2018 FWRC Registration Booklet

Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Table of Contents

Cluster

Invitation from the Regional Director Greetings from the Supreme Basileus Greetings from the Conference Chairman and Vice-Chairmen Conference Host Chapters Regional Conference Contacts General Information General Information Regional Conference Protocol Reminders Registration Information Registration and Event Fees Refund Policy Conference Hotel Information Travel Information Conference Deadline Checklist Conference At-A-Glance Conference Attire Workshops Regional Conference Workshops Conference Activities & Events Chapter & Individual Forms Special Needs Form Step Show Registration Delegate Certification Souvenir Journal Information Regional Chorus Form Medical Response Team Form Ivies Beyond the Wall New Diamond-Golden-Silver Sorors Legacy Parade Form Registration Date Regional Committee Responsibilities and Participation Open Form Workshop Facilitators/Recorders Duties and Forms Reactivated Soror Form Recommendation Form Resolution Form Proposed Constitution & Bylaws Amendments Form

2 3 4-5 6 7 8 9 10 11-13 14 15 16 17-18 19-20 21-22 23 24 25-27 28-40 41 42 43-47 48-50 51-52 53 54 55 56 57 Registration 58-60 Close 61-62 63 64 65 66-67

$50 $85 $95

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience” Alpha Kappa Alpha Sorority, Incorporated Corporate Office

5656 South Stony Island Avenue Chicago, IL 60637-1997

(773) 684-1282

OFFICE OF: Carol R. Dixon Far Western Regional Director P.O. Box 730190 San Jose, CA 95173-0190 Phone: (408) 218-1714 Email: cdixon@aka1908.com

December 11, 2017 Sorors of the Fabulous Far Western Region: It is my pleasure to invite you to the 89th Far Western Regional Conference in picturesque Tucson, Arizona!

The Sorors of the Inter-Mountain Cluster are working across the states of Utah, Nevada, and Arizona to plan an exciting time for you all. We are looking forward to the sisterly bonding and fellowship as we celebrate “Sisterhood & Service-The Tucson Experience”! Your sisterly presence is requested to join us in Tucson!

Capable and eager Sorors are working diligently to deliver a spectacular conference filled with informative workshops, fun activities, and vendors galore are planning this Regional Conference! As always, we hope that you will leave inspired to support our International Programs in your communities.

This year’s conference will be held at the beautiful Hilton Tucson El Conquistador Golf and Tennis Resort!

This “oasis in the desert Southwest”, boasts a beautiful setting with amenities that are included in your room fees such as an 18-hole golf course, tennis courts, and swimming pools. There is also a spa on-site! If you are looking to relax in-between conference activities, you are in the right place!

We are elated to bring you to the Southwest where the views are spectacular, and the weather is mild in March. There is much to see in and around Tucson! The University of Arizona is located in Tucson. There are also many outdoor activities, shopping districts, as well as two casinos! Tucson has many museums and street festivals. Tucson is located 115 miles from Phoenix, the capitol of Arizona.

I am proud to serve as the Far Western Regional Director! Your continued commitment to our beloved Sorority is why we continue to be FABULOUS! I look forward to seeing you in Tucson where we will enjoy “The Tucson Experience!”

Sisterly yours,

Carol R. Dixon Carol R. Dixon Far Western Regional Director 2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

2018 Far Western Regional Conference | aka1908.com/farwestern

3

Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience” December 11, 2017 Greetings Sorors!

We welcome you to the “Old Pueblo” home of the Saguaro National Park, Arizona Sonora Desert Museum, Mission San Xavier del Bac, Tuscon Zoo, University of Arizona, the beautiful mountain ranges, hiking trails and casinos.

We are proud of our Southwestern heritage, its glorious weather, and breathtaking sunsets.

The Intermountain Cluster chapters have worked diligently and tirelessly developing exciting, informative workshops, plenary sessions, and other fun filled activities as we connect in “SISTERHOOD”, while reaching out in “SERVICE” to all mankind. Be prepared to be challenged and informed as we continually strive to ascend to greater heights.

We encourage you to come early or stay late so that you can take advantage of the outdoors, inspiring scenic views and of course, the shopping. Besides a dynamic conference jammed packed with information, fun and sisterhood, the sights and sounds of Tucson, the best part of Arizona, offer something for everyone.

We look forward to hosting you during this 89th Far Western Regional Conference of what we know will be an outstanding experience. Should you have any questions or need assistance, feel free to contact us; we will be happy to serve you.

WELCOME TO TUCSON, AZ and the 89th FAR WESTERN REGIONAL CONFERENCE - “SISTERHOOD AND SERVICE- THE TUCSON EXPERIENCE.” Sisterly,

Soror Pat Crowell Soror Pat Crowell 89th Far Western Regional Conference Chairman

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience” December 11, 2017 Greetings Sorors!

Welcome to the Valley and the 89th Far Western Regional Conference. We are excited about the conference events and all that you will enjoy as the conference unfolds, in beautiful Tucson, Arizona. We are honored to serve as the Vice Chairmen for the Fabulous 89th Far Western Regional Conference. Being a part of the leadership team has indeed been an esteemed opportunity.

We are grateful for the leadership of Madam Regional Director, Soror Carol R. Dixon, who has provided vision, wisdom, and perspective as we have diligently worked to create excellence throughout the planning process. We also appreciate the leadership of our General Chairmen, Soror Patricia Crowell, in guiding the conference planning process.

Our theme for this conference year is: Sisterhood and Service - The Tucson Experience. The theme frames the focus of our intentions in the context of service to all mankind. We have collaborated to bring you the finest of what our great sorority has to offer. The importance of scholarship funding is essential to preparing our future leaders to ensure impact and value in the community. Sisterhood is the essential tenet of who we are, collectively, to each other. And finally, service is paramount to having a global outreach plan of action and influence. This year’s theme guides us toward these important principles. The conference has been designed with you in mind. We trust that your experience during your time here in Tucson will broaden your knowledge of our national and regional strategic agendas in providing guidance in what we do within our local chapters.

We are sincerely thankful to Chapters located in the Intermountain Cluster for your willingness to walk alongside us in planning and hosting this fabulous conference. We are grateful for your encouragement, financial support, as well as your willing hearts to serve throughout the planning process. Tea roses to you!

Sorors, we ask that you take advantage to the fullest extent of conference offerings. There are significant opportunities to learn, grow, and develop. Thank you for joining us for the 89th Far Western Regional Conference! Have a fabulous time!

Sisterly,

Soror Victoria Jones Soror Victoria Jones Vice-Chairman

Soror Maya Nash Soror Maya Nash Vice-Chairman

Soror Keysa Rogers

Soror Keysa Rogers Vice-Chairman

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Your Conference Hosts 89th FAR WESTERN REGIONAL CONFERENCE CONFERENCE HOSTS Hosted by Far Western Inter-Mountain Cluster Soror Carol R. Dixon, Far Western Regional Director Soror Dorothy Buckhanan Wilson, Supreme Basileus Soror Patricia Crowell, Conference General Chairman Soror Maya Nash, Conference Co-Chair, Operations and Logistics Soror Victoria Jones, Conference Co-Chair, Programs Soror Keysa Rogers, Conference Co-Chair, Soror Services

Host Chapters Graduate Delta Beta Omega, Phoenix, AZ Eta Epsilon Omega, Tucson, AZ Psi Upsilon Omega, Henderson, NV Theta Theta Omega, Las Vegas, NV Upsilon Beta Omega, Salt Lake City, Utah Undergraduate Iota Tau, Tucson, AZ Kappa Xi, Las Vegas, NV Zeta Alpha, Phoenix, AZ

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience” 89TH FAR WESTERN REGIONAL CONFERENCE REGIONAL CONFERENCE CONTACTS Questions concerning the conference may be directed to the following sorors: LEADERSHIP Soror Pat Crowell Conference General Chairman Soror Maya Nash Conference General Vice-Chairman - Operations Soror Victoria Jones Conference Co-Chairman-Programs

EMAIL ADDRESS pcrowell@cox.net medicpa@icloud.com Victoriajones7@sbcglobal.net

Soror Keysa Rogers Conference Co-Chairman – Services & Activities

Keysa1908@icloud.com

Soror Mae Worthy Regional Communications Chairman

newsworthy@gmail.com

Soror Nichole Jordon Regional Technology Chairman

FWRTech@aka1908.com

OPERATIONS Soror Carmen Jones Awards and Exhibits Chairman Soror Wilette Diggs Registration Chairman

EMAIL ADDRESS akadoc01@gmail.com wcdaka190877@gmail.com

Soror Arika Wells Souvenir Journal Chairman

arikawells@hotmail.com

Soror Flora Shaffer Vendors Chairman

florashaffer@yahoo.com PROGRAMS

Soror Sundi Williams Diamond/Golden/Silver Soror Luncheon Chairman Soror Daijah Outley Undergraduate Luncheon Chairman Sorors Tanisha Price-Johnson & Jacque Price Cluster Date Ivy Beyond the Wall Chairmen Soror Rochonne Simmons Leadership / EAF Breakfast Chairman

EMAIL ADDRESS Akapella93@gmail.com ddoutley@email.arizona.edu

Registration Tanishap1@outlook.com Open Eafbreakfastreg2018@gmail.com

Soror Keysa Rogers Step Show Chairman

keysa1908@icloud.com

Soror Desiree’ Dillard Legacy Parade Chairman

dezibd19@yahoo.com 2018 Far Western Regional Conference | aka1908.com/farwestern

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General Conference Information

Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

General Conference Information Please take a moment to review the following information to ensure that your registration and conference planning forms are accurate and complete.

• • • •

•

• • • •

Only financial sorors may participate in conference activities. Neither financial nor nonfinancial sorors may be guests of financial sorors at the conference.

Basilei: Please provide conference information to all chapter sorors in a timely manner.

If you have a Graduate Advisor as a member of your chapter, please make sure that she receives a copy of this registration packet for your undergraduate chapter.

Please bring your confirmation letter and a photo identification to the conference. You will need these items in order to complete registration/check-in. If you lose your confirmation letter, please bring your financial card and a photo identification.

Seating for designated meal functions will be by assigned tables as printed on your meal function ticket. You may not reserve seats at any meal function. Hostess sorors have the responsibility to ensure that all ticketed sorors are seated at their assigned tables. Your cooperation is appreciated. You must have tickets to be admitted to all events. Lost tickets will not be replaced.

All event volunteers must have a paid ticket.

FORMER DIRECTORATE MEMBERS, VERY SPECIAL GUESTS, DIAMOND and GOLDEN SORORS will have special seating at all functions.

Forms must be completed and submitted for new Diamond, Golden, and Silver Sorors initiated in 1942-1943, 1967-1968 or 1992-1993 respectively.

Important: There are many activities in Tucson, AZ and the surrounding area that are family friendly, however there are no children’s activities planned during the 89th Far Western Regional Conference. Therefore, sorors are solely responsible for the welfare and safety of their children during the conference. Children are not allowed in the plenary sessions.

If you have any questions, please contact the Registration Chairman at wcdaka190877@gmail.com.

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Protocol Reminders Please adhere to the following protocol reminders: • •

• • • • • • • •

• • • •

• • •

Wear appropriate business attire to all plenary sessions, unless otherwise noted.

Wear shoes that are appropriate and comfortable to all plenary sessions. Flip-flops, house shoes and sneakers are never acceptable unless under direction from physician for medical reasons.

Sorors must wear their conference badge for meetings and events.

Only members with badges will be admitted to plenary sessions.

Stand for the procession of dais members.

Stand when the Regional Director enters the room and when introduced.

Stand when the Supreme Basileus or former Supreme Basilei enter the room and when they are introduced.

Refrain from walking during dais introductions, the meditation and when the Regional Director or the Supreme Basileus is giving her address to the delegation.

Respect designated seating for delegates, Diamond/Golden Sorors, the physically challenged and reserved seating for conference guests.

Silence or turn off all electronic communication devices. Please step out of the meeting if you must use a phone. No video or audio recordings during the plenary sessions.

Voting delegates must wear delegate identification and arrive early for proper seating.

Speak only after being recognized by the presiding officer.

Address the presiding officer as “Madam Regional Director” or “Madam Supreme Basileus.”

Cooperate with meal function hostesses by sitting at your assigned table only if designated seating is required at that meal function, by not attempting to reserve seats and by refraining from disruptive and distracting conversations during presentations and/or performances at the dais.

Be considerate of other conference attendees and take only ONE gift when they are distributed at functions.

Refrain from overloading your plate during receptions. One or two pieces of each food item is appropriate.

Soror volunteers, hostesses, and participants for meal functions must have a ticket and a seat assignment for the event.

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Registration Information THERE WILL BE NO ON-SITE REGISTRATION! Sorors may only register ONLINE for the 89th Far Western Regional Conference Register online at http://www.aka1908.com/FarWestern THERE IS NO DIFFERENCE IN THE COST BETWEEN EARLY REGISTRATION AND REGULAR REGISTRATION • • • •

Online registration is now open.

Late registration is February 2, 2018 – February 8, 2018 Registration closes on February 8, 2018 at 11:00 pm PST. We understand that sometimes emergencies or job commitments arise. Please understand that ALL requests for refunds must be in writing to the Regional Director, and postmarked by February 10, 2018. Refunds will be made following the end of the Regional Conference pending funds availability. Requests postmarked after February 10, 2018 will not be honored. Refunds will be considered and processed after all bills of the conference have been paid. A processing fee of $25.00 will be assessed.

LATE REGISTRATION • •

A late fee of $50.00 will be assessed for registrations after February 2, 2018 at 12:00 am PST. Registration closes on February 8, 2018 at 11:00 pm PST. No registrations will be accepted after February 8, 2018.

REGISTRATION MATERIALS PICK-UP Sorors unable to attend the conference should arrange for their registration kits to be picked up by their Chapter Basileus only.

• General members may designate a soror to pick up their kits. General members are to send correspondence, via email, to the Registration Chairman identifying the soror who will pick up their conference kits in their absence.

• No registration kits or souvenirs will be mailed • Host Chapter Registration check-in area will open on Tuesday, March 6, 2018 from 6:00 p.m. to 9:00 p.m.

• Registration Area Open: Wednesday, March 7, 2018 from 12:00 noon to 9 p.m.

• Registration Area Open: Thursday, March 8, 2018 from 7 a.m. to 9:30 p.m.

• Registration Area Open: Friday, March 9, 2018 from 8 a.m. to 8:00 p.m.

• Registration Area Open: 9:00 a.m., and will close at 12:00 noon, Saturday, March 10,2018 •

DELEGATE CERTIFICATION HOURS • • •

Wednesday, March 7, 2018 12:00 pm to 9:00 pm Thursday, March 8, 8:00 am to 8:00 pm Friday, March 9, 8:00 am to 12 pm 2018 Far Western Regional Conference | aka1908.com/farwestern

11

Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Online Registration - Individual Online Registration Instructions for Individual Sorors Registration will be available ONLINE ONLY. Registration instructions are as follows: 1. Go to the Far Western Region website at http://www.aka1908.com/FarWestern 2. Scroll down to the link to Register for Regional Events. This will take you to the netForum registration page.

3. To register, select “Login” on the left menu or at the bottom of the page. Your login is the email address you have on file with the Corporate Office. Your password is your financial card number.

4. To register, select “Login” on the left menu or at the bottom of the page. Your login is the email address you have on file with the Corporate Office. Your password is your financial card number.

5. Once you have successfully logged in, information for all current online events will be listed.

Click “Upcoming Events” on the left Menu. Scroll to the bottom of the screen and select 89th Far Western Regional Conference.

6. Before clicking “Register for this Event” button, you might want to review, save or print the registration packet. In completing the registration forms, select the activities and workshops you want to attend for each date/time slot. NOTE: All events are listed by date and by page. There are several pages. Select each page (at the top, right above the word “Session”) to find events by day. DO NOT CLICK NEXT UNTIL YOU HAVE REVIEWED EACH PAGE AND SELECTED THE ACTIVITIES YOU WANT TO ATTEND. Click on the Next button and then Register Now button.

7. Complete your registration online by processing your payment. Individual soror registration must be paid by credit card. Please click the Purchase Now button only once to complete your registration.

Please do not mail in Individual Soror registration forms.

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Online Registration - Group Online Registration Instructions for Chapter/Group Registration All Chapters that want to do Chapter/Group registration must submit the proper registration fees to their chapter Pecunious Grammateus for processing. The group registration form can be completed ONLY by the Chapter Basileus or the Graduate Advisor. The Chapter Basileus or Graduate Advisor will use the Registration Summary form to register her chapter members online as follows: Registration will be available ONLINE ONLY. Registration instructions are as follows: 1. Follow steps 1-4 on previous page.

2. Click “Online Store” on left navigation menu.

3. Select Chapter in drop down for “Shop For” and click “Go to Shopping” button at the bottom of screen.

4. Select “89th Far Western Regional Conference” item in the store.

5. Select “Group” for your registration choice. You will be walked through an Event Registration Wizard to enter the group registration for your chapter.

6. Please ensure the “Fee Type” is correct (Undergraduate or Graduate/ General Members), then click “Next” button.

7. Select the Soror(s) you want to register and click “Next.” Note: use page numbers at the top of the list to find all Sorors that are being registered before you click the “Next” button.

8. Enter the Appropriate data for each Soror selected and click “Next”.

9. There will be a line item for each Soror registered. Confirm the list of Sorors is correct, and then click “Register Now”.

10. Verify the total for the Item Price is correct, and then click “Proceed to Check Out.” 11. Please ensure that “BILL Organization” information is correct and click “Next.”

12. A prompt is received to enter payment information. Select “Purchase Order” from the drop down menu and enter check # in the Purchase Order text box. Verify “Order Summary” and complete transaction by clicking “Next.”

13. Complete transaction by clicking “Submit Order” button.

14. Chapters utilizing this method of payment for online registration are to mail the payment and a copy of the registration confirmation email immediately after the online registration request is made. Payment must be postmarked within three (3) business days of registering online or your registration may be cancelled.

A $25 per person cancellation fee will be assessed on all cancelled registrations.

A $75 fee will be assessed for a Returned Chapter Check.

Make your chapter check payable to: FAR WESTERN REGION. Designate your Chapter Name in the memo line of your check and mail with a copy of the registration confirmation to: Alpha Kappa Alpha Sorority, Inc. Far Western Region c/o Soror Linda Walker-Watson, Regional Pecunious Grammateus P.O. Box 730190 San Jose, CA 95173 2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Registration & Event Fees Graduate Soror

Undergraduate Soror

Adult Guest

Conference Registration

$185.00

$95.00

N/A

Late Registration (After February 1 2018)

$235.00

$145.00

N/A

Diamond/Golden/Silver Luncheon (Friday)

$70.00

$70.00

$70.00

Step Show/Undergrad Mixer (Friday Night)

$20.00

$20.00***

$20.00

EAF/Leadership Breakfast (Saturday)

$60.00

$60.00

$60;00

Undergraduate Luncheon (Saturday)

$65.00

$55.00

N/A

Conference Gala (Saturday Night)

Included in Registration

Included in Registration

$100.00

Financial Officer Certification

$85.00

$85.00

N/A

Graduate Advisor Certification

$40.00 ((register separately)

N/A

N/A

Open to all

Open to all

Open to all

Event

Ecumenical Service ***Includes Undergraduate Mixer

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Refund Policy Once you register for a Regional Event, the Planning Committee includes your presence at the event in the planning activities for the event. The size of the meeting room and the meal counts consider your registration as part of the number of sorors attending the event. We understand that unexpected events occur that may require you to cancel your attendance at the Regional Event. If you must cancel, please note the following criteria will determine whether you are eligible for a refund of your entire registration fee: 1. The refund request must be in writing and submitted to the Regional Director with a copy to the Regional Treasurer and the Regional Technology Chairperson at the e-mail addresses listed below.

2. The refund request must be postmarked no later than Friday, February 10, 2018 in order to receive a full refund less a processing fee of $25.00.

3. The reason for the refund must be included in the request; i.e., work related, family emergency, etc.

4. Requests postmarked after Friday, February 10, 2018 may be considered at the discretion of the Regional Director. Additional justification regarding the refund request may be required.

In general, refunds will be made after consideration of the following factors: 1. Funds are available after all expenses associated with the event have been paid. (The refund may not be paid until up to 45 days after the event) 2. A processing fee of $25.00 will be applied to the total registration fee.

3. If the request for refund is received within 10 days prior to the Regional Event, the portion of the registration fee applied to meal events will be reduced to cover the cost of the meal.

4. A $75.00 fee will be assessed for a returned Chapter Check.

Request for refunds should be sent to the following: Soror Carol R. Dixon, Regional Director fwrexecutiveassistant@gmail.com Soror Audrey Kay, Regional Treasurer amkay@mac.com Soror Nichole Jordan, Regional Technology Chair fwrtech@aka1908.com

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Conference Hotel Information The Tucson Hotel El Conquistador Golf and Tennis Resort Welcomes You To The

Alpha Kappa Alpha Sorority, Inc. 89th Far Western Regional Conference!

When you think of the Southwest, windswept mountains, wildflowers, fiery-red sunsets and a deeprooted desert culture spring to mind and nowhere is this soul-stirring tableau captured more spectacularly than at the El Conquistador Tucson. Let us surprise you with the pristine beauty of the Sonoran Desert, introduce you to indigenous cultures, and inspire you with authentic flavors, experiences and unforgettable moments. A true desert oasis, El Conquistador Tucson invites you to escape and experience the colors, textures, and singular details of our uniquely Southwest resort.

Room Reservations Reservations may be made online at: https://secure.hilton.com/en/hi/res/choose_dates.jhtml?hotel=TUSHTHH&spec_plan=FWR Call: 1-888-370-0980 Mention: Group Code: FWR Rate: $ 150.00 / Taxes: 14.55% Deadline: Reservations must be made by 2/13/2017 Reservations Deposit: A non-refundable deposit equal to first nights room and tax is required to reserve the room. For example, if you reserve three separate hotel rooms, an amount equal to 3 times the rooms rate plus tax is due.

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Travel Information - Airfare TUCSON INTERNATIONAL AIRPORT – TUS 22 miles from the Hilton Tucson El Conquistador For more details visit http://www.flytucson.com Tucson International Airport (TUS) which is approximately 22 miles (approximately 39 minutes) south of the Tucson El Conquistador Hotel & Resort.

Estimated taxi fare: $60.00 (one way) from TUS to the Hilton Tucson El Conquistador Hotel & Resort.

PHOENIX INTERNATIONAL AIRPORT – PHX 107.2 miles from the Hilton Tucson El Conquistador For Sorors arriving in Phoenix, and traveling to Tucson from the Phoenix Sky Harbor International Airport, directions are as follows: The Hilton Tucson El Conquistador is 107.2 miles (1 hour 43 minutes) from Phoenix Sky Harbor International. Exit the airport, and follow signs to interstate 10 east to Tucson. Exit right off of I-10, and make a left hand turn onto Tangerine Road, follow Tangerine Road to Oracle Road (13.5 miles), turn right onto Oracle Road. Turn south on Oracle Road 3.76 miles to El Conquistador Way.

2018 Far Western Regional Conference | aka1908.com/farwestern

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Travel Information - Ground Door to Door Shuttles: Shuttles are stationed at the Airport for on-demand service. They are accessible from the lower level.

In addition to the on-demand service available at each terminal, shuttles are available on a prearranged basis. Please contact the company of your choice to schedule reservations.

Door-to-Door Shuttle services at TUS are located on the lower level outside of the airport.

Shuttle Services: Tucson Airport Shuttle (520) 797-8888 Taxi Service: Taxis provide transportation for passengers with folding wheelchairs at no additional charge.

Wheelchair accessible vans are also available at no additional charge, but advance notice is recommended.

Taxis are stationed outside of the Airport for on-demand service. They are readily accessible from this area: • AAA Taxicab (520) 299-8294 • Yellow Cab (520) 300-0000 Additional Taxi services require scheduling. To contact, call • Flash Cab (520) 798- 1111 • Discount Cab (520)388—9000 Rideshare Companies: Rideshares provide prearranged transportation to/from TIA. Passengers arrange service online, usually via smartphone app.

• Uber: www.lyft.com Fee Estimate: $27.00 -$36.00 • Lyft: www.uber.com Fee Estimate: $30.00 -$36.00 Rental Cars: The Rental Car Center is located on the lower level of the airport. There are seven major car rental companies at the facility terminal, south of the baggage claim area.

Individual Rental Car Agency Hours Vary. Please see listed hours below.

Additional service is provided after hours for delayed arrivals.

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Alpha Kappa Alpha, Sorority, Incorporated

®

Fabulous Far Western Region

2018 FAR WESTERN REGIONAL CONFERENCE REGISTRATION PACKET

“Sisterhood and Service - the Tucson Experience”

Conference Deadlines ATTENTION ALL SORORS

Please use this checklist to ensure that you adhere to the following deadlines ITEM/FORM Hotel Reservation

Registration: • Must be completed on or before February 8, 2018 • Early/regular registration ends on February 1, 2018. PENALTY – a late fee of $50 will be assessed to all registrations after February 1, 2018.

• There is no On-Site Registration

SORORS AND CHAPTER OFFICERS

Step Show

Awards • Individual and Chapter Awards • Chapter Exhibits, Scrapbooks, Arts and Crafts Entry Forms only • EAF/Leadership Breakfast Award Nominee (Please make sure your chapter has selected a nominee for the Regional Director’s Leadership Award and at least three other members of the chapter are attending. All attendees must have a ticket.)

See Awards Manual at: www.aka1908.com/ Community ServiceFarWestern Project • Donate through online registration or bring your backpacks filled with school supplies so your chapter can get credit.

Diamond, Golden, and Silver Star Luncheon • Please fill out form for New Diamond, Golden and Silver Star sorors

CONTACT

DEADLINE

Call ConferenceDirect 1.888.370.0980 $150.00 per night + 14.55% occup. Fee Mention Group Code FWR https://secure.hilton.com/en/

February 13, 2018

Far Western Region Technology Chairman Soror Nichole Jordan FWRTech@aka1908.com

CONTACT

Step Show Committee Chairman Soror Keysa Rogers Keysa1908@icloud.com Awards Chairman Soror Carmen Jones akadoc01@gmail.com EAF Breakfast Committee Chairman Soror Rochonne Simmons Rochonne@hotmail.com

February 8, 2018

DEADLINE January 31, 2018

Postmark by January 13, 2018

Community Service Project Committee Maya Nash medicpa@icloud.com

On-site March 10, 2018, 12:00 PM

Diamond, Golden Silver Soror Luncheon Committee Soror Sundi Williams akapella93@gmail.com

January 31, 2018

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Conference Deadlines ATTENTION CHAPTER BASILEI

Please use this checklist to ensure that you adhere to the following deadlines FORMS FOR BASILEI ONLY Delegate Certification Form Ivies Beyond the Wall

Proposed Constitution/Bylaws Amendment form Reactivated Soror Form Sorors who have reactivated with your chapter since January 2018 Resolution Form Recommendation Form

CONTACT

Soror Carol R. Dixon DixonCRD@gmail.com Ivies Beyond the Wall Tanisnap1@aol.com And send a copy to Soror Carol R. Dixon DixonCRD@gmail.com Soror Carol R. Dixon DixonCRD@gmail.com Soror Martha Perine-Beard MPerineBeard1908@gmail.com Soror Carol R. Dixon DixonCRD@gmail.com Soror Carol R. Dixon DixonCRD@gmail.com Soror Carol R. Dixon DixonCRD@gmail.com

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DEADLINE January 31, 2018

January 31, 2018

January 31, 2018

January 31, 2018 January 31, 2018 January 31, 2018

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Conference At-A-Glance TUESDAY, MARCH 6, 2018 6:00 PM

9:00 PM

Registration Area Open – Hostess Chapter Sorors and VSGs Only

WEDNESDAY, MARCH 7, 2018 “FAR WESTERN REGIONAL TSHIRT DAY” 9:00 AM 12:00 PM

12:00 PM 9:00 PM

Joint STEM Event at Tucson Electric Power (Shuttle Available) Registration Area Open

12:00 PM 12:00 PM

6:00 PM 9:00 PM

Scrapbooks & Chapter Exhibits Set Up Service Project - Backpack/School Supplies Drop Off

9:00 PM

11:00 PM

Host Chapter Welcome Rehearsal – 89th FWRC Host Chapter

THURSDAY MARCH 8, 2018 “PINK AND GREEN BUSINESS ATTIRE” 6:00 AM 7:00 AM

7:00 AM 9:30 PM

Morning Workout Registration Area Open

7:00 AM 8:00 AM

8:00 PM 5:00 PM

Service Project - Backpack/School Supplies Drop Off (Near Registration) Graduate Advisor’s Certification – Level I

8:00 AM 8:00 AM

3:00 PM 9:00 PM

Graduate Advisor’s Certification – Level II AKA Office Open

8:00 AM

12:00 PM

Scrapbooks & Chapter Exhibits Set Up (All Chapter and Individual Entries Must Be Set Up by 12:00 PM)

9:00 AM 9:00 AM

5:00 PM 11:00 AM

Financial Officers Certification Regional Choir Rehearsal #1

9:00 AM 10:00 AM

11:00 AM 11:00 AM

Vendor Registration and Orientation First Time Conference Attendees Orientation

11:00 AM 11:00 AM

2:00 PM 12:00 PM

Vendor Set Up Regional Committee Chairmen Orientation

12:00 PM 1:00 PM

12:30 PM 2:00 PM

Awards Room Ribbon Cutting Ceremony General Members Meeting

1:00 PM 2:00 PM

4:00 PM 11:00 PM

Basilei Forum (Graduate/Undergraduate) Vendors Open

2:00 PM 4:00 PM

4:00 PM 6:00 PM

Regional Choir Rehearsal #2 Invitation rehearsal by 89th FWRC Host Chapters

4:00 PM 4:00 PM 6:00 PM

5:00 PM 5:00 PM 7:00 PM

Regional Committee Meetings Workshop Facilitators Orientation Public Meeting Reception

7:00 PM 8:00 PM

10:00 PM 12:00 AM

Public Meeting Hospitality Suite

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Conference At-A-Glance FRIDAY, MARCH 9, 2018 “WHITE DAY” 6:00 AM 8:00 AM 7:00 AM

7:00 AM 5:00 PM 12:00 PM

Morning Workout Registration Area Open Service Project - Backpack/School Supplies Drop Off (Near Registration)

8:00 AM 8:00 AM

7:00 PM 11:30 AM

AKA Office Open (Closed During Plenary) First Plenary Session (Includes Ivies Beyond the Wall & Rededication Ceremonies - White Dress/Suit/Shoes, No Pants)

11:30 AM 11:30 AM 12:00 PM 12:00 PM 2:30 PM 6:00 PM 6:00 PM 9:00 PM 12:00 AM

9:00 PM 10:00 PM 2:00 PM 2:00 PM 5:00 PM 9:00 PM 9:00 PM 12:00 AM 2:00 AM

Scrapbook & Chapter Exhibits Open Vendors Open *Diamond/Golden/Silver Soror Luncheon Invitation Rehearsal by 90th FWRC Host Chapters Second Plenary Session Macy’s AKA VIP Shopping Party (For All Sorors) *Regional Director’s Dinner *Step Show *Undergraduate Mixer (Immediately Following the Step Show)

SATURDAY, MARCH 10, 2018 “FAR WESTERN REGIONAL SCARF DAY” 6:00 AM 8:00 AM 8:00 AM 7:00 AM 7:00 AM 7:00 AM 9:00 AM 9:00 AM 10:30 AM 11:00 AM 12:00 PM 2:00 PM 2:15 PM 2:45 PM 8:00 PM

7:00 AM 12:00 PM 2:30 PM 9:00 AM 11:00 AM 12:00 PM 7:00 PM 10:15 AM 11:45 AM 1:00 PM 2:00 PM 2:15 PM 2:45 PM 5:00 PM 12:00 AM

Morning Workout Registration Area Open AKA Office Open (Closed During Plenary) *EAF / Leadership Breakfast Scrapbook & Chapter Exhibits Open (must be picked up by 1:00 PM) Voting Vendors Open Workshops; Session #1 Workshops; Session #2 Pick up Awards, Scrapbooks and Exhibits *Undergraduate Luncheon Legacy Parade Line-Up (Registered Legacy Sorors Only) Legacy Parade & Musical Interlude Third Plenary Session *Gala

SUNDAY, MARCH 11, 2018 9:00 AM 11:15 AM

11:00 AM

Ecumenical Service 89th Far Western Regional Conference Adjourns

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Conference Attire DATE

Wednesday, March 7, 2018 Far Western Regional T-Shirt Day

Thursday, March 8, 2018 Pink and Green Business Attire

Friday, March 9, 2018 White Day

Saturday, March 10, 2018 Far Western Regional Scarf Day Sunday, March 11, 2018

EVENT

ATTIRE

Pre-Conference Activities

Casual

Morning Workout Graduate Advisor Certification Level I and II General Member Meeting Financial Officer Training & Certification First Time Conference Attendee Orientation Basilei Forum (Grad/Undergraduate) Regional Chairmen Orientation Committee Meetings Workshop Facilitators/Recorders Orientation Public Meeting & Reception Morning Workout Ivy Beyond the Wall and Rededication

Comfortable exercise attire Business Attire

First Plenary Session Diamond/Golden/Silver Soror Luncheon Second Plenary Session Regional Director’s Dinner Step/Talent Show & Undergraduate Mixer Morning Workout EAF / Leadership Breakfast Workshop Sessions Undergraduate Luncheon Third Plenary Session Gala Ecumenical Service

Business Attire Business Attire Business Attire Business Attire Business Attire Business Attire Business Attire Business Attire Comfortable exercise attire Conservative White Dress or Suit (no pants, no sleeveless tops, no hats, no color trim, complimentary hosiery) Business Attire, No Pants Business Attire Business Attire Cocktail Dresses/ Evening Suits Casual/ AKA Paraphernalia Comfortable exercise attire Business Attire Business Attire Business Attire Business Attire Denim, Diamonds, and Pearls Business Attire

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Conference Workshops

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Workshop Descriptions INTERNATIONAL COMMITTEE AND CONTACT International Constitution Committee (Forum)

International Finance Committee (Forum)

DESCRIPTION Title: WK01: Launching New Dimensions in Bylaw Amendments – Proposed Amendments to Alpha Kappa Alpha Sorority’s Constitution and Bylaws This forum will review proposed amendments to the sorority’s constitution and bylaws that will be voted on at the 2018 Boule. Sorors will have an opportunity to ask questions and gain clarity regarding all proposed changes.

Title: WK02: Budget Forum

Strategic Planning Committee (Forum)

The forum will allow members an opportunity to ask financial questions. The forum addresses the 2019 & 2020 budgets planned for presentation at the 2018 Boule, chapter financial operations, chapter obligations pertaining to the chapter income tax payment process and any other financial questions.

Title: WK03: Alpha Kappa Alpha Sorority, Incorporated 2018-2028 Strategic Plan: Our Roadmap for the Future

International Connection Committee

Alpha Kappa Alpha Sorority’s 2018-2028 Strategic Plan depicting goals and actions, based upon perceived opportunities and challenges to address the needs of a complex and diverse membership, will be presented during the forum.

Title: WK04: BE THE VOICE 4 Your Family, Community, State and Nation! Building Your Mid-Term Elections’ Preparedness Checklist

International Finance Committee (workshop)

International Membership Committee International Program Committee

This workshop will assist chapters and Connection Committee Chairmen in engaging and optimizing the BE THE VOICE campaign leading to the upcoming Mid-Term Elections.

Title: WK05: Managing Chapter Financial Operations using Financial Fundamentals Participants learn the roles and responsibilities of the financial officers and their role in managing chapter operations. The "Financial Fundamentals Guide to Chapter Financial Procedures"; will be addressed including budgeting, auditing, internal control procedures, and financial statement reporting.

Title: WK06: Navigating Online Request, Approval, & Transmittal of Fees for MIP We will review the online request and approval process, as well as transmittal of fees for undergraduate and graduate MIP. Title: WK07: LNDS: The Final Orbit - Finish Strong and Report, Report, Report!

Sorors we are approaching the final stop in our LNDS journey!! Join your Regional Program Representative and learn how to finish your LNDS programming strong, report your results, and build on LNDS success for future programming!

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Workshop Descriptions INTERNATIONAL COMMITTEE AND CONTACT International Standards Committee

Undergraduate Activities Committee

International Communications Committee

International Protocol Committee

Risk Management Task Force

Risk Management Task Force

International Rituals Committee

DESCRIPTION Title: WK08: Standards: Sustaining Expectations of Excellence in Chapter Operations This interactive workshop will provide the fundamentals of operating an effective chapter. Key areas include: finances; records management and retention; mentoring; and joint meetings.

Title: WK09: The Everlasting Flourish Effect Have you experienced “The Flourish Effect?” Join the UAC for an interactive experience that will help you engage with the sorority, feel empowered as leaders, and get ready to elevate to new heights within and beyond Alpha Kappa Alpha.

Title: WK10: Launching New Dimensions of Communications: THE FINAL CHAPTER--Building the Plan As a follow up to previous communications workshops, this will be a working session and assist chapters in building/launching a strategic communications plan. Bring your laptop computer/iPad to be an active workshop participant.

Title: WK11: Escorting Matters in Launching New Dimensions of Protocol The role of protocol escorts is an integral part of successful AKA events. Sorors will be provided with the responsibilities of protocol escorting; duties and tasks before and during events will be explored. Bring 2017 Protocol Guide.

Title: WK12: Pinkprint for Success: Building Your Chapter Risk Management Plan Using the Launching New Dimensions of Risk Management Guide to Developing a Chapter Risk Management Plan, representatives from chapters who completed a Risk Management Plan will share strategies, tips and best practices.

Title: WK13: Keys to Effective Risk Management in Your Chapter and on the Yard (Undergraduate) Sorors will exam REAL problems facing undergraduate chapters on today’s college campus including chapter operation and program risk, event safety and managing differences between sorority and university requirements.

Title: WK14: It’s about the Rituals This workshop will review the Rituals Summary Guide of the most frequently used ceremonies including participants, settings, music, attire, materials and helpful hints to ensure a successful ceremonial experience.

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Workshop Descriptions INTERNATIONAL COMMITTEE AND CONTACT International Sisterly Relations Committee

Alpha Kappa Alpha Educational Advancement Foundation, Inc.

DESCRIPTION Title: WK15: Sisterly Relations: Trending Now and Forever This workshop focus is on a review of the core values and model behaviors, a sharing of the monthly themed calendar activities and an assessment of the future of the Sisterly Relations.

Title: WK16: Become Wild About EAF! - The EAF Method Attendees will learn how to knowledgeably represent EAF at Chapter, Cluster and Regional levels, and in the community. EAF’s strategic focus and how you can be instrumental in raising awareness about philanthropy, will be presented.

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Conference Activities & Events

Chapter & Individual Forms

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Special Needs Form Complete one form for EACH soror and guest who requires special accommodation, as noted below.

This form may be emailed to the address below

Soror Name:

Chapter:

Address:

City:

State:

Phone:

Email Address:

Zip:

Guest Name: Accommodations for the disabled: ☐ Room Facilities (contact hotel) ☐ Wheelchair ☐ Motorized Scooter (We do not provide wheelchairs or scooters. Please bring your own or utilize the resource below) All scooter rentals are the responsibility of the Soror or guest.

Please contact: American Mobility 2280 North Oracle Road info@americanmobility.net.

If you need special accommodation at an event, PLEASE describe your physical need: ☐ ☐ ☐ ☐ ☐ ☐ ☐

Undergraduate Luncheon Diamond/Golden/Silver Soror Luncheon Regional Director’s Dinner EAF Leadership Breakfast Step Show Conference Formal Gala Ecumenical Service

_____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________

Please mail this form by February 1, 2018, to: 89th Far Western Regional Conference P.O. Box 31436 Tucson, AZ 85751 -Or email to: 89thfwrchairman@gmail.com 2018 Far Western Regional Conference | aka1908.com/farwestern

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Step Show Registration The Far Western Region of Alpha Kappa Alpha Sorority, Incorporated cordially invites all eligible teams to participate in its annual Step Competition on Friday, March 10, 2018.

All step competition teams must meet and abide by all requirements of their member organization, including any rules or regulations pertaining to stepping mandated by their member organization.

All step teams must consist of members who understand and are willing to uphold the stated guidelines within this registration packet. All step teams must report to all scheduled meetings and practice sessions on time. All step team representatives must attend the sound check on the day of the event.

1. Registration Fees: There is NO registration fee for participants. This includes complimentary entry for step competition participants, one (1) Manager, and one (1) Sound Assistant.

Participants must be listed on the Step Competition Registration form. Persons not identified on the team’s registration form must purchase a ticket to the show. Those participating in the show solely as prop, cane or primp participants, must purchase a ticket to the show. Please note: Participants, Managers and Assistants will be asked to show proof of I.D. 2. Performance Timing: Each team will have a total of 8 minutes but no less than 5 minutes to perform, including introduction and exit. The clock starts when the first member steps in full view of the judges and timekeeper and/or when the music or vocals start. Routines over 8 minutes will be deducted 10 points from the total score for each minute over. Similarly, routines under 5 minutes will be deducted 10 points from the total score for each minute under.

3. Group Limits: The maximum number of participants per team is 10.

4. Audio: Each team must provide all performance audio on a USB device with the edited version. The Sound Assistant identified on the registration form must be available to instruct the Show’s sound technician during their team’s performance. All music/recordings will be the responsibility of the step team. USB Device and written sound cueing procedures must be submitted to Keysa Rogers at keysa1908@icloud.com by no later than March 3, 2018.

