Welcome to your
Yearbook Guide
This guide has been created by our team of experts to help you every step of the way. Our online yearbook system gives you one easy place to upload, create and design your yearbook.
Inside, you’ll find tips, time-saving ideas, collaboration advice, and steps to make this years yearbook uniquely yours. Every yearbook is hand finished and proudly made in the UK, ensuring quality and attention to detail you can trust. Our yearbooks are printed on FSC-certified carbon balanced paper and responsibly sourced to support sustainable forestry.
Call us
Remember, you’re never alone. We're here to support you at every step. We’re not just yearbook expertswe’re your partners in creating something truly special.
Ready to get started? Explore our pre-made templates, browse layouts, and start creating.
We are happy to be part of your 2026 yearbook journey.
Love, AllYearbooks
Our Customer Support team. Available to speak to on the phone, email and chat our chat support. That's right, we're not bots! We're here to hold your hand and help you make the best yearbook ever!
Meet our team of yearbook experts based in St Ives, Cornwall. We've got Becky, our head, our developer Pete and designer James.
Becky
AlexLouise
Why Choose AllYearbooks?
Creating yearbooks since 2002 and working with thousands of students worldwide, we’re proud to be trusted by over 700 Schools and Universities.
Create
With our platform, it's easy to create a yearbook that captures your students' memories.
Supportive
Our team of yearbook experts are here to provide personalised support and guidance. We work closely with our customers to keep everyone on track for delivery dates, provide ideas and advice on layout and design.
Collaborate
Your yearbook team is important. Through our platform, you can identify levels of access. Setting up a team of editors to work with will save you time and you can achieve more.
Online Shop
Take the pain out of organising payments with our dedicated area for managing payments for your yearbook. With a list of all your payees at your fingertips, super handy when giving out yearbooks.
Easy Yearbooks Trusted Quality
Take advantage of our time saving pre-made templates - and create a beautiful and cohesive yearbook with ease. With our simple 3 step cover process - create your perfect cover with our designers to incorporate your school identity and have them customise one of our beautiful designs.
Made in the UK using the best quality paper. Our printing processes ensure that every detail, every colour, and every image is reproduced, resulting in a final product that meets the highest standards of excellence. Our yearbooks are hand finished by our print team, checking at every stage you have a yearbook that lasts.
We're with you every step of the way!
Did you know we're part of Tempest Photography?
AllYearbooks is proud to be part of Tempest Photography, the UK’s leading school photography company.
That means you’re not just working with a yearbook provider you’re partnering with experts in both school photography and yearbook creation.
Use your Tempest photos in your yearbook for free with our easy-to-use online system.
Because we're under the same roof, you benefi t from: discount 20%
✔ Full use of all Tempest portraits and group photos - no additional image fees
✔ Images supplied in the correct format, ready to drop straight into your yearbook
✔ A stress-free process from picture day to print-ready yearbooks
✔ No hidden costs.
TempestPhotography customersonly Exclusive
✔ Access to professional group photos and individual portraits that capture every pupil and milestone
✔ A stress-free, joined-up processfrom picture day to print-ready yearbooks
With Tempest and AllYearbooks, you can focus on creating something truly memorable for your school community - without the hassle of chasing images
Book Types
Our books are B5 and printed on high quality silky paper, just like the book you're holding now - this is our Budget Paperback!
Our paperback yearbooks provide the full yearbook experience for every budget.
Paperbacks always have 40 pages per book, with a minimum order of just 30 copies.
£10.99
per book
Standard Laminated Hardback
Our standard laminated hardback yearbooks are our most popular yearbook type, featuring a sturdy hardback cover with a glossy finish, and a low minimum order quantity of 30 copies.
Exact pricing is determined by the number of pages, with a quantity discount applied for larger numbers of copies.
Endpapers, Satin Bookmark Premium & Metallic Foiling Options
Printed endpapers inside each cover make the most of your available yearbook pages, lying near- flat to make them ideal for group photos.
Engraved metallic foil cover artwork pressed from a cast metal block, customised to your crest or logo.
