2022 COF EXCOM Welcome Packet

The American Institute of Architects College of Fellows Executive Committee Handbook & Welcome Packet The American Institute of Architects 1735 New York Ave NW Washington, DC 20006-5292

AIA College of Fellows Founded in 1952, the College of Fellows is composed of members of the Institute who are elevated to Fellowship by a jury of their peers. Fellowship is one of the highest honors the AIA can bestow upon a member. Elevation to Fellowship not only recognizes the achievement of the architect as an individual, but also elevates before the public and the profession those architects who have made significant contributions to architecture and to society.

Welcome On behalf of the AIA College of Fellows Executive Committee, I would like to congratulate you on your new position as a member of the College of Fellows ExCom and welcome you to the leadership of the College. You’ve accepted a wonderful opportunity to be a part of the COF, representing our members around the world. The Executive Committee is excited you will be joining us in advocating for the needs and interests of our members and the emerging professionals we mentor.

You will fill your role for the next two years as either the Secretary or the Bursar of the College followed by a one-year term as Vice Chancellor and Chancellor in your fourth and final year. Many former ExCom members have found that it takes several months to get up to speed on roles and responsibilities as well as the programs we support and mentor. It for this reason that this manual has been developed. It may not answer all of your questions, but it should provide you with a more comprehensive understanding of the College including its missions, objectives and messaging.

Your active participation in our meetings, communications, and events is critical to our success, and for that we thank you in advance.

Perhaps the most important responsibilities as a member of this body is that as an officer of the College of Fellows you will be representing our entire membership and your ideas and opinions matter. If you have any questions about the COF or your position, please contact me at any time. I look forward to working with you in the coming years.

Warm Regards,

Roger Schluntz, FAIA 2022 Chancellor

Contents

Purpose COF Missions Objectives Audiences Messaging Service Annual Calendar Nominating Committee The Boney Award The Latrobe Prize

6 8 16 18 20 26 36 38 42 46 5

Purpose

“THE PURPOSE OF THE COLLEGE OF FELLOWS IS TO STIMULATE A SHARING OF INTERESTS AMONG FELLOWS, PROMOTE THE PURPOSES OF THE INSTITUTE, ADVANCE THE PROFESSION OF ARCHITECTURE, MENTOR YOUNG ARCHITECTS, AND BE OF EVER-INCREASING SERVICE TO SOCIETY.” 7

Missions

1. Promote Research & Scholarly Work The Latrobe Prize The $100,000 Bi-Annual Research Grant

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2. Mentor Young Architects & Emerging Professionals Young Architect Award Honorariums and Component Grants Supporting two-way mentoring programs dedicated to lifelong learning and leadership.

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3. Sustain the College

Through Fellow Advancement & Building the College of Fellows Fund

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Objectives

1. Generate College awareness: what it stands for, its missions, the benefits of membership and how to become a part of it.

2. Encourage participation: (acting and giving) among existing Fellows.

3. Inspire professional growth: among recently licensed Architects through fellowship within the Institute.

4. Influence AIA components: to act as channels for disseminating messaging and information about the College.

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Audiences 18

1. Current Fellows: Educating them on their responsibilities.

2. AIA Members: Encourage interest in being nominated and educate on member benefits and responsibilities.

3. AIA Components: Foster partnerships and participation through communications as they relate to the College and the nomination process.

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Messaging

• As leading architects, we don’t just have the opportunity to change the horizon. We have the chance to change the way people live.

• We have the tools to contribute to society in profound ways, and we are committed to improving every day life.

• As Fellows we are recognized as the leaders.

• The ones who seize the opportunity to be mentors to the next generation.

• The ones who elevate the profession through our vision.

• We are the ones who represent the values, support the development, and encourage the sustainability of the practice of architecture.

• We are the doers.

• We are the difference.

• We are the AIA College of Fellows.

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• Fellowship is about bettering the profession through giving back.

• Creating strong values will speak to each audience: representing who they are and who they want to become in the future.

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A PASSION FOR

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R DOING MORE

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Years of Service

Year 0 – Nominee’s service from nomination in the spring,

through Election at the Convention, until Inaugural in December.

• Once the ExCom has ratified the Nominating Committee’s selection at its spring meeting, you will be notified by the sitting Chancellor.

• You will be invited to attend the next National Conference (at your expense) and to attend all COF events as an observer – keeping your status confidential.

• At the COF Annual Business Meeting held on Saturday of the Convention/Conference, you will be formally announced to the attending members of the College of Fellows and elected to the position as either Secretary or Bursar.

