AI 1415 Q4 report_Finance

Finance Subteam

GENERAL PROJECT/SUBTEAM DESCRIPTION SUBTEAM BOTTOMLINE The VP Finance is responsible for the financial and legal management of AIESEC International in order to guarantee the sustainable growth and evolution of the organization. The VP Finance is also responsible for all the global investments and decision making process management as well as the overall governance of the AIESEC International to different stakeholders.

Lastly the role also includes the administrative responsibilities inside AIESEC International, contracts management and the support to the network in terms of financial and legal management.

PEOPLE INVOLVED Johannes Ide. Vice President Finance

Supported by

Patricia Sureveen. Office Manager FLB. AIESEC International Q4 2014 Report

efforts GENERAL COMMENT Q4 was the first quarter where the investment into an office manager showed results in the Finance area. It freed up capacity of the VP Finance to spend on the finance consultancy for the team and projects.

A new issue to be handled this quarter was the problems around IPM in Vietnam which required extra time that was not planned. Also additional efforts for FLB, ICB and Internal Auditors which are not working well as individual bodies at the moment.

INDIVIDUAL EFFORTS Johannes Ide. Financial management (30%), Finance Consultancy to team (10%) Legal management (10%), Risk management (10%), ILM management (10%), Office manager tracking (10%), Legislation (10%), other contributions to team (10%) AIESEC International Q4 2014 Report

efforts Office Manager The AI Office manager focuses with the main tasks on: - AI legalities and registrations (Insurance, City hall, bank accounts, etc.)

- Ticket bookings (flights, trains, etc.) for AI and global bodies (ICB, GEC) - Legal administration of with the dutch authorities - Network requests (legal documents, certification - Incoming and outgoing mail and phone calls - Office management (maintenance and renovation)

AIESEC International Q4 2014 Report

OUTCOMES Q4 MILESTONES CHECK Management Team Decision Making Decisions on current projects, quarter budget update and AI structure were made in time for all processes to proceed

Israel Vendor Decision

Ongoing OďŹƒce and Finance Management (achieved 80-90%)

ILM Management

Decision making completed and vendor selected Now waiting for funding from Plenary

New Processes on track and implemented

Support to ILM Board to select next IC host IPM Vietnam Risk management Improvements needed

MAIN KPIs MONITORING KPI Name

Planned

Achieved %

Budget achievement

100%

see budget

55%

Transparency

70%

95%

?

Sustainability

90%

TBA

?

Legality

60%

73%

?

AIESEC International Q4 2014 Report

The results are based on the October FLB survey which was published in November. The next results will be released in February

Budget

AIESEC International Q4 2014 Report

Balance first 6 months

AIESEC International Q4 2014 Report