A) 1 B) 2 C) 3 D) It depends on the chart type selected.

Answer: B Diff: 3 Objective: E3.04 Add and Format Chart Elements 27) Which of the following is not true about the chart title?

A) The placeholder text "Title" displays above the chart.

B) It is a label that describes the entire chart.

C) It can indicate a conclusion you want people to take away from the chart.

D) By default, the chart title is centered above the plot area.

Answer: A Diff: 3 Objective: E3.04 Add and Format Chart Elements 28) Which chart element cannot be chosen from the Chart Elements dialog box?

A) Axis Titles B) Chart Title C) Format Back Wall D) Error Bars Answer: C Diff: 3 Objective: E3.04 Add and Format Chart Elements 29) What does Excel not determine about the value axis when you create a chart?

A) Incremental value B) Start value C) End value D) Average value Answer: D Diff: 2 Objective: E3.04 Add and Format Chart Elements 30) What is not found on the Chart Elements List?

A) Chart Type B) Data Table C) Gridlines D) Legend Answer: A Diff: 2 Objective: E3.04 Add and Format Chart Elements

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31) In a pie chart, which of the following is a good reason for using category data labels rather than the legend?

A) They reveal more information.

B) They take up less space.

C) They are easier to format.

D) They are easier to read.

Answer: D Diff: 3 Objective: E3.04 Add and Format Chart Elements 32) Which of the following is not a type of axis title that can be added?

A) Primary Horizontal B) Primary Vertical C) Secondary Horizontal D) Tertiary Horizontal Answer: D Diff: 3 Objective: E3.04 Add and Format Chart Elements 33) What icon is not displayed when you select a chart?

A) Chart Elements B) Chart Types C) Chart Styles D) Chart Filters Answer: B Diff: 3 Objective: E3.04 Add and Format Chart Elements 34) What can you not do from the Select Data Source dialog box?

A) Change chart data range B) Delete a data series C) Change chart type D) Add chart data series Answer: C Diff: 2 Objective: E3.06 Modify the Data Source 35) Which chart type is a miniature chart in a cell?

A) Bar chart B) Sparkline C) Line chart D) Column chart Answer: B Diff: 2 Objective: E3.07 Create and Customize Sparklines

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36) Which chart type cannot be displayed as a sparkline?

A) Bar chart B) Line chart C) Column chart D) Win/Loss chart Answer: A Diff: 3 Objective: E3.07 Create and Customize Sparklines 37) Which can you not customize with sparklines?

A) Style B) High and low points C) Bar length D) Marker colors Answer: C Diff: 3 Objective: E3.07 Create and Customize Sparklines 38) Which of the following is not true about changing a workbook theme?

A) It will change the colors palette B) It will change the fonts C) You can still change to the exact colors you want.

D) The themes are the same between PC and MAC versions of Excel.

Answer: D Diff: 3 Objective: E3.05 Change the Chart Style and Colors 39) Which of the following is not true about chart filters?

A) By default, all the data you selected to create the chart are used to construct the data series and categories.

B) You can apply a chart filter to focus on a subset of the data.

C) The Chart Filters feature works the same on a MAC. D) A check mark indicates the data series or categories which are currently displayed in the chart.

Answer: C Diff: 3 Objective: E3.06 Modify the Data Source

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40) Which of the following is not true about templates when copying charts?

A) Excel uses the workbook theme colors, not the template theme colors.

B) The chart template is available when you display the Insert Chart or the Change Chart Type dialog box.

C) You can save a chart as a template to create other charts with those chart elements, formats, and colors.

D) To create a template, right-click the chart and select Save as Template from the menu.

Answer: A Diff: 2 Objective: E3.05 Change the Chart Style and Colors 41) A bar chart displays category names in an easy-to-read format, whereas a column chart might display category names at an awkward angle or in a smaller font size.

Answer: TRUE Diff: 2 Objective: E3.03 Create Other Charts 42) Alt Text is a description that displays when a pointer moves over a chart or image.

Answer: TRUE Diff: 2 Objective: E3.04 Add and Format Chart Elements 43) In rare cases you can chart text entries.

Answer: FALSE Diff: 2 Objective: E3.01 Create a Basic Chart 44) Including the column and row labels in a chart makes the chart harder to understand.

Answer: FALSE Diff: 2 Objective: E3.01 Create a Basic Chart 45) It is good practice to delete any blank rows or columns before creating a chart.

Answer: TRUE Diff: 1 Objective: E3.01 Create a Basic Chart 46) When you are creating a chart, it is important to select parallel ranges.

Answer: TRUE Diff: 2 Objective: E3.01 Create a Basic Chart 47) Effective charts never overwhelm an audience.

Answer: TRUE Diff: 1 Objective: E3.01 Create a Basic Chart 9 Copyright © 2026 Pearson Education, Inc.

48) Pie charts can only display one data series.

Answer: TRUE Diff: 1 Objective: E3.03 Create Other Charts 49) When you want to chart two unrelated types of data, the Combo chart is perfect.

Answer: TRUE Diff: 3 Objective: E3.03 Create Other Charts 50) To switch to a different chart type after the chart has been created you use the Switch Chart Type tool.

Answer: FALSE Diff: 2 Objective: E3.01 Create a Basic Chart 51) You might want to avoid using 3-D charts because they can distort the appearance of the data.

Answer: TRUE Diff: 3 Objective: E3.03 Create Other Charts 52) A stacked column chart displays multiple columns for each category.

Answer: FALSE Diff: 2 Objective: E3.03 Create Other Charts 53) A line chart displays lines connecting data points to show trends over unequal time periods.

Answer: FALSE Diff: 2 Objective: E3.03 Create Other Charts 54) You can enter data or formulas on a chart sheet.

Answer: FALSE Diff: 2 Objective: E3.01 Create a Basic Chart 55) A chart sheet can hold, at most, two charts.

Answer: FALSE Diff: 2 Objective: E3.01 Create a Basic Chart 56) You can link to a cell as the title of a chart.

Answer: TRUE Diff: 3 Objective: E3.04 Add and Format Chart Elements 10 Copyright © 2026 Pearson Education, Inc.

57) To understand a chart, you need to include the chart data table.

Answer: FALSE Diff: 3 Objective: E3.04 Add and Format Chart Elements 58) A chart style effects the formatting of the chart itself, but not the chart data.

Answer: TRUE Diff: 2 Objective: E3.05 Change the Chart Style and Colors 59) The Chart Styles gallery displays style options for the selected chart only.

Answer: TRUE Diff: 2 Objective: E3.05 Change the Chart Style and Colors 60) Even after selecting a data source for a chart you can still apply various filters on one or more series.

Answer: TRUE Diff: 2 Objective: E3.06 Modify the Data Source 61) Once a data source is selected for a chart, the only way to change the data source is to start over creating the chart.

Answer: FALSE Diff: 2 Objective: E3.06 Modify the Data Source 62) Excel normally uses all the selected data in creating a chart.

Answer: TRUE Diff: 2 Objective: E3.06 Modify the Data Source 63) You can switch the rows and columns in a chart to communicate a different perspective on your data.

Answer: TRUE Diff: 1 Objective: E3.06 Modify the Data Source 64) The range used for a sparkline can include more than one row.

Answer: TRUE Diff: 2 Objective: E3.07 Create and Customize Sparklines 65) Sparklines do not include the normal chart labels.

Answer: TRUE Diff: 2 Objective: E3.07 Create and Customize Sparklines 11 Copyright © 2026 Pearson Education, Inc.

66) ________ is a feature that provides accessibility compliance for people who have disabilities that may prevent them from seeing or comprehending a visual aid.

Answer: Alt Text, Alternative text Diff: 2 Objective: E3.04 Add and Format Chart Elements 67) A(n) ________ point is a value used in a chart.

Answer: data Diff: 2 Objective: E3.01 Create a Basic Chart 68) To select nonadjacent ranges on a Windows computer, after selecting the first range, then press and hold the ________ key while selecting the nonadjacent ranges.

Answer: control, CTRL Diff: 2 Objective: E3.01 Create a Basic Chart 69) The ________ axis is the vertical axis.

Answer: Y, Value, Category Diff: 1 Objective: E3.01 Create a Basic Chart 70) The ________ is the visual key to a chart.

Answer: legend Diff: 2 Objective: E3.01 Create a Basic Chart 71) A data ________ is a group of related data points.

Answer: series Diff: 2 Objective: E3.01 Create a Basic Chart 72) A group of data points used in a graph become a data ________.

Answer: series Diff: 2 Objective: E3.01 Create a Basic Chart 73) The ________ axis helps measure data from top to bottom in a chart.

Answer: Y, Vertical, Value Diff: 2 Objective: E3.01 Create a Basic Chart

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74) Do not include data ________ (such as totals or averages) and individual values in the same chart.

Answer: aggregates Diff: 3 Objective: E3.01 Create a Basic Chart 75) In a(n) ________ column chart data appears as side by side columns.

Answer: clustered Diff: 2 Objective: E3.03 Create Other Charts 76) ________ charts are often used to represent data in educational, scientific, and medical experiments.

Answer: Scatter, X Y, X Y Scatter Diff: 2 Objective: E3.03 Create Other Charts 77) In a column chart the horizontal axis displays the ________.

Answer: categories Diff: 2 Objective: E3.01 Create a Basic Chart 78) A bar chart uses ________ bars.

Answer: horizontal Diff: 1 Objective: E3.01 Create a Basic Chart 79) If you are not sure which chart type to pick, it may be helpful to click ________ Charts in the Chart group.

Answer: Recommended Diff: 2 Objective: E3.01 Create a Basic Chart 80) ________ charts are the most effective when they have seven or fewer categories.

Answer: Column, Pie Diff: 3 Objective: E3.01 Create a Basic Chart 81) If you wanted to show trends over set periods of time, you probably want to use a(n) ________ chart.

Answer: line Diff: 3 Objective: E3.03 Create Other Charts

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82) In a ________ column chart the data must be additive.

Answer: stacked Diff: 3 Objective: E3.03 Create Other Charts 83) A(n) ________ column chart displays the relationship of data points to the whole category.

Answer: stacked, 100% stacked column chart Diff: 2 Objective: E3.03 Create Other Charts 84) When you point to a chart element Excel displays a(n) ________ with the name of the element.

Answer: ScreenTip, Screen Tip Diff: 3 Objective: E3.04 Add and Format Chart Elements 85) Picking a chart ________ will allow you to change several formatting elements at the same time.

Answer: style Diff: 2 Objective: E3.05 Change the Chart Style and Colors 86) In a(n) ________ pie chart, you can focus a person's attention on one or more slices by separating them from the rest of the chart.

Answer: Exploded, exploded Diff: 3 Objective: E3.03 Create Other Charts 87) In a(n) ________ Excel uses a check mark to indicate which chart categories are displayed in a chart.

Answer: Chart Filter, chart filter, Chart filter Diff: 2 Objective: E3.06 Modify the Data Source 88) When you want to create a chart, you first need to select a data ________.

Answer: source, range Diff: 1 Objective: E3.06 Modify the Data Source 89) Excel uses ________ to determine what categories are visible in a chart.

Answer: chart filters, filters Diff: 2 Objective: E3.06 Modify the Data Source

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90) A(n) ________ is a type of chart which fits in one cell.

Answer: sparkline Diff: 2 Objective: E3.07 Create and Customize Sparklines 91) Match the following terms with their description: I. Parallel range II. Alt Text III. Exploded pie chart IV. Arrange V. Chart filter A. Text based interpretation B. Moves an object backward or forward C. Has the same starting and ending point D. Controls which data and categories are visible in a chart E. One or more pieces are separated from the others Answer: C, A, E, B, D Diff: 3 Objective: Multiple Objectives 92) Match the following terms with their description: I. Data labels II. Quick Layout III. Accessibility compliance IV. Alt Text V. Sparklines A. Applying features to make it easier on users who have a disability B. Can be read by screen readers C. Helps you use predefined layouts D. Easier to read than a legend E. Examples include: line, column, win/loss.

Answer: D, C, A, B, E Diff: 2 Objective: Multiple Objectives

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93) Match the following terms with their description: I. X-axis II. Y-axis III. Chart area IV. Plot area V. Legend A. Holds the entire chart B. Vertical border C. Uses color or patterns to identify each data series D. Horizontal border E. Both axes form a border for this Answer: D, B, A, E, C Diff: 2 Objective: E3.01 Create a Basic Chart 94) Match the following terms with their description: I. Line chart II. Pie chart III. Bar chart IV. Column chart V. Sparkline A. Uses horizontal shapes B. Chart resides in one cell C. Line connects data points D. Uses slices to display data points E. Uses vertical shapes Answer: C, D, A, E, B Diff: 1 Objective: E3.02 Use other Methods to Create a Chart 95) Match the following terms with their description: I. Data label II. Data point III. Data series IV. Data table V. Legend A. A group of data points B. Shows the precise value of a data point C. Helps to distinguish between various data series D. A precise value in a chart E. A grid used to plot data in a chart Answer: B, D, A, E, C Diff: 2 Objective: E3.02 Use other Methods to Create a Chart 16 Copyright © 2026 Pearson Education, Inc.

96) Match the following terms with their description (since the options are very similar, pick the most complete, descriptive answer): I. Clustered column chart II. Stacked column chart III. Column chart IV. 100% stacked column chart V. 3-D chart A. Changes individual data points to percentages B. Adds an additional dimension to your chart C. Columns are set side by side D. Compares individual points to the whole category E. Compares values across categories Answer: C, D, E, A, B Diff: 3 Objective: E3.02 Use other Methods to Create a Chart 97) Match the following terms with their description: I. Combo chart II. X Y (scatter) chart III. Stock chart IV. Area chart V. Surface chart A. One variable is plotted on the horizontal axis and the other on the vertical axis B. Colors are used between the lines C. Uses two dimensions and a continuous curve D. Combines two chart types E. Subtypes include: High-Low-Close, Open-High-Low-Close, Volume-High-Low-Close, and Volume-Open-High-Low-Close Answer: D, A, E, B, C Diff: 1 Objective: E3.02 Use other Methods to Create a Chart

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98) Match the following terms with their description: I. Legend II. Chart filter III. Chart sheet IV. Chart style V. Chart title A. Decides what is hidden or displayed in a chart B. Sets the formatting of the chart C. Does not allow the entering of data or formulas D. Describes the entire chart E. Indicates which color represents each data series.

Answer: E, A, C, B, D Diff: 2 Objective: E3.04 Add and Format Chart Elements

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Excel Chapter 4 Datasets and Tables: Manage Large Volumes of Data 1) Which of the following is not a freeze option?

A) Freeze Panes B) Freeze Top Row C) Freeze First Column D) Freeze Section Answer: D Diff: 1 Objective: E4.01 View Large Datasets 2) Data ________ is the organization method used to manage multiple data points within a dataset.

A) structure B) design C) configuration D) planning Answer: A Diff: 2 Objective: E4.03 Create and Modify Tables 3) When you have frozen rows and columns, what happens when you press the Ctrl+Home combination on a Windows computer?

A) A1 becomes the active cell.

B) Column A and whatever row was active when you pressed the combination becomes the active cell.

C) Row 1 and whatever column was active when you pressed the combination becomes the active cell.

D) The first unfrozen cell becomes the active cell.

Answer: D Diff: 2 Objective: E4.01 View Large Datasets 4) By default, Excel prints pages in what order?

A) Top-left section, top-right section, bottom-left section, and bottom-right section B) All the odd numbered pages, then all the even numbered pages C) All the even numbered pages, then all the odd numbered pages D) Top-left section, bottom-left section, top-right section, and bottom-right section Answer: D Diff: 3 Objective: E4.02 Print Large Datasets

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5) What data does Excel print by default?

A) The selected range of data B) The entire dataset on the active sheet C) The entire workbook D) There is no default setting for this in Excel.

Answer: B Diff: 2 Objective: E4.02 Print Large Datasets 6) What is not true about tables in Excel?

A) Column headings stay on the screen automatically.

B) Filter arrows make it quick and easy to filter the data in the table.

C) Row headings stay on the screen automatically.

D) You can use structured references instead of cell references in formulas.

Answer: C Diff: 3 Objective: E4.03 Create and Modify Tables 7) Which of the following is not a characteristic of a table?

A) Can contain multiple ranges B) Helps to manage information C) Helps to analyze information D) Contains related data Answer: A Diff: 2 Objective: E4.03 Create and Modify Tables 8) What is not true about creating a table?

A) Make sure no column labels are the same.

B) Make sure to leave one blank row below the data labels.

C) Format the field names so that they stand out visually.

D) Keep field names short.

Answer: B Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 9) What is the default table style?

A) Normal B) Medium 1 C) Medium 2 D) None Answer: C Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation

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10) What is true about adding a new field to the right side of an existing table?

A) You must convert the table back to a range, add the field, then recreate the table.

B) Excel will extend the table to include the new field.

C) You cannot add a new field to an existing table.

D) You must insert the new field somewhere inside the existing table, then move the columns to the order you desire.

Answer: B Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 11) By default, what is the first table on a worksheet named?

A) Table1 B) Table A C) Table D) Tables do not have names.

Answer: A Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 12) What is not true about creating a table?

A) Each record should be unique.

B) Leave one blank row below the field names.

C) It is best to put individual tables on separate sheets.

D) Delete any blank columns in your table.

Answer: B Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 13) Data ________ defines how information is stored, organized, and accessed.

A) structure B) organization C) points D) planning Answer: A Diff: 2 Objective: E4.03 Create and Modify Tables 14) Which table style option is useful to display aggregated data when it is checked?

A) Last Column B) Banded Rows C) Filter Button D) Header Row Answer: A Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation

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15) In a structured reference what do you use to indicate a column heading or field name?

A) Brackets [] B) Parenthesis () C) Curly brackets {} D) Quotes "" Answer: A Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 16) How does Excel indicate the referenced data in a structured reference?

A) A light shading appears around the data.

B) There is nothing to indicate the referenced data.

C) A colored border appears around the data.

D) A type of colored sticky note is attached to the data.

Answer: C Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 17) When would you not need to use a fully qualified structured reference?

A) When referring to a cell outside the table B) When referring to a cell on a different worksheet C) When referring to a cell on a different workbook D) When referring to a cell within the table Answer: D Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 18) To what does the @ symbol refer in a structured reference?

A) Current cell B) Current table C) Current column D) Current row Answer: D Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 19) The use of field headings without the name of the table in a structured formula is called a(n) ________.

A) Qualified reference B) Unqualified reference C) Absolute reference D) Relative reference Answer: B Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation

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20) What would be the result if you sorted the following dates in ascending order: December 25, 2000; January 1, 2015; January 16, 1957; December 26, 1959?

A) December 25, 2000; December 26, 1959; January 1, 2015; January 16, 1959 B) January 1, 2015; January 16, 1959, December 25, 2000; December 26, 1959 C) January 16, 1957; December 26, 1959; December 25, 2000; January 1, 2015 D) December 25, 2000; January 1, 2015; January 16, 1957; December 26, 1959 Answer: C Diff: 2 Objective: E4.05 Sort Data 21) By how many levels will Excel allow you to sort?

A) 16 B) 32 C) 64 D) 128 Answer: C Diff: 3 Objective: E4.05 Sort Data 22) The filter "Begins With..." option is found on which type of filter?

A) Number filter B) Date filter C) Custom filter D) Text filter Answer: D Diff: 2 Objective: E4.06 Filter Data 23) Which wildcard character only replaces one character with one other character?

A) Question Mark ?

B) Asterisk * C) Number sign # D) Tilde ~ Answer: A Diff: 2 Objective: E4.06 Filter Data 24) Which of the following is not true about filtered data in a range?

A) If the data is formatted as a table, filters are automatically activated.

B) A Filter icon displays, indicating which field is filtered.

C) Excel displays the row numbers in blue.

D) The missing row numbers indicate deleted rows of data.

Answer: D Diff: 3 Objective: E4.06 Filter Data

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25) Which one of the following is not true about clearing filters?

A) All filters must be removed at the same time.

B) Filtering is nondestructive.

C) All filters can be removed at one time.

D) Removing filters expands the dataset.

Answer: A Diff: 2 Objective: E4.06 Filter Data 26) Which one of the following filter options is not found on the text filter submenu?

A) Begins With B) Includes C) Contains D) Custom Filter Answer: B Diff: 3 Objective: E4.06 Filter Data 27) In the formula =SUBTOTAL(102,[PAID]), what does the 102 represent?

A) The COUNT function B) The SUM function C) The number of rows to subtotal D) The row number in which to place the subtotal Answer: A Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 28) Where does Excel display the Total row in a table?