Each premium book is hand- finished with a satin ribbon bookmark available in a wide choice of colours.
Our premium books have a minimum order quantity of 50 copies. Pages range from 40-300 pages.
Bookmark Colours
An overview
There's no hard and fast timescale for producing a yearbook, but here we'll outline what you can expect.
Getting Started Creating your Yearbook
Time: 5 minutes
• Visit
https://allyearbooks.co.uk/start
• Fill out a quick form, and your ready to get started
• Need help? Drop us a message in the LIVE support chat.
p.12 for more details
Setting Up
Time: 30-60 minutes
Request a video walkthrough and get a quote by adding your book specs.
• Set your delivery date, and we’ll give you a timeline to keep you on track.
• Add profile questions, class names, award titles, and invite your students.
• Choose a theme or use last year’s layout.
• Create labels to organise your images.
p.14 for more details
Collecting Content
Time: 1-8 weeks
• If students are invited, most content is auto-assigned to their profiles - super easy!
• Open your awards to collect votes.
• Students can add photos to your pic library for your collage pages.
• Not inviting students? Set up a cloud drive for content with a clear deadline.
p.18 for more details
Creation
Time: 1-8 weeks
Time for the fun part!
• Build your collages, personalise profiles, and enjoy the process.
• Need help? We're just a message or call away.
p.22 for more details
Payment
Time: 1 day - 8 weeks
We offer two payment options:
• Use our 3-part system: deposit, 80% pre-print, and post-delivery balance.
• Or skip the hassle - set up an online shop where students can pay directly. They can easily purchase their books online!
p.28 for more details
Proofreading and Final Checks
Time: 3-5 days
Ready to print? Our team will review your book for any printing issues.
• Remember to close the book to prevent changes after proofreading.
• We’ll send you a list of advisories to check before you and your staff proofreader give the final approval to print.
p.30 for more details
Delivery
Time: 2-3 week
Paperbacks and standard laminate hardbacks take 2 weeks, while premium options take 3 weeks, depending on your location.
For more details, visit https://allyearbooks.co.uk/delivery.
p.32 for more details
Getting Started Our System
What you need to know
See what everyone’s been up to in the yearbook
Checklist - Here is a list of what to think about next
Explore and request one of our amazing pre-made templates
Add or invite students, staff and editors and manage your class groups
Add your pro categories and photos
Send us your brief and content for a custom cover
Choose your endpaper style (premium books)
Get an instant quote
Set up your online store, make a payment and download invoices
Let us know your delivery date
Upload pages created of Proo fing tools and print happen here
Change your yearbook name and manage privacy settings
Setting Up
Getting started is easy. The fi rst step is creating profi le questions for students to answer. To do this simply click on ‘Profi le Questions‘ in your blue setup menu and you can add your own questions.
Adding Profi le Questons
You can filter who can answer certain questions, using the 'Who to ask' drop down menu.
Need some Ideas...
• Nickname
• Three words to describe me
• Favourite Quote
• Favourite Song
• Favourite Movie
• Favourite Book
• Best Memory
You can edit the question, or delete it.
To delete a question, go to 'Who to ask' and select 'No One (Deleted)'.
Remember...
Even if members aren’t logging in, you’ll still need to add the questions here. After that, you can fi ll in their answers for them.
• Where are you going next?
• Hobbies and interests
• I will be remembered for...
• Most embarrassing moment
• In 10 years time I will be...
• Movie title which describes my life
• Favourite canteen food
Adding Awards
Everyone loves award pages and they are a really great way of personalising your yearbook.
You’ll need to add the award categorieseven if the winners are already decided or members aren’t logging in. Then it’s just the fun part: crowning the winners!
To add an award click on 'Votes and Awards'
Click 'Add an award'. For each award, you'll be able to select the nominees.
On the votes and awards page you can also open and close voting, and cast your own vote.
Why not try some of these
• Best Dressed
• Best Teacher
• Most likely to win an Oscar
• Most Dramatic
• Cutest Couple
• Best Smile
• Always late
• Most Dependable
• Best/Worst Driver
• Biggest Gossip
• Prom King/Queen
• Funniest Laugh
Adding Profi le Pages
Incorporating profi le pages and content couldn't be simpler. Our system will seamlessly connect student names with the content they upload! Including photos and answers to profi le questions.
