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Matamata-Piako District Council 35 Kenrick Street, PO Box 266, Te Aroha 3342 Attn: George Ridley

MATAMATA-PIAKO DISTRICT COUNCIL PROPOSAL HETANA STREET AND RESERVE MASTERPLAN

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BALANCING THE NEEDS OF LAND. PEOPLE. WATER.

TAKES 4SIGHT. CONTENTS

1. INTRODUCTION 2. THE 4SIGHT TEAM 3. KEY PEOPLE 4. RELEVANT EXPERIENCE 5. UNDERSTANDING OF THE PROJECT 6. SCOPE OF SERVICE 7. WHAT WE NEED FROM YOU 8. PROGRAMME & FEE ESTIMATE 9. ALLOWANCES, LIMITATIONS & ASSUMPTIONS 10. SUSTAINABILITY 11. HEALTH & SAFETY 12. QUALITY ASSURANCE & INSURANCE 13. COMMERCIAL TERMS

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“I wouldn’t hesitate to work with the 4Sight team again.” ”- - Kylie Dowding, Gisborne District Council

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1. INTRODUCTION

4Sight was founded on the principles of trust, integrity, and respect, and it’s a mantra we’ve stayed true to since 2001. We take our commitments to our clients and the environment seriously and are proud of the reputation we have built for providing expert planning, environmental, landscape architecture, and urban design services that deliver results.

We pride ourselves on having: The know how – We have practical experience and experts specialising in Planning, Ecological and Environmental Services, Landscape Architecture and Urban Design.

The can do – Our people are personally committed to achieving balanced outcomes for our clients, and the environment, and have the experience and attitude to make it happen.

A strong team – Our team has a fresh perspective and can offer end-to-end solutions that address all potential barriers to achieving project outcomes while saving our clients time and money.

It is our promise to always be upfront, and to apply the right expertise, information, and process to every project we undertake. We are also members of the New Zealand Sustainable Business Council, and signatories of the Climate Leaders Coalition, so our clients can trust we will always conduct our business in a manner that is ethical and consistent with the principles of sustainable development and social responsibility.

As a nationwide consultancy we are well placed to support you in meeting your urban design aspirations, and can offer you a range of essential services from urban design, landscape architecture, masterplanning, and property due diligence, through to ecology and comprehensive planning services.

Thank you for this exciting opportunity, and we look forward to discussing our capabilities in Urban Design with you further. Please feel free to reach out to us if you have any questions.

Aaron Andrew Managing Director

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2. THE 4SIGHT TEAM

Delivering the best outcomes demands a depth and breadth of skills – and a passion for getting the balance right. That’s why we don’t just look for talented people, we seek out experts who share our vision; that the best approach meets the needs of land, people and water.

In this instance, we propose a team of nationally recognised Urban Designers with specific expertise in public realm improvements, award winning innovative public realm, streetscape improvements and commercial buildings. We can provide Urban Designers at all levels of experience and have sufficient capacity to undertake this project.

The project would be led by Zoë Avery with strategic and technical input and peer review from James Lunday. James will also attend the Council presentation and key stakeholder consultation. Zoë will be supported by the wider Landscape Architecture and Urban Design Team and the Project Team will not be amended without prior written consent from the Client.

Short bios for the team are presented on the following page and full CVs are available upon request.

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3. KEY PEOPLE

JAMES LUNDAY | PRINCIPAL URBAN DESIGNER James Lunday has significant expertise and experience in urban design, regeneration and economic development.

James recently joined the 4Sight team but has over the last 4 years had a collaborative arrangement with 4Sight on urban design projects. He was previously City Design Champion (UNESCO) Manager Urban Design and Heritage at City of Greater Geelong, Victoria, Australia; General Manager Regeneration Strategy and Planning, Regenerate Christchurch and contracting part time at Development Christchurch Limited. For this project James will collaborate with Zoë on the urban design aspects of the preliminary masterplan.

As an Urban Designer with 35 years’ experience, James has a strong background in Urban Design; Planning; Landscape Planning; Architecture and Economics – all of which has enabled him to fully grasp the challenge of creating successful urban spaces, Urban Spatial Plans, Masterplans, City Revitalisation Programmes, Retail Planning and leading the multi-disciplinary teams necessary to deliver the outcomes and infrastructure interventions. James has been member of Manukau and Auckland Urban Design Panels, and an Urban Design adviser to NZTA. He appears as an expert witness in Environmental Court and is regarded as a leader in the Urban Design profession. He is the recipient of awards in urban design, architecture, planning, landscape, economic development and has won a competition in China for a New Town Design and in Kuwait for the Government Legal Institution Campus. James has worked in Europe and continues to work in Australia and New Zealand.

ZOË AVERY | PRINCIPAL LANDSCAPE ARCHITECT & URBAN DESIGNER Zoë has over twenty years of experience in New Zealand, Australia and the United Kingdom with a focus on major projects, sustainable development and urban environment improvements. With a knack for managing multiple demands, Zoë has expertise in guiding multi-disciplinary teams whilst successfully managing several large-scale developments, from design and green infrastructure inclusions through the planning and urban design process.

Zoë is involved in promoting sustainable development in New Zealand, including the encouragement of green infrastructure. She is immersed and engaged in Green Roofs Australasia, the World Green Infrastructure Network and Living Roofs New Zealand; all which encourage environmentally sustainable design to deliver better quality places to live and work and to create a better and more sustainable and equitable New Zealand. Zoë has a Bachelor of Planning with Honours from the University of Auckland, a Masters in Landscape Architecture, and is completing a Masters in Urban Design at the University of Auckland.

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“4Sight’s ability to deal with disparate and motivated stakeholders and give clear guidance to contractors has been integral to project success.” ”- - Auckland Council

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4. RELEVANT EXPERIENCE

James has led the urban design process for a number of award-winning projects throughout the world. Some recent examples include:

• Pegasus Golf Resort and Spa 2019 - present– co-authored with Zoë Avery • Greymouth CBD Redevelopment Plan 2019 – co-authored with Zoë Avery • Christchurch Cathedral Square and Surrounds 2018 (pictured left) • New Brighton Masterplan and Development Strategy 2018 • Christchurch City Centre Momentum Strategy 2018 • Beckenham Social Housing Complex • Orion Innovation Centre and the refurbishment of the Old Post Office in the Square • Taupo Town Centre Strategy • Havelock North Harbour Redevelopment • Picton Harbour Redevelopment • Queenstown Growth Strategy • Christchurch City Centre Urban Design Framework • Four Avenues Regeneration Strategy • Christchurch Lanes Project • Eastern Urban Lands, Taupo – Taupo District Council • Queenstown Waterfront Redevelopment – Queenstown and Lakes District Council • Margaret River Rural Hamlet Design Guidelines – Shire of Augusta-Margaret

Melbourne Laneways

Christchurch Terraces

Christchurch Terraces

River

Christchurch Dining Lane 8

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Christchurch Cathedral Square �- - Urban Design and Public Realm

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Greenwich Peninsula Regeneration Development �- - Sustainable Design

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4. RELEVANT EXPERIENCE CONTINUED.

Zoe has extensive experience in urban design, planning and landscape architecture as seen in the below sample of projects:

• Hundertwasser Art Centre (HAC), Whangarei - living roof sculpture park and wider urban public realm and Park - urban design lead 2019 • Pegasus Golf Resort and Spa 2019 - present– co-authored with James Lunday • Ōruku Landing (Mixed use, Hotel, Events Centre, Ferry Terminal and Marina development) 2019 - present – urban design and landscape architecture lead • Greymouth CBD Redevelopment Plan 2019 – co-authored with James Lunday • Auckland Domain – Living Systems Strategy 2019 • Kauri Bay Boomrock, Clevedon (wedding and conference venue) 2017 • Ponsonby MINI Garage development and interim urban design space • Ormiston Senior High school in Flat Bush – New Zealand’s first 5 Green Star education building • Stonefields Primary School – 5 Green Star certified education building On behalