Things to Remember About the Bill of Quantities:

1. It is an Estimate, Not the Final Cost:

A Bill of Quantities is an estimation of the costs of components, it is not the full and final cost model of your project. Hence, you must be prepared to witness certain ups and downs in your budget. Sometimes, a certain material could cost more than expected which would change the overall cost, or sometimes it won't be available and you'll have to look for an alternative, this alternative might cost more or less.

2. Modifications Affect Cost:

Generally, a few things change after the project has begun. You might suddenly change your mind, or your designer might suggest something different, which he/she feels is better suited to a certain area of your home, than initially decided. This would change the costs. Hence, the final cost of the project can turn out to be different than what is expected.

Wherever You have a Doubt:

You can freely ask for bifurcations of the components of projects. There are a number of components whose costs would be clubbed. For example, you need a dining table with 4 chairs - the overall cost would be clubbed together and shown as one component. Suppose in your BOQ, the cost is mentioned as follows:

Dining Table (4 Chairs) = Rs. 30,000

In this, you can freely ask your designer to explain or breakup the cost of each component - table, chair, the fabric used for the cushion of the chair, the table top, the varnish, etc. separately. Your satisfaction is important hence don't shy away from asking.

4. Changing Materials = Changing Overall Cost

You decided on a certain quality of plywood but your wife wants another, you decided for a wallpaper, but your wife prefers paint, there are many other instances such as these. In such cases the actual cost will be affected. It might go up, or it might come down, all depends on the kind of material. For instance Marine ply is expensive than a regular ply or having a wardrobe attached to a wall with ply inside can add to the cost, as compared to putting wallpapers on the walls which would form the inside of your wardrobe. If you feel you are going overboard with your budget, ask your designer on possible ways to reduce the cost without compromising much on the quality of work.

A good designer will always suggest what’s best for you. Remember, for them a happy customer is a testimony to their great job!

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Further to client feedback and approval of concept development, stage 3 will commence. In this stage of works, the design is translated into technical information with an accurate bill of quantities for a detailed cost study by a quantity surveyor (of required) or local contractors in order to define the build budget and to work with us to value engineer the design work.

A quantity surveyor (not included in fees) can be used to to work with us to value engineer the design work (if required). The detailed design will involve the preparation of preliminary profile drawings and specifications and formally presented as a tender package

Although this phase is for refining the technical aspects of the project, additional development may still be required.

Options

At this stage you will have sufficient information to go to tender. Depending on your preference, budget and timescales you can either take the tender documentation to project manage and tender to your own contractors and preferred suppliers or we can support you with the full tender process and implantation support, outlined below Working drawings (design intent/profile drawings) and specifications are prepared to define in detail all the materials that are to be incorporated into the project, where they are to be located and how they are to be installed. We can coordinate construction documents with architects, engineers and the local team

Pre-tender document for approval

Pre-tender material and furniture specifications

Specifications schedule for the project

Sketches / visuals and overall appearance of interiors.

3D renders/sketches or visuals and overall appearance of the space

Drawing issue sheets

Blind bill of quantities and ball park budget study ready for tender

Pre tender presentation with client team

Example of drawing packages

Existing Plans

Demolition Plans

Proposed / layout plans

Builders Plans

Floor finishes plans

Built furniture plans

Loose furniture plans and layouts

Standard details, sections and details

Typical details

Elevations

RCP Ceiling plans

Lighting plans

Small power

As built plans

Signage and shopfront fascia

Further to client feedback on the detailed pre tender design we can then fully detail all elements producing final drawings, specifications and artwork (where necessary), detailing materials, locations and installation methods. We will produce material and furniture specification schedules and profile drawing packages for tender along with an accurate revised bill of quantities. In this stage we would also do any value engineering if required. Revisions to drawings and additional details will be carried out during this phase while the contractors are tendering or alternatively where we work closely with the chosen contractor (negotiated).

Prepare tender documents for competitive bids or negotiated proposals from a selected list of general contractors and suppliers. This list can be provided by Nugget Design or the client. We will meet with contractors and architects to present and review the full package and discuss any issues/details, and address questions from contractors, prepare revisions to the original drawings or specifications (should it be required). On approval we distribute pdf sets of working drawings and specifications along with a finalised ‘scope of works’ document and blind bill of quantities.

Specifications and artwork|

Interiors tender documentation

Revise visuals and overall appearance of interiors elements

Complete set of plans and specification

Blind bill of quantities

Contractor pre tender meetings

Review contractor bids

Contractor recommendations

Prepare / distribute pdf sets of working drawings and specifications

Prepare a finalised ‘scope of works’ document

Value engineering where required.

Further to client feedback on the detailed pre tender design we can then fully detail all elements producing final drawings, specifications and artwork (where necessary), detailing materials, locations and installation methods. We will produce material and furniture specification schedules and profile drawing packages for tender along with an accurate revised bill of quantities. In this stage we would also do any value engineering if required. Revisions to drawings and additional details will be carried out during this phase while the contractors are tendering or alternatively where we work closely with the chosen contractor (negotiated). Prepare tender documents for competitive bids or negotiated proposals from a selected list of general contractors and suppliers. This list can be provided by Nugget design or the client. We will meet with contractors and architects to present and review the full package and discuss any issues/details, and address questions from contractors, prepare revisions to the original drawings or specifications (should it be required). On approval we distribute pdf sets of working drawings and specifications along with a finalised ‘scope of works’ document and blind bill of quantities.

Specifications and artwork|

Appoint contractors

Review contractors drawings

Contractor technical support

Contractor meetings

Artwork for signage and graphic applications

Prototype reviews

On-site installation support

Contractor recommendations

Prepare / distribute pdf sets of working drawings and specifications

Prepare a finalised ‘scope of works’ document

Value engineering where required.

Quality control and review with client

On site installation support

Snagging

Issue final as built drawings