A) At the top of the table B) After each subtotal in the table C) Two rows below the last row in the table D) Below the last row in the table Answer: D Diff: 1 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 29) In the formula =SUBTOTAL(102,[PAID]), what does the word PAID represent?

A) The PAID record B) The range to be included in the calculation C) The Excel function called PAID D) The label for the resultant Total Row Answer: B Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation

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30) Which of the following is not a conditional formatting option?

A) Data bars B) Color Scales C) Icon Sets D) Table format Answer: D Diff: 2 Objective: E4.07 Apply Conditional Formatting 31) Which conditional formatting option would you choose if you wanted to apply formatting to cells whose value falls between two numbers?

A) Top/Bottom Rules B) Highlight Cells Rules C) Between Values Rules D) Color Scales Answer: B Diff: 1 Objective: E4.07 Apply Conditional Formatting 32) Which conditional formatting option is not found in the Quick Analysis Gallery?

A) Text Contains B) Duplicate Values C) Unique Values D) Undo Format Answer: D Diff: 3 Objective: E4.07 Apply Conditional Formatting 33) In conditional formatting what happens if the cell value does not pass the logical test?

A) The cell is formatted however you have determined for the FALSE result.

B) The cell is formatted with Excel's default FALSE format.

C) The cell is not conditionally formatted.

D) A small green triangle displays in the top-left corner of the cell.

Answer: C Diff: 2 Objective: E4.07 Apply Conditional Formatting 34) If you wanted every cell that has a value over $1,251 to have a purple fill, you would use what feature in Excel?

A) Conditional formatting B) AutoFill formatting C) AutoComplete formatting D) Aggregate Cell formatting Answer: A Diff: 1 Objective: E4.07 Apply Conditional Formatting 7 Copyright © 2026 Pearson Education, Inc.

35) Using the data bars conditional formatting, how is the highest value represented?

A) By the darkest bar B) By the tallest bar C) By the longest bar D) By the most number of bars Answer: C Diff: 2 Objective: E4.07 Apply Conditional Formatting 36) ________ is the process of keeping rows and/or columns visible onscreen at all times even when you scroll through a large dataset.

A) Holding B) Locking C) Freezing D) Pinning Answer: C Diff: 2 Objective: E4.01 View Large Datasets 37) What is not true about using the AND function in a custom conditional formatting rule?

A) All the tests must be of the same data type, for example: all numbers or all text.

B) All the logical tests must be true for the formatting to be applied.

C) You must have at least two tests in the formula.

D) You may have as many tests as you need in the formula.

Answer: A Diff: 2 Objective: E4.08 Create a Conditional Formatting Rule 38) What cannot be found on the Conditional Formatting Rules Manager dialog box?

A) Delete Rule B) Copy Rule C) New Rule D) Edit Rule Answer: B Diff: 3 Objective: E4.08 Create a Conditional Formatting Rule 39) Which of the following is not true about the Flash Fill feature?

A) It can be used to separate data across columns.

B) It can be invoked by selecting Fill in the Editing group and then selecting Flash Fill.

C) To use it, enter the first value in the column to the left of the original content.

D) When a light gray formatted data fills in the remaining rows, press Enter.

Answer: C Diff: 3 Objective: E4.03 Create and Modify Tables

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40) Which of the following is not a guideline to consider when creating tables?

A) Leave blank rows between records and between the field names and the first record.

B) Enter field (column) names on the top row of the table.

C) Keep field names short, descriptive, and unique.

D) Format the field names so that they stand out from the data.

Answer: A Diff: 3 Objective: E4.03 Create and Modify Tables 41) You can freeze as many columns and rows at the same time as you desire.

Answer: TRUE Diff: 2 Objective: E4.01 View Large Datasets 42) Locking is the process of making sure that certain rows or columns are visible at all times.

Answer: FALSE Diff: 1 Objective: E4.01 View Large Datasets 43) Even if panes are frozen pressing Ctrl+Home will still make A1 the active cell.

Answer: FALSE Diff: 2 Objective: E4.01 View Large Datasets 44) When you use the Freeze Panes option you freeze both columns and rows.

Answer: TRUE Diff: 1 Objective: E4.01 View Large Datasets 45) Before you freeze panes, make sure the active cell is one row above and one column to the left of the rows and columns you want to freeze.

Answer: FALSE Diff: 2 Objective: E4.01 View Large Datasets 46) In Normal view or Page Layout view the data to be printed has a dark blue border.

Answer: FALSE Diff: 2 Objective: E4.02 Print Large Datasets 47) You can manually adjust a page break by pointing to the page break line and waiting for the four-headed arrow to appear, then drag the page break to your desired location.

Answer: FALSE Diff: 2 Objective: E4.02 Print Large Datasets

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48) It is a good practice to print column and row labels on each page.

Answer: TRUE Diff: 1 Objective: E4.02 Print Large Datasets 49) The use of field headings without row references in a structured formula is called a qualified reference.

Answer: FALSE Diff: 2 Objective: E4.06 Filter Data 50) Excel uses dashed blue lines to indicate manual page breaks.

Answer: FALSE Diff: 2 Objective: E4.02 Print Large Datasets 51) In Page Break Preview, the area to be printed has a light blue background.

Answer: FALSE Diff: 2 Objective: E4.02 Print Large Datasets 52) To print row labels on the left side of each page you would select the row(s) that contain the labels in the rows to repeat at left box.

Answer: FALSE Diff: 3 Objective: E4.02 Print Large Datasets 53) You can select multiple print areas.

Answer: TRUE Diff: 3 Objective: E4.02 Print Large Datasets 54) In a table, calculated columns will copy down the table automatically.

Answer: TRUE Diff: 2 Objective: E4.03 Create and Modify Tables 55) Selecting a range automatically makes it a table.

Answer: FALSE Diff: 2 Objective: E4.03 Create and Modify Tables 56) Filter arrows are always displayed in tables.

Answer: FALSE Diff: 3 Objective: E4.06 Filter Data 10 Copyright © 2026 Pearson Education, Inc.

57) After a table has been named, that name can be used in functions instead of cell references.

Answer: TRUE Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 58) Records are individual pieces of information.

Answer: FALSE Diff: 1 Objective: E4.03 Create and Modify Tables 59) Rows and/or columns which have been deleted in a table can be brought back with the Undo command.

Answer: TRUE Diff: 2 Objective: E4.03 Create and Modify Tables 60) "John Smith" is a good example of a field.

Answer: FALSE Diff: 2 Objective: E4.03 Create and Modify Tables 61) You can add a row to a table as long as you put it in the row immediately below the table.

Answer: FALSE Diff: 1 Objective: E4.03 Create and Modify Tables 62) It is impossible to create a table from random, unorganized data.

Answer: FALSE Diff: 2 Objective: E4.03 Create and Modify Tables 63) This could be a valid formula in Excel: =[@Cost]-[@Pre_Paid_Taxes].

Answer: TRUE Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 64) When you enter a structured reference in a formula in a table, Excel copies that formula down the rest of the column automatically.

Answer: TRUE Diff: 2 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 65) You can sort cells by their fill color.

Answer: TRUE Diff: 3 Objective: E4.05 Sort Data 11 Copyright © 2026 Pearson Education, Inc.

66) To go to the first unfrozen cell, you would press Ctrl+________ at the same time.

Answer: Home Diff: 2 Objective: E4.01 View Large Datasets 67) Excel indicates where page breaks will occur by placing temporary ________ (such as Page 1, Page 2) on your display.

Answer: watermarks Diff: 3 Objective: E4.02 Print Large Datasets 68) The print ________ is the range of cells that will be printed.

Answer: area Diff: 2 Objective: E4.02 Print Large Datasets 69) Using the Print ________ can help you save paper.

Answer: Preview Diff: 1 Objective: E4.02 Print Large Datasets 70) ________ page breaks can be inserted if the automatic page breaks would occur at undesirable places.

Answer: Manual Diff: 2 Objective: E4.02 Print Large Datasets 71) Data ________ is the method used to organize data points in a dataset.

Answer: Structure Diff: 3 Objective: E4.03 Create and Modify Tables 72) A(n) ________ is a range of organized, related data.

Answer: table Diff: 3 Objective: E4.03 Create and Modify Tables 73) In a table you can use ________ references in place of cell references inside a formula.

Answer: structured, qualified structured, unqualified structured Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 74) A collection of fields about one person would be considered a(n) ________.

Answer: record Diff: 1 Objective: E4.03 Create and Modify Tables 12 Copyright © 2026 Pearson Education, Inc.

75) In a table each row is considered a(n) ________.

Answer: record Diff: 2 Objective: E4.03 Create and Modify Tables 76) In a table each column is considered a(n) ________.

Answer: field Diff: 2 Objective: E4.03 Create and Modify Tables 77) The Print ________ defines what cells will print.

Answer: area Diff: 2 Objective: E4.02 Print Large Datasets 78) Table ________ add color and borders to a table.

Answer: styles, style Diff: 1 Objective: E4.03 Create and Modify Tables 79) In a structured reference, when you use field headings without a table it is called a(n) ________ reference.

Answer: unqualified Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 80) The ________ symbol is used in structured references to refer to the current row.

Answer: @, at sign, at Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 81) When you include table names in a structured reference it is called a(n) ________ structured reference.

Answer: fully qualified Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 82) ________ references help to clarify what type of data is being used in any calculations.

Answer: Structured, qualified structured, unqualified structured Diff: 3 Objective: E4.04 Calculate Data with Structured References and Table Aggregation 83) Use Sort by ________ Color if you want to sort records by the color of the text.

Answer: Font Diff: 3 Objective: E4.05 Sort Data 13 Copyright © 2026 Pearson Education, Inc.

84) If you wanted to sort the days of the week in their natural order, not alphabetically, you would set up a(n) ________ sort.

Answer: custom, Custom List Diff: 3 Objective: E4.05 Sort Data 85) You can see how many records meet the conditions of a filter by looking at the ________ bar.

Answer: status Diff: 3 Objective: E4.08 Create a Conditional Formatting Rule 86) ________ is the process of arranging records by the value of one or more fields within a table.

Answer: Sorting, Sort Diff: 3 Objective: E4.05 Sort Data 87) When you set up various conditions with the purpose of only showing a subset of data, that process is called ________.

Answer: filtering, Filter Diff: 1 Objective: E4.06 Filter Data 88) The ________ wildcard symbol is often used in filters and can represent any number of characters.

Answer: *, asterisk, star Diff: 2 Objective: E4.06 Filter Data 89) If you wanted several cells to be filled with a certain color where the width of the fill color in the cell represents that cell's value compared to the values in the other cells, you would use the Data ________ conditional formatting option.

Answer: Bars, Bar Diff: 3 Objective: E4.07 Apply Conditional Formatting 90) Formatting ________ is helpful to determine where you are missing data.

Answer: blanks Diff: 3 Objective: E4.08 Create a Conditional Formatting Rule

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91) Match the following terms with their description: I. Field II. Record III. Table IV. Table style V. Total row A. Includes complimentary fill colors B. Complete set of fields for one entity C. Structured range D. Appears below the last row in a table E. Smallest piece of data collected Answer: E, B, C, A, D Diff: 1 Objective: Multiple Objectives 92) Match the following terms with their description: I. Color scale II. Icon set III. Filtering IV. Sorting V. Data bars A. Colors are based on the relative values in the cells.

B. Arranging records C. Symbols or signs used to classify data D. Various lengths represent the cell's value.

E. Using conditions to limit the visible data Answer: A, C, E, B, D Diff: 1 Objective: Multiple Objectives 93) Match the following terms with their description: I. Print area II. Print order III. Page break IV. Freezing V. Conditional formatting A. Where data will print on the next page B. The range of cells that will be printed C. Rules used to emphasize cells D. Keeps certain rows or columns on the screen at all times E. Sequence of printed pages Answer: B, E, A, D, C Diff: 1 Objective: Multiple Objectives 15 Copyright © 2026 Pearson Education, Inc.

94) Match the following terms with their description: I. Header Row II. Total Row III. First Column IV. Last Column V. Banded Rows A. The formatting of this row/these rows take/takes priority over column formatting.

B. Alternate fill colors distinguish one row from another row.

C. Makes sure that the row headings stand out D. Displays the field names when checked E. Often used for aggregated data Answer: D, A, C, E, B Diff: 3 Objective: Multiple Objectives 95) Match the following terms with their description: I. Header Row II. Total Row III. First Column IV. Last Column V. Filter Button A. Displays a total row when selected B. Makes sure that the row headings stand out C. Displays on the right side of each heading in the header row D. Used to make aggregated data stand out E. Removes field names when not checked Answer: E, A, B, D, C Diff: 2 Objective: E4.05 Sort Data

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96) Match the following terms with their description: I. Highlight Cells Rules II. Top/Bottom Rules III. Data bars IV. Color Scales V. Icon Sets A. Formats cells if they fall in the lowest % (% determined by the user) B. Formats cells with gradients of color depending on the cell's value compared to the other values in the range C. Formats cells with colors whose width is proportional to the other values in the range D. Formats cells if a date falls in a certain range E. Uses symbols to represent the comparison of values Answer: D, A, C, B, E Diff: 1 Objective: E4.07 Apply Conditional Formatting

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) PowerPoint Chapter 1 Introduction to PowerPoint: Create a Basic Presentation 1) A ________ is the basic element of a PowerPoint presentation.

A) slide B) template C) placeholder D) storyboard Answer: A Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 2) A group of slides is called a ________.

A) template B) deck C) storyboard D) theme Answer: B Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 3) A(n) ________ is a miniature view of a slide that is displayed in the Slide pane.

A) icon B) emblem C) logo D) thumbnail Answer: D Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 4) A(n) ________ is a visual plan for a presentation that helps map out the direction of the presentation.

A) thumbnail B) template C) outline D) storyboard Answer: D Diff: 2 Objective: P1.01 Create a New Presentation and Add a Title Slide

1 Copyright © 2026 Pearson Education, Inc.

5) A ________ has a predetermined set of colors, fonts, and effects that provide a unified look to a presentation.

A) template B) theme C) style D) placeholder Answer: B Diff: 2 Objective: P1.01 Create a New Presentation and Add a Title Slide 6) A ________ is an object that holds specific content, such as text or images.

A) placeholder B) template C) style D) theme Answer: A Diff: 2 Objective: P1.01 Create a New Presentation and Add a Title Slide 7) Which of the following is not true about QuickStarter?

A) It creates a finished presentation.

B) It includes suggested sections.

C) It includes talking points.

D) It includes Creative Commons images.

Answer: A Diff: 2 Objective: P1.01 Create a New Presentation and Add a Title Slide 8) Which of the following would you use if you had a list of sequential steps to present?

A) Numbered list B) Theme C) Bulleted list D) Layout Answer: A Diff: 2 Objective: P1.02 Add Presentation Content 9) Which of the following would you use if you had a simple itemization of points to present?

A) Numbered list B) Theme C) Bulleted list D) Layout Answer: C Diff: 2 Objective: P1.02 Add Presentation Content

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10) Which application can you use to create an outline that can then be imported into PowerPoint?

A) Word B) Excel C) Access D) OneNote Answer: A Diff: 2 Objective: P1.02 Add Presentation Content 11) Which of the following is the default PowerPoint workspace view?

A) Normal B) Reading C) Notes Page D) Slide Sorter Answer: A Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 12) Which of the following panes is displayed in Normal view?

A) Slide Show B) Slide C) Reading D) Outline Answer: B Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 13) Which view is used to present your slide show?

A) Normal B) Outline C) Presenter D) Slide Show Answer: D Diff: 3 Objective: P1.03 View, Rearrange, and Delete Slides 14) Which of the following views would you use to simultaneously display multiple slides, and easily change the order of the slides or to delete one or more slides?

A) Slide Sorter B) Outline C) Normal D) Reading Answer: A Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 3 Copyright © 2026 Pearson Education, Inc.

15) Which of the following views would you use to enter and edit large amounts of text that you can look at when presenting?

A) Reading B) Outline C) Presenter D) Notes Page Answer: D Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 16) Which of the following views contains some simple controls to assist viewing the presentation?

A) Slide Sorter B) Outline C) Presenter D) Reading Answer: D Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 17) In Normal view, the Notes pane can be displayed ________ the Slide pane.

A) to the left of B) to the right of C) above D) below Answer: D Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 18) Title Slide, Blank, and Picture with Caption are examples of slide ________.

A) templates B) layouts C) styles D) themes Answer: B Diff: 2 Objective: P1.04 Format Slide Content 19) A slide ________ determines the position of placeholders on a slide.

A) template B) layout C) variant D) theme Answer: B Diff: 2 Objective: P1.04 Format Slide Content 4 Copyright © 2026 Pearson Education, Inc.

20) The opening slide in a new presentation uses the ________ layout.

A) Section Header B) Content with Caption C) Title Slide D) Blank Answer: C Diff: 2 Objective: P1.04 Format Slide Content 21) Which of the following provides legal protection to a written or artistic work?

A) Copyright B) Creative Common license C) Infringement of copyright D) Public domain Answer: A Diff: 2 Objective: P1.05 Insert and Modify Pictures 22) When authors give everyone the right to freely reproduce and distribute their material, the material is considered ________.

A) copyrighted B) trademarked C) fair use D) in public domain Answer: D Diff: 2 Objective: P1.05 Insert and Modify Pictures 23) A(n) ________ is a snapshot of your entire computer screen window that can be placed on a slide as an image.

A) screen clipping B) aspect ratio C) screenshot D) cropping Answer: C Diff: 1 Objective: P1.05 Insert and Modify Pictures 24) ________ enables you to eliminate unwanted portions of any image.

A) Cropping B) Adjusting the aspect ratio C) Screen clipping D) Creating a screenshot Answer: A Diff: 2 Objective: P1.05 Insert and Modify Pictures 5 Copyright © 2026 Pearson Education, Inc.

25) ________ enables you to communicate information visually with graphics instead of just text.

A) Bold B) WordArt C) SmartArt D) Font color Answer: C Diff: 3 Objective: P1.06 Use SmartArt and WordArt 26) What feature would you use to modify a word or short phrase with special effects to use in your presentation?

A) Bold B) WordArt C) SmartArt D) Font color Answer: B Diff: 3 Objective: P1.06 Use SmartArt and WordArt 27) ________ can be added to slides to assist with preparing or delivering your presentation.

A) Handouts B) Speaker notes C) Headers D) Footers Answer: B Diff: 2 Objective: P1.07 Configure a Presentation for Distribution 28) Which of the following views would you use to deliver a presentation using two monitors simultaneously?

A) Normal B) Outline C) Presenter D) Reading Answer: C Diff: 2 Objective: P1.08 Present and Distribute a Slide Show

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29) When delivering a presentation in Presenter view, which of the following actions returns to the previous slide?

A) Pressing spacebar B) Pressing Esc C) Clicking the left arrow on the screen D) Click the right arrow on the screen Answer: C Diff: 2 Objective: P1.08 Present and Distribute a Slide Show 30) Which of the following is not an option when printing a PowerPoint presentation?

A) Full Page Slides B) Notes Pages C) Outlines D) Annotations Answer: D Diff: 3 Objective: P1.08 Present and Distribute a Slide Show 31) A PowerPoint presentation is an electronic slide show that can be edited or delivered in different ways.

Answer: TRUE Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 32) A variant is miniature view of a slide that is displayed in the Slide pane and in Slide Sorter view.

Answer: FALSE Diff: 2 Objective: P1.01 Create a New Presentation and Add a Title Slide 33) Prior to creating a presentation, you should use a storyboard, which is a visual plan of a presentation that helps map out the direction of the presentation.

Answer: TRUE Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 34) A sizing handle uses a circular arrow at the top of the placeholder.

Answer: FALSE Diff: 2 Objective: P1.02 Add Presentation Content 35) You cannot reuse slides from another presentation.

Answer: FALSE Diff: 2 Objective: P1.02 Add Presentation Content 7 Copyright © 2026 Pearson Education, Inc.

36) Use a numbered list if the items are non-sequential in nature.

Answer: FALSE Diff: 2 Objective: P1.02 Add Presentation Content 37) Numbered lists update automatically if items are added or deleted.

Answer: TRUE Diff: 2 Objective: P1.02 Add Presentation Content 38) The status bar is located at the bottom of your screen and contains information such as the slide number and the zoom settings.

Answer: TRUE Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 39) You can use Normal view to enter text into your presentation using an outline rather than entering the text in the placeholder.

Answer: TRUE Diff: 1 Objective: P1.03 View, Rearrange, and Delete Slides 40) The Slide Sorter view simultaneously delivers a presentation on two monitors.

Answer: FALSE Diff: 1 Objective: P1.03 View, Rearrange, and Delete Slides 41) You can use the Notes Page view to enter and edit large amounts of text to help deliver the presentation.

Answer: TRUE Diff: 1 Objective: P1.03 View, Rearrange, and Delete Slides 42) When using Normal view, you can hide the Notes pane.

Answer: TRUE Diff: 1 Objective: P1.03 View, Rearrange, and Delete Slides 43) A style is a group of design elements that includes colors, fonts, and special effects used to give a consistent look to your presentation.

Answer: FALSE Diff: 2 Objective: P1.04 Format Slide Content

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44) A layout is a container that holds text, images, graphs, or other objects used in a presentation.

Answer: FALSE Diff: 1 Objective: P1.04 Format Slide Content 45) Title and Content is an example of a slide layout.

Answer: TRUE Diff: 2 Objective: P1.04 Format Slide Content 46) The owner of a copyright may sell or give up a portion of his or her rights.

Answer: TRUE Diff: 2 Objective: P1.05 Insert and Modify Pictures 47) Anything on the Internet should be considered copyrighted.

Answer: TRUE Diff: 2 Objective: P1.05 Insert and Modify Pictures 48) You can crop a picture to fit into a particular shape.

Answer: TRUE Diff: 2 Objective: P1.05 Insert and Modify Pictures 49) SmartArt enables you to communicate information visually with graphics instead of just text.

Answer: TRUE Diff: 2 Objective: P1.06 Use SmartArt and WordArt 50) Speaker notes are used to add identifying information such as date and author name.

Answer: FALSE Diff: 2 Objective: P1.07 Configure a Presentation for Distribution 51) After the last slide in a slide show displays, the audience sees a blank slide.

Answer: FALSE Diff: 1 Objective: P1.08 Present and Distribute a Slide Show 52) The main reason for printing handouts is to be used as a reference for you or the audience.

Answer: TRUE Diff: 2 Objective: P1.08 Present and Distribute a Slide Show

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53) ________ is the presentation software included with Microsoft 365.

Answer: PowerPoint Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 54) PowerPoint's most fundamental element is a(n) ________.

Answer: slide Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 55) A series of slides displayed onscreen for an audience is called a presentation or a ________.

Answer: slide show Diff: 1 Objective: P1.01 Create a New Presentation and Add a Title Slide 56) ________ creates a collection of slides to provide research and design suggestions based on a presentation topic.

Answer: QuickStarter, Quickstarter Diff: 2 Objective: P1.01 Create a New Presentation and Add a Title Slide 57) A(n) ________ list is a simple itemization of points.

Answer: bulleted, bullet Diff: 1 Objective: P1.02 Add Presentation Content 58) Use a(n) ________ list if your content has a natural sequence.

Answer: numbered Diff: 2 Objective: P1.02 Add Presentation Content 59) ________ view is where you will work most frequently while creating a presentation.

Answer: Normal Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 60) A(n) ________ is miniature view of a slide that is displayed in Slide Sorter view.

Answer: thumbnail Diff: 1 Objective: P1.03 View, Rearrange, and Delete Slides 61) The ________ view is used to simultaneously display multiple slides, and easily make changes to the order of the slides or to delete one or more slides.

Answer: Slide Sorter, Slide sorter, slide sorter, slidesorter Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 10 Copyright © 2026 Pearson Education, Inc.

62) You would use the ________ view when you need to enter and edit large amounts of text that you can look at when presenting.

Answer: Notes Page, Notes page Diff: 2 Objective: P1.03 View, Rearrange, and Delete Slides 63) The Blank Presentation uses the ________ theme.

Answer: Office Diff: 3 Objective: P1.04 Format Slide Content 64) A(n) ________ has a predetermined set of colors, fonts, and effects that provide a unified look to a presentation.

Answer: theme Diff: 2 Objective: P1.04 Format Slide Content 65) The ________ slide layout is used for bulleted lists or to insert objects such as a table or video.

Answer: Title and Content, Two content, Comparison Diff: 3 Objective: P1.04 Format Slide Content 66) A(n) ________ is a container that you use to hold text, images, graphs, or other objects to be used in your presentation.

Answer: placeholder Diff: 2 Objective: P1.04 Format Slide Content 67) Two Content and Blank are examples of slide ________.

Answer: layouts Diff: 2 Objective: P1.04 Format Slide Content 68) A(n) ________ provides legal protection to a written or artistic work.

Answer: copyright Diff: 2 Objective: P1.05 Insert and Modify Pictures 69) ________ of copyright occurs any time content held by the copyright owner is used without permission of the owner.

Answer: Infringement Diff: 2 Objective: P1.05 Insert and Modify Pictures

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70) When an author gives everyone the right to freely reproduce and distribute his material, that material is known to be in the ________.

Answer: public domain Diff: 2 Objective: P1.05 Insert and Modify Pictures 71) ________ is the process of eliminating unwanted portions of an image.

Answer: Cropping Diff: 2 Objective: P1.05 Insert and Modify Pictures 72) A(n) ________ generally appears at the top of pages in a handout or on a notes page.

Answer: header Diff: 2 Objective: P1.07 Configure a Presentation for Distribution 73) ________ notes can be added to your slides to assist you with preparing or delivering your presentation.

Answer: Speaker Diff: 1 Objective: P1.07 Configure a Presentation for Distribution 74) During a presentation you may find it helpful to add notes or drawings called ________ to some of your slides.

Answer: annotations Diff: 2 Objective: P1.08 Present and Distribute a Slide Show 75) When delivering a presentation, pressing the ________ key ends the slide show.

Answer: Esc, esc Diff: 3 Objective: P1.08 Present and Distribute a Slide Show 76) After the last slide in a slide show displays, the audience sees a(n) ________ dark screen.

Answer: dark Diff: 2 Objective: P1.08 Present and Distribute a Slide Show 77) Which type of SmartArt would you use to portray a continual process?

Answer: Cycle, cycle Diff: 2 Objective: P1.06 Use SmartArt and WordArt

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78) Which type of SmartArt would you use to display proportional relationships with the largest component on the top or bottom?

Answer: Pyramid, pyramid Diff: 2 Objective: P1.06 Use SmartArt and WordArt 79) Which type of SmartArt would you use to illustrates how parts relate to a whole?

Answer: Matrix, matrix Diff: 2 Objective: P1.06 Use SmartArt and WordArt 80) Which type of SmartArt would you use to display a decision tree, organizational chart, or pedigree?

Answer: Hierarchy, hierarchy Diff: 2 Objective: P1.06 Use SmartArt and WordArt 81) Which type of SmartArt would you use to display nonsequential information?

Answer: List, list Diff: 2 Objective: P1.06 Use SmartArt and WordArt 82) Which type of SmartArt would you use to display steps in a process?

Answer: Process, process Diff: 2 Objective: P1.06 Use SmartArt and WordArt 83) Which type of SmartArt would you use to illustrate connections?

Answer: Relationship, relationship Diff: 2 Objective: P1.06 Use SmartArt and WordArt 84) Which type of SmartArt includes a placeholder for pictures within the graphic?

Answer: Picture, picture Diff: 2 Objective: P1.06 Use SmartArt and WordArt

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85) Match each of the following terms to their meanings: I. Thumbnail II. Variant III. Placeholder IV. Layout V. Theme A. Container to hold objects such as text or graphics B. Deviation on a chosen design theme C. Miniature view of a slide D. Determines the position of objects on a slide E. Predetermined set of colors, fonts, and effects Answer: C, B, A, D, E Diff: 3 Objective: P1.01 Create a New Presentation and Add a Title Slide 86) Match each of the following views to their meanings: I. Normal II. Presenter III. Slide Sorter IV. Notes Page V. Reading A. Simultaneously displays thumbnails of multiple slides B. PowerPoint's default workspace C. Used for entering and editing large amounts of text D. Displays the slide show full screen, one slide at a time E. Simultaneously delivers a presentation on two monitors Answer: B, E, A, C, D Diff: 3 Objective: Multiple Objectives 87) Match each of the following SmartArt types to their descriptions: I. List II. Process III. Matrix IV. Pyramid V. Cycle A. Portrays a continual process B. Displays proportional relationships with the largest component on the top or bottom C. Illustrates how parts relate to a whole D. Displays steps in a process E. Displays nonsequential information Answer: E, D, C, B, A Diff: 3 Objective: P1.06 Use SmartArt and WordArt 14 Copyright © 2026 Pearson Education, Inc.

Exploring Microsoft Office 365: Introductory 2025 (Poatsy) PowerPoint Chapter 2 Effective Presentation Development: Enhance Presentation with Design and Multimedia 1) ________ refers to the areas that do not contain text, images, or other visible elements on a slide.

A) Contrast B) White space C) Visual hierarchy D) Repetition Answer: B Diff: 2 Objective: P2.01 Plan Slides Using Design Principles 2) Which of the following refers to the use of color, size, or font to create distinction and add interest on a slide?

A) Contrast B) White space C) Visual hierarchy D) Repetition Answer: A Diff: 2 Objective: P2.01 Plan Slides Using Design Principles 3) The arrangement of elements on a slide in such a way that signifies importance is called ________.

A) contrast B) white space C) visual hierarchy D) repetition Answer: C Diff: 3 Objective: P2.01 Plan Slides Using Design Principles 4) Which design element is used to create a sense of consistency and unity throughout a presentation?

A) Contrast B) White space C) Visual hierarchy D) Repetition Answer: D Diff: 2 Objective: P2.01 Plan Slides Using Design Principles

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5) ________ is the organized placement of objects on the slide.

A) Center alignment B) Edge alignment C) Visual chunking D) Alignment Answer: D Diff: 1 Objective: P2.01 Plan Slides Using Design Principles 6) ________ is the concept of grouping similar information together so that the audience has a clearer understanding of the material.

A) Center alignment B) Edge alignment C) Visual chunking D) Alignment Answer: C Diff: 3 Objective: P2.01 Plan Slides Using Design Principles 7) An intelligent tool that will help in the designing of a presentation is called ________.

A) Designer B) Lock Drawing Mode C) Proximity D) Visual Chunking Answer: A Diff: 2 Objective: P2.01 Plan Slides Using Design Principles 8) A(n) ________ is a geometric object used to create an illustration.

A) adjustment handle B) shape C) connector D) text box Answer: B Diff: 1 Objective: P2.02 Create Shapes 9) When the ________ is activated, you can add multiples of the same shape to the slide without selecting each one individually.

A) Designer B) Lock Drawing Mode C) Eyedropper D) connector Answer: B Diff: 2 Objective: P2.02 Create Shapes 2 Copyright © 2026 Pearson Education, Inc.

10) The ________ is used to change the structure of a shape.

A) adjustment handle B) Lock Drawing Mode C) connector D) text box Answer: A Diff: 1 Objective: P2.02 Create Shapes 11) A special shape that enables text to be placed anywhere on a slide is called a(n) ________.

A) adjustment handle B) Lock Drawing Mode C) connector D) text box Answer: D Diff: 1 Objective: P2.02 Create Shapes 12) Preset colors and effects that can be applied to a shape or text box to quickly change the appearance are called ________.

A) Eyedroppers B) line weights C) shape styles D) picture fills Answer: C Diff: 2 Objective: P2.03 Format Shapes 13) What enables you to match colors from an object or image to make your presentation more cohesive?

A) Eyedropper B) Lock Drawing Mode C) Designer D) Shape Style Answer: A Diff: 2 Objective: P2.03 Format Shapes 14) Which fill is used to insert an image into a shape?

A) Eyedropper B) Picture fill C) Gradient fill D) Texture fill Answer: B Diff: 1 Objective: P2.03 Format Shapes 3 Copyright © 2026 Pearson Education, Inc.

15) Which fill is used to give a shape a real-life effect?

A) Eyedropper B) Picture fill C) Gradient fill D) Texture fill Answer: D Diff: 2 Objective: P2.03 Format Shapes 16) A(n) ________ fill is a gradual blend of two or more colors.

A) Eyedropper B) picture C) gradient D) texture Answer: C Diff: 2 Objective: P2.03 Format Shapes 17) What is the smallest unit of measurement in typography?

A) Point B) Pixel C) Millimeter D) Line weight Answer: A Diff: 2 Objective: P2.03 Format Shapes 18) A(n) ________ is a visual symbol that represents a concept.

A) icon B) shape C) shape style D) scalable vector graphic Answer: A Diff: 1 Objective: P2.04 Work with Icons and Illustrations 19) Icons and illustrations that can be manipulated without any loss of image quality are called ________.

A) icons B) shapes C) shape styles D) scalable vector graphics Answer: D Diff: 3 Objective: P2.04 Work with Icons and Illustrations

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20) A(n) ________ is motion that you can apply to text and objects on a slide.

A) icon B) animation C) transition D) Animation Painter Answer: B Diff: 1 Objective: P2.05 Apply Animation to Slide Content 21) What visual effect can be added to a presentation to add interest as you move from one slide to the next?

A) Icon B) Animation C) Transition D) Animation Painter Answer: C Diff: 2 Objective: P2.05 Apply Animation to Slide Content 22) What can be used to apply animation effects to more than one object?

A) Animation Pane B) Animation C) Transition D) Animation Painter Answer: D Diff: 3 Objective: P2.05 Apply Animation to Slide Content 23) A(n) ________ can display helpful information when working with complex animations.

A) Animation Pane B) icon C) transition D) Animation Painter Answer: A Diff: 2 Objective: P2.06 Modify Animations and Apply Transitions 24) Graphics, sound, animation, and video are all examples of ________ that can be used in your presentation to entertain or inform an audience.

A) icons B) scalable vector graphics C) multimedia D) transitions Answer: C Diff: 1 Objective: P2.07 Add Video and Use Video Tools 5 Copyright © 2026 Pearson Education, Inc.

25) When you ________ a video, it is stored within the presentation.

A) bookmark B) embed C) link D) transition Answer: B Diff: 2 Objective: P2.07 Add Video and Use Video Tools 26) When you ________ a video, a connection is created between the presentation and the location where the video is stored.

A) bookmark B) embed C) link D) transition Answer: C Diff: 1 Objective: P2.07 Add Video and Use Video Tools 27) A ________ is used to mark a specific location in a video or audio file in order to advance to that location more quickly.

A) bookmark B) link C) poster frame D) transition Answer: A Diff: 3 Objective: P2.07 Add Video and Use Video Tools 28) Which audio format is a sound file that has been compressed by a codec developed by the Fraunhofer Institute?

A) MIDI File B) Windows Audio File C) Windows Media Audio File D) MP3 Audio File Answer: D Diff: 3 Objective: P2.08 Add Audio and Use Audio Tools 29) A spoken commentary is also called a(n) ________.

A) animation B) narration C) screen recording D) transition Answer: B Diff: 1 Objective: P2.08 Add Audio and Use Audio Tools 6 Copyright © 2026 Pearson Education, Inc.

30) When you need to show the steps and instructions of a specific task visually from your computer, ________ will enable you to capture it as a video and the accompanying explanation as audio to add to your presentation.

A) animation B) narration C) screen recording D) transition Answer: C Diff: 3 Objective: P2.08 Add Audio and Use Audio Tools 31) Whenever possible, use complete sentences on each slide.

Answer: FALSE Diff: 2 Objective: P2.01 Plan Slides Using Design Principles 32) A consistent style should be used on all images in a presentation.

Answer: TRUE Diff: 2 Objective: P2.01 Plan Slides Using Design Principles 33) White space refers to the areas that contain text, images, or other visible slide elements.

Answer: FALSE Diff: 3 Objective: P2.01 Plan Slides Using Design Principles 34) Visual hierarchy is when elements are arranged in such a way as to show importance.

Answer: TRUE Diff: 1 Objective: P2.01 Plan Slides Using Design Principles 35) All shapes have an adjustment handle.

Answer: FALSE Diff: 3 Objective: P2.02 Create Shapes 36) If you move a shape that is joined to another shape using a connector line, the line stays in place.

Answer: FALSE Diff: 2 Objective: P2.02 Create Shapes 37) A text box is considered a type of shape.

Answer: TRUE Diff: 1 Objective: P2.02 Create Shapes 7 Copyright © 2026 Pearson Education, Inc.

38) A gradient fill completely fills a shape with a texture.

Answer: FALSE Diff: 3 Objective: P2.03 Format Shapes 39) Opaque is the opposite of solid.

Answer: FALSE Diff: 3 Objective: P2.03 Format Shapes 40) The transparency of a fill is the same as its visibility.

Answer: TRUE Diff: 3 Objective: P2.03 Format Shapes 41) Line weight is the smallest unit of measurement in typography.

Answer: FALSE Diff: 1 Objective: P2.03 Format Shapes 42) Icons lose image quality when rotated, formatted, or resized.

Answer: FALSE Diff: 3 Objective: P2.04 Work with Icons and Illustrations 43) Animations refer to how slides move on and off the screen.

Answer: FALSE Diff: 1 Objective: P2.05 Apply Animation to Slide Content 44) Animations can be applied to text and objects.

Answer: TRUE Diff: 1 Objective: P2.05 Apply Animation to Slide Content 45) Animations are presented in order of creation in the Animation Pane.

Answer: FALSE Diff: 3 Objective: P2.06 Modify Animations and Apply Transitions 46) Codec stands for coder/decoder.

Answer: TRUE Diff: 1 Objective: P2.07 Add Video and Use Video Tools

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47) When you embed a video, you make it a part of the PowerPoint file.

Answer: TRUE Diff: 2 Objective: P2.07 Add Video and Use Video Tools 48) Linking a video to your presentation keeps your file smaller than embedding the video.

Answer: TRUE Diff: 2 Objective: P2.07 Add Video and Use Video Tools 49) Narration is often used when you want to create a self-running presentation.

Answer: TRUE Diff: 3 Objective: P2.08 Add Audio and Use Audio Tools 50) A screen recording does not capture audio, but only what is recorded on the computer screen.

Answer: FALSE Diff: 1 Objective: P2.08 Add Audio and Use Audio Tools 51) ________ means difference and can be used to create distinction such as dark or light.

Answer: Contrast Diff: 1 Objective: P2.01 Plan Slides Using Design Principles 52) ________ is an intelligent tool that aids you in creating a PowerPoint presentation.

Answer: Designer Diff: 3 Objective: P2.01 Plan Slides Using Design Principles 53) A(n) ________ is a geometric object which is used to create an illustration, add interest, or emphasize a point.

Answer: shape Diff: 1 Objective: P2.02 Create Shapes 54) When you activate ________ Mode, you can add several shapes of the same type on the slide without selecting the shape each time.

Answer: Lock Drawing, Lock drawing Diff: 3 Objective: P2.02 Create Shapes 55) ________ are lines that stay attached to the shapes to which they are attached.

Answer: Connectors Diff: 2 Objective: P2.02 Create Shapes 9 Copyright © 2026 Pearson Education, Inc.

56) A(n) ________ is a special type of shape that provides a place to put text on a slide.

Answer: text box Diff: 1 Objective: P2.02 Create Shapes 57) The ________ enables you to match colors used in other images to create a unified look to your presentation.

Answer: Eyedropper, eye dropper, eyedropper Diff: 2 Objective: P2.03 Format Shapes 58) A blend of two or more colors is called a(n) ________ fill.

Answer: gradient Diff: 3 Objective: P2.03 Format Shapes 59) Line ________ is the width or thickness of a line.

Answer: weight Diff: 2 Objective: P2.03 Format Shapes 60) The smallest unit of measurement in typography is the ________.

Answer: point, pt Diff: 1 Objective: P2.03 Format Shapes 61) A(n) ________ is a visual symbol that represents an object – oftentimes a universally recognized image.

Answer: icon Diff: 2 Objective: P2.04 Work with Icons and Illustrations 62) A(n) ________ is motion that you can apply to text and objects.

Answer: animation Diff: 2 Objective: P2.05 Apply Animation to Slide Content 63) A(n) ________ is a visual effect that takes place when you move from one slide to the next during a presentation.

Answer: transition Diff: 2 Objective: P2.05 Apply Animation to Slide Content 64) When working with complex animations, the ________ Pane displays helpful information.

Answer: Animation Diff: 3 Objective: P2.06 Modify Animations and Apply Transitions 10 Copyright © 2026 Pearson Education, Inc.

65) ________ refers to graphics, sound, animation, and video that are used to entertain or inform an audience.

Answer: Multimedia Diff: 2 Objective: P2.07 Add Video and Use Video Tools 66) To ________ a video is to store it within a presentation.

Answer: embed Diff: 1 Objective: P2.07 Add Video and Use Video Tools 67) To ________ a video is to create a connection from the presentation to the location of the file.

Answer: link Diff: 1 Objective: P2.07 Add Video and Use Video Tools 68) A placeholder image that the audience sees before a video begins is called a(n) ________.

Answer: poster frame Diff: 3 Objective: P2.07 Add Video and Use Video Tools 69) You can use a(n) ________ to mark specific locations in a video or audio file.

Answer: bookmark Diff: 2 Objective: P2.07 Add Video and Use Video Tools 70) Spoken commentary placed in a presentation is also known as ________.

Answer: narration Diff: 2 Objective: P2.08 Add Audio and Use Audio Tools 71) A(n) ________ recording enables you to record your computer actions and the related audio.

Answer: screen Diff: 1 Objective: P2.08 Add Audio and Use Audio Tools

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72) Match each of the following terms to their meanings: I. Adjustment handle II. Connector III. Icon IV. Shape V. Text box A. A visual symbol that represents an object or concept B. Can be dragged to change the structure of the shape C. A geometric object used to create an illustration D. A special object used to place text anywhere on the slide E. Lines with points at each end that stay connected to the shapes to which they are attached Answer: B, E, A, C, D Diff: 2 Objective: Multiple Objectives 73) Match each of the following terms to their meanings: I. Gradient fill II. Opaque III. Picture fill IV. Texture fill V. Transparency A. Visibility of a fill B. A blend of two or more colors C. Solid D. Image within a shape E. Gives shapes a real-life effect Answer: B, C, D, E, A Diff: 3 Objective: P2.03 Format Shapes 74) Match each of the following terms to their meanings: I. Adjustment handle II. Bookmark III. Codec IV. Embed V. Link A. Changes the structure of a shape B. Software to compress or decompress a video C. Stores a video in a presentation D. Marks a specific location in a video or audio file E. Connection from the presentation to another location Answer: A, D, B, C, E Diff: 2 Objective: Multiple Objectives 12 Copyright © 2026 Pearson Education, Inc.

75) Match each of the following terms to their meanings: I. Animation II. Narration III. Poster frame IV. Screen recording V. Transition A. Image placeholder before a video begins B. A motion that can be applied to text or objects C. Enables you to record your computer actions and the related audio D. A visual effect that takes place when you move from one slide to the next during a presentation E. Spoken commentary Answer: B, E, A, C, D Diff: 2 Objective: Multiple Objectives

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) PowerPoint Chapter 3 Presentation Enhancement: Organizing Presentation Content 1) Which type of graphic is used to create a visual representation of information?

A) SmartArt B) Text pane C) Text box D) WordArt Answer: A Diff: 3 Objective: P3.01 Create SmartArt 2) Which pane opens after you insert a SmartArt graphic so that text can be added?

A) Format Shape pane B) Text pane C) Format pane D) Format Object pane Answer: B Diff: 2 Objective: P3.01 Create SmartArt 3) Which of the following SmartArt modifications combines several effects at once such as shadows or fills?

A) Color B) Layout C) Shape D) Style Answer: D Diff: 2 Objective: P3.02 Modify SmartArt 4) Which Add Shape option is only available on an organization chart layout?

A) Add Assistant B) Add Shape After C) Add Shape Before D) Add Shape Below Answer: A Diff: 3 Objective: P3.03 Work with SmartArt Shapes

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5) What is a grid of columns and rows that organizes data?

A) Chart B) SmartArt C) Table D) Cell Answer: C Diff: 1 Objective: P3.04 Insert a Table 6) A ________ is the intersection of a column and a row.

A) table B) chart C) data point D) cell Answer: D Diff: 1 Objective: P3.04 Insert a Table 7) Which of the following would be used to create a title row that goes across all columns?

A) Merge Cells B) Split Cells C) Delete Columns D) Delete Rows Answer: A Diff: 2 Objective: P3.05 Modify a Table Layout 8) Which of the following would be used to divide a cell into two or more cells?

A) Merge Cells B) Split Cells C) Delete Columns D) Delete Rows Answer: B Diff: 1 Objective: P3.05 Modify a Table Layout 9) To keep the ratio of height to width consistent when resizing a table, drag a corner handle while holding down which key?

A) Ctrl B) Shift C) Alt D) Windows Answer: B Diff: 3 Objective: P3.05 Modify a Table Layout

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10) A table style can be used to change which of the following?

A) Table size B) Cell size C) Borders D) Aspect ratio Answer: C Diff: 2 Objective: P3.06 Format a Table 11) The Alignment group on the Layout tab includes features that allow you to change the text in a table in all the following ways except for what?

A) Reversing the text B) Rotating the text C) Horizontal alignment D) Vertical alignment Answer: A Diff: 2 Objective: P3.06 Format a Table 12) In a table, if you use the Rotate All Text 90° feature, it will position text vertically facing to which side?

A) Up B) Down C) Left D) Right Answer: C Diff: 3 Objective: P3.06 Format a Table 13) A ________ is a visual representation of numerical data that compares and reveals patterns.

A) table B) chart C) data point D) cell Answer: B Diff: 3 Objective: P3.07 Insert and Edit Charts 14) The cells that contain numeric values in a chart are called ________.

A) chart elements B) data series C) data points D) chart types Answer: C Diff: 2 Objective: P3.07 Insert and Edit Charts 3 Copyright © 2026 Pearson Education, Inc.

15) When a chart only represents one set of data, it is referred to as a what?

A) Single-series chart B) Data series C) Data point D) Multi-series chart Answer: A Diff: 3 Objective: P3.07 Insert and Edit Charts 16) When a chart represents two or more sets of data, it is referred to as a what?

A) Single-series chart B) Data series C) Data point D) Multi-series chart Answer: D Diff: 3 Objective: P3.07 Insert and Edit Charts 17) What is the best chart to use to show data changes over a period of time?

A) Pie B) Column C) Line D) Bar Answer: C Diff: 3 Objective: P3.07 Insert and Edit Charts 18) What is the best chart to use to show the relationship of parts to a whole?

A) Pie B) Column C) Line D) Bar Answer: A Diff: 1 Objective: P3.07 Insert and Edit Charts 19) What does it mean if pound signs (#####) appear in a cell in spreadsheet?

A) The current cell formatting does not match the value in the cell.

B) There is an error in the formula in the cell.

C) The cell is too narrow to display the data.

D) The cell does not have any data entered in it.

Answer: C Diff: 3 Objective: P3.07 Insert and Edit Charts

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20) What are all the different parts of a chart called?

A) Chart titles B) Chart elements C) Chart styles D) Quick Layout Answer: B Diff: 2 Objective: P3.08 Identify and Modify Chart Elements 21) What is another name for the horizontal or category axis?

A) X-axis B) Y-axis C) Z-axis D) A-axis Answer: A Diff: 2 Objective: P3.08 Identify and Modify Chart Elements 22) What is another name for the vertical or category axis?

A) X-axis B) Y-axis C) Z-axis D) A-axis Answer: B Diff: 2 Objective: P3.08 Identify and Modify Chart Elements 23) Which chart element is used to show descriptive details about a data point or series?

A) Chart area B) Chart title C) Data label D) Legend Answer: C Diff: 1 Objective: P3.08 Identify and Modify Chart Elements 24) Which chart element is used to identify each data series by assigning it a color?

A) Chart area B) Chart title C) Data label D) Legend Answer: D Diff: 3 Objective: P3.08 Identify and Modify Chart Elements

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25) ________ are collections of formatting that can be applied to an entire chart.

A) Chart titles B) Chart elements C) Chart styles D) Quick Layout Answer: C Diff: 1 Objective: P3.09 Modify a Chart 26) What is the purpose of the OLE feature?

A) Password protect a document so that it cannot be opened without the password.

B) Make a file smaller by compressing its contents.

C) Open a document even if you do not have the native application.

D) Insert an object into a document which was created in another program.

Answer: D Diff: 1 Objective: P3.10 Embed Objects 27) Which of the following is referred to as the file that contains the original data?

A) Source file B) Destination file C) Embedded object D) Linked object Answer: A Diff: 2 Objective: P3.10 Embed Objects 28) Which of the following is referred to as the file that contains the inserted data?

A) Source file B) Destination file C) Embedded object D) Linked object Answer: B Diff: 2 Objective: P3.10 Embed Objects 29) Which of the following is not true about an embedded object?

A) The embedded object can be edited if those tools exist in PowerPoint.

B) Changes in the embedded file are not reflected in the source file.

C) Changes in the source file are reflected in the embedded file.

D) The embedded object becomes a part of the destination file.

Answer: C Diff: 2 Objective: P3.10 Embed Objects

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30) Which type of information is updated when its source file changes?

A) Linked objects B) Embedded objects C) Chart elements D) Data series Answer: A Diff: 2 Objective: P3.11 Link Objects 31) A Text pane is where you type text in a SmartArt graphic.

Answer: TRUE Diff: 1 Objective: P3.01 Create SmartArt 32) Once a SmartArt has been modified, you cannot return it to its original appearance.

Answer: FALSE Diff: 2 Objective: P3.02 Modify SmartArt 33) The Add Assistant option for shapes can be used on all chart layouts.

Answer: FALSE Diff: 3 Objective: P3.03 Work with SmartArt Shapes 34) PowerPoint only offers one way to insert a table onto a slide.

Answer: FALSE Diff: 1 Objective: P3.04 Insert a Table 35) Merge Cells can be used to create a title row that spans across all columns.

Answer: TRUE Diff: 1 Objective: P3.05 Modify a Table Layout 36) By default, when a table is first inserted into a presentation, it does not have formatting applied.

Answer: FALSE Diff: 2 Objective: P3.06 Format a Table 37) At the top of the Table Styles gallery there is an option to clear the table of all styles.

Answer: FALSE Diff: 2 Objective: P3.06 Format a Table

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38) A table is a visual representation of numerical data that compares and reveals patterns.

Answer: FALSE Diff: 2 Objective: P3.07 Insert and Edit Charts 39) Pie charts are an example of a multi-series chart.

Answer: FALSE Diff: 3 Objective: P3.07 Insert and Edit Charts 40) Line charts are used to evaluate trends over time.

Answer: TRUE Diff: 2 Objective: P3.07 Insert and Edit Charts 41) Most chart elements have submenus of additional options.

Answer: TRUE Diff: 2 Objective: P3.08 Identify and Modify Chart Elements 42) The vertical axis is also known as the x-axis.

Answer: FALSE Diff: 3 Objective: P3.08 Identify and Modify Chart Elements 43) Each chart type has predefined layouts that you can quickly apply to your chart.

Answer: TRUE Diff: 1 Objective: P3.09 Modify a Chart 44) Object Linking and Embedding is a Microsoft 365 feature used to insert an object from another program into a presentation.

Answer: TRUE Diff: 1 Objective: P3.10 Embed Objects 45) The file that contains the linked or embedded object is called the source file.

Answer: FALSE Diff: 2 Objective: P3.10 Embed Objects 46) One advantage of embedding an object is that it will decrease the file size of the presentation.

Answer: FALSE Diff: 2 Objective: P3.10 Embed Objects

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47) One advantage of linking an object is the data only needs to be changed once in the source file, and any files linked to that source file can be updated automatically or manually.

Answer: TRUE Diff: 1 Objective: P3.11 Link Objects 48) A linked object becomes a part of the destination file.

Answer: FALSE Diff: 1 Objective: P3.11 Link Objects 49) A(n) ________ pane will open to type content after a SmartArt graphic is inserted.

Answer: Text, text Diff: 1 Objective: P3.01 Create SmartArt 50) A SmartArt ________ combines several effects that can be applied.

Answer: Style, style Diff: 2 Objective: P3.02 Modify SmartArt 51) The option Add ________ places a shape that is hierarchically lower than the selected shape.

Answer: Assistant Diff: 3 Objective: P3.03 Work with SmartArt Shapes 52) A grid of columns and rows that organizes data is called a(n) ________.

Answer: table Diff: 1 Objective: P3.04 Insert a Table 53) The intersection of a column and a row in a table is called a(n) ________.

Answer: cell Diff: 1 Objective: P3.04 Insert a Table 54) Use the ________ Cells feature to divide a cell into two or more cells.

Answer: Split Diff: 1 Objective: P3.05 Modify a Table Layout 55) To create a title row that stretches across several cells use ________ Cells.

Answer: Merge Diff: 2 Objective: P3.05 Modify a Table Layout

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56) The appearance of a table can be modified to fit the theme of a presentation by using a table ________.

Answer: style Diff: 2 Objective: P3.06 Format a Table 57) A(n) ________ is a visual representation of numerical data that compares and reveals patterns in data.

Answer: chart Diff: 2 Objective: P3.07 Insert and Edit Charts 58) When data is entered for a chart, the cells that contain numeric values are called data ________.

Answer: points, series Diff: 1 Objective: P3.07 Insert and Edit Charts 59) A(n) ________ series contains the data points representing a set of related numbers.

Answer: data Diff: 1 Objective: P3.07 Insert and Edit Charts 60) When a chart represents one set of data, it is called a(n) ________ chart.

Answer: single-series, single series Diff: 2 Objective: P3.07 Insert and Edit Charts 61) When a chart represents two or more sets of data, it is called a(n) ________ chart.

Answer: multi-series, multi series Diff: 2 Objective: P3.07 Insert and Edit Charts 62) A(n) ________ chart shows parts of individual data in relation to the whole.

Answer: pie Diff: 2 Objective: P3.07 Insert and Edit Charts 63) The different parts that make up a chart are called chart ________.

Answer: elements Diff: 2 Objective: P3.08 Identify and Modify Chart Elements 64) A chart ________ is a descriptive phrase used to identify the chart information correctly.

Answer: title Diff: 2 Objective: P3.08 Identify and Modify Chart Elements 10 Copyright © 2026 Pearson Education, Inc.

65) The chart ________ includes the chart and all of its elements.

Answer: area Diff: 1 Objective: P3.08 Identify and Modify Chart Elements 66) To change the formatting of an entire chart, use a chart ________.

Answer: style Diff: 1 Objective: P3.09 Modify a Chart 67) OLE stands for ________ Linking and Embedding.

Answer: Object Diff: 1 Objective: P3.10 Embed Objects 68) The file that contains the original data for an inserted or embedded file is called the ________ file.

Answer: source Diff: 2 Objective: P3.10 Embed Objects 69) The file that contains an inserted or embedded file is called the ________ file.

Answer: destination Diff: 2 Objective: P3.10 Embed Objects 70) An object that becomes a part of the destination file but retains the source program formatting is a(n) ________ object.

Answer: embedded Diff: 2 Objective: P3.10 Embed Objects 71) An object that stores the information in the source file and is updated when the source file changes is a(n) ________ object.

Answer: linked Diff: 2 Objective: P3.11 Link Objects

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72) Match the following terms with their descriptions: I. Data series II. Data label III. Legend IV. Gridlines V. Axes A. A chart element found in multi-series charts that helps identify the data series, assigns a format or color to each data series, and then displays that information with the data series name B. Data points representing a set of related numbers C. A chart element that identifies data in the chart D. Used to measure and categorize data on a chart E. A line that extends from the horizontal or vertical axes and that can be displayed to make the chart data easier to read and understand Answer: B, C, A, E, D Diff: 1 Objective: Multiple Objectives 73) Match the following terms with their descriptions: I. Linked object II. OLE III. Embedded object IV. Source file V. Destination file A. A feature that enables you to insert an object created in one application into a document created in another application B. The file that contains the original table or data that is used or copied to create a linked or embedded object C. The file that contains an inserted object D. Does not maintain a connection to the source file E. Maintains a connection to the source file Answer: E, A, D, B, C Diff: 1 Objective: Multiple Objectives

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74) Match the following terms with their descriptions: I. Bar chart II. Pie chart III. Line chart IV. Column chart V. Clustered Column chart A. Displays individual data in reference to the whole of all data points B. Displays values vertically with the taller length representing a larger value C. Displays continuous data that depicts trends over time D. Displays values horizontally with the longer length representing a larger value E. The default chart style Answer: D, A, C, B, E Diff: 3 Objective: P3.07 Insert and Edit Charts 75) Match the following terms with their descriptions: I. Chart area II. Chart title III. Data label IV. Data table V. Legend A. The key that identifies each data series by color B. A grid that contains the data source value and labels.

C. The background area of the entire chart and its elements D. Descriptive label used to identify the exact value or name of a data point.

E. A heading that describes the chart information.

Answer: C, E, D, B, A Diff: 1 Objective: P3.08 Identify and Modify Chart Elements

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) PowerPoint Chapter 4 Presentation Refinement: Manipulate Objects and Presentation 1) ________ enables multiple objects to act or move as though they were a single object.

A) Stacking B) Grouping C) Ungrouping D) Regrouping Answer: B Diff: 1 Objective: P4.01 Work with Multiple Objects 2) What do you do first if you need to modify or delete the individual pieces of a group?

A) Stack B) Regroup C) Ungroup D) Unstack Answer: C Diff: 1 Objective: P4.01 Work with Multiple Objects 3) Which of the following use mathematical equations to draw images?

A) Gridlines B) Vector graphics C) Guides D) Smart Guides Answer: B Diff: 3 Objective: P4.01 Work with Multiple Objects 4) What is another name for a selection box that is used to select multiple objects for moving or grouping?

A) Marquee B) Smart Guide C) Rule of Thirds D) Align Answer: A Diff: 3 Objective: P4.01 Work with Multiple Objects

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5) The ________ feature forces an object to align with the grid at either the center point or the edge of the object, whichever is closer to the gridline.

A) Stacking order B) Rule of Thirds C) Align to D) Snap to Answer: D Diff: 2 Objective: P4.01 Work with Multiple Objects 6) ________ are vertical and horizontal lines that are nonprinting and temporary and are used to line up objects.

A) Vector graphics B) Rule of Thirds C) Spacing Lines D) Guides Answer: D Diff: 2 Objective: P4.01 Work with Multiple Objects 7) ________ are dotted red lines that display and then disappear when objects are dragged around on a slide.

A) Smart Guides B) Gridlines C) Rule of Thirds D) Vector graphics Answer: A Diff: 3 Objective: P4.01 Work with Multiple Objects 8) What is an object placement strategy that divides the screen into evenly spaced horizontal and vertical sections like a tic-tac-toe board?

A) Align B) Stacking order C) Rule of Thirds D) Smart Guide Answer: C Diff: 2 Objective: P4.01 Work with Multiple Objects

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9) When objects are layered, the order of the layering is called the ________.

A) piling order B) grouping order C) selecting order D) stacking order Answer: D Diff: 3 Objective: P4.01 Work with Multiple Objects 10) The ________ Pane lists all objects on the slide in their stacking order. the order of objects on the slide.

A) Animation B) Selection C) Slide D) Notes Answer: B Diff: 3 Objective: P4.01 Work with Multiple Objects 11) A(n) ________ image is created by pixels placed on a grid or map.

A) raster B) vector graphics C) absolute D) lossy Answer: A Diff: 3 Objective: P4.02 Transform a Picture 12) When removing a portion of a complex picture, what is the area to be removed called?

A) Marquee B) Foreground C) Background D) Raster image Answer: C Diff: 2 Objective: P4.02 Transform a Picture 13) When removing a portion of a complex picture, what is the area to be kept called?

A) Marquee B) Foreground C) Background D) Raster image Answer: B Diff: 2 Objective: P4.02 Transform a Picture

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14) To enhance the edges of the content in a picture to make the boundaries more prominent is called ________ the picture.

A) sharpening B) softening C) compressing D) saturating Answer: A Diff: 2 Objective: P4.02 Transform a Picture 15) To blur the edges of the content in a picture to make the boundaries less prominent is called ________ the picture.

A) sharpening B) softening C) compressing D) saturating Answer: B Diff: 2 Objective: P4.02 Transform a Picture 16) ________ is a picture correction that controls the lightness or darkness of a picture.

A) Contrast B) Saturation C) Brightness D) Tone Answer: C Diff: 2 Objective: P4.02 Transform a Picture 17) ________ is the difference between the darkest and lightest areas of a picture.

A) Tone B) Saturation C) Brightness D) Contrast Answer: D Diff: 2 Objective: P4.02 Transform a Picture 18) ________ is a characteristic of color that controls its intensity.

A) Contrast B) Saturation C) Brightness D) Tone Answer: B Diff: 2 Objective: P4.02 Transform a Picture 4 Copyright © 2026 Pearson Education, Inc.

19) ________ is a characteristic of lighting that controls the temperature of a color.

A) Contrast B) Saturation C) Brightness D) Tone Answer: D Diff: 2 Objective: P4.02 Transform a Picture 20) You can use artistic ________ to change the appearance of a picture so that it looks like it was created with a marker, pencil, or watercolor paints.

A) softening B) tones C) contrasts D) effects Answer: D Diff: 2 Objective: P4.02 Transform a Picture 21) Color temperature is measured in ________.

A) Kelvin B) Celsius C) Fahrenheit D) Rankine Answer: A Diff: 3 Objective: P4.02 Transform a Picture 22) Which of the following would help you manage large files by permanently deleting any cropped areas of a selected picture?

A) Compressing B) Cropping C) Softening D) Brightening Answer: A Diff: 2 Objective: P4.02 Transform a Picture 23) ________ compression reduces a file by permanently eliminating certain data, especially redundant data.

A) Raster B) Lossy C) Lossless D) Vector graphic Answer: B Diff: 3 Objective: P4.02 Transform a Picture 5 Copyright © 2026 Pearson Education, Inc.

24) When animating a chart, to provide a clear frame of reference for the audience, it is a good idea to draw the ________ first.

A) background B) axes C) data points D) legend Answer: A Diff: 3 Objective: P4.03 Animate Objects 25) When animating a 3D model, use the ________ tool to control how it fits with the frame.

A) trigger B) motion path C) Pan & Zoom D) morph Answer: C Diff: 2 Objective: P4.03 Animate Objects 26) A ________ launches an animation when an associated object or bookmark is clicked.

A) motion path B) morph C) zoom D) trigger Answer: D Diff: 2 Objective: P4.04 Apply Advanced Animations and Transitions 27) A predefined animation line that moves an object on a slide from one position to another is called a ________.

A) motion path B) morph C) zoom D) trigger Answer: A Diff: 2 Objective: P4.04 Apply Advanced Animations and Transitions 28) Which of the following is a transition that uses cinematic motion by seamlessly animating between two slides?

A) Motion path B) Zoom C) Morph D) Trigger Answer: C Diff: 2 Objective: P4.04 Apply Advanced Animations and Transitions 6 Copyright © 2026 Pearson Education, Inc.

29) Grouped objects cannot be broken apart.

Answer: FALSE Diff: 1 Objective: P4.01 Work with Multiple Objects 30) A raster image is created by mathematical equations.

Answer: FALSE Diff: 1 Objective: P4.01 Work with Multiple Objects 31) SmartArt can be converted into shapes or text.

Answer: TRUE Diff: 2 Objective: P4.01 Work with Multiple Objects 32) Gridlines are visible by default.

Answer: FALSE Diff: 2 Objective: P4.01 Work with Multiple Objects 33) A Smart Guide is temporarily visible dotted red line that is used to align objects on a slide.

Answer: TRUE Diff: 1 Objective: P4.01 Work with Multiple Objects 34) Stacking order is an object placement strategy that breaks a screen into sections like a tic-tactoe board.

Answer: FALSE Diff: 2 Objective: P4.01 Work with Multiple Objects 35) The Selection Pane is used when working with only one object on a slide.

Answer: FALSE Diff: 1 Objective: P4.01 Work with Multiple Objects 36) A vector graphic is created by pixels placed on a grid or map.

Answer: FALSE Diff: 1 Objective: P4.02 Transform a Picture 37) When you remove the background of a picture, the foreground portion is kept.

Answer: TRUE Diff: 1 Objective: P4.02 Transform a Picture

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38) Softening an image brings out the detail by making the boundaries of the content more prominent.

Answer: FALSE Diff: 2 Objective: P4.02 Transform a Picture 39) Adjusting the tone changes the temperature of the colors in a picture.

Answer: TRUE Diff: 2 Objective: P4.02 Transform a Picture 40) Brightness is a picture correction that controls the lightness or darkness of a picture.

Answer: TRUE Diff: 2 Objective: P4.02 Transform a Picture 41) Saturation is the difference between the darkest and lightest areas of a picture.

Answer: FALSE Diff: 2 Objective: P4.02 Transform a Picture 42) Recoloring is the process of changing a picture by adjusting the image's colors.

Answer: TRUE Diff: 1 Objective: P4.02 Transform a Picture 43) Lossy compression reduces a file by permanently eliminating certain data.

Answer: TRUE Diff: 3 Objective: P4.02 Transform a Picture 44) You can ungroup SmartArt graphics to animate shapes individually.

Answer: TRUE Diff: 3 Objective: P4.03 Animate Objects 45) When you apply an animation to a chart, the default is to animate the entire chart.

Answer: TRUE Diff: 3 Objective: P4.03 Animate Objects 46) The method of applying an animation to a table is the same as that with SmartArt or a chart.

Answer: FALSE Diff: 3 Objective: P4.03 Animate Objects

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47) Triggers are a way to add interactivity to presentations.

Answer: TRUE Diff: 2 Objective: P4.03 Animate Objects 48) PowerPoint does not have the capability to create custom motion paths.

Answer: FALSE Diff: 2 Objective: P4.04 Apply Advanced Animations and Transitions 49) When using the Morph transition, you control how the change between slides occurs.

Answer: FALSE Diff: 3 Objective: P4.04 Apply Advanced Animations and Transitions 50) The Selection Pane is used to work with triggers.

Answer: FALSE Diff: 3 Objective: P4.04 Apply Advanced Animations and Transitions 51) When you ________ multiple items, they act or move as a single object.

Answer: group Diff: 2 Objective: P4.01 Work with Multiple Objects 52) Grouped objects can be broken apart or ________.

Answer: ungrouped Diff: 3 Objective: P4.01 Work with Multiple Objects 53) ________ draw images using mathematical equations.

Answer: Vector graphics Diff: 2 Objective: P4.01 Work with Multiple Objects 54) ________ are dotted red lines that display and then disappear when objects are dragged around on a slide.

Answer: Smart Guides Diff: 1 Objective: P4.01 Work with Multiple Objects 55) The order of object layers is called the ________ order.

Answer: stacking, stacked, stack Diff: 2 Objective: P4.01 Work with Multiple Objects

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56) The ________ Pane lists all objects on the slide and enables you to show, hide, or change the order of objects on the slide.

Answer: Selection Diff: 2 Objective: P4.01 Work with Multiple Objects 57) ________ images are created by pixels placed on a grid or map.

Answer: Raster Diff: 2 Objective: P4.02 Transform a Picture 58) The ________ portion of the picture is kept when removing the background of a picture.

Answer: foreground Diff: 1 Objective: P4.02 Transform a Picture 59) ________ an image brings out the detail by making the boundaries of the content more prominent.

Answer: Sharpening Diff: 2 Objective: P4.02 Transform a Picture 60) ________ an image blurs the edges so the boundaries are less prominent and detailed.

Answer: Softening Diff: 2 Objective: P4.02 Transform a Picture 61) You would adjust the ________ to control the lightness or darkness of a picture.

Answer: brightness Diff: 2 Objective: P4.02 Transform a Picture 62) You would adjust the ________ to control the temperature of the colors in a picture.

Answer: tone Diff: 2 Objective: P4.02 Transform a Picture 63) You would adjust the ________ to control the intensity of the colors in a picture.

Answer: saturation Diff: 2 Objective: P4.02 Transform a Picture 64) ________ is the process of changing a picture by adjusting the image's colors.

Answer: Recolor Diff: 1 Objective: P4.02 Transform a Picture 10 Copyright © 2026 Pearson Education, Inc.

65) ________ compression reduces a file by permanently eliminating certain data, especially redundant data.

Answer: Lossy Diff: 2 Objective: P4.02 Transform a Picture 66) With ________ compression, the data that was originally in the file remains after the file is uncompressed.

Answer: lossless Diff: 1 Objective: P4.02 Transform a Picture 67) When animating a chart, it helps to start with drawing the chart ________ first.

Answer: background Diff: 3 Objective: P4.03 Animate Objects 68) Unlike SmartArt, to animate individual components, a(n) ________ needs to be converted into a set of drawing objects.

Answer: table Diff: 3 Objective: P4.03 Animate Objects 69) To control how a 3D model fits within a frame, use the ________ tool.

Answer: Pan & Zoom Diff: 3 Objective: P4.03 Animate Objects 70) A(n) ________ launches an animation that takes place when you click an associated object or a bookmarked location in a media object.

Answer: trigger Diff: 1 Objective: P4.04 Apply Advanced Animations and Transitions 71) A(n) ________ path moves an object on a slide from one position to another using a predefined animation path.

Answer: motion Diff: 2 Objective: P4.04 Apply Advanced Animations and Transitions 72) ________ is a transition that creates a cinematic motion by seamlessly animating between two slides.

Answer: Morph Diff: 1 Objective: P4.04 Apply Advanced Animations and Transitions

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73) Match each of the following terms to their meanings: I. Foreground II. Raster III. Vector graphic IV. Lossy V. Lossless A. Image created by mathematical statements B. Portion of the picture that is kept when removing the background of a picture C. Compression that reduces a file by permanently eliminating redundant data D. Compression in which the original data can be restored E. Image created by pixels placed on a grid or map Answer: B, E, A, C, D Diff: 3 Objective: Multiple Objectives 74) Match each of the following terms to their meanings: I. Smart Guide II. Rule of Thirds III. Align IV. Stacking order V. Grouping A. Enables multiple objects to act or move as a single object B. Position objects on a slide C. Dotted red line that displays then disappears when objects are moved around the slide D. Order of the layer of objects E. Object placement strategy that breaks a screen evenly like a tic-tac-toe board Answer: C, E, B, D, A Diff: 2 Objective: P4.01 Work with Multiple Objects 75) Match each of the following terms to their meanings: I. Contrast II. Brightness III. Tone IV. Softening V. Sharpening A. Characteristic of lighting that controls the temperature of a color B. Enhances the edges of the content in a picture to make the boundaries more prominent C. Difference between the darkest and lightest areas of a picture D. Blurs the edges of the content in a picture to make the boundaries less prominent E. Controls the lightness or darkness of a picture Answer: C, E, A, D, B Diff: 3 Objective: P4.02 Transform a Picture 12 Copyright © 2026 Pearson Education, Inc.

Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Word Chapter 1 Introduction to Word: Organize a Document 1) The ________ option in the Proofing group includes a standard list of typical misspellings and grammatical errors.

A) AutoFix B) Thesaurus C) AutoSpell D) AutoCorrect Answer: D Diff: 1 Objective: W1.02 Customize Word 2) When starting a new Word document, you select the ________ document template.

A) New B) Blank C) Empty D) Standard Answer: B Diff: 1 Objective: W1.01 Begin and Edit a Document 3) Word's ________ enables you to search for text and view matching results.

A) status bar B) ribbon C) Insights pane D) Navigation pane Answer: D Diff: 2 Objective: W1.01 Begin and Edit a Document 4) Which of the following is not displayed in the status bar?

A) Number of pages B) Number of words C) Proofing errors D) Tell Me search tool Answer: D Diff: 3 Objective: W1.01 Begin and Edit a Document

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5) Word's ________ feature automatically moves words to the next line when the right margin is reached.

A) auto wrap B) document wrap C) word wrap D) line wrap Answer: C Diff: 1 Objective: W1.01 Begin and Edit a Document 6) Which of the following is not represented by a nonprinting character?

A) Soft return B) Hard return C) Tab D) Space Answer: A Diff: 3 Objective: W1.01 Begin and Edit a Document 7) A(n) ________ is a predesigned document.

A) theme B) style C) form D) template Answer: D Diff: 2 Objective: W1.01 Begin and Edit a Document 8) On a Windows computer, the keyboard shortcut to move the insertion point to the beginning of a document is ________.

A) Alt+Home B) Ctrl+Home C) Alt+PgUp D) Ctrl+PgUp Answer: B Diff: 3 Objective: W1.01 Begin and Edit a Document 9) Which of the following errors is not automatically checked by Word?

A) Spelling B) Semantic C) Word usage D) Grammatical Answer: B Diff: 3 Objective: W1.01 Begin and Edit a Document 2 Copyright © 2026 Pearson Education, Inc.

10) Word indicates possible grammatical mistakes or word usage errors by underlining them with a ________ line.

A) red B) green C) yellow D) blue Answer: D Diff: 3 Objective: W1.01 Begin and Edit a Document 11) To correct a potential spelling, grammatical, or word usage error in a document, you ________ the underlined error and make a selection from the resulting menu.

A) double-click B) click C) right-click D) triple-click Answer: C Diff: 2 Objective: W1.01 Begin and Edit a Document 12) Word's ________ contains commands that allow you to edit, share, and print your documents.

A) Insights pane B) Quick Access Toolbar C) ribbon D) status bar Answer: C Diff: 2 Objective: W1.02 Customize Word 13) A document's layout, including font design, color scheme and background elements, helps define the ________ of a document while also projecting a level of consistency.

A) purpose B) feel C) identity D) mood Answer: A Diff: 1 Objective: W1.03 Modify A Document

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14) A document ________ is a set of coordinating fonts, colors and special effects that are combined into a package for use in document design.

A) format B) view C) theme D) heading Answer: C Diff: 1 Objective: W1.03 Modify A Document 15) A ________ is a part of a document that is independently defined with page layout settings such as margins, columns and orientation.

A) title B) heading C) section D) break Answer: C Diff: 3 Objective: W1.03 Modify A Document 16) A(n) ________ is text or a graphic that displays behind text on a page.

A) imprint B) trademark C) annotation D) watermark Answer: D Diff: 2 Objective: W1.03 Modify A Document 17) A ________ is a named collection of formatting characteristics that can be applied to characters or entire paragraphs.

A) style B) favorite C) theme D) font Answer: A Diff: 2 Objective: W1.04 Apply Styles 18) © is an example of a ________ that you can insert in a Word document.

A) symbol B) abbreviation C) icon D) pictogram Answer: A Diff: 2 Objective: W1.02 Customize Word 4 Copyright © 2026 Pearson Education, Inc.

19) Which of the following is not a document view?

A) Print Layout B) Notes C) Draft D) Outline Answer: B Diff: 3 Objective: W1.05 View A Document in Different Ways 20) To see what a document looks like on the Internet, you would use ________.

A) Web Layout view B) Draft view C) Read Mode D) Notes view Answer: A Diff: 1 Objective: W1.05 View A Document in Different Ways 21) Word's ________ provides the most typing space by not showing margins, headers, or other features.

A) Notes view B) Draft view C) Read Mode view D) Print Preview Answer: B Diff: 2 Objective: W1.05 View A Document in Different Ways 22) You would use Word's ________ view to display a document in a hierarchical form, clearly showing the levels of heading detail.

A) Presentation B) Annotations C) Outline D) Draft Answer: C Diff: 1 Objective: W1.05 View A Document in Different Ways

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23) When viewing a document in Read Mode, which of the following menu items is not displayed?

A) Insert B) File C) Tools D) View Answer: A Diff: 3 Objective: W1.05 View A Document in Different Ways 24) Word's Zoom slider is located on the ________.

A) Quick Access Toolbar B) ribbon C) status bar D) Insights pane Answer: C Diff: 2 Objective: W1.05 View A Document in Different Ways 25) By default Word's ________ shows a document one page at a time.

A) Print Preview B) Print Layout C) Read Mode D) Draft view Answer: A Diff: 3 Objective: W1.05 View A Document in Different Ways 26) The keyboard shortcut for inserting a page break on a Windows computer is ________.

A) Alt+Enter B) Shift+Enter C) Ctrl+Enter D) Alt+Shift+Enter Answer: C Diff: 3 Objective: W1.05 View A Document in Different Ways 27) Information used to identify a document, such as the author or the document purpose is referred to as document ________.

A) comments B) properties C) attributes D) annotations Answer: B Diff: 2 Objective: W1.06 Save and Share Documents 6 Copyright © 2026 Pearson Education, Inc.

28) Properties such as keywords and ________ can be used to search for particular document files.

A) notes B) attributes C) parameters D) tags Answer: D Diff: 2 Objective: W1.07 Prepare a Document for Distribution 29) When a document created in a previous version of Word is opened in the current version of Word, the words ________ are displayed in the title bar.

A) Word 2019 B) Compatibility Mode C) Update Available D) Incompatible Version Answer: B Diff: 3 Objective: W1.07 Prepare a Document for Distribution 30) When creating a document, Word's ________ feature allows you to retrieve a document if your computer loses power.

A) System Restore B) Auto Backup C) AutoRecover D) AutoSave Answer: C Diff: 2 Objective: W1.07 Prepare a Document for Distribution 31) You may want to save a Word document in a format such as ________, which allows the document to be opened in other applications in addition to Word.

A) PPT B) RTF C) MP3 D) JPG Answer: B Diff: 2 Objective: W1.06 Save and Share Documents

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32) You can run Word's ________ to find reveal any hidden or personal data in a document.

A) Document Viewer B) Document Inspector C) Spam Filter D) Defender Answer: B Diff: 2 Objective: W1.07 Prepare a Document for Distribution 33) Which of the following is not checked by the Document Inspector?

A) Spelling B) Comments C) Document Properties D) Watermarks Answer: A Diff: 3 Objective: W1.07 Prepare a Document for Distribution 34) Which of the following is not true about the AutoCorrect option?

A) It includes a standard list of typical misspellings.

B) It corrects various capitalization errors.

C) It is found in the Review Tab of options.

D) It facilitates the inclusion of certain symbols.

Answer: C Diff: 1 Objective: W1.02 Customize Word 35) Which of the following is not a default Word setting?

A) Spelling is checked automatically.

B) The Mini Toolbar will automatically display when you select text.

C) You can change options for all documents.

D) The document's properties print automatically.

Answer: D Diff: 1 Objective: W1.02 Customize Word 36) Which of the following is not true about document themes?

A) Changes between document themes are always visually obvious.

B) A theme typically applies to borders and various heading levels.

C) A document theme is applicable to text, objects, and other features of a document.

D) Themes visually link various components of a document.

Answer: A Diff: 2 Objective: W1.03 Modify A Document

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37) Which of the following is not a type of section break?

A) Next Page B) Double C) Even Page D) Odd Page Answer: B Diff: 2 Objective: W1.03 Modify A Document 38) Which of the following is not an option on the Columns dialog box?

A) One B) Two C) Left D) Center Answer: D Diff: 2 Objective: W1.03 Modify A Document 39) Which of the following is not an option on the Columns dialog box?

A) Equal column width B) Line between C) Row # D) Spacing Answer: C Diff: 2 Objective: W1.03 Modify A Document 40) Which of the following is not true about a style set?

A) Can be applied globally to an entire open document.

B) It is a combination of title, heading, and paragraph styles that are designed to work together.

C) Using a style set, you can format all elements in a document at one time.

D) Style sets are located on the Layout tab in the Document Formatting group.

Answer: D Diff: 2 Objective: W1.03 Modify A Document 41) When "hte" is changed to "the" as you type, Microsoft Word's AutoFix feature has intervened.

Answer: FALSE Diff: 1 Objective: W1.02 Customize Word 42) Pressing Enter at the end of a line or paragraph creates soft return.

Answer: FALSE Diff: 2 Objective: W1.01 Begin and Edit a Document 9 Copyright © 2026 Pearson Education, Inc.

43) Word templates are available on your computer and online.

Answer: TRUE Diff: 1 Objective: W1.01 Begin and Edit a Document 44) Using the scroll bar or scroll arrows to move the display repositions the insertion point.

Answer: FALSE Diff: 2 Objective: W1.01 Begin and Edit a Document 45) Word's thesaurus can be used to find spelling errors.

Answer: FALSE Diff: 1 Objective: W1.01 Begin and Edit a Document 46) A red wavy line under a word indicates that Word considers it to be misspelled.

Answer: TRUE Diff: 2 Objective: W1.01 Begin and Edit a Document 47) By default, Word automatically checks spelling as you type.

Answer: TRUE Diff: 1 Objective: W1.02 Customize Word 48) Because of Word's spelling and grammar features, it is no longer necessary to proofread a document.

Answer: FALSE Diff: 1 Objective: W1.01 Begin and Edit a Document 49) You can change the default location to which documents are saved.

Answer: TRUE Diff: 2 Objective: W1.02 Customize Word 50) The Mini Toolbar will automatically display when text is selected while using a MAC. Answer: FALSE Diff: 3 Objective: W1.02 Customize Word 51) By default, document properties appear on the printed document.

Answer: FALSE Diff: 2 Objective: W1.06 Save and Share Documents

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52) When you create a new blank Word document, the default theme is Office theme.