Go to: Home > Add pages > Profiles
Remember!
1 spread = 2 pages!
You can then:
• Title your page
• Select your layout
• Link a pro file group
link your profi le groups here
You can effortlessly add multiple pages at the same time by using the drop down 'pages' menu, and our system does all the calculations for you, for the number of spreads and profiles you will be creating.
Knowing how many students you want per page makes choosing pro fi le page styles a lot easier!
If members have not joined your book yet, you'll see our colourful and vibrant placeholder profi les.
But don't worry, these will be replaced by your real members as soon as they join and start adding photos!
From this...
...to this
Did you know?
You can change a member's pro fi le group via the Pro fi les & Groups page.
As the members add their photos and text this auto-populates into the book, saving you time.
Can I change the page's pro file group?
Using the drop down menu you can select a new profile group to appear on the page.
Collecting Content
The easiest way to keep your yearbook organised is with 'Profi les & Groups'.
Save Time
Collaborative
Organised
- Everything is organised in one place. - Teachers, Students and Parents can all contribute. - Group members into classes and profile groups.
Adding Members Manually
Here you add the members name, select the profile group and choose 'Member won't be logging in'.
• Click 'Pro files & Groups'
• Then 'add or invite members and editors'
• Then 'add members and editors manually'
Member
Activity Feed
Here you can see what everyone’s been up to in the yearbook. Since it’s also the first thing members see when they log in, it’s a good idea to get to know this page!
What can members see?
Members can't design pages, they are only able to upload content to their profile!
It is also what members will be greeted with whenever they log into the book, so it's a good idea to get familiar with this page!
Members Logging In
Our collaborative option, designed to save time and admin for Yearbook editors.
Select ‘Invite by email’ and just paste in the email addresses - it’s quick and easy! The email will include the invite code and joining instructions.
If you don’t have email addresses, just share your yearbook link and invite code. You’ll find the code on the ‘Profiles & Groups’ page or in the top-right corner of your yearbook.
Pro fi les & Groups
Set up a Code of Conduct to share messages with members and outline what’s allowed in the yearbook.
Privacy Settings
When setting up your book, head to 'General Settings'. Here you can decide if you want parts of the yearbook to be a surprise and what members can see.
Collecting content has never been easier! Most schools let members log in to add messages and photos automatically, while still leaving room to add offline eg teacher messages manually. Flexible, simple, and hassle-free.
Adding Photos
Yearbooks are brought to life with photos, but with the potential of lots of photos we have introduced tags and labels to simplify the process.
Uploading Photos
File types allowed: JPG, PNG, BMP.
• Head to 'PHOTOS'
• Add/Upload Pics
• Add Files
• Start Upload
Organising Your Photos
Labels
Like folders - Labels can be created in the "Pics and Labels" section.
Once you apply a label to a photo, you can then view them in one big group!
Tags
Like social media - Tags are for individual members, like you would see on social media. They become an option as soon as you add some members.
Low-res Images
Professional images uploaded for FREE for Tempest Customers. Find out more page32.
The system will notify you of any image that is 100dpi or lower - we would suggest using different images in this case!
Creating your own Adding Collages
Collage pages are a great way to showcase all of your photos in your yearbook, and you can unleash your creativity too!
You can either use one of our quick grid layouts which will add a set number of pic frames on each page, or you can choose one of our pre-made layouts.
You can also manually add pic frames to your spread to create something entirely unique!
From your page just click on 'add' then 'add pic frame' and you can start designing.
Creation
Theming Your Book
Colours
You have a palette of 5 colours, plus black & white for every page - each completely customisable. Have school colours you want to use? We can colour match using the school website for you. Have pantone colours? We can match to those too!
Apply the same colours throughout your whole book for a cohesive theme or go wild and use different colours on each page.
Elevate your yearbook design by customising your pages. We have an extensive catalogue of high-res graphics and clipart, great backgrounds and a whole library of fonts!
Your colour palette can be used on your text, pic frames, fill shapes and backgrounds.
TEXT
Backgrounds
As well as being able to use your colour palette to fi ll your whole page with colour, we have a huge range of pre-designed backgrounds for you to choose from.
Your backgrounds can match across your double page spread,
or you can have 2 different backgrounds on each page.
We even have a special feature where you can layer a coloured background with one of our patterned backgrounds to further cutomise your page.
Fonts
Our font palette gives you 5 fonts to choose from, you can use the same set throughout your entire book or switch it up on every page. With over 600 Google fonts available, the possibilities are endless!
Be mindful of your font choice - you want to make sure it's legible on page. Always check your print ready PDF before you submit to print.
34pt 28pt
42pt
58pt
74pt
98pt
Graphics and Clipart
Our graphics and clipart are catalogued by type - alphabets, arrows, comic explosions, photo frames, post-its and so much more. Our themed books also come with their own specially designed graphics.
Use our graphics and clipart to bring extra flair to your yearbook! Add fun touches to your sports day collage, create a vibrant welcome page, pin teacher messages to a corkboard, or dedicate a page to an inspirational quote.
While on a page, select'Pics' > Graphics and Clipart
Custom Pages
Designed an awesome page in Canva or Photoshop? No worries! You can easily upload your creations into our software. For double-page spreads, just split the fi le into two single pages, and you’re good to go! Simple and seamless!
Pre-Made Templates
Take the pressure off and choose one of our pre-themed books. Thoughtfully created by our team, each one follows a carefully curated theme to save you time and effort. Your book will take shape in no time - and you can customise it to match your school colours!
Selecting a page fi t
Bleed - If you've designed your page to include bleed, select this option.
Exact - Files with no bleed. Your page will fit exactly to the page.
Padded - Your page will shrink to fit inside our safety margin and you will have a border surrounding your upload.
Class of... Pre-made templates
Cover Design
At AllYearbooks, we say go ahead - judge a book by its cover. That’s why we take cover design seriously, with a dedicated designer ready to work with you to create something unforgettable.
Head to the cover section of your yearbook and you will fi nd lots of cover examples for you to choose from. All of these covers are completely customisable, to create a cover unique to your school, university or group.
1
2
3 Choose your cover.
Fill out our easy step by step design process.
Your designer will upload your cover for you to review. Once your are happy you can sign off.
Can I Design My Own Cover?
Yes, of course you can!
Your cover can be designed online or hand-created on paper. If designing on a computer it’s best to save your design as a high quality JPG or PDF file to send to us, with any extra instructions needed. Scan paper designs at high resolution (300 dpi) and send it to us with any other requests.
Scan the QR code for an overview of how to create your own cover design!
Top tips for designing your own cover
Web images don’t print well, so skip the copy-and-paste.
Just let your coordinator know what you’d like on the spine - we’ll take care of it for you.
Be sure to keep an editable version of your cover (not just JPGs) in case we need to make changes. Don’t worry - we’ll send you drafts to tweak until it looks just right!
Payment
We want to make payment as straight forward as possible! This is why we have two simple systems for collecting payments.
1. Three-part payment
£100 deposit
Due whenever you would like to secure your order.
80% pre-print payment
This is due by your print deadline, we cannot go to print without this.
20% final payment
The remaining balance (if any) is due within 10 working days of delivery.
Downloading an invoice
Information regarding payments is available within the 'Payments' section of your setup menu. In this area, you can access invoices, process payments, modify your billing address, and set up your online shop for individuals payments.
We accept online card payment, bank transfer and cheque payments.
2. Individual payments
If the thought of collecting payments from everyone seems daunting, allow us to handle the challenging part for you. You can set up an online shop through our individual payments method. Each person can conveniently make their payment directly!
Emailing the link around to everyone saves lots of time and makes it easier to collect payments!
Set your copy and page amounts on the 'Order Details' page. This will give you a price to charge.
12
3
Set your price, leave a message and set a payment deadline.
Go to 'Payments'. Here you will be able to click 'find out more and start collecting payments'.
Our system collects a list of all the students that have paid, which you can download at the end of your project. This makes handing the yearbooks out a lot easier.
4
https://allyearbooks.co.uk/buy/
Members can then pay online by going straight to and typing in the yearbook number.
Proofreading and final checks
School Sign off
While creating your yearbook you will receive a message from your coordinator at some point asking you to nominate a staff proofreader.
This is all part of the process, we just ask that a member of staff has been given the opportunity to be involved with the project, as it is using the school's name.
We will need: A staff member's name and school email address
Get school sign-off before using their name, logo, or photos.
We'll then get in touch with the staff member to see if they are happy to proofread the book
They'll receive editor login details so they can access the book, or they will give the chief editor permission to confi rm the book on behalf of the school
The staff member will give their fi nal confi rmations and sign the book off for printing
Who should I ask?
To avoid delays, contact the school or teachers early. Start with your head of year, and if it's not them they can suggest someone else. Teachers may also authorise an editor with written con firmation.
To make sure everything runs smoothly, plan proofreading in advance, speak to teachers ahead of deadlines.
The Final Stages
1
Closing your book
We recommend you do this at least a week before your final deadline. This gives you time to follow up on any pending content but also allows time for proofreading.
Once closed only editors can view and make edits to the book.
3
2 Click the green confirm button!
Request pre-print checks
Prior to finalising the printing of your yearbook, a member from the AllYearbooks team will review your book to identify any potential printing concerns. Our focus is on identifying issues related to fonts, colors, and images.
Review your book
Once you've gone through the pre-print checks and are happy with everything in your book, we will need your final con firmations to go to print! All content should be reviewed carefully by you, since we don't proofread or correct spelling.
Remember to check:
• Number of copies you are ordering
• Triple-check spellings & look out for typos • Make sure everybody is featured in the book!
• Names are spelt correctly on cover
Your handout date guides the whole process - most choose end of year, prom, or leavers’ assembly.
How do I set my delivery date?
Head to 'Delivery' to pick the date you would like to have your yearbooks delivered and keep your yearbook on track!
How long does printing & delivery take?
Depending on your book style, printing and delivery can take anywhere between two and three weeks.
International Delivery
We are proud to be delivering all over the world. To do so successfully we need to add additional delivery days. This is all shown in your own yearbook delivery plan - to keep you all on track.
Scotland (+5 days)
Northern Ireland (+10 days)
Ireland (+5 days)
Channel Islands (+10 days)
Europe (+10 days)
Rest of world (+10 days)
What checks take place before printing?
We will review your book ahead of printing checking for potential printing issues and supply you with a list of items for you to review and to consider before you submit to print. We DO NOT PROOFREAD OR SPELLCHECK the contents of your book. Checking for typos, appropriate content, duplicated images, missing students etc. are the responsibility of you, the editors of your yearbook.
A page is a single side of paper. Our minimum page count is 40 pages, that's 40 single sides. Your cover and endpapers are not included in your page count. What is a page?
What resolution should my images be?
We want your yearbooks to look their best. The greater the DPI the more detail you'll capture in your images. We recommend 300dpi. If you have a low resolution image you will fi nd it looks a little blurry and lacking in detail. Our system will also inform you if your image is below 100dpi. If you really want to use that particular image you can ignore the warning, but we would recommend replacing.
Are there any hidden fees?
Yearbooks are zero rated for VAT and delivery to the UK mainland is free!
There are additional charges for overseas delivery and priority printing.
Our delivery costs do not include any import charges or customs fees that may be incurred depending on your location. You will be responsible for covering any fees once the order has been dispatched.
If you are using professional images from a photographer or photography company you may incur a copyright release fee from them.
Can I see a proof before printing?
Yes! Once a deposit payment has been secured, you are able to download a PDF copy of your book to review before you complete and sign off on your project.
Does the school have to be involved?
When incorporating the school logo, name, school-related images, school staff etc, obtaining permission from the school is vital for the book's production.
This extends to projects undertaken independently, such as those organised by the PTA or parents. Printing cannot proceed without obtaining consent from a school staff member.