• You may be invited to participate in jurying the Emerging Professionals Component (EPC) Grants. This occurs electronically followed by a scheduled conference call.

• You will be invited to the Fall ExCom meeting and attend as a nonvoting member. Your expenses, and those of your spouse or guest, will be paid from this time going forward.

• You will also be invited to the COF Inaugural in December. This event is in conjunction with the AIA Inaugural and Board Meeting in Washington, DC, as scheduled by them. Expenses for you and a guest are covered by the COF for both of these events.

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Years of Service

Year One – Secretary or Bursar - service from Inaugural to Inaugural. In addition to the duties of the office, including meetings and conference calls, you will participate in the following: • Liaison to the Young Architects Forum (YAF). This involves an additional series of meetings in this year. In recent years it has been reduced to two. In the spring a YAF and National Associates Committee (NAC) Joint Meeting that now is held just prior to or after AIA Grassroots so both can be attended. In the fall another YAF/NAC Joint Meeting. Conference calls as scheduled by the YAF. • Liaison to the Editor of the COF Newsletter.

• In the late spring you will be invited to participate in jurying the Emerging Professionals Component (EPC) Grants. This occurs electronically followed by a scheduled conference call.

• You will be invited to participate in jurying the Young Architects Awards. Submissions are reviewed and scheduled electronically and then final determination is made by conference call.

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Year Two – Secretary or Bursar - service from

Inaugural to Inaugural. While the person in these positions serves two years, technically there is an election each year. In addition to the duties of the office, including meetings and conference calls, you will participate in the following: • Liaison to the COF Regional Representatives (RR). This is typically a phone and electronic based service. These calls are conducted twice a year, usually two on separate dates to accommodate all of the RR’s and their schedules. In addition you will attend the RR annual meeting typically held on Saturday morning of the AIA Convention/ Conference.

• Liaison to the Editor of the COF Newsletter.

• In the late spring you will be invited to participate in jurying the Emerging Professionals Component (EPC) Grants. This occurs electronically followed by a scheduled conference call.

• Mid-year you will review and revise as necessary the Call for Nominations for the next member of the Executive Committee (Secretary or Bursar).

Years of Service

• In the fall of your second year you will assemble your Nominating Committee (NomCom) to serve during your year as Vice Chancellor.

In addition to selecting the NomCom you will serve as its Chair. The NomCom should be selected in time for ratification by the ExCom at its fall meeting. (See Nominating Committee later on in this document.)

• NomCom selection takes place via electronic review and voting followed by a conference call in the spring. The selection should take place in time for the slate to be presented by you to the ExCom at its spring meeting.

The composition of the jury is defined in the COF By-Laws.

• You will be invited to participate in jurying the Young Architects Awards.

Submissions are reviewed and scheduled electronically and then final determination is made by conference call.

• Each Secretary, as incoming Vice Chancellor will assemble the Latrobe Prize Jury. (See Latrobe Jury later on in this document.)

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Years of Service

Year Three – Vice Chancellor - service from Inaugural to Inaugural. In addition to the duties of the office, including meetings and conference calls, you will participate in the following:

• Working with AIA staff and the parameters of the AIA calendar, select the locations and dates for the spring and fall COF ExCom meetings for your year as Chancellor.

• In alternating years, the Vice Chancellor selects the Jury (as rising Vice Chancellor), including the Chair, for the Latrobe Prize and serves on its Jury. In the year the VC is not selecting the Jury the VC serves with the Chancellor on the Jury. Note, the Jury actually serves to review submitted proposals in the VC year and makes a determination during a meeting held early in the Chancellor year.

• In the spring you will be invited (along with the Chancellor) to attend the RAIC (Royal Architectural Institute of Canada) Festival which is the equivalent of our National Conference. This is a Wednesday through Friday event. The RAIC COF covers the cost of our Chancellor, including the registration fee, hotel and the cost of any special event tickets. Your costs will be covered in our budget, however the RAIC has extended the courtesy of covering yours costs to their COF Business Lunch and the Celebration of Excellence (black-tie optional) closing dinner.

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Years of Service

Year Four – Chancellor - service from Inaugural to

Inaugural. In addition to the duties of the office, including chairing meetings and conference calls, you will participate in the following: • Chair the jurying of the Emerging Professionals Component (EPC) Grants.

• In the spring you will be invited to attend the RAIC Festival which is the equivalent of our National Convention. This is a Wednesday through Friday event. The RAIC COF covers the cost of our Chancellor, including the registration fee, four nights hotel and the cost of any special event tickets.

• Chair the jurying of the Young Architects Awards.

• Present the COF checks to the YA Award Recipients during the AIA Convention.

• In the year of the announcement of a new Latrobe Prize, present those recipients at the AIA Convention/Conference, depending upon its inclusion and AIA’s convention schedule.

• Attend and speak at the CACE Annual Meeting.

• Serve as the ‘face’ of the COF ExCom, its voice, and its focus for requests, complaints, etc.

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Annual Calendar

T

he annual calendar of meetings includes

a Spring meeting, a Convention meeting, a Fall meeting, and the Inaugural meeting in December. Dates and locations of the Convention/Conference and Inaugural are determined by the AIA calendar. The spring and fall meetings are determined by the COF insofar as they will take into account the timing of the Convention and other AIA meetings, such as the Board, Strategic Council, and those groups served by the COF Executive Director.

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NomCom

The Nominating Committee - Process by

which an individual is nominated and selected to fill a vacancy on the COF ExCom. Constitution of the Nominating Committee - Pursuant to the COF Bylaws the Nominating Committee consists of: • • • • • •

The rising Vice Chancellor as Chair; One past AIA board member; One currently sitting regional representative; One past Fellows Jury Chair, and One member-at-large of the College of Fellows.

One representative of the Young Architects Forum (YAF). Beginning in 2009 for the 2010 nomination representatives of the Young Architects Forum (YAF) were included.

History does not tell us if the early YAF appointees were voting members or observers. In the 2010 through 2014 nomination years two YAF representatives were included. For the 2015 Nominating Committee Vice Chancellor Sorrenti proposed, and the ExCom concurred, to reduce that number to one YAF representative. Sorrenti selected the YAF’s 2016 Chair-elect.

For the 2016 NomCom Chair Lucey continued with one YAF representative. Lucey selected 2017 Chair-elect and proposed that this become the standing appointment. In addition, Lucey permitted the YAF representative to vote on the nominations. Since the Bylaws do not include the YAF representative, Lucey, in order to forestall any potential question or conflict, created two spreadsheets of the NomCom votes. One spreadsheet included the YAF scores and one did not. Both spreadsheet scorings yielded the same result for a successful candidate. It is Lucey’s recommendation that the next revision of the Bylaws include one YAF representative, preferably the Chair-elect.

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NomCom Appointments Timeline • The rising Vice Chancellor should begin looking for suitable candidates to appoint to the Nom Com during the summer of that person’s last year as either Bursar or Secretary.

• Solicit suggestions from current ExCom members, staff, friends, etc. Staff will provide a listing of those having served on a previous NomCom. • It is strongly recommended that the NomCom Chair create a spreadsheet that allows easy comparison of the various categories of consideration, such as, but not limited to: Bylaws required seat, geographic, ethnicity, gender, service to and knowledge of the College and familiarity with the position to be filled, either Secretary or Treasurer.

• The NomCom Chair’s proposed NomCom is presented to the fall meeting of the COF ExCom for ratification.

• The NomCom Chair should review the previous year’s announcement and suggest necessary revisions.

• The ExCom should review the announcement during the fall meeting.

Process Timeline • Late Fall | Early Winter: Vacancies for either Secretary or Bursar are posted in the COF Newsletter and AIArchitect as they become available. These publications also include the deadlines for submissions.

• February (approximately): Nominations are due to COF Staff.

• Applications typically require: a nominating letter addressed to the Chair of the Nominating Committee, a brief biography/resume and three reference letters.

• February or March (approximately): NomCom members review all nominations and score them on the provided spreadsheet. Scoring is provided to the Chair who transfers individual scoring to a summary scoring sheet, which tallies the NomCom votes. The summary scoring sheet is distributed to the NomCom and staff prior to the conference call meeting. Chair should provide staff with submissions from the NomCom members for the archive. Alternately, the Chair may elect to have staff accept and spreadsheet the NomCom’s scoring.

• March (approximately): Nominating Committee meets by conference call after reviewing the applications to select a candidate. The date and time of the call are set by the NomCom Chair and Executive Director in order to meet timing requirements for placing the nominated slate before the ExCom during its spring meeting.

• April (approximately): Candidate is presented to the COF ExCom by the Vice Chancellor as NomCom Chair. ExCom votes to ratify the slate to be presented to the members for a vote at the Annual Meeting.

• Convention: Candidate is presented by the Vice Chancellor as NomCom Chair at the COF Annual Business Meeting during the AIA National Conference.

• Once approved by those present and voting at the Annual Business Meeting, the candidate officially becomes a member of the ExCom at the December ExCom meeting and the Chancellor’s Inauguration.

• August: The incoming member is invited to the Fall ExCom meeting to act as an observer without voting rights.