Answer: TRUE Diff: 1 Objective: W1.03 Modify A Document 53) Themes are only applicable to text.

Answer: FALSE Diff: 1 Objective: W1.03 Modify A Document 54) After selecting a theme, you can modify theme options such as color or font.

Answer: TRUE Diff: 1 Objective: W1.03 Modify A Document 55) An example of a trademark is a very light, washed-out image that is displayed behind document text.

Answer: FALSE Diff: 2 Objective: W1.03 Modify A Document 56) Different areas of a document can be formatted differently than others.

Answer: TRUE Diff: 2 Objective: W1.03 Modify A Document 57) Once you modify a style, you can choose to apply the modification to all new documents.

Answer: TRUE Diff: 2 Objective: W1.04 Apply Styles 58) Some document properties are automatically updated, such as file size or creation date.

Answer: TRUE Diff: 3 Objective: W1.06 Save and Share Documents 59) Word's default document view is Outline view.

Answer: FALSE Diff: 2 Objective: W1.05 View A Document in Different Ways 60) You would use Word's Read Mode to facilitate proofreading and comprehension.

Answer: TRUE Diff: 2 Objective: W1.05 View A Document in Different Ways

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61) Word's Print Layout view offers the most typing space possible without regard to margins and special page features.

Answer: FALSE Diff: 2 Objective: W1.05 View A Document in Different Ways 62) Ctrl+Enter is the keyboard shortcut for inserting a page break on a Windows computer.

Answer: TRUE Diff: 2 Objective: W1.05 View A Document in Different Ways 63) Document properties are displayed at the top of a Word document.

Answer: FALSE Diff: 2 Objective: W1.06 Save and Share Documents 64) Saving a Word document in a format such as PDF allows the document to be opened in other applications in addition to Word.

Answer: TRUE Diff: 2 Objective: W1.07 Prepare a Document for Distribution 65) If you configure Word to create an automatic backup and you lose power prior to saving the document, Word can recover most of what you created.

Answer: TRUE Diff: 2 Objective: W1.07 Prepare a Document for Distribution 66) ________ is the word processing software included with Microsoft software suite.

Answer: Word Diff: 1 Objective: W1.01 Begin and Edit a Document 67) Pressing Enter at the end of a line or paragraph creates a(n) ________.

Answer: hard return, New paragraph, new paragraph Diff: 2 Objective: W1.01 Begin and Edit a Document 68) To display nonprinting characters, you click ________.

Answer: Show/Hide, Show/hide, show/hide, show/Hide Diff: 2 Objective: W1.01 Begin and Edit a Document

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69) In a Word document, the nonprinting → character indicates the ________ key has been pressed.

Answer: Tab, tab Diff: 3 Objective: W1.01 Begin and Edit a Document 70) When entering text, the ________ indicates where the typed text will be placed.

Answer: insertion point, blinking vertical line Diff: 2 Objective: W1.01 Begin and Edit a Document 71) The keyboard shortcut to move the insertion point to the end of a document on a Windows computer is ________.

Answer: Ctrl+End, Ctrl + End Diff: 3 Objective: W1.01 Begin and Edit a Document 72) Word provides a(n) ________, which can be used to find synonyms for a word.

Answer: thesaurus Diff: 1 Objective: W1.01 Begin and Edit a Document 73) To modify Word Options, click the ________ tab and select Options.

Answer: File Diff: 3 Objective: W1.01 Begin and Edit a Document 74) The feature in Microsoft Word that locates elements that might cause difficulty for people with disabilities is known as the ________.

Answer: Accessibility Checker, accessibility checker Diff: 2 Objective: W1.07 Prepare a Document for Distribution 75) A very light, washed-out company logo displayed behind the text on a document is an example of a(n) ________.

Answer: watermark Diff: 2 Objective: W1.03 Modify A Document 76) In Word, ________ view is the default document view.

Answer: Print Layout Diff: 2 Objective: W1.05 View A Document in Different Ways

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77) Word's ________ view can be used as the foundation for a table of contents or a PowerPoint summary.

Answer: Outline Diff: 2 Objective: W1.05 View A Document in Different Ways 78) A(n) ________ is used to end a page and continue the remainder of the text on the next page.

Answer: page break, manual page break, hard page break Diff: 2 Objective: W1.05 View A Document in Different Ways 79) Information used to identify a document, such as the intended audience is referred to as document ________.

Answer: properties, property, tag Diff: 2 Objective: W1.05 View A Document in Different Ways 80) Word's document ________ can be used to check document statistics, such as the date the document was created, the total editing time, or the number of words in a document.

Answer: properties, Info Diff: 2 Objective: W1.05 View A Document in Different Ways 81) RTF stands for ________.

Answer: Rich Text Format Diff: 3 Objective: W1.07 Prepare a Document for Distribution 82) PDF stands for ________.

Answer: Portable Document Format Diff: 3 Objective: W1.07 Prepare a Document for Distribution 83) The default period of time for AutoRecover is ________ minutes.

Answer: 10, ten Diff: 3 Objective: W1.07 Prepare a Document for Distribution 84) Information such as annotations, headers, and footers are checked by Word's ________ for identifying information.

Answer: Document Inspector Diff: 2 Objective: W1.07 Prepare a Document for Distribution

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85) When modifying Word options, the ________ category provides options to personalize Word by associating a particular name and initials.

Answer: General Diff: 2 Objective: W1.02 Customize Word 86) © is known as the ________ symbol.

Answer: copyright, Copyright Diff: 2 Objective: W1.02 Customize Word 87) If you wanted Word to replace the initials "IBM" with the text "International Business Machines" as soon as you typed "IBM", you would use the ________ feature.

Answer: AutoCorrect Diff: 2 Objective: W1.02 Customize Word 88) A(n) ________ is a named collection of formatting characteristics that can be applied to characters or entire paragraphs.

Answer: style, Style set Diff: 2 Objective: W1.04 Apply Styles 89) By default, ________ style is applied to new Word documents.

Answer: Normal Diff: 2 Objective: W1.04 Apply Styles 90) Style sets are located on the ________ tab in the Document Formatting group Answer: Design Diff: 2 Objective: W1.04 Apply Styles

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91) Match each of the following terms to their meanings: I. Version History II. Document Inspector III. Thesaurus IV. Insights V. Template A. Tool used to find synonyms for a word B. Feature that Word uses to check for and remove certain hidden and personal information C. Feature that Word uses to recover a previous version of a document D. Pane that shows outside resources, such as images, and definitions E. Predesigned document that contains formatting elements Answer: C, B, A, D, E Diff: 3 Objective: Multiple Objectives 92) Match each of the following terms to their meanings: I. Draft view II. Outline view III. Page Layout view IV. Read Mode V. Web Layout view A. Shows how a document will look when posted on the Internet B. Shows a lot of document space, but no margins, headers, footers, or other special features C. Text flows automatically between columns to make it easier to read D. Closely resembles the way a document will look when it is printed E. Structural view of a document that can be collapsed or expanded as needed Answer: B, E, D, C, A Diff: 3 Objective: W1.05 View A Document in Different Ways 93) Match each of the following about section breaks to their meanings: I. Section Break II. Next Page III. Continuous IV. Even Page V. Odd Page A. Will begin at the top of the next odd-numbered page.

B. Will begin at the top of the next page.

C. Will begin at the top of the next even-numbered page.

D. Can continue on the same page.

E. To define where one section ends and another begins, Answer: E, B, D, C, A Diff: 1 Objective: W1.03 Modify A Document 16 Copyright © 2026 Pearson Education, Inc.

94) Match each of the following terms to their meanings: I. Format Text into Columns II. Watermark III. Page border IV. Style V. Style set A. A combination of title, heading, and paragraph styles that are designed to work together and that are applied globally to an entire open document.

B. Side-by-side vertical blocks of text.

C. A named collection of formatting characteristics that can be applied to characters or entire paragraphs.

D. Can be displayed on a particular side, or perhaps just at the top or bottom of each page.

E. Text or a graphic that displays behind text on a page Answer: B, E, D, C, A Diff: 2 Objective: W1.03 Modify A Document 95) Match each of the following terms to their meanings: I. PDF II. RTF III. OneDrive IV. File formats accessible on a Mac V. .docx A. Portable Document Format B. A form of cloud storage C. Default Word file extension D. Rich Text Format E. PDF and RTF Answer: A, D, B, E, C Diff: 3 Objective: W1.06 Save and Share Documents

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96) Match each of the following terms to their meanings: I. Accessibility Checker II. Check Compatibility III. AutoSave IV. AutoRecover V. Document Inspector A. A file will be automatically saved at a set interval B. Reveals any hidden or personal data in the file C. Applicable to files saved to OneDrive, OneDrive for Business, and SharePoint Online D. Checks to see if the document will work with older versions of Word E. Locates elements that might cause difficulty for people with disabilities Answer: E, D, C, A, B Diff: 2 Objective: W1.06 Save and Share Documents

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Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Word Chapter 2 Document Presentation: Document Appearance and Graphics 1) Which of the following indents is not available from the three-part indent marker?

A) Left B) Centered C) First line indent D) Hanging Answer: B Diff: 2 Objective: W2.02 Format a Paragraph 2) Which of the following symbols is not a part of the three-part indent marker?

A) Upper triangle B) Lower triangle C) Rectangle D) Square Answer: D Diff: 2 Objective: W2.02 Format a Paragraph 3) The combination of typeface and type style is called a ________.

A) property B) template C) font D) theme Answer: C Diff: 1 Objective: W2.01 Apply Font Attributes 4) On a Windows computer, Word's ________ feature permits you to select text then point to a font to see the effect of the font on the text.

A) Live Layout B) Live Preview C) WordArt D) Style Answer: B Diff: 2 Objective: W2.01 Apply Font Attributes

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5) ________ are thin lines that begin and end the main strokes of each letter.

A) Serifs B) Sizing handles C) Insights pane D) Status bar Answer: A Diff: 2 Objective: W2.01 Apply Font Attributes 6) A(n) ________ is two letters that are fashioned together into a single character.

A) ligature B) style C) alignment D) font Answer: A Diff: 3 Objective: W2.01 Apply Font Attributes 7) Which alignment spreads the text evenly between the left and right margins so that text begins at the left margin and ends uniformly at the right margin?

A) Left B) Right C) Center D) Justify Answer: D Diff: 2 Objective: W2.02 Format a Paragraph 8) Which alignment positions text horizontally with an equal distance from both the left and right margins?

A) Left B) Right C) Center D) Full Answer: C Diff: 1 Objective: W2.02 Format a Paragraph 9) Paragraph spacing is measured in ________.

A) inches B) points C) picas D) characters Answer: B Diff: 3 Objective: W2.02 Format a Paragraph 2 Copyright © 2026 Pearson Education, Inc.

10) In a ________ indent, the first line of a paragraph begins at the left margin, but all other lines in the paragraph are indented.

A) first line B) right C) hanging D) left Answer: C Diff: 2 Objective: W2.02 Format a Paragraph 11) A(n) ________ is used to mark specific positions for text alignment.

A) margin B) indent C) tab stop D) text box Answer: C Diff: 2 Objective: W2.02 Format a Paragraph 12) Which of the following is not a type of tab stop?

A) Center B) Decimal C) Bar D) Line Answer: D Diff: 3 Objective: W2.02 Format a Paragraph 13) The default tab stops for a document are ________.

A) left tabs set every 0.5" B) left tabs set every 0.25" C) right tabs set every 0.5" D) right tabs set every 0.25" Answer: A Diff: 3 Objective: W2.02 Format a Paragraph 14) A ________ is a series of dots or hyphens that connect two columns of information.

A) border B) serif C) leader D) sizing handle Answer: C Diff: 2 Objective: W2.02 Format a Paragraph

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15) A ________ consists of lines that surrounds a paragraph or an image.

A) border B) bar C) leader D) sizing handle Answer: A Diff: 1 Objective: W2.02 Format a Paragraph 16) ________ is a background color that appears behind text in a page or a table.

A) Shading B) Highlighting C) Masking D) Filling Answer: A Diff: 1 Objective: W2.02 Format a Paragraph 17) A(n) ________ is an item such as picture, table, or text box that can be individually selected and manipulated within a document.

A) object B) area C) border D) WordArt Answer: A Diff: 2 Objective: W2.03 Work with Graphic Objects 18) A ________ is a graphic image, such as a drawing or photograph.

A) WordArt B) picture C) table D) text box Answer: B Diff: 1 Objective: W2.03 Work with Graphic Objects 19) ________ is a group of visual representations of information that can be created to effectively communicate a message or idea in one of many visually appealing layouts.

A) Sketch B) WordArt C) Sidebar D) SmartArt Answer: D Diff: 2 Objective: W2.03 Work with Graphic Objects 4 Copyright © 2026 Pearson Education, Inc.

20) Although graphic shapes vary in purpose and appearance, they can all be modified through the ________ tab A) Layout B) Draw C) Home D) Shape Format Answer: D Diff: 3 Objective: W2.04 Modify Graphic Objects 21) A sizing ________ is a circle on each corner and in the center of each side of a selected object that can be used to drag and resize the image.

A) grabber B) cursor C) handle D) ratio Answer: C Diff: 3 Objective: W2.04 Modify Graphic Objects 22) Which of the following is not a text wrap option?

A) In Line with Text B) Round C) Square D) Tight Answer: B Diff: 3 Objective: W2.04 Modify Graphic Objects 23) Which of the following text wrap options has the text follow the shape of the object, but does not overlap the object?

A) Top and Bottom B) Round C) Through D) Tight Answer: D Diff: 2 Objective: W2.04 Modify Graphic Objects 24) Which of the following text wrap options wraps the text on all sides of an object?

A) Top and Bottom B) Square C) Behind Text D) Box Answer: B Diff: 2 Objective: W2.04 Modify Graphic Objects 5 Copyright © 2026 Pearson Education, Inc.

25) ________ an image eliminates unwanted portions of the image.

A) Trimming B) Cropping C) Snipping D) Clipping Answer: B Diff: 1 Objective: W2.04 Modify Graphic Objects 26) The horizontal or vertical green bars that appear as an object is dragged are called ________.

A) sizing handles B) hanging indents C) alignment guides D) tab stops Answer: C Diff: 2 Objective: W2.04 Modify Graphic Objects 27) You can use ________ to modify text with special effects such as shadows and 3-D effects.

A) WordArt B) SmartArt C) Icons D) Fill Answer: A Diff: 2 Objective: W2.04 Modify Graphic Objects 28) When the ________ setting is on, any change made to a dimension—either width or height— of a picture, automatically adjusts the other dimension as well.

A) Dynamic B) Proportional C) Monospaced D) Lock aspect ratio Answer: D Diff: 3 Objective: W2.04 Modify Graphic Objects 29) Which of the following is not an example of a type style?

A) Bold B) WordArt C) Italic D) Drop shadow Answer: B Diff: 1 Objective: W2.01 Apply Font Attributes 6 Copyright © 2026 Pearson Education, Inc.

30) Sans is the French word for ________.

A) without B) within C) before D) after Answer: A Diff: 3 Objective: W2.01 Apply Font Attributes 31) Which of the following is not an example of a sans serif font?

A) Times New Roman B) Calibri C) Aptos D) Verdana Answer: A Diff: 3 Objective: W2.01 Apply Font Attributes 32) Which of the following is not a time to use a sans serif font?

A) Headlines B) Printed manual C) Corporate logos D) Webpages Answer: B Diff: 3 Objective: W2.01 Apply Font Attributes 33) What is not true about OpenType fonts?

A) They are much more robust.

B) They may contain ligatures.

C) They were developed by Apple and Microsoft.

D) They are cross-platform.

Answer: C Diff: 3 Objective: W2.01 Apply Font Attributes 34) Which of the following is not an example of a special symbol?

A) Nonbreaking hyphen B) Nonbreaking space C) Wingdings D) Copyright symbol Answer: C Diff: 3 Objective: W2.01 Apply Font Attributes

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35) Which of the following is not true about symbols and the Mac computer?

A) Windows and Mac computers have the same list of keyboard available symbols.

B) It does not include the option to enter a character code.

C) It can be difficult to locate a particular symbol.

D) You can check online for a list of options available for a Mac keyboard.

Answer: A Diff: 3 Objective: W2.01 Apply Font Attributes 36) A sans serif font contains thin lines on its characters.

Answer: FALSE Diff: 2 Objective: W2.01 Apply Font Attributes 37) Word's Live Layout feature permits you to select text and point to a font to see the effect of the font on the text.

Answer: FALSE Diff: 2 Objective: W2.01 Apply Font Attributes 38) Center alignment spreads the text evenly between the left and right margins so that text begins at the left margin and ends uniformly at the right margin.

Answer: FALSE Diff: 2 Objective: W2.02 Format a Paragraph 39) Paragraph spacing is measured by the number of lines between paragraphs.

Answer: FALSE Diff: 3 Objective: W2.02 Format a Paragraph 40) In a hanging indent, the first line of each paragraph is set off from the left margin.

Answer: FALSE Diff: 2 Objective: W2.02 Format a Paragraph 41) Multilevel lists must use numbers only.

Answer: FALSE Diff: 2 Objective: W2.02 Format a Paragraph 42) A right tab stop sets the starting position on the right, so typed text moves to the left of that tab setting and aligns on the right.

Answer: TRUE Diff: 1 Objective: W2.02 Format a Paragraph 8 Copyright © 2026 Pearson Education, Inc.

43) A bulleted list uses predefined symbols to identify items in a list.

Answer: TRUE Diff: 1 Objective: W2.02 Format a Paragraph 44) You can create objects using Word's selection illustrations and art – all without leaving your document.

Answer: TRUE Diff: 1 Objective: W2.03 Work with Graphic Objects 45) All objects can be selected and worked independently of surrounding text.

Answer: TRUE Diff: 2 Objective: W2.03 Work with Graphic Objects 46) When using images that you do not own, you should ensure all copyright concerns are addressed and you have permission from the image owner(s).

Answer: TRUE Diff: 1 Objective: W2.03 Work with Graphic Objects 47) You can remove the background or portions of a picture you do not want to keep.

Answer: TRUE Diff: 2 Objective: W2.04 Modify Graphic Objects 48) A multilevel list extends a numbered or bulleted list to several levels.

Answer: TRUE Diff: 2 Objective: W2.02 Format a Paragraph 49) When creating a numbered list, if one of the steps is removed, Word will automatically renumber the remaining list items.

Answer: TRUE Diff: 2 Objective: W2.02 Format a Paragraph 50) The Tight text wrap option wraps the text on all sides of an object, following an invisible square.

Answer: FALSE Diff: 2 Objective: W2.04 Modify Graphic Objects

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51) Dragging the center sizing handles is the most common way of resizing a picture.

Answer: FALSE Diff: 3 Objective: W2.04 Modify Graphic Objects 52) When cropping a picture, you must be careful; once it has been cropped, the missing parts cannot be restored.

Answer: FALSE Diff: 2 Objective: W2.04 Modify Graphic Objects 53) Like pictures, text boxes can be selected, moved, resized, and modified.

Answer: TRUE Diff: 1 Objective: W2.04 Modify Graphic Objects 54) You can use SmartArt to create decorative text that can be used to add interest to the text in your document.

Answer: FALSE Diff: 2 Objective: W2.04 Modify Graphic Objects 55) Line ________ is the distance between the lines in a paragraph.

Answer: spacing Diff: 2 Objective: W2.02 Format a Paragraph 56) Line spacing is a default setting even before ________ a document.

Answer: beginning, starting Diff: 3 Objective: W2.02 Format a Paragraph 57) If the first line of a paragraph is indented .5 inches from the left margin and the rest of the lines in the paragraph are indented 1 inch from the left margin, that is known as a(n) ________.

Answer: hanging indent Diff: 2 Objective: W2.02 Format a Paragraph 58) A(n) ________ consists of a typeface and a type style.

Answer: font Diff: 1 Objective: W2.01 Apply Font Attributes 59) Times New Roman and Verdana are examples of ________.

Answer: fonts, serif fonts, sans serif fonts Diff: 2 Objective: W2.01 Apply Font Attributes 10 Copyright © 2026 Pearson Education, Inc.

60) A(n) ________ font such as Times New Roman is usually used with large amounts of text.

Answer: serif Diff: 2 Objective: W2.01 Apply Font Attributes 61) A(n) ________ font such as Calibri is usually used in titles, headlines, and corporate logos.

Answer: sans serif Diff: 2 Objective: W2.01 Apply Font Attributes 62) A decorative joining of two different letters is called a ________.

