A C C E L E R AT I N G T H E A P P L I C AT I O N A N D R E V I E W PROCESS FOR THE DEREK LAKE MEMORIAL SCHOLARSHIP
ABOUT THE SCHOLARSHIP • The Derek Lake Memorial Scholarship is a registered 501 (c) (3) non-profit organization • Founded in 2007 • Awarded to a deserving senior at Horseheads High School who is: • Matriculating to a college or university • Pursing a Bachelor of Arts degree
• The scholarship provides $2,000 to one recipient and is intended to help with educational expenses
CURRENT PROCESS • Heavily paper based • Time consuming and heavily administrative
CURRENT PROCESS Board member updates the application, prints and delivers copies to the high school
Students submit their materials to the guidance office or via the mail
Board members review the materials on DropBox and submit their selections
Guidance counselors and teachers promote and distribute the applications
Board member picks up the applications at the high school
Candidate selected and the board notifies the guidance office
Students gather their materials and apply for the scholarship
Board member digitally scans all the materials and loads them to DropBox
Scholarship awarded during the Senior Honors Assembly
ONLINE PORTAL VENDORS • Apply, submit, review, and select candidates completely online • Three vendors contacted: • FluidReview by SurveyMonkey • Community Force • SurveyMonkey Apply
• Based on cost and functionality, recommending: SurveyMonkey Apply
COST AND IMPLEMENTATION • SurveyMonkey Apply: • $1,000 initial start-up costs • $400 annual licensing and service fee
• Receive the basic template and log-in information • Approximately three-four weeks to edit and launch • Goal: Launch the online portal for 2018 applicants
NEW PROCESS 2. Scholarship promoted via digital and social media channels
1. Update the essay question and send scholarship link to high school
3. Students apply and submit portfolios through the digital portal
6. Prepare for nextyear’s application process
4. Board members review and submit selections through the online portal.
5. Notification sent to the high school. Scholarship awarded during Senior Honors Assembly.
OVERALL BENEFITS • Reduce time spent on administrative tasks • Ease the overall application and review process • Make the scholarship easier to promote via digital and social media channels • Simple to implement and maintain • Help to expand the scholarship beyond Horseheads High School
THANK YOU…. AND CHEERS TO SCHOLARSHIP SUCCESS!