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Leslie N. Boney Spirit of Fellowship Award

History In 2000, then Chancellor of the College of Fellows, Robert A. Odermatt, FAIA, presented the first Spirit of Fellowship award to Leslie N.Boney Jr., FAIA, for his outstanding service and commitment to the College. Later that same year, the Executive Committee (ExCom) of the College voted to name the award after the first recipient, and thus it became known as the Leslie N. Boney Spirit of Fellowship Award.

Until 2016, the Boney Award recipient was selected by the College of Fellows (COF) Executive Committee. After selecting the 2016 recipient, the ExCom voted to establish a Boney Award Jury to nominate future recipients to the ExCom.

Purpose The award recognizes continuous, exceptional service and dedication to the College.

Timeline Suggested recipients should be forwarded to the Jury by December/ January for consideration. Nominations to be solicited in the Spring COF NEWSLETTER. 43

The Jury should be formed and able to deliberate via conference call in time to present a single nominee to the Spring ExCom meeting for ratification/endorsement.

The decision of the Jury is final. Once a nominee has been ratified/endorsed, a representative of the ExCom or Jury should be appointed to determine if, and/or insure that, the confidential nominee attends the Convocation Dinner.

The name of the recipient of the Boney Award each year may be held in confidence until the Convocation Dinner on Saturday night of the annual AIA Convention/ Conference.

Nomination/Submittal Package To consist of: • A one-page nomination letter with bullets explaining qualifications; • May be self-nominated or nominated by others; • Include 3 letters of support; • All information submitted in a single pdf (11 pt. font min.)

• Nominations must be received by staff by the announced deadline.

Jury Composition • The outgoing Chancellor as Chair; • The most recent recipient of the Boney Award; and, • The sitting Chair of the COF Regional Representatives.

Past Recipients 2018

Barry Johns, FRAIC, (Hon) FAIA, Edmonton, Alberta

2017

Frank Lucas, FAIA, Charleston, NC

2016

Terri Stewart, Hon. AIA, Arlington, VA

2015

James D. Tittle, FAIA, Abilene, TX

2014

Harold L. Adams, FAIA, Baltimore, MD

2013

Robert I. Selby, FAIA, Champaign, IL

2012

Gretchen Penney, AIA, Charleston, SC

2011

Paul Welch, Hon. AIA, Sacramento, CA

2010

Robin Lee, Hon. AIA, Washington, DC

2009

Pauline Porter, Alexandria, VA

2008

Eugene J. Mackey, III, FAIA, St. Louis, MO

2007

Albert W. Rubeling, FAIA, Baltimore, MD

2006

Robert A. Odermatt, FAIA, Berkeley, CA

2005

Paul Barkley, FAIA, Falls Church, VA

2004

Norman L. Koonce, FAIA, Washington, DC

2003

L.Jane Hastings, FAIA & Norman Johnston, FAIA, Seattle, WA

2002

Raymond P. Rhinehart, Hon. AIA, Washington, DC

2001

Ernest H. Hara, FAIA, Honolulu, HI

2000

Leslie N. Boney Jr., FAIA, Wilmington, NC 45

The Latrobe Prize

History The establishment and history of the Latrobe Prize has been well documented elsewhere, including extensively in the 2015 Latrobe Task Force comprised of former Chancellors Sylvester Damianos, FAIA, C. James Lawler, FAIA, Jimmy Tittle, FAIA, and Latrobe founder Robert Odermatt, FAIA. In even numbered years the sitting Vice Chancellor creates the Latrobe Jury for the next year’s award and sits on that Jury. For the purposes of this document the two-year cycle is referred to as the ‘award’ year (the odd-numbered year in which the award is announced) and the ‘interim’ year (the even-numbered year between award years).

Constitution of the Latrobe Jury In its early years, the Latrobe Jury was comprised mainly of academics. In more recent years, a stronger balance between academics and practitioners has been favored. In addition, the sitting Vice Chancellor, and the sitting Secretary who is scheduled to become Vice Chancellor in the award year sit on the Jury. The Vice Chancellor votes, however the rising Vice-Chancellor does not.

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Latrobe Jury Appointments Timeline • The sitting Vice Chancellor should begin looking for suitable candidates to appoint to the Latrobe Jury during the late winter/early spring of the interim year.

• Solicit suggestions from current ExCom members, staff, friends, etc. Staff will provide a listing of those having served on a previous Latrobe Juries.

• It is strongly recommended that the Vice Chancellor create a spreadsheet that allows easy comparison of the various categories of consideration, such as, but not limited to: academia, practitioner, repeat juror, new Chair. In addition, other diversity factors may be considered, such as (but not limited to): geographic, ethnicity, gender, role in the profession.

• It was suggested by the 2015 Latrobe Task Force that one or two immediately previous jurors be appointed for continuity. The continuity of two repeat jurors would appear to be something to consider as a guiding principle.

• The Vice Chancellor invites the selected participants to serve and confirms a final proposed Jury, including a proposed Chair.

• The Vice Chancellor’s proposed Latrobe Jury is presented to the interim spring meeting of the COF ExCom for ratification.

• During this period the ExCom should review the previous year’s announcement and suggest necessary revisions.

• The ExCom should review the announcement during the spring meeting.

• The sitting Chair of the COF Regional Representatives.

Process Timeline: • January to May: Vice Chancellor considers and finalizes appointees.

• June (approximately): Jury is included in public announcement of the Latrobe Prize.

• September (approximately): 1st review round.

• October (approximately): Latrobe Jury conference call.

• December: Latrobe Jury meets w/COF ExCom in Washington DC. • January / February: Latrobe Jury meets in person to review final selections and make a determination.

• Spring: Latrobe Prize recipient announced.

Conflicts of Interest: In 2016 an appointed member of the 2017 Latrobe Prize Jury advised the Vice Chancellor that their firm was going to submit for the Prize. After considerable discussion, including the possibility of recusal during sensitive discussions, it was determined to accept that juror’s resignation. The Vice Chancellor sought recommendations for a replacement from the ExCom and the Jury Chair. Prior to judging taking place, a replacement was selected. It is recommended that the Vice Chancellor retain a file of possible alternates for just such an eventuality.

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Chancellors of the AIA College of Fellows 1952-1954

Ralph T. Walker, FAIA*

1993

John A. Busby Jr., FAIA

1955-1956

Alexander Robinson III, FAIA*

1994

Thomas H. Teasdale, FAIA

Edgar I. Williams, FAIA*

1995

Robert T. Coles, FAIA

1958-1960

Roy F. Larson, FAIA*

1996

Ellis W. Bullock Jr., FAIA

1961-1962

Morris Ketchum Jr., FAIA*

1997

Jack DeBartolo Jr., FAIA

1963-1964

Paul A. Thiry, FAIA*

1998

Harold L. Adams, FAIA

1965-1966

G. Holmes Perkins, FAIA*

1999

James D. Tittle, FAIA

1967-1968

Norman L. Schlossman, FAIA*

2000

Robert A. Odermatt, FAIA

1969-1970

John Noble Richards, FAIA*

2001

Harold Roth, FAIA

J. Roy Carroll Jr., FAIA*

2002

C. James Lawler, FAIA

1973

U. Floyd Rible, FAIA*

2003

Sylvester Damianos, FAIA

1974

Albert S. Goleman, FAIA*

2004

Betsey Olenick Dougherty, FAIA

1975

Robert S. Hutchins, FAIA*

2005

Lawrence J. Leis, FAIA*

1976

William J. Bachman, FAIA*

2006

Ted P. Pappas, FAIA

1977

Philip J. Meathe, FAIA*

2007

Frank Edward Lucas, FAIA*

1978

George E. Kassabaum, FAIA*

2008

Carole Olshavsky, FAIA

1979

David A Pugh, FAIA*

2009

Donald J. Hackl, FAIA

1980

Robert L. Durham, FAIA*

2010

Edward J. Kodet, FAIA

1981

Leslie N. Boney Jr., FAIA*

2011

Chester A. Widom, FAIA

1982

William J. Jarratt, FAIA*

2012

Norman Koonce, FAIA

1983

William C. Muchow, FAIA*

2013

Ronald L. Skaggs, FAIA

1984

Bernard B. Rothschild, FAIA*

2014

William J. Stanley, III, FAIA

1985

Donald C. Hardison, FAIA*

2015

Albert W. Rubeling, Jr., FAIA

1986

Vladimir N. Ossipoff, FAIA*

2016

John R. Sorrenti, FAIA

1987

S. Scott Ferebee Jr., FAIA*

2017

Lenore M. Lucey, FAIA

1988

Charles William Brubaker, FAIA*

2018

Raymond “Skipper” Post, FAIA

1989

Preston M. Boiton, FAIA*

2019

Edward A. Vance, FAIA

1990

William A. Rose Jr., FAIA

2020

Peter G. Kuttner, FAIA

1991

Robert B. Marquis, FAIA*

2021

John Castellana, FAIA

1992

L. Jane Hastings, FAIA

2022

Roger Schluntz, FAIA

1957

1971-1972

* Deceased

AIA College of Fellows