OCVP applications||GROW 2019

GR W

August 2019

INTRO Message from MCVPe F&L OC Structure Roles&Responsibilities Application Package Timeline

GR W

August 2019

Message from your MCVP Dear applicant, First of all I want to congratulate you for considering to step forward and be one of the leaders who will organize GROW 2019. I am really excited and honored to start the selection process of this OC team. GROW conference aims to introduce the MC 19.20 to the plenary and close this wonderful year that MC Boomerang offered us! My personal commitment to this conference will be that both the conference team and the delegates will experience this conference to the fullest and kick start winter peak together! Being part of an OC team in a conference is one of the most memorable experiences in AIESEC and also a really challenging one, something you definitely want to experience! I also commit to help the OC team the best way possible for it to be one of the best team experiences!

If you are the person we are looking for can't wait to see your application!

GR W

August 2019

STRUCTURE OCP OCVP DELEGATE SERVICE

OCVP LOGISTICS

OCVP SPECIAL EVENTS

TEAMSTER Delegate Service

GR W

August 2019

OCVP ROLES & RESPONSIBILITIES: The role of an OCVP despite the responsibilities is to be an active team member of the Organizing Committee.

There are general tasks and tasks based on the specific responsibilities that the OCVP has to deliver on time, based on the OC plan.

Differentiations on the job description of the OCVP apply only for the period before the conference, during the Conference the OC plan and the JDs change in order to respond to the conference needs.

GR W

August 2019

ROLES & RESPONSIBILITIES: OCVP Delegate Services  & Teamster Delegate Experience:

Creation of Delegates booklet.

Managing communication with delegates pre, during and post conference.

Budges creation.

Sugarcubes creation.

Responsible for Registrations.

Responsible to answer delegates questions.

Compile and manage delegate database.

Coordinate Delegate Registration.

Delegates Check In & Room Allocation.

OCVP Special events Coordination of major events (Delegates Welcoming, Opening Plenary, Parties, Official Dinner, Coffee breaks, other innovative events).

Responsible for everything about audio-visual, music, videos, decoration, preparation and execution for every event during conference.

OCVP Logistics: Responsible for the tracking of the conference logistics before, during and after the conference.

Responsible for logistics plan and distribution to the sessions.

Responsible for logistics sustainability.

Co-operating with MC responsible for ER and sales.

Co-ordinate the overall transportation plan for the logistics.

GR W

August 2019

TIMELINE 26/5

31/5 APPLICATION DEADLINE

OC STARTS TO WORK

1-4/6

FULL OC TEAM

INTERVIEWS

APPLICATIONS LAUNCH

5/6

4/6

1/8 PRE MEETING AT THE HOTEL

6/8 2-5/8

WORKS FOR THE LOGISTICS AT MC OFFICE

CONFERENCE DELIVERY

GR W

August 2019

QUESTIONNAIRE NAME: SURNAME: LC: CURRENT ROLE: PHONE: EMAIL: PREVIOUS AIESEC EXPERIENCE: ANY OTHER EXPERIENCE THAT MAYBE HELPFUL:

GR W

August 2019

QUESTIONNAIRE 1. What is your motivation to apply for OCVP position for HeADCo 2018?

2. What is the position you wish to apply for and what makes you the best candidate for this? (you can apply for more than one position).

3. Describe me what do you consider a successful conference. How will you make sure the conference will be successful?

4. Mention 3 strengths & 3 weaknesses of yourself. How you will use the strengths & handle the weaknesses in order to ensure good implementation of the conference.

4. In how many conferences you have participated as delegate?

6. What kind of experience you have in organizing conferences, events? ( if you have OC experience mention it and provide a short evaluation upon it what worked /what didn't work).

GR W

August 2019

APPLICATION PACKAGE You must answer all the questions in English, otherwise your application won’t be accepted.

After your application you will receive a confirmation mail with details about the procedure.

No application will be accepted after the given ddl.

DATES OF GROW AUGUST 2019 ARE 2-5 of August.

The OC team must be physically in Athens from 8/7/2019.

DDL of application 31/5/2019 23:59.

Send your application to kyriaki.daskaloudi@aiesec.net , mary.giannitsani@aiesec.net and ilianthi.marantou@aiesec.net .

GR W

August 2019

GOOD LUCK! GR W

August 2019