“A Broader Bond of Brotherhood”
www.AlphaEast.com
80th Annual Eastern Regional Convention Call March 28th - April 1st, 2012 Portsmouth Virginia Renaissance Hotel Alpha Phi Alpha Fraternity, Incorporated Eastern Region P.O. Box 77873 Washington D.C. 20013-7873
Brother Sean L. McCaskill 26th Eastern Region Vice President
Brother Chris Alexander Eastern Region Assistant Vice President
Greetings Brothers of AlphaEast! We hope this message finds you both mentally and physically strong. We send greetings to you and all those who are planning to attend the 80th Eastern Region Convention. We have created an extensive list of events that we hope you or your guest(s) will enjoy. The 80th Eastern Region Convention will be held from March 28th - April 1st, 2012 and the regional staff in conjunction with the local host chapters is working to make this one of the best experiences we’ve seen in years. As we work to reclaim brothers back into the circle of brotherhood, please extend this message to those who may be looking for an opportunity to become active and continue the work of our great fraternity. This year’s theme is Expansion and Internal Development and as we do the work of our founders, let us continue to uphold the Light of Alpha and contribute to our communities. The hotel is ready to receive reservations and we urge you to register early to ensure availability of your accommodations. Please take the time to fill out the registration materials and we’ll see you in Portsmouth!
Expansion and Internal Development
“A Broader Bond of Brotherhood”
www.AlphaEast.com
A separate registration form must be completed for each registrant. BROTHER’S REGISTRATION
(Check one)
Chapter Name:
Alumni _______
College _________
_________ Key Number:
First Name:
__ Middle Initial:
____
Address: ________________________________ City:
Last Name:
__________________________
State:
Zip:
Phone:
Fax:
Mobile:
E-mail:
Alpha Net / Mem ID #
____ Life Mem #
Company/University
_____
_____
______Occupation/Major:
Special Dietary Needs: Vegetarian____ No Shellfish_____ No Pork_____ No Nuts____ Chapter Delegate:
Yes ________
No _________
LADIES REGISTRATION
First Name:
Middle Initial:
Last Name:
Please note Greek affiliation: _____________________________ Special Dietary Needs: Vegetarian____ No Shellfish_____ No Pork_____ No Nuts____
PLEASE INDICATE ESTIMATED DATE OF ARRIVAL Wednesday, March 28, 2012
Thursday, March 29, 2012
Friday, March 30, 2012
Saturday March 31, 2012
Alumni Brother Rates
College Brother Rates
Ladies’ Rates
Early $325 Expires 12-31-11
Early $250 Expires 12-31-11
Early $250 Expires 12-31-11
Pre $375 Expires 2-29-12
Pre $300 Expires 2-29-12
Pre $300 Expires 2-29-12
Late $450 from 3-1-12 through the convention
Late $350 from 3-1-12 through the convention
Late $350 from 3-1-12 through the convention
Expansion and Internal Development
“A Broader Bond of Brotherhood”
www.AlphaEast.com
** Note to College Brothers ** College Brothers registration package includes a business suit. Please indicate your suit size and color requested on the next page. However, your package does not include the Life Membership Breakfast or the Fraternal Luncheon. Tickets for those events can be purchased for an additional cost. Please also note that late registration does not come with the guarantee a business suit or convention gift.
** Note to Alumni Registrants** Alumni Brothers package does not include a business suit, Life Membership Breakfast or College Brothers Luncheon. Alumni Brothers can purchase suits at a discounted price of $60 or two for $100. In addition, tickets for events not included the package can be purchased for an additional cost. Please also note that late registration does not guarantee a convention gift and any suits ordered after January 31, 2012 are not guaranteed to be delivered at the convention and may have to be shipped to the Brother’s home address at the Brother’s expense.
REGISTRATION Alumni Brothers’ registration:
$ ________ x ________
College Brothers’ registration:
$ ________ x ________
Ladies Registration:
$ ________ x ________
Suit Orders Suit Size (College Brothers)
____________
Color: Black
Blue
Dark Gray
Alumni Brothers can purchase one suit for $60 or two for $100 Suit Size (Alumni Brothers)
____________
Quantity Ordered:
____________
Alumni Brother Suit:
Color: Black
$60 Expansion and Internal Development
Blue
Dark Gray
$ ________ x ________
“A Broader Bond of Brotherhood”
www.AlphaEast.com
Additional Tickets Life Membership Breakfast
$30
$_______ x _______
Fraternal Luncheon
$40
$_______ x ______
Miss Black and Gold Pageant & Step Show
$20
$_______ x _______
College Brothers’ Luncheon
$40
$_______ x _______
Black and Gold Ball
$75
$_______ x _______
TOTAL REMITTANCE ENCLOSED $________________
ALL ITEMS MUST BE COMPLETED OR REGISTRATION WILL NOT BE PROCESSED Card Type:
Visa
MasterCard Discover
Expiration Date:
/
Cardholder Name:
Card Number:
Security Code:
Signature
Date:
/
/
The issuer of the card specified above agrees to the terms & conditions of this contract and has authorized contractor to debt the above account to the total amount outlined above. In the event of dispute contractor will be notified within 5 business days from time of purchase after which contractor is no longer liable nor responsible for any restitution to the cardholder. In the event of fraud, contractor will prosecute to all limits of the law. THE CARD HOLDER MUST SIGN THIS FORM. Please note: Any registration form submitted with incomplete information, or without payment, will not be processed or returned. Be certain to note any special dietary/physical needs Refund Policy: 75% refund if notified in writing before February 6, 2012. Requests after February 6, 2012 will not be honored. Requests will be processed within 45 days of convention close. Expansion and Internal Development
Renaissance Portsmouth Hotel & Waterfront Conference Center 425 Water Street Portsmouth, VA 23704 (757) 673-3000 Room Rate: $119/night Mention “Alpha Phi Alpha Convention” When booking your room(s)
(Photos and description Courtesy: www.Mariott.com)
Blending traditional elegance and modern style, our waterside Norfolk, VA area hotel in the historic downtown district of Olde Towne Portsmouth provides calming comfort and soothing relaxation. The Renaissance Portsmouth hotel boasts a hip location overlooking the vibrant, revitalized waterfront and offers stunning views of the Elizabeth River. Set above the harbor, the Portsmouth Ballroom's unique outdoor terrace, part of the 24,000 square feet of Norfolk area hotel meeting space, provides a stunning reception area sure to draw rave reviews from your guests. This updated luxurious Norfolk, Virginia area hotel also features 23 meeting rooms including a 70-seat Amphitheater. Savor the atmosphere of this waterside hotel in Portsmouth at Foggy Point Bar & Grill, presenting a selection of fresh seafood. Visitors to the area can enjoy the unique experience of taking the nearby water taxi across to many of the Norfolk business and visitor destinations including the Norfolk Naval facilities.
AlphaEast Registration Site: http://Registration. AlphaEast.com AlphaEast Convention Site: http://Convention.AlphaEast.com
Contacts: * Brother Corey Bowen AlphaEast Director of Conventions cjbowen@umes.edu /443-614-2886 * Brother Brian A. Cook AlphaEast Director of Communications Brian.Cook@AlphaEast7.com / 720.989.1906