Top 6 Possible Drawbacks with SharePoint Implementation

Top 6 Possible Drawbacks with SharePoint Implementation *************************************************************************

Working collaboratively has continued to define the work culture in 2018.

As companies emphasize a flat organizational structure, they are taking a step ahead in many different endeavors. Organizations are revamping their work platform that represents a customer centric work-culture, collaboration and low in maintenance overheads.

SharePoint by Microsoft is one of the most loved collaborative platforms.

It is also highly recommended by consultants due to its agile and versatile functionalities. SharePoint consultants cannot stress enough that if not implemented and understood well, this platform can be counterproductive for the organization.

Here are a few pitfalls to avoid in SharePoint implementation from AllianceTek’s team of consultants after their years of experience with the platform: 1. Lack of Awareness about SharePoint Content Management

SharePoint content awareness is the primary driving force for a successful deployment, implementation and assimilation of the web application. The implementation team needs to communicate and train the end users with the governance and of content classification guidelines.

2. Content Security Loopholes

SharePoint content is either being stored in the Servers, or in transit or at the endpoints. The data can be corrupted at any of these three given points and can lead to the entire system collapse if not properly monitored. Backups through access control and encryption for easily ignored endpoints and laptops and SSL encryption for all transmission of data ensures a secured SharePoint environment. Your SharePoint consultant should route any sensitive information to a secure location from time to time.

3. Access Controls and Permissions Policy Management

SharePoint organizational system is often at risk from one of the least anticipated sources: their own access policies and audits. Even if the entire implementation process is technically sound, an access control policy which is not well drafted or examined hand-in-hand with your SharePoint consultant, often puts the system under major risk.

Questions like: when to revoke or allow access to employees about to exit, or, according to their job role, have to be answered in the policy draft and audited from time to time.

Following this, the SharePoint permissions should be aligned with the corporate directory services, by which, the administrators can get an idea about the usage of inheritance as well as unmanaged item-level permissions.

4. Malware Detection and Defence System

Server malware solution for on-premise server system or SharePoint online in-built defence system does the job for detecting and disinfecting infected files. Organizations should understand that even though cloud is one of the most safest ways of storing you data, uploading infected files could introduce malware into the system. Regular updating of the antivirus definitions is required to keep the system efficient.

5. Lack of Multi-Point Audit

The basic constituent structure of the SharePoint are the ports, services and accounts and form the most important part ensuring platform security. For your SharePoint configuration and security management system, any port, service or account has to be disabled if not in use and white listed on a regular interval. Regular patching in coordination with your SharePoint consultant, apart from white listing applications, also helps in reducing the risks of platform security.

Share administrator accounts too pose threat due to their lack of accountability of activities along. Services accounts and their privileges

too have to be monitored well and privileges revised in order to fit their job roles and diminishing security risks at the same time.

6. Implementing the configuration hassles

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One of the biggest hassles of implementing SharePoint or any other collaborative system in place used to be the server management and configuration. SharePoint on Cloud is a wonderful way to avoid unnecessary infrastructure hassles with a third-party security system, orderly automatic backup. The contingency is also created for a secured work infrastructure.

SharePoint solutions offer multiple ways to help mid-size companies work together collaboratively. SharePoint by Microsoft is one of the most loved collaborative platforms. It is also highly recommended by consultants due to its agile and versatile functionalities. SharePoint consultants cannot stress enough that if not implemented and understood well, this platform can be counter-productive for the organization. If not used properly, there can be drawbacks to using a SharePoint system. Being aware of above possible drawbacks can help companies stay on top of any issues that may arise if the SharePoint system is not used properly. Discover more on SharePoint and how a qualified team of SharePoint developers at AllianceTek can help your business.