Australian Indigenous Mentoring Experience
Staff Recruitment Pack Finance and Administration Manager
AIME provides a structured dynamic educational program that connects volunteer university students in a one-on-one mentoring relationship with Indigenous high school kids. AIME dramatically improves the chances of Indigenous kids finishing school, and provides education and development for all people connected with the Program. The objective of AIME is to see all Indigenous kids finish school at the same rate as every Australian child.
What’s in this Pack
Learning and Development information
AIME Salary Structure
Key Dates to Remember
16 May 2012 – Applications Open
4 June 2012 – Applications Close
Player Card Finance and Administration Manager Profile Strong, stable, thorough, caring, giving and energetic. A Planner. This player ticks all of these boxes; in fact they thrive on ticking boxes generally.
They are the glue that holds AIME together. With their middle name being ‘reliable’ this person knows the middle names of everyone else in the team, their Tax File Numbers and whether they like Coldplay or Michael Buble best. Such is the depth of their commitment to the team. No stone goes unturned, all bases are covered and all clichés are accounted for. With a keen eye out for an un-dotted I or a t masquerading as an l, the Admin Manager ensures all players stats are logged, jerseys are on, laces are tied, and that they have fresh oranges and red cordial for half time.
Organising staff flights, maintaining the flow of information from the staff to HPU, signing off on the payroll or making sure there are enough pens, chairs and computers for everyone is all in a days work. This role supports the High Performance and the Finance and Partnering Units, as well as taking on the mantle of Office Manager. This player is always up for a challenge, feeling equally at home with the giant crossword or samurai Sudoku.
+ Learning & Development Package
Workplace happiness is the number one KPI but they aren’t the clown in the piece, more like a ring master that happens to be great at juggling. As a key member of the High Performance Team (HR and L&D) they are great at interfacing with the amazing people at AIME. Yet having a dotted line to the Finance and Partnering team they are equally adept at the challenge of writing a great financial Report. They are driven by the fact that the rest of the team is counting on them to do their best so they can do theirs. Distributing smiles, good vibes and peace of mind is all part of the service.
POSITION POSITIONDESCRIPTION: DESCRIPTION Finance and Administration Manager! ! ! Position Details ! Reports to !
Director of High Performance Unit (HPU), and Director of Finance & Partnering!
Number of staff to manage!
Director of HPU, Director F&P, Matrix on Board (External Bookkeeper and Management Accountant!
Location of role (predominantly)!
M ain Purpose of the Role ! The role is to oversee AIME’s financial day to day operations, to manage AIME’s travel process, and to implement the financial systems and processes that drive fiscal efficiency across the organisation. The role will also double as the AIME HQ Office Manager to be the point of contact for the day to day operations in the office. Finally the role will provide extra support in the administration and day to day operations of the High Performance Unit, AIME’s HR function. And engage with other projects across the different units as they arise.
M ain Responsibilities
Assist the Director of the High Performance Unit (HPU) with key projects including: Progress Reviews, Staff Quarterly training, Professional Mentoring, Maintenance and ongoing auditing of Personnel Records, Maintenance of Police and WWC Check documentation, and other operations as they arise.
Support the HPU to manage contracts with external suppliers (uniforms, telephone, internet, travel, insurance, other)
Point person for office facilities management (enquiries, lockers, supplies, and happiness) Contact point for AIME HQ and satellite offices, ensuring the workplace environment is safe and staff have access to the resources necessary for them to complete their job.
Oversee AIME’s travel management Assist Matrix on Board (external accountants) with preparation of paper work for processing Prepare Board and other financial reports where required Oversee AIME’s day to day finance function including reimbursements, payment and preparation of bills and invoices, approving Payroll and other financial operations.
K now ledge, Skills and Experience !
Relevant Tertiary Qualifications 5 years work experience Relevant Financial Skills High level communications skills High level relationship management skills and experience Project Management and Operational experience An understanding of Indigenous Australia, or a proven ability to learn quickly and adapt to different environments
Learning & Development Strategy 2012 - 2013 !
AIME is proud to offer a dynamic environment of learning and development for its staff. AIME is committed to building Australia’s future leaders – Indigenous and non-Indigenous – and providing an environment that brings all of these future leaders together to deliver the highest quality, most effective mentoring program available to Indigenous high school kids across our nation; so they can finish school at the same rate as every Australia child.
AIM E Learning & Developm ent K ey Program s – Touch-points – Initiatives 1.
AIME Staff Camps, AIME Quarterlies & Learning and Development Days 14 days where the whole team comes together in Sydney to touch base each quarter, to reflect, regroup and refine our skills and focus for the next stage. At the quarterly touch-points the AIME Team attends workshops run by some of Australia’s leading organizations including Google, Coca Cola, Telstra, Origin Energy, and Indigenous and non-Indigenous leaders. Themes include: Leadership, Management, Communication, Team Synergy, Culture and many more.
AIME Professional Mentoring and Leadership Program Our commitment to mentoring also extends to our staff who receive their own Professional Mentor for 5-6 months of the year. It’s a chance for AIME to connect our staff with some of Australia’s current leaders, to grow and learn from their experience, and to then feed it back into our day-to-day work. The following, are an example of the calibre of people who have been involved as Professional Mentors with AIME: Chris Sarra (Executive Director, Stronger Smarter Institute), Adam Spencer (ABC Radio), Greg Hutchinson (Executive Partner, Bain & Company), Marion Potts (Artistic Director, Malthouse Theatre), Chris Boys (General Manager, Support Services Team, Social Ventures Australia), and many more.!
Study and Development Leave Each AIME staff member will receive an extra 5 days of leave that can be directed towards the staff member’s development. It may mean that some staff choose to complete a course, others may wish to do some reading or writing, others may simply take the time to experience new perspectives through conferences or festivals. Staff simply apply for the extra leave, and then can use the pay for those 5 days of study and development leave and direct it towards something they want to do.
Cultural Leave Each staff member will also receive 3 days of cultural leave each year. Basically this was brought in to give all of our staff, Indigenous and non-Indigenous, the chance to build their connection with Indigenous Australia. For many of our Indigenous staff it's a chance to get back home, to learn language, or maybe even to go to another blackfella's country and learn from their experience. Then for our non-Indigenous staff, it's a chance to really build that connect point around what it means to be Australian, a chance to maybe volunteer for another Indigenous organisation, or head off with an Indigenous AIME staff member to their country, or attend festivals such as Garma. A strong connection to Indigenous Australia makes us all much richer in terms of our history, identity and sense of belonging as Australians
AIME Salary Structure ! Staff Wage Progression The following information should be read in conjunction with the notes that are listed on the next page
Yr 12 or equiv, min exp in field, or TAFE/training accredited
Project Manager (Development Stage)
TAFE/training qualifications, & 5+ years exp in workplace
Uni qualified, or training & 2+ years work exp in field
Uni qualified, or training & 2+ years work exp in field
Project Manager / Com & Ops Manager
Uni qualified, 5 years+ work experience
Uni qualified, 5 yrs + work exp or min 2 years exp in the field
Senior Level Management
This table indicates wage levels, which have been set out under broadly defined Qualification Guidelines based on a combination of educational attainment, skills levels and experience in the field. Pay-rise increments fall on each anniversary of the date you commenced work with AIME, and increase by 4% each year - this increase is above CPI. Please note the figures quoted in the table include your Superannuation component. It should also be noted that Management and the Board of Directors reserve the right to offer increases in salary or remuneration on a case-by-case basis and may also offer Contracts of Employment to individuals who may sit outside the listed Qualification Guidelines.! ! ! !
! Allowances (Criteria applies)
! Motor Vehicle ! Internet ! Phone ! !!
Annual Awards (All Staff)
End-of-Year Bonuses (F/T Staff)
2 Year Service
4 Year Service
Best Team Player
6 Year Service
9 Year Service
! Thrifty AIME Staff Deal ! Fringe Benefits Tax ! !!
Best Internal Communicator
! Discounts (All Staff)
Best External Communicator
Cultural Leave (All Staff)
Up to $4.5K extra tax free cash in pocket
Best Relationship Builder
3 days p.a. (does not accrue)
! Training & Development (All Staff) (Jan 2012)
! Study & Development Leave
! Staff Camps & Learning &
5 Days p.a. (does not accrue)
14 Days per year
5 Days per year
! Professional Mentoring !
Program Manager Leave (F/T Staff) (Jan 2012)
! Extra Study & Development Leave
5 Days p.a. (does not accrue)
! AIME reviews its salary packaging each year.
AIME Salary Structure ! Notes and explanations for the AIME Salary Package AIME Salary Package
This covers details related to your earnings at AIME including wage and pay-rise increments, incentive schemes such as bonuses and awards, allowances that you may be able to apply for and discount opportunities that you can tap into. The AIME Salary Package also covers additional leave arrangements for professional development purposes, study and participation in cultural events.
Are for full-time staff only and directly linked to years of full-time service. They are awarded at the end of each year. For part-time staff who become full-time after two or more years, your part-time hours will contribute towards your calculated service years.
All AIME staff are able to tap into the AIME Corporate discount with Thrifty, for personal use.
Each year there will be one Award given in each of the listed categories. Staff cannot receive more than one award in any given year. The Awards are determined by each staff member’s ratings total from their combined Staff Progress Reviews in the year. The best score wins.
Staff can access Motor Vehicle Allowance, Internet Allowance and Phone Allowance if they meet the corresponding criteria.
Is for all AIME staff to attend Indigenous-learning experiences, conferences and festivals, and to build and share cultural knowledge.
Learning & Development
Study and Development Leave as outlined in the table is only available to Full-time staff and kicks in on your second year at AIME. The 14 days for Staff Camps and Learning and Development each year are for attendance at Staff Camp in Sydney. Professional Mentoring days are for preparing and spending time with your Professional Mentor.
Program Manager Leave
For Program Managers to undertake additional training. Similar to Study and Development Leave, PMs can utilise 3 study days in their second year and 5 days for each following year. Only available to PMs after working full time for two years.
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AIME – Building Australia’s Future Leaders