While direct school involvement in the project isn't necessary, securing permission from the school for the book to be printed is required.
What is the difference between editors & members?
An Editor has full access to the yearbook and has full creative control. They can invite other people to join the yearbook as members and upgrade users to be an editor.
Members are the people in your yearbook: students, colleagues, friends etc. They have limited access to add their pro fi le content, vote on awards and add photos for editors to use.
Did you know?
Our yearbooks are handmade and hand fi nished in the UK. We pride ourselves on creating yearbooks that are professionally fi nished and built to last - they go through stringent testing to ensure your books are of the highest quality and keep your memories all in one place.
FAQs
Our Survey Says...
We send surveys to all of our customers to make sure we stay tip-top and in the best shape. We read all of our customer feedback, every comment, suggestion (and critique) and use it to help build on what we provide to you, our customers.
Here's some of our favourite feedback - so don't just take our word for it - see what our customers have to say about us.
"Your communication was fantastic through both the chat on the website and through emailing us. You kept us up to date with payment information and always were very quick with responding to any questions we had. Thank you very much for your help. All of our sixth form love their yearbook."
Prince Henry’s Grammar School
"Excellent customer service and quick responses to queries. The Yearbook is of an excellent standard too. Thank you for making such a fabulous yearbook for the girls."
Durham High School for Girls
"Website very easy to navigate and very helpful team at hand. Delivery was smooth and convenient, and everyone was happy with the design of the book."
William Hulme's Grammar
School
"The layout of the website and all of the features were really easy to use, and allowed for all committee members to have a fair approach to designing the yearbook."
Watford Grammar School for Girls
"Delighted with the quality of the book/paper and cover and how clear and bright the colours were. Thank you!"
St Johns Academy
"So quick and responsive in the chat. Any queries / extra help were met with cheerful enthusiasm. Can't thank your team enough. We've done two yearbooks with you and level of service has always been great."
C of E Primary School
"The choices are amazing, the platform is super easy to use and your team is always on hand to help."
"Being able to get groups to input their individual photos and text. Different covers and types of pages available. Assistance from designers."
"Prompt responses to queries and really friendly, approachable staff - books were also top quality. Brilliant service and quality products."
Silchester
Malorees Junior School
Radlett Prep School
Bridport RFC U16 Boys
DON'T JUST TAKE OUR WORD FOR IT. IN 2025..
81 Of our schools have been with us for 10 years.! Of books chosen was our Standard Hardback book.
30,000 over
5,167,146 Pages printed copies printed 53,000 % + Over 30,000 Tempest Photography Photos were uploaded Free of Charge to yearbooks. 2000
131 % 80
Over 2000 yearbook accounts were created. of our 2024 customers returned
Getting in touch
We love hearing from our customers and here is how you can get in touch with us. Our office hours are 8:15 - 4:15 but if it is out of hours - leave us a message and we will get back to you.
Online Chat
We have access to your book while you're working on it so we can jump in and help straight away! Find the chat box on the bottom right of your yearbook screen.
Drop one of the team a quick message on WhatsApp. Send us a message on 07568537763
Call us
Give us a call on 01736 751444 and a member of the team will be happy to assist.
Throughout your project we will send over tips and next steps to keep you on track.
Say hello at hi@allyearbooks.co.uk
Arrange a Get Started call
Our "Get Started " call feature. In just 10 minutes our expert team will walk you through the steps of yearbook creation and designing. Offering you a quick and personalised navigation of our website to give you all the tools you need to Get Started.
To set up a call head to the website and visit the contact page or speak to your yearbook coordinator!
Quick Links
Scan the QR codes for handy YouTube tutorials, and links to need-to-know information.
Pricing
A link to our full price list
Pre-Made Templates
Browse all of our FAB-U-LOUS pre-made templates in one place
Book Types
A link to our book types
Student Access
A video showing you what students see when they join the yearbook
Privacy & Terms
Find out more about how we keep your data safe.
To request your tempest photos, follow the link below. or scan the QR code.
allyearbooks.co.uk/photos
Your Notes