Additionally, at check-in, each team must provide a printed copy of their previously submitted written cueing procedures. The individual or team representative will be responsible for the music until the completion of the performance.

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Step Show Registration 5. Props: No fog or smoke machines allowed. NO FIRE. No props that resemble any type of weapon or firearm will be permitted. All technical sound, stage props, and equipment requests must be submitted prior to the show for approval. Requests may be submitted in writing to Keysa Rogers at keysa1908@icloud.com by no later than Friday, February 24, 2018.

6. Prohibited Behavior: Performances which contain indecent or obscene use of props and/or costumes, sexually explicit language, verbal attacks on any person or organization and jumping off stage into the audience, will be subject to penalty and/or disqualification. Nudity is strictly prohibited.

7. Judging Criteria: Each Step Show performance will be judged based on the following: 1

Introductory Step

10 points

2

Transitions

10 points

3

Creativity

10 points

4

Precision

10 points

5

Appearance/ Costumes

10 points

6

Vocal Clarity

10 points

7

Theme Execution

10 points

8

Showmanship

10 points

9

Complexity

10 points

10

Crowd Energy

10 points

TOTAL POINTS AVAILABLE

100 points

The team with the highest score wins the competition. In the event of a tie, the Overall Performance/ Crowd Energy score will determine the winner.

8. Judging and Prizes: The judging panel will consist of one judge from each sorority and fraternity of the National Pan- Hellenic Council (NPHC) and/or the community, depending on judge availability. THE JUDGES’ DECISION IS FINAL. There are four categories: • 1st Place (AKA Undergraduate Chapter) ~ $250.00 • 1st Place (AKA Graduate Chapter) ~ $250.00 • 1st Place (NPHC Contestant) ~ $250.00 Prizes will be paid in the form of a check made payable to the team’s manager.

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Step Show Registration 9. Disclaimers: Alpha Kappa Alpha Sorority, Inc. will not be held responsible for the actions of the contestants. The 89th Far Western Regional Conference reserves the right to limit the number and type of performances. The above rules and conditions are final. There will be no exceptions. By signing below, you are agreeing as the individual or team representative to all rules and conditions herein and that all such rules and conditions will be adhered to by each team member. You agree that failure to comply with any portion of the aforementioned can result in disqualification or point deduction, to be determined by the Step Show Chairman and/or Judges.

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Step Show Contract 1. Whereas Alpha Kappa Alpha Sorority, Inc. Far Western Region (hereinafter referred to as “FWR”) agrees to plan, organize and execute a step show to be called the 89th Far Western Region Annual Step Show Competition to be held at the Hilton Tucson El Conquistador Hotel 10000 North Oracle Road, Tucson, AZ 85704.

2. FWR agrees to provide the following Step Show prizes per fraternity/sorority category to the first place and second place teams: • 1st Place (AKA Undergraduate Chapter) ~ $250.00 • 1st Place (AKA Graduate Chapter) ~ $250.00 • 1st Place (NPHC Contestant) ~ $250.00 3. FWR agrees to provide a suitable venue for the Step Show competition including but not limited to efficient sound equipment, secure staging, staffing and all other production requirements to facilitate the successful presentation of the program.

Step Team Agrees: 1. To adhere to the Rules, Regulations and Judging Criteria as stated in the Step Registration Information packet which is part of this agreement.

2. To perform at the Step Show according to the Step Show Judging Criteria as stated in the Step Registration Information packet.

3. To return the contract as per the stated deadlines. Information can be mailed or scanned/emailed to the following: 89th Far Western Regional Conference ATTN: Step Show P.O. BOX 31436 Tucson AZ, 85751 Attention Keysa Rogers Keysa1908@icloud.com 4. The Step Team represents by the signature below that they are authorized to enter into this performance agreement by both their university/college (if applicable) and affiliate organizations.

5. The Step Team represents by the signature below that they grant FWR the rights to use their image for use in video production and promotional materials related to Step Show activities. By granting permission, participating individuals release FWR from all liability.

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Step Show Contract 6. The Step Team assumes all risk in its performance of all activities authorized by this agreement and is responsible for all actions whatsoever committed by your team that may cause harm or injury to persons or property.

In witness thereof, the Step Team has executed this agreement the day and year indicated below.

Step Team Manager (Print Name)

Step Team Participants

Step Team Manager (Signature)

1

Date:

2

Graduate Advisor (Print Name)

3

Graduate Advisor (Signature)

4

Date:

5 6 7 8 9 10 11. Sound Technician

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Delegate Certification Use the Delegate Registration Form to list the names of your chapter delegates and alternates to the 89th Far Western Regional Conference. The number of delegates for each chapter is based on the number of financial sorors as of February 1, 2018.

All delegates and alternates must be certified by the Chapter Basileus prior to registration for the conference.

Any changes in the list of official delegates must be completed on site. The only sorors who may authorize a change in delegates or alternates are the Basileus or the Grammateus, and the change must bear one of their signatures.

The Delegate Certification Form must be postmarked by January 31, 2018 to: 89th Far Western Regional Conference ATTN: Registration Committee P.O. BOX 31436 Tucson AZ, 85751 Attention Wilette Diggs And a copy to: Attention Gwendolyn Lawton, Tellers Committee Chairman TGLawton@aol.com Soror Carol R. Dixon Far Western Regional Director P.O. Box 730190 San Jose, CA 95173

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Official Delegate Registration Form Chapter:

Number of Active Members:

Location (include name of college, if applicable):

Check One:

☐ Graduate

☐ Undergraduate

Every financial chapter is entitled to not less than (2) delegates and not less than (2) alternate delegates. The formula for determining the delegate strength and the alternate strength is as follows: 1-10 active members 11-25 active members 26-40 active members 41-55 active members 56-70 active members 71-85 active members

2 delegates 3 delegates 4 delegates 5 delegates 6 delegates 7 delegates

87-100 active members 101-115 active membersactive 116-130 membersactive 131-145 146 + active members members

8 delegates 9 delegates 10 delegates 11 delegates 12 delegates

The number of active members is the number of financial members as of February 1, 2018. No chapter shall have more than 12 delegates, and the maximum number of alternate delegates is equivalent to the chapter’s delegate strength as determined by the formula above.

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Official Delegate Registration Form Please PRINT or TYPE names in alphabetical order.

DELEGATES

ALTERNATES

1

1

2

2

3

3

4

4

5

5

6

6

7

7

8

8

9

9

10

10

11

11

12

12

Please forward names of elected delegates and alternates to: Soror Wilette Diggs, 89th Far Western Regional Conference Registration Chairman – P.O. Box 31436, Tucson AZ 85751 and Soror Carol R. Dixon, Far Western Regional Director -- P.O. Box 730190, San Jose, CA 95173. This form must be postmarked by January 31, 2018.

Basileus Signature

Date

Grammateus Signature

Date:

Graduate Advisor Signature

Date:

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Souvenir Journal Information Chapters and sorors once again have an opportunity to place ads in several categories in the 89th Far Western Regional Conference Souvenir Journal. Please take advantage of this great opportunity to advertise to conference participants and local community members.

As always, chapters are asked to support this effort by purchasing chapter ads.

Individual ads may be purchased by chapters or sorors to recognize: • New Diamond, Golden and Silver Stars • New Chapter Basileus and Chapter Sorors of the Year • Sorors Initiated together • New Sorors initiated since the last Regional Conference • Sorors who work together, who attend the same church, who are from the same schools or city/state, etc.

• Sorors’ significant accomplishments and accolades • Ivies Beyond the Wall Congratulatory ads may be purchased by chapter or sorors to recognize: • Host Cluster Members • Current Directorate Members from Far Western Region • Former Directorate Members from Far Western Region • International and Regional Committee Representatives • Legacy Sorors • Chapter Anniversary or Milestone Individual ads may be purchased by the community to support or recognize the 89th Far Western Regional Conference Please mail fees, completed invoice and hard copy of camera–ready ads postmarked no later than February 6, 2018 to: 89th Far Western Regional Conference ATTN: Souvenir Journal Committee P.O. Box 31436 Tucson, AZ 85751 And send an email with the subject line: “Souvenir Journal AD Submission” no later than February 6, 2018 to: arikawells@hotmail.com with the following attachments: 1.

2.

Photos in JPEG, EPS, TIFF, AI, PSD or PDF format only Digital copy of your camera-ready ads in PDF format Make checks payable to Far Western Region

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Souvenir Journal Information Please indicate below the size of the ad you wish to purchase & use one invoice per ad Make check payable to: Far Western Region Enclosed is: $ in full payment for an Ad

Chapter Checks will be accepted. Payment for individual ad submissions must be via Money Order or Cashier’s Check Only • • • • • • •

Souvenir Journal Back Cover Ad: (7.5”x 10”) $750.00 Souvenir Journal Inside Front/Inside Back Page Ads (7.5” x 10”) $500.00 Full Page Ad (7.5” X 10”) $150.00, Add Photo $30.00, Add $25.00 for color Half Page Ad (7.5” x5”) $90.00, Add Photo $30.00, Add $25.00 for color Quarter Page Ad (3.75”) $50.00, Add Photo $30.00, Add $25.00 for color Business Card Size Ad (3.75” x 2.5”) $35.00 Patron (name only) $20.00

Full Page 7.5” x 10”

Half Page 7.5” x 5”

Advertiser’s Name: Address: City: Telephone:

Quarter Page 3.75” x 5”

State:

Business Card 3.75” x 2.5”

Zip Code:

E-MAIL ADDRESS (one character per box)

Basileus (Chapter Ad only) PLEASE SUBMIT HARD COPY ADS, PHOTO AND FEES no later than February 6, 2018 89th Far Western Regional Conference ATTN: Souvenir Journal Committee P.O. Box 31436 Tucson, AZ 85751 Please email a copy of your camera-ready ads and photos in EPS, TIFF, AI, PSD, or PDF format only to: arikawells@hotmail.com

For Souvenir Journal Ad Committee Use Only Date Received ______________

Amount $_________________

Check # _____________

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Regional Chorus Registration Do you have musical talent? Share your gifts in one of our musical performance groups!

Regional Chorus Polished Pearls (Undergraduates) Gold Tones (Golden Sorors) Sign up today to receive your music packet.

Soror Name (please print)________________________________________________________________ Address__________________________________________________________________ City _____________________________________ State _____________ Zip _______ E-mail address________________________________________________________________ Phone ___________________________________ Cell phone ______________________ Please indicate the group(s) you are interested in: _____ Regional Chorus

_____ Polished Pearls

_____ Gold Tones

_____ Instrumentalist (please indicate the instrument you play): _____________________________

Please indicate your voice range: _____ Soprano

_____ 2nd Soprano

_____ Alto

_____ Tenor

Please mail the completed form by January 31, 2018 to: 89th Far Western Regional Conference Regional Chorus P.O. Box 31436 Tucson, AZ 85751

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Medical Response Team Calling All Doctors, Nurses, Nurse Practitioners, Physician Assistants, Medical Assistants, Licensed Vocational Nurses, and anyone with First Aid, CPR training, to join the Far Western Region Medical Response Team (FWRMRT) at the 89th Far Western Regional Conference. Please complete this form, so that we can plan the work schedule for the Regional Conference.

Name_________________________________________________________________________ Chapter_______________________________________________________________________ Address_______________________________________________________________________ City________________________________State________________________Zip____________ Cell phone_______________________________Email__________________________________ Profession_______________________________________ (MD, NP, RN, LVN, CNA, MA, PA, Etc.) BCLS, ACLS, AED, TLS, First Responder _______________________________________________ Arrival Date ____________________________________________________________________ Departure Date_________________________________________________________________ Ticketed Events (Breakfast, Luncheons, After Hours): Name, Date_____________________________________________________________________ Please return form by January 31, 2018 to: 89th FWR Regional Conference Medical Response Committee P.O. Box 31436 Tucson, AZ 85751

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Ivies Beyond the Wall Form Chapter: Location: Name of Basileus: List the names of all sorors who have become Ivies Beyond the Wall since the 2017 Far Western Regional Conference. When submitting a name for Ivy Beyond the Wall please include a phonetic enunciation, i.e. Charice Lanier (Sha–rees Lau-near. Please submit and label a jpeg/pdf/ tif photo for each honoree. Attach additional pages as needed.

NAME OF SOROR

DATE OF DEATH

DATE/CHAPTER INITIATED

The ceremony will be held on Friday, March 10, 2018 at 8:00 am.

Sorors are required to wear: Conservative, solid (without embellishment or adornment)., seasonal white dress with sleeves or suit with coordinated white blouse appropriate for the occasion, coordinated white shoes, and white or flesh-toned hosiery are mandatory.

Please email this form by January 31, 2018 to: Original to: 89th Far Western Regional Conference Soror Tanisha Price-Johnson tanishap1@aol.com Attn: Ivies Beyond the Wall Committee P.O. Box 31436 Tucson, AZ 85751

Copy to: Soror Carol R. Dixon Far Western Regional Director DixonCRD@gmail.com

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New Diamond/ Golden/ Silver Form Chapter:

Location:

NOTE: Only those Sorors initiated in 1942-1943, 1967-1968 or 1992-1993 will be honored and receive a special souvenir at the conference luncheon. Souvenirs will only be provided for honorees in attendance.

Please submit and label a jpeg/pdf/tif photo for each honoree and submit to: akapella93@gmail.com. by January 31, 2018.

DIAMOND SORORS Please submit names of all sorors who became Diamond Sorors since the 2017 Regional Conference and all sorors who will become Diamond Sorors in 2018. (Must have been initiated in 1943)

Name of Soror

Date Initiated

Chapter Initiated

GOLDEN SORORS Please submit names of all sorors who became Golden Sorors since the 2017 Regional Conference and all sorors who will become Golden Sorors in 2018. (Must have been initiated in 1968)

Name of Soror

Date Initiated

Chapter Initiated

SILVER STARS Please submit names of all sorors who became Silver Sorors since the 2017 Regional Conference and all sorors who will become Silver in 2018. (Must have been initiated in 1993)

Name of Soror

Date Initiated

Chapter Initiated

Basileus Signature:_____________________________________________

Date:___________________

SPECIAL NOTE: Chapters should order medallions from the Corporate Office - these will not be presented at the conference. Please mail this form by January 31, 2018 to: Email copy to: Diamond, Golden Silver Soror Luncheon Chairman Soror Sundi Williams akapella93@gmail.com

Email copy to: Far Western Regional Director Soror Carol R. Dixon DixonCRD@gmail.com

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Legacy Parade Form (Due by January 31, 2018)

Basileus

Chapter

Address City

State & Zip

Phone

E-mail

LEGACY SORORS Please list the names of all legacy sorors whose names should appear in the souvenir journal. Indicate sorors who plan to participate in the Legacy Parade by checking (x) the box [ ] next to their names. For example, a soror who is an Ivy Beyond the Wall may be listed, but not have her name checked below. The parade will take place prior to the 3rd Plenary Session on Saturday, March 11, 2018. Sorors must be registered in advance to participate; there is no on-site registration.

Submitting Legacy Soror Date Initiated

Name of Soror(s)

Chapter Initiated

Relationship

Date Initiated

Chapter Initiated

[] [] [] [] [] [] [] [] [] []

Email form to: fwr.legacyparade@gmail.com

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Regional Committee Participation Archives: This committee shall establish and make recommendations for the implementation of a method of receiving, preservation and storage of materials of historical significance to the Far Western Region.

Awards: This committee will be responsible for revising the Regional Awards Manual as necessary and will also be responsible for the International Awards as required. Only non-delegates may serve on the Awards Committee.

Chaplains Committee: This committee will engage sorors in pre-plenary devotional and motivational experiences prior to beginning of plenary sessions.

Connection Committee: This committee assists chapters to implement the sorority’s public policy agenda, including voter registration, voter education, government and the states’ AKA Days at the Capitol.

Constitution and Bylaws: This committee shall propose and accept needed changes in the Constitution and Bylaws.

Data Analysis & Evaluations: This committee will focus on identifying trends in practices, and, tracking strategies and tactics used to advance the region within the sphere of Alpha Kappa Alpha Sorority, Inc. Music/Regional Chorus: This committee is responsible for the conference music as requested by the Regional Director.

Philacters: The Philacters Committee will serve as the doorkeepers during the closed sessions of the regional conference. They will be responsible for admission to the sessions of registered sorors, collecting late fees, and ascertaining knowledge of the current password prior to admittance to each session. During the ceremonies, the Philacters Committee will admit only those sorors properly attired. Once the ceremonies have begun, the Philacters Committee will ensure no additional sorors are admitted.

Program: This committee will develop strategies for chapters to implement the internationally adopted program targets of Launching New Dimensions of Service adopted by current Supreme Basileus, Soror Dorothy Buckhanan Wilson.

Protocol Committee: This committee facilitates the proper protocol for the region’s meetings and conferences. Each chapter in the Far West is requested to appoint two members to the Protocol committee.

Recommendations: This committee will receive, compile, edit, and present to the conference recommendations from chapters and committees.

Resolutions: This committee will receive, recommend, and edit resolutions from chapters and committees.

Resolutions are binding. Therefore, this committee must evaluate the relevance and appropriateness of resolutions received. The committee should consult the Regional Director if there are questions concerning the stated directions 2018 Far Western Regional Conference | aka1908.com/farwestern

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Regional Committee Participation Rules: The Rules Committee will establish the standing rules to govern the proceedings of the Regional Conference. This committee must report to the conference at the first plenary session.

Technology: This committee is responsible for the overall implementation of technology that chapters use to enhance their operations.

Tellers: The Tellers committee has the responsibility of supervising the election of Regional officers and candidates for Regional Representatives to National committees. This committee must establish the election rules along with the nominating committee.

Time and Place: (Regional Conferences and Area Retreat) - These committees will inform the conference participants of future times and dates of Regional Conference. The committees will also clarify times and dates of Area Retreats/Clusters.

Undergraduate Activities: This committee will plan and develop strategies pertinent to undergraduate chapters and work the Regional Director and regional representative on the International Undergraduate Activities Committee relative to implementation.

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Regional Committee Participation Form Archives

Data Analysis

Resolutions

Awards (2 sorors - non-delegates) Boule Luncheon

Music/Regional Chorus Philacters

Rules Technology

Chaplains

Program

Tellers

Connection

Protocol

Time and Place

Constitution and Bylaws

Recommendations

Undergraduate Activities

Sorors interested in serving on a Regional Committee should be listed on this form so that the soror's name can be included in the Regional Conference agenda. Please duplicate as necessary and return this form by January 31, 2018 Committee Name:

______________________________________________________________ Each Committee Requires a Separate Sheet

Soror Name: Chapter: Address: City, State, Zip: Telephone: E-mail: Committee:

Soror Name: Chapter: Address: City, State, Zip: Telephone: E-mail: Committee:

Soror Name:

Soror Name:

Chapter: Address: City, State, Zip: Telephone: E-mail: Committee:

Chapter: Address: City, State, Zip: Telephone: E-mail: Committee: Please email and mail this form by January 31, 2018 to: Copy to:

Copy to:

Soror Sylvia Goodwin Workshops Chairman 89Workshops@gmail.com

Soror Carol R. Dixon Far Western Regional Director DixonCRD@gmail.com

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Workshop Facilitators/ Recorders WORKSHOP FACILITATORS • • • • • • • • • • •

Arrive at the workshop location at least 15 minutes before the workshop is scheduled to begin.

Consult with the presenter to ensure that the room is set up appropriately and contains the equipment requested.

Call the workshop to order and introduce the presenter to the sorors assembled.

Distribute workshop handouts and provide other assistance to the presenter as needed.

Distribute workshop evaluations and collect them at the end of the workshop.

Facilitate dialogue/discussion by asking questions if sorors in the audience are reluctant.

Facilitate a question and answer session at the end of the workshop.

Serve as timekeeper for the workshop.

Thank the presenter for the presentation.

Ensure contact information for presenter, facilitator and recorder is documented on the designated form.

Submit presenter’s vitae, contact information, copies of the workshop handouts and evaluations to the Regional Workshop Committee representative at the conclusion of the workshop session.

WORKSHOP RECORDERS • • •

• •

Arrive at the workshop location at least 15 minutes before the workshop is scheduled to begin.

Ensure workshop attendees have all badges scanned.

Record accurate and legible notes during the workshop presentation (including sorors’ questions, presenter’s answers and other key points) on designated pages provided in the workshop recorder’s packet.

Obtain a copy of the presentation from the presenter.

Assist the facilitator in distributing and collecting the workshop evaluation forms.

Please list the names, addresses, telephone numbers and emails of sorors in your chapter who would like to serve as Workshop Facilitators or Recorders on the Workshop Facilitators/Recorders form.

Workshop Facilitators and Recorders must attend the Orientation on Thursday, March 9, 2018 at 5:30 pm.

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Workshop Facilitators/ Recorders Chapter:

Location:

Name of Basileus: Please complete all contact information for sorors who would like to serve as Workshop Facilitators or Recorders. They must be registered and attend the orientation on Thursday, March 9, 2018 at 5:30 pm.

Please type or print legibly and duplicate this form as necessary.

WORKSHOP FACILITATORS Name: Address

City:

Telephone:

Email Address:

State:

Zip

State:

Zip

State:

Zip

State:

Zip

Name: Address

City:

Telephone:

Email Address:

WORKSHOP RECORDERS Name: Address

City:

Telephone:

Email Address:

Name: Address

City:

Telephone:

Email Address: Please email this form by January 31, 2018 to: Workshops Chairman Soror Sylvia Goodwin 89Workshops@gmail.com

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Reactivated Soror Form Please list the names of sorors (alphabetically) who have reactivated with your Chapter since January 2018.

Chapter:

Location:

Name of Basileus:

Please print the names. Attach additional pages as needed.

Soror: Soror: Soror: Soror: Soror: Soror: Soror: Soror: Soror: Soror: Soror: Soror:

WORKSHOP RECORDERS

Please mail this form by February 15, 2018 to: Soror Carol R. Dixon Far Western Regional Director DixonCRD@gmail.com

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Recommendation Form A recommendation is an action that requires consideration by a higher body. Please list the recommendation(s) with a brief rationale/explanation. The Chapter must endorse all recommendations. Use only one (1) form for each recommendation submitted.

Please state wording exactly as you wish the Recommendation(s) to be read. Use the appropriate format and attach sheets if necessary.

Chapter:

Location:

Telephone:

Email Address:

SIGNATURES

Basileus Signature

Date

Grammateus Signature

Date

Graduate Advisor Signature (Undergrad chapters only)

Date

College/University (Undergrad chapters only)

Please mail this form by January 31, 2018 to: Soror Carol R. Dixon Far Western Regional Director DixonCRD@gmail.com

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Resolutions Form A resolution is primarily a motion that mandates action by an assembly or body. Resolutions cannot be in conflict with the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated. Resolutions cannot mandate action by the International Body.

Please state wording exactly as you wish the Resolution(s) to be read. Use the appropriate format and attach sheets if necessary.

Chapter:

Location:

Telephone:

Email Address:

SIGNATURES

Basileus Signature

Date

Grammateus Signature

Date

Graduate Advisor Signature (Undergrad chapters only)

Date

College/University (Undergrad chapters only)

Please mail this form by January 31, 2018 to: Soror Carol R. Dixon Far Western Regional Director DixonCRD@gmail.com

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Proposed Constitution & Bylaws FOR CHAPTERS, CHAPTER MEMBERS AND GENERAL MEMBERS Membership Affiliation Date

Chapter

General Member

Chapter Information Location Home Phone

Chapter Name of Chapter Basileus Basileus Email Address Chapter Address Name of General Member submitting proposed amendment

City: General Member Information Home Phone

General Member Address

City

Region Mobile Number State Mobile Number State

General Member Email Address Constitution and Bylaws Amendment Information Current Constitution Language: (Attach a copy of the reference section in the current Constitution and Bylaws to this form) Article Number: ______________ Section Number: ______________ Page Number:_____________ Proposed Constitution Language (The proposed amendment should clearly state the wording as it is to appear. Use additional sheets if necessary)

Rationale for proposed amendment Will this proposed amendment have any fiscal impact on the sorority?

Yes No Signature of General Member submitting proposed amendment

If yes, please describe the anticipated fiscal impact.

Signature of Chapter Basileus

Date

Signature of Chapter Grammateus

Date

Date

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Proposed Constitution & Bylaws FOR CHAPTERS, CHAPTER MEMBERS AND GENERAL MEMBERS The section below is for the use of the Office of the Regional Director Name of Region Date Received By Regional Director

Date Transmitted to

Action of Region

Regional Constitution Committee Date of Vote

Total number of votes cast

Total number of "aye" votes received Date Transmitted to International Constitution Committee

Total number of "nay" votes received

Comments:

Name of Regional Director

Signature of Regional Director

Please mail this form by January 31, 2018 to: Soror Carol R. Dixon Far Western Regional Director DixonCRD@gmail.com

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