Answer: ligature Diff: 2 Objective: W2.01 Apply Font Attributes 63) The term ________ indicates how the text is positioned relative to the margins.

Answer: alignment Diff: 2 Objective: W2.02 Format a Paragraph 64) What alignment has a ragged right edge?

Answer: left, center Diff: 1 Objective: W2.02 Format a Paragraph 65) What alignment has a ragged left edge?

Answer: right, center Diff: 1 Objective: W2.02 Format a Paragraph 66) Magazines and newspapers often use ________ alignment for article text.

Answer: justified Diff: 2 Objective: W2.02 Format a Paragraph 67) When all the text lines up on the left indent, it is known as ________ alignment.

Answer: left, justified, Justify Diff: 1 Objective: W2.02 Format a Paragraph 68) When all the text in a paragraph lines up on both the left and right margins, it is an example of ________ alignment.

Answer: justified, Justify Diff: 2 Objective: W2.02 Format a Paragraph 11 Copyright © 2026 Pearson Education, Inc.

69) The term ________ is a setting related to how the text in part of a paragraph is distanced from one or more margins.

Answer: indent Diff: 2 Objective: W2.02 Format a Paragraph 70) A(n) ________ tab stop sets the starting position, so that typed text moves to the right of the tab setting.

Answer: left, Hanging, First line Diff: 2 Objective: W2.02 Format a Paragraph 71) In a(n) ________ indent, the beginning of the paragraph is set off from the left margin.

Answer: first line, First Line Diff: 1 Objective: W2.02 Format a Paragraph 72) A(n) ________ tab stop sets the middle point of typed text.

Answer: center Diff: 1 Objective: W2.02 Format a Paragraph 73) When you want to line up several rows of currency on the decimal point, you would use the ________ tab stop.

Answer: decimal, Decimal Diff: 1 Objective: W2.02 Format a Paragraph 74) ________ are lines that surround a page, paragraph, or a table.

Answer: Borders Diff: 1 Objective: W2.02 Format a Paragraph 75) ________ is a background color that appears behind text in a paragraph.

Answer: Shading Diff: 2 Objective: W2.02 Format a Paragraph 76) A(n) ________ list uses predefined symbols to identify items in a list.

Answer: bulleted Diff: 2 Objective: W2.02 Format a Paragraph 77) If you are creating a simple itemized list, you would create a(n) ________ list.

Answer: bulleted, bullet Diff: 1 Objective: W2.02 Format a Paragraph 12 Copyright © 2026 Pearson Education, Inc.

78) ________ is a decorative text feature that is especially useful for designing banners or headings.

Answer: WordArt, Word Art, Shading, Highlights, 3D effects Diff: 2 Objective: W2.03 Work with Graphic Objects 79) A(n) ________ is an object, such as a circle or arrow that can be used as visual enhancement in a document.

Answer: shape Diff: 2 Objective: W2.03 Work with Graphic Objects 80) Word Layout Options include a text ________ control that manages how text flows around an object.

Answer: wrapping Diff: 2 Objective: W2.02 Format a Paragraph 81) ________ shapes or objects combines them into one entity that can then be moved, resized, or deleted as a single object.

Answer: Grouping, Group, Gouped Diff: 3 Objective: W2.04 Modify Graphic Objects 82) ________ combines objects into a hierarchy with the most recently added object placed on a higher layer than a previously created object.

Answer: Layering Diff: 3 Objective: W2.04 Modify Graphic Objects 83) The ________ text wrap option has the text follow the shape of the object, filling any open spaces in the shape.

Answer: Through Diff: 3 Objective: W2.04 Modify Graphic Objects 84) You would use Word's ________ tool to trim the edges of a picture that you do not want displayed.

Answer: Crop, Cropping Diff: 2 Objective: W2.04 Modify Graphic Objects

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85) Match each of the following terms to their meanings: I. Font II. Shading III. Border IV. Leader V. Object A. Line surrounding a paragraph, page, or a table B. Combination of typeface and type style C. Series of dots or hyphens that connects two columns of information D. Item that can be individually selected and manipulated in a document E. Background color that appears behind text in a paragraph, page, or table element Answer: B, E, A, C, D Diff: 3 Objective: Multiple Objectives 86) Match each of the following terms to their meanings: I. Line spacing II. Paragraph spacing III. Indent IV. Live Layout V. Live Preview A. Setting that determines how a paragraph is distanced from one or more margins B. Amount of space before or after a paragraph C. Vertical spacing between lines in a paragraph D. Enables you to watch text flow around an object as the object is moved E. Enables you to select text and point to a font to see effect of the font on the text Answer: C, B, A, D, E Diff: 3 Objective: Multiple Objectives

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87) Match each of the following terms to their meanings: I. Ligature II. Crop III. Bulleted list IV. Numbered list V. Sizing handles A. Graphic element that itemizes and separates paragraph text to increase readability B. Reduces an image size by eliminating unwanted portions of the image C. Series of circles on the outside border of an object that enables the object's dimensions to be adjusted D. Element used to display a sequence of steps E. Two letters that are combined together into a single character Answer: E, B, A, D, C Diff: 3 Objective: Multiple Objectives 88) Match each of the following terms to their meanings: I. Center alignment II. Hanging indent III. First line indent IV. Justified alignment V. Alignment guide A. Marks the location to indent only the first line in a paragraph B. Horizontal or vertical green bar that assists in positioning an object with text or with another object C. Aligns the first line of a paragraph at the left margin, indenting remaining lines in the paragraph D. Spreads text evenly between the left and right margins, so that text begins at the left margin and ends uniformly at the right margin E. Positions text horizontally an equal distance from both the left and right margins Answer: E, C, A, D, B Diff: 3 Objective: Multiple Objectives

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89) Match each of the following terms to their meanings: I. Style II. WordArt III. Picture IV. Serif V. Text box A. Graphic image like a drawing or photograph B. Bordered area used to focus attention to specific text C. Creates decorative text that can be used to add interest to the text used in a document D. Thin line that begins and ends the main strokes of each letter E. Collection of formatting characteristics that can be applied to text or paragraphs Answer: E, C, A, D, B Diff: 3 Objective: Multiple Objectives 90) Match each of the following terms to their meanings: I. Left tab stop II. Right tab stop III. Center tab stop IV. Bar tab stop V. Decimal tab stop A. Sets the start position so typed text moves to the right of the tab setting B. Sets the middle point of the typed text and typed text is centered on that tab setting C. Inserts a vertical line at the tab setting D. Aligns numbers on a decimal point E. Sets the start position so typed text moves to the left of that tab setting and aligns on the right Answer: A, E, B, C, D Diff: 1 Objective: W2.02 Format a Paragraph 91) Match each of the following terms to their meanings: I. Left indent II. Right indent III. Tab stop IV. Left alignment V. Right alignment A. Marker specifying the position for aligning text in a column arrangement B. Setting that positions all text in a paragraph an equal distance from the right margin C. Begins text evenly at the left margin producing a ragged right edge D. Setting that positions all text in a paragraph an equal distance from the left margin E. Begins text evenly at the right margin producing a ragged left edge Answer: D, B, A, C, E Diff: 3 Objective: W2.02 Format a Paragraph 16 Copyright © 2026 Pearson Education, Inc.

Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Word Chapter 3 Document Productivity: Work with Tables and Mail Merge 1) The ________ process combines content from a main document and a data source, with the choice of creating a new document.

A) Mail Wizard B) Form Letter C) Mail merge D) Mailings Answer: C Diff: 2 Objective: W3.05 Create a Mail Merge Document 2) A ________ is a list of variable information such as a name and address that is included in a document.

A) record B) header row C) merge field D) data source Answer: D Diff: 2 Objective: W3.05 Create a Mail Merge Document 3) A(n) ________ is a grid of columns and rows that is used to organize data.

A) matrix B) array C) list D) table Answer: D Diff: 1 Objective: W3.01 Insert a Table 4) A ________ is formed by the intersection of a column and a row.

A) cubical B) cell C) chamber D) compartment Answer: B Diff: 1 Objective: W3.03 Manage Table Data

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5) When drawing a table, the pointer looks like a ________.

A) pen B) pencil C) paint brush D) vertical bar Answer: B Diff: 3 Objective: W3.01 Insert a Table 6) A(n) ________ is an indicator that displays between rows or columns in a table and is used to add rows or columns.

A) insert control B) pencil C) pen D) brush Answer: A Diff: 2 Objective: W3.01 Insert a Table 7) A ________ cell is formed by combining several cells into a single new cell.

A) merged B) joined C) conjoined D) united Answer: A Diff: 1 Objective: W3.01 Insert a Table 8) ________ is the process of taking a single cell and dividing it into multiple cells.

A) Splitting B) Fragmenting C) Parting D) Parceling Answer: A Diff: 1 Objective: W3.01 Insert a Table 9) A table ________ is a named set of color, font, and border designs that can be applied to a table.

A) form B) theme C) template D) style Answer: D Diff: 2 Objective: W3.02 Format a Table 2 Copyright © 2026 Pearson Education, Inc.

10) Table ________ refers to the horizontal position of a table between the left and right document margins.

A) indentation B) spacing C) orientation D) alignment Answer: D Diff: 1 Objective: W3.02 Format a Table 11) You would use the ________ command to adjust the amount of white space inside a cell as well as the space between cells.

A) Table Margins B) Cell Margins C) Table Alignment D) Cell Alignment Answer: B Diff: 2 Objective: W3.02 Format a Table 12) A(n) ________ is used to perform calculations that add, subtract, divide, or multiply cell contents.

A) argument B) variable C) function D) formula Answer: D Diff: 2 Objective: W3.03 Manage Table Data 13) COUNT is an example of a(n) ________.

A) argument B) parameter C) function D) formula Answer: C Diff: 2 Objective: W3.03 Manage Table Data 14) A series of adjacent cells is called a ________.

A) record B) range C) field D) table Answer: B Diff: 2 Objective: W3.03 Manage Table Data 3 Copyright © 2026 Pearson Education, Inc.

15) Which of the following is not a Word table function?

A) SUM B) MEAN C) COUNT D) MIN Answer: B Diff: 3 Objective: W3.03 Manage Table Data 16) When working with a function, the positional information within parentheses is referred to as a(n) ________.

A) argument B) field C) parameter D) formula Answer: A Diff: 2 Objective: W3.03 Manage Table Data 17) A(n) ________ is a line style applied to individual cells, an entire table, or individual areas within a table.

A) border B) outline C) margin D) frame Answer: A Diff: 1 Objective: W3.04 Enhance Table Data 18) Word's ________ tool permits you to easily apply border settings to one or more table borders you have identified.

A) Format Wizard B) Border Wizard C) Format Painter D) Border Painter Answer: D Diff: 1 Objective: W3.04 Enhance Table Data

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19) You can use ________ to apply color or a pattern to the background of a cell or group of cells.

A) highlighting B) filling C) shading D) shadowing Answer: C Diff: 1 Objective: W3.04 Enhance Table Data 20) Which of the following is not true about form letters?

A) They are often mass produced.

B) A small amount of personal information can be included.

C) They cannot be personalized.

D) They can use the Mail Merge feature.

Answer: C Diff: 2 Objective: W3.05 Create a Mail Merge Document 21) In Word, the term ________ refers to a numbered item of text that identifies a table, figure, or other object.

A) comment B) caption C) note D) annotation Answer: B Diff: 2 Objective: W3.04 Enhance Table Data 22) ________ are items that operate as placeholders for the variable data that will be inserted into the main document during a mail merge procedure.

A) Merge fields B) Records C) Header rows D) Functions Answer: A Diff: 2 Objective: W3.06 Complete a Mail Merge

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23) A ________ guides you through a process, one step at a time, asking questions and using your responses to direct the final result.

A) function B) pop-up menu C) dialog box D) wizard Answer: D Diff: 2 Objective: W3.05 Create a Mail Merge Document 24) A ________ is a collection of related fields representing a single entity, such as data for one person.

A) column B) data source C) record D) header row Answer: C Diff: 2 Objective: W3.05 Create a Mail Merge Document 25) A ________ is the smallest data element in a table.

A) header row B) record C) field D) data source Answer: C Diff: 2 Objective: W3.05 Create a Mail Merge Document 26) The ________ row in a data source identifies the fields in the remaining rows.

A) header B) leader C) range D) record Answer: A Diff: 2 Objective: W3.05 Create a Mail Merge Document 27) Limiting the club members in a data source to only those who live in zip code 14072 is an example of ________.

A) filtering B) sorting C) merging D) sifting Answer: A Diff: 2 Objective: W3.05 Create a Mail Merge Document 6 Copyright © 2026 Pearson Education, Inc.

28) <<FirstName>> is an example of a(n) ________.

A) address block B) merge field C) record D) insert control Answer: B Diff: 2 Objective: W3.06 Complete a Mail Merge 29) To complete a mail merge, you can use the Finish & Merge ________.

A) control B) template C) command D) theme Answer: C Diff: 1 Objective: W3.06 Complete a Mail Merge 30) Merge fields are bracketed by ________.

A) {{ }} B) [[ ]] C) << >> D) (( )) Answer: C Diff: 2 Objective: W3.06 Complete a Mail Merge 31) Which of the following is not provided on the Table Styles gallery?

A) Custom B) Plain C) Grid D) List Answer: A Diff: 2 Objective: W3.02 Format a Table 32) The default alignment for tables is ________ aligned.

A) center B) right C) justified D) left Answer: D Diff: 2 Objective: W3.02 Format a Table

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33) As you move a table, a ________ border displays A) solid B) dotted C) dashed D) light green Answer: C Diff: 3 Objective: W3.02 Format a Table 34) By default, text within a cell is oriented ________.

A) vertically B) horizontally C) at a 45° angle D) at a 135° angle Answer: B Diff: 2 Objective: W3.02 Format a Table 35) What is the main purpose of the Border Sampler?

A) It is used to "try" a border style to see if you like it.

B) It is used to cycle through various custom border options.

C) It is used to create a database of custom borders.

D) It is used to copy a custom border selection to other table borders.

Answer: D Diff: 2 Objective: W3.04 Enhance Table Data 36) You can use Word's Mail Merge process to combine content from a main document and a data source.

Answer: TRUE Diff: 1 Objective: W3.05 Create a Mail Merge Document 37) In a table, a cell is formed by the intersection of a column and a row.

Answer: TRUE Diff: 1 Objective: W3.03 Manage Table Data 38) A table is a grid of columns and rows in which data is organized.

Answer: TRUE Diff: 1 Objective: W3.01 Insert a Table 39) A 4 x 3 table consists of 4 rows and 3 columns.

Answer: FALSE Diff: 2 Objective: W3.01 Insert a Table 8 Copyright © 2026 Pearson Education, Inc.

40) Since a table is an object, it can be selected and manipulated independently of its surrounding text.

Answer: TRUE Diff: 1 Objective: W3.01 Insert a Table 41) Splitting a cell takes a single cell and divides it into multiple cells.

Answer: TRUE Diff: 1 Objective: W3.01 Insert a Table 42) Pressing Shift+Enter on a Windows computer moves from one cell to another.

Answer: FALSE Diff: 2 Objective: W3.01 Insert a Table 43) Pressing Tab in the last cell in a table inserts a new row.

Answer: TRUE Diff: 2 Objective: W3.01 Insert a Table 44) To delete a table, click anywhere in the table and press Delete.

Answer: FALSE Diff: 2 Objective: W3.01 Insert a Table 45) When you insert a table, Word automatically aligns it equally between the left and right margins.

Answer: FALSE Diff: 3 Objective: W3.02 Format a Table 46) When indicating a cell reference, you must be careful to capitalize the address.

Answer: FALSE Diff: 1 Objective: W3.03 Manage Table Data 47) AVERAGE is an example of a function.

Answer: TRUE Diff: 2 Objective: W3.03 Manage Table Data 48) When referencing a cell, the columns are designated with letters and rows with numbers.

Answer: TRUE Diff: 1 Objective: W3.03 Manage Table Data 9 Copyright © 2026 Pearson Education, Inc.

49) Like Microsoft Excel, a formula in a table is automatically updated when you change the contents of cells referenced by the formula.

Answer: FALSE Diff: 3 Objective: W3.03 Manage Table Data 50) You should type a formula directly in a cell similar to Excel.

Answer: FALSE Diff: 3 Objective: W3.03 Manage Table Data 51) Rows of text, dates, or numbers in a Word table can be sorted alphabetically, chronologically, or numerically.

Answer: FALSE Diff: 1 Objective: W3.03 Manage Table Data 52) A border is a line style applied to individual cells, an entire table, or individual areas within a table.

Answer: TRUE Diff: 1 Objective: W3.04 Enhance Table Data 53) You can use Word's Format Painter to easily apply border settings you have identified to one or more table borders.

Answer: FALSE Diff: 2 Objective: W3.04 Enhance Table Data 54) Shadowing applies color or a pattern to the background of a cell or group of cells.

Answer: FALSE Diff: 2 Objective: W3.04 Enhance Table Data 55) Merge ranges serve as placeholders for the variable data that will be inserted into the main document during a mail merge procedure.

Answer: FALSE Diff: 2 Objective: W3.05 Create a Mail Merge Document 56) Arranging the students in a college data source by their GPA is an example of filtering.

Answer: FALSE Diff: 1 Objective: W3.05 Create a Mail Merge Document

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57) Use a table style when you want to create a color-coordinated, professional document.

Answer: TRUE Diff: 1 Objective: W3.02 Format a Table 58) An Outlook contact list can be used as a data source.

Answer: TRUE Diff: 1 Objective: W3.05 Create a Mail Merge Document 59) Merge fields are surrounded by {{ }}.

Answer: FALSE Diff: 2 Objective: W3.06 Complete a Mail Merge 60) A(n) ________ is a document that is frequently mass produced and sent to multiple recipients.

Answer: form letter Diff: 2 Objective: W3.05 Create a Mail Merge Document 61) A(n) ________ is a list of variable data to include in the document, effectively personalizing it, such as your name and major.

Answer: data source Diff: 2 Objective: W3.05 Create a Mail Merge Document 62) Column ________ is the horizontal space from the left edge to the right edge of a column.

Answer: width Diff: 1 Objective: W3.01 Insert a Table 63) You can use Word's ________ feature to automatically adjust rows and columns to accommodate their contents.

Answer: AutoFit, AutoFit Contents Diff: 2 Objective: W3.01 Insert a Table 64) The ________ Control displays when you point to an edge of a row or column.

Answer: Insert Diff: 2 Objective: W3.01 Insert a Table

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65) Table ________ contain borders, shading, font sizes, and other attributes to enhance the readability of a document.

Answer: styles, style Diff: 2 Objective: W3.02 Format a Table 66) Table ________ refers to the horizontal position of a table between the left and right document margins.

Answer: alignment Diff: 2 Objective: W3.02 Format a Table 67) You are able to move a table within the document when you drag the Table move ________.

Answer: handle Diff: 2 Objective: W3.02 Format a Table 68) A(n) ________ is a calculation that adds, subtracts, divides, or multiplies cell contents.

Answer: formula Diff: 2 Objective: W3.03 Manage Table Data 69) A(n) ________ is a built-in formula that simplifies the task of carrying out basic calculations.

Answer: function Diff: 2 Objective: W3.03 Manage Table Data 70) SUM is an example of a(n) ________.

Answer: function Diff: 2 Objective: W3.03 Manage Table Data 71) A ________ is a series of adjacent cells.

Answer: range Diff: 1 Objective: W3.03 Manage Table Data 72) Word's sorting feature allows you to sort a table by a maximum of ________ columns.

Answer: 3, three Diff: 3 Objective: W3.03 Manage Table Data 73) You can use the ________tool to apply border settings to one or more table borders.

Answer: Border Painter, Borders and Shading dialog box Diff: 2 Objective: W3.04 Enhance Table Data 12 Copyright © 2026 Pearson Education, Inc.

74) ________ refers to the application of color or a pattern to the background of a cell or group of cells.

Answer: Shading Diff: 2 Objective: W3.04 Enhance Table Data 75) Word's ________ process combines content from a main document and a data source.

Answer: Mail Merge, mail merge Diff: 2 Objective: W3.05 Create a Mail Merge Document 76) A(n) ________ field is an item that serves as a placeholder for the variable data that will be inserted into the main document during the mail merge procedure.

Answer: merge Diff: 2 Objective: W3.05 Create a Mail Merge Document 77) A(n) ________ is group of related fields representing one entity, such the data for a sports event.

Answer: record Diff: 2 Objective: W3.05 Create a Mail Merge Document 78) <<AddressBlock>> is an example of a(n) ________.

Answer: merge field Diff: 2 Objective: W3.06 Complete a Mail Merge 79) The ________ merge field creates a multi-line mailing address.

Answer: AddressBlock, <<AddressBlock>>, Address Block, address block Diff: 2 Objective: W3.06 Complete a Mail Merge 80) The ________ process examines each record in the data source, and when a match is found, it replaces the merge field in the main document with the information from the data source.

Answer: mail merge Diff: 2 Objective: W3.06 Complete a Mail Merge

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81) Match each of the following terms to their meanings: I. Table II. Insert Control III. Cell IV. AutoFit V. Record A. Grid of columns and rows that organizes data B. The intersection of a column and a row C. Feature that automatically adjusts the size of rows and columns D. Group of related fields representing one entity E. Indicator that is used to add rows or columns to a table Answer: A, E, B, C, D Diff: 3 Objective: Multiple Objectives 82) Match each of the following terms to their meanings: I. Merged cell II. Table style III. Table alignment IV. Table move handle V. Cell Margins command A. Horizontal position of a table between the left and right document margins B. Used to reposition a table in a document C. Formed by combining several cells into a single new cell D. Adjusts the amount of white space inside a cell as well as the space between cells E. Contains borders, shading, font sizes, and other attributes to enhance the readability of a document Answer: C, E, A, B, D Diff: 3 Objective: Multiple Objectives

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83) Match each of the following terms to their meanings: I. Caption II. Formula III. Range IV. Argument V. Field A. Series of adjacent cells B. Calculation that adds, subtracts, divides, or multiplies cell contents C. Numbered item of text that identifies a table, figure, or other object D. Positional information within parentheses in a function E. Smallest data element in a table Answer: C, B, A, D, E Diff: 3 Objective: Multiple Objectives 84) Match each of the following terms to their meanings: I. Shading II. Border III. Function IV. Mail merge V. Order of operations A. Built-in formula that simplifies the task of carrying out basic calculations B. Line style applied to individual cells, to an entire table, or to individual areas within a table C. Determines the sequence in which mathematical calculations are performed D. Process that combines content from a main document and a data source E. Color or a pattern applied to the background of a cell or group of cells Answer: E, B, A, D, C Diff: 3 Objective: Multiple Objectives 85) Match each of the following functions to their actions: I. SUM II. AVERAGE III. COUNT IV. MAX V. MIN A. Determines the number of entries in a series of cells B. Averages a series of cells C. Displays the largest number in a series of cells D. Totals a series of cells E. Displays the smallest number in a series of cells Answer: D, B, A, C, E Diff: 3 Objective: W3.03 Manage Table Data 15 Copyright © 2026 Pearson Education, Inc.

Exploring Microsoft Office 365: Introductory 2025 (Poatsy) Word Chapter 4 Research and Collaboration: Produce Professional Papers 1) Word's ________ feature helps you customize how tracked changes are displayed in your document.

A) Track Changes B) Markup C) OneDrive D) Works Cited Answer: B Diff: 2 Objective: W4.04 Track Changes 2) ________ is a file format that preserves all of the elements of a page and electronically stores them for ease of sharing because it can be opened by several programs.

A) DOCX B) PDF C) JPG D) XLSX Answer: B Diff: 2 Objective: W4.04 Track Changes 3) A ________ is a guide to a particular prescribed set of rules regarding page design and citation of resources.

A) document template B) document theme C) style manual D) style handbook Answer: C Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 4) The ________ style is often used in humanities research papers.

A) American Psychological Association (APA) B) Modern Language Association (MLA) C) Institute of Electrical and Electronics Engineers (IEEE) D) American Medical Association (AMA) Answer: B Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources

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5) The ________ style is often used in social science research papers.

A) ACS B) MLA C) APA D) ASA Answer: C Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 6) If you were writing a paper on the War of 1812 for your American History 1800-1900 class, you would probably use the ________ style guide.

A) AMA B) Chicago C) Turabian D) APA Answer: C Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 7) If your professor was writing a chapter to be published in a book, she/he would probably use the ________ style guide.

A) Turabian B) IEEE C) Chicago D) APA Answer: C Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 8) The commonly established guidelines for all research papers use ________ pt font size.

A) 12 B) 11 C) 10 D) 9 Answer: A Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 9) The commonly established guidelines for all research papers use ________ inch margins.

A) .75 B) 1 C) 1.25 D) 1.5 Answer: B Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 2 Copyright © 2026 Pearson Education, Inc.

10) A(n) ________ is a brief, parenthetical reference that you place at the end of a sentence or paragraph.

A) comment B) source C) citation D) annotation Answer: C Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 11) Which of the following is not a term for the list of references?

A) Table of Contents B) Works Cited C) References D) Bibliography Answer: A Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 12) When you create a source, it is available for the use of the current document but is also added to the ________, which is a database of all sources created in Word on a computer.

A) Current List B) Citations List C) Bibliography List D) Master List Answer: D Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 13) A(n) ________ is a citation or note that is placed at the bottom of a page.

A) footer B) endnote C) page note D) footnote Answer: D Diff: 1 Objective: W4.02 Create and Modify Footnotes and Endnotes 14) A footnote is linked to the corresponding reference in a paper by a ________.

A) superscripted number B) superscripted letter C) subscripted letter D) subscripted number Answer: A Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes 3 Copyright © 2026 Pearson Education, Inc.

15) A(n) ________ lists headings in the order they appear in a document and the page numbers on which they begin.

A) table of contents B) Works Cited C) appendix D) bibliography Answer: A Diff: 2 Objective: W4.03 Explore Special Features 16) A(n) ________ is an alphabetical listing of topics covered in a document and the page numbers on which the topics are discussed.

A) table of contents B) index C) reference D) bibliography Answer: B Diff: 2 Objective: W4.03 Explore Special Features 17) A(n) ________ is placed at the beginning of a report and includes information such as the student's name and class.

A) table of contents B) index C) reference D) cover page Answer: D Diff: 2 Objective: W4.03 Explore Special Features 18) A cover page is also known as a ________.

A) index page B) topic page C) subject page D) title page Answer: D Diff: 1 Objective: W4.03 Explore Special Features

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19) A(n) ________ is a note, annotation, or additional information for the author or another reader about the content of a document.

A) citation B) source C) markup D) comment Answer: D Diff: 2 Objective: W4.05 Review Document Comments 20) Which of the following is not a markup view?

A) Simple Markup B) All Markup C) Pending Markups D) Original Answer: C Diff: 3 Objective: W4.05 Review Document Comments 21) A comment ________ displays on the right side of a paragraph in which a comment has been made and gives access to the comment.

A) source B) citation C) balloon D) index Answer: C Diff: 1 Objective: W4.05 Review Document Comments 22) When using Simple Markup, readers are alerted to the existence of edits by ________.

A) highlighting any changes in yellow B) highlighting any changes in red C) a vertical bar on the left side of a paragraph in which edits have been made D) a horizontal bar on the right side of a modified paragraph in which edits have been made Answer: C Diff: 2 Objective: W4.05 Review Document Comments 23) ________ displays all comments and editorial changes made to a document and statistics about the number of changes made.

A) The Table of Contents B) A comment balloon C) The Reviewing Pane D) An Index Answer: C Diff: 2 Objective: W4.05 Review Document Comments 5 Copyright © 2026 Pearson Education, Inc.

24) ________ keeps track of all additions, deletions, and formatting changes made to a document.

A) The Table of Contents B) All Markup C) The Reviewing Pane D) Track Changes Answer: D Diff: 1 Objective: W4.04 Track Changes 25) When Track Changes is active, ________ indicates where people have added, deleted, or formatted text in a document.

A) real-time co-authoring B) a revision mark C) the table of contents D) an index Answer: B Diff: 2 Objective: W4.04 Track Changes 26) Word's PDF ________ feature converts PDF files into editable Word documents.

A) Reflow B) Workbook C) Flowchart D) Workflow Answer: A Diff: 3 Objective: W4.05 Review Document Comments 27) You can save a document to ________, which is Word's Web-based storage site.

A) DropBox B) OneDrive C) Google Drive D) iCloud Answer: B Diff: 1 Objective: W4.06 Use OneDrive for File Storage 28) You can upload a Word document to OneDrive through a browser by going to ________.

A) Microsoft.com B) Word.com C) Office.com D) onedrive.com Answer: D Diff: 2 Objective: W4.06 Use OneDrive for File Storage 6 Copyright © 2026 Pearson Education, Inc.

29) Which of the following apps is not a part of Microsoft 365 for the web?

A) Access B) OneNote C) PowerPoint D) Excel Answer: A Diff: 3 Objective: W4.06 Use OneDrive for File Storage 30) Which of the following is not an option for sharing a document stored on OneDrive?

A) Send as Attachment B) Send as XPS C) Send as a Link D) Send as JPG Answer: D Diff: 3 Objective: W4.07 Use OneDrive to Share and Collaborate 31) ________ is the online equivalent of the desktop version of Word, however it does not have a full complement of features.

A) Word for the Web B) Word Online C) Word for the Cloud D) Word for Collaboration Answer: A Diff: 2 Objective: W4.07 Use OneDrive to Share and Collaborate 32) Which of the following is not a purpose of a footnote or endnote?

A) Draw attention to a specific source of information.

B) Further describe a statistic.

C) Add an opinion of a recommended change to the document.

D) Further describe a statement made in the report.

Answer: C Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes 33) Which of the following is not true about endnotes?

A) They might make the report easier to read.

B) They do not add clutter to the bottom of pages.

C) Their use depends on the way you want your reader to process the report's information.

D) They can be used in conjunction with footnotes in the same document.

Answer: D Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes

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34) Which of the following is not true about a table of contents?

A) The key to creating them is to apply heading styles to headings in the document at appropriate levels.

B) They are used primarily for short, written reports or papers.

C) You can apply built-in styles to use when generating a table of contents.

D) It is displayed in a separate section of the document.

Answer: B Diff: 2 Objective: W4.03 Explore Special Features 35) Which of the following is not true about Track Changes markup views?

A) Original, deletes all changes and returns the document to its initial form.

B) All Markup, displays revisions, markups, and comments using default revision formats.

C) No Markup, provides a completely clean document, temporarily hiding all comments and revisions, D) Simple Markup, is a clutter-free display of tracked changes, indicating revisions by vertical bars in the margin.

Answer: A Diff: 2 Objective: W4.04 Track Changes 36) Users can add comments directly to a document from the Review tab.

Answer: TRUE Diff: 1 Objective: W4.05 Review Document Comments 37) A style manual outlines the required rules and conventions related to the preparation of a paper.

Answer: TRUE Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 38) When writing a paper, you do not have to give credit to sources that you used in your paper.

Answer: FALSE Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 39) The IEEE writing guide is used in such disciplines as business, economics, and communication.

Answer: FALSE Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources

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40) If you were writing a book to be published on how to sky dive, you would probably follow the Chicago writing style.

Answer: TRUE Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 41) The source manager allows you to share sources among several documents.

Answer: TRUE Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 42) Commonly established guidelines for a research paper suggest that text is justified.

Answer: FALSE Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 43) Commonly established guidelines for a research paper suggest that sentences are separated by two spaces.

Answer: FALSE Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 44) A citation is a note recognizing a source of information or a quoted passage that is used in a paper.

Answer: TRUE Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 45) Endnotes are found at the end of a paragraph.

Answer: FALSE Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 46) When you use Word to create a source, it is saved in the document's Current List and also in the computer's Master List.

Answer: TRUE Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 47) An endnote is a citation that appears at the end of a page.

Answer: FALSE Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes

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48) A footnote is a citation that appears at the conclusion of the document.

Answer: FALSE Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes 49) A footnote reference is indicated by a subscripted number.

Answer: FALSE Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes 50) You should use both footnotes and endnotes in your paper.

Answer: FALSE Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes 51) If a bibliography is included, it is not necessary to use footnotes to provide more detailed descriptions of statements or facts in your paper.

Answer: FALSE Diff: 1 Objective: W4.02 Create and Modify Footnotes and Endnotes 52) Most writing styles limit a footnote to a single sentence.

Answer: TRUE Diff: 3 Objective: W4.02 Create and Modify Footnotes and Endnotes 53) A bibliography is always printed as a separate page at the end of a document.

Answer: TRUE Diff: 1 Objective: W4.02 Create and Modify Footnotes and Endnotes 54) A table of contents lists headings in the order in which they appear in a document and the page numbers where they begin.

Answer: TRUE Diff: 2 Objective: W4.03 Explore Special Features 55) A cover page is an alphabetical listing of topics covered in a document and the page numbers on which the topics are discussed.

Answer: FALSE Diff: 1 Objective: W4.03 Explore Special Features

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56) You can place comments to provide additional information for yourself or other readers about the content of your document.

Answer: TRUE Diff: 2 Objective: W4.05 Review Document Comments 57) The No Markup view shows the original version of the document and hides all markups.

Answer: FALSE Diff: 2 Objective: W4.05 Review Document Comments 58) When reviewing a document, you can accept or reject all changes, or you can accept or reject specific changes.

Answer: TRUE Diff: 1 Objective: W4.04 Track Changes 59) When the Track Changes feature is active, revision marks indicate where text is added, deleted, or formatted.

Answer: TRUE Diff: 2 Objective: W4.04 Track Changes 60) You can download the OneDrive app on your Windows Phone or Android but not for your iPhone, or iPad. Answer: FALSE Diff: 1 Objective: W4.06 Use OneDrive for File Storage 61) Saving a document to the Web is sometimes referred as saving it to the cloud.

Answer: TRUE Diff: 2 Objective: W4.06 Use OneDrive for File Storage 62) When you sign in to onedrive.com, Microsoft for the web is available free, although additional storage can be purchased for a nominal fee.

Answer: TRUE Diff: 1 Objective: W4.06 Use OneDrive for File Storage 63) With a Microsoft account, you have access to OneDrive with a limited amount of free online storage.

Answer: TRUE Diff: 1 Objective: W4.06 Use OneDrive for File Storage

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64) The Current List is a database of all sources created in Word on a computer.

Answer: FALSE Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 65) You can share a link to a document stored on OneDrive.

Answer: TRUE Diff: 2 Objective: W4.07 Use OneDrive to Share and Collaborate 66) You can share files that are only stored locally on your computer.

Answer: FALSE Diff: 2 Objective: W4.07 Use OneDrive to Share and Collaborate 67) To facilitate the sharing of a document with others, you can use the ________ file format to retain all of the elements of a page.

Answer: PDF, Portable Document Format Diff: 2 Objective: W4.04 Track Changes 68) When writing a research paper, you should consult a(n) ________ manual to be sure that you follow the writing standards for your paper.

Answer: style Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 69) A(n) ________ is a publication, person, or media item that is referenced when writing a paper and is given credit.

Answer: source, citation Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 70) APA stands for ________.

Answer: American Psychological Association Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 71) If you were writing a paper on the fluctuations in the prime interest rate for a BUS 211 class, you would probably use the ________ style guide.

Answer: APA, American Psychological Association Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources

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72) The style guides suggest the use of ________-spaced lines for research papers.

Answer: double Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 73) A(n) ________ is a brief, parenthetical reference that is placed at the end of a sentence or paragraph.

Answer: citation, note, endnote, footnote Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 74) A(n) ________ is a database created by Word to contain all the sources saved on a specific computer.

Answer: Master List Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 75) A(n) ________ is a citation that appears at the conclusion of a document.

Answer: endnote Diff: 2 Objective: W4.02 Create and Modify Footnotes and Endnotes 76) Buying a paper that is already written or asking (or paying) someone else to write a paper for you are examples of ________.

Answer: plagiarizing, plagiarism Diff: 2 Objective: W4.01 Use a Writing Style and Acknowledge Sources 77) ________ has serious moral and ethical implications and is typically considered as academic dishonesty in a college or university.

Answer: Plagiarizing, Plagiarism Diff: 1 Objective: W4.01 Use a Writing Style and Acknowledge Sources 78) The ________ writing style uses the term References for the list of references.

Answer: APA, American Psychological Association Diff: 3 Objective: W4.03 Explore Special Features 79) A(n) ________ lists headings in the order in which they appear in a document and the page numbers where they begin.

Answer: table of contents, TOC, Table of Contents Diff: 2 Objective: W4.03 Explore Special Features

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80) A(n) ________ is an alphabetical listing of topics covered in a document and with the page numbers on which the topics are discussed.

Answer: index Diff: 2 Objective: W4.03 Explore Special Features 81) A(n) ________ is located at the beginning of a report and includes information such as the report title and author.

Answer: cover page, title page Diff: 2 Objective: W4.03 Explore Special Features 82) A cover page is sometimes referred to as a(n) ________ page.

Answer: title Diff: 2 Objective: W4.03 Explore Special Features 83) A(n) ________ is a note, annotation, or additional information to the author or other readers about the content of a document.

Answer: comment Diff: 2 Objective: W4.05 Review Document Comments 84) The ________ markup view displays the final version of the document along with each markup and comment.

Answer: All Markup Diff: 2 Objective: W4.05 Review Document Comments 85) PDF ________ is a Word feature that converts PDF documents into editable Word documents.

Answer: Reflow Diff: 2 Objective: W4.05 Review Document Comments 86) When sharing a document with others, you can use ________ to keep track of all additions, deletions, and formatting changes made to the document.

Answer: Track Changes Diff: 2 Objective: W4.04 Track Changes 87) When Track Changes is active, ________ show where people have added, deleted, or formatted text in a document.

Answer: revision marks, reviewing pane Diff: 2 Objective: W4.04 Track Changes 14 Copyright © 2026 Pearson Education, Inc.

88) ________ is the online version of Office, previously titled Office Online with the necessary capabilities to edit and format a document online.

Answer: Office for the web Diff: 2 Objective: W4.06 Use OneDrive for File Storage 89) ________ has partnered with Microsoft to provide a shared space for Office documents and facilitating real-time co-authoring.

Answer: Dropbox Diff: 3 Objective: W4.07 Use OneDrive to Share and Collaborate 90) Word's ________ feature shows several authors simultaneously editing a document in Word or Word Online.

Answer: real-time co-authoring, real time co-authoring, real time coauthoring, realtime coauthoring, realtime coauthoring, co-authoring Diff: 2 Objective: W4.08 Collaborate with Word and Word for the Web 91) A shared ________ for a Word document will open the file in Word for the web so you can immediately begin to work with it.

Answer: link Diff: 2 Objective: W4.08 Collaborate with Word and Word for the Web 92) Match each of the following terms to their meanings: I. Citation II. Source III. Plagiarism IV. Style manual V. Bibliography A. Passing off the ideas or words of another as one's own B. Parenthetical reference placed at the end of a sentence or paragraph C. Outlines required rules and conventions related to the preparation of a paper D. List of sources referenced by an author during research for a paper E. Consulted in the preparation of a paper and given credit Answer: B, E, A, C, D Diff: 3 Objective: Multiple Objectives

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93) Match each of the following terms to their meanings: I. Endnote II. Footnote III. Table of contents IV. Index V. Cover page A. List of headings and page numbers in the order in which they appear in a document B. Citation that appears at the bottom of a page C. Citation that appears at the conclusion of a document D. Alphabetical listing of topics and page numbers covered in a document E. Placed at the beginning of a report and includes information such as the report title and author Answer: C, B, A, D, E Diff: 3 Objective: Multiple Objectives 94) Match each of the following terms to their meanings: I. Comment II. PDF III. Markup IV. Revision mark V. Track Changes A. Helps customize how tracked changes are displayed in a document B. Used to exchange documents independent of software applications and operating systems C. Indicates where a person adds, deletes, or formats text D. Provides additional information for yourself or other readers about the content of your document E. Keeps track of all additions, deletions, and formatting changes made to a document Answer: D, B, A, C, E Diff: 3 Objective: Multiple Objectives 95) Match each of the following writing style guides to their uses: I. APA II. MLA III. Turabian IV. Chicago A. Economics paper B. Religion paper C. Book for publication D. History paper Answer: A, B, D, C Diff: 3 Objective: W4.01 Use a Writing Style and Acknowledge Sources 16 Copyright © 2026 Pearson Education, Inc.

96) Match each of the following writing markup views to their uses: I. Simple Markup II. All Markup III. No Markup IV. Original A. Displays the final version of the document with all the markups and comments B. Minimizes the clutter of multiple comments by showing only those that are chosen C. Shows the initial version of a document and hides all markups D. Displays the final version of the document and does not show any markups or comments Answer: B, A, D, C Diff: 2 Objective: W4.05 Review Document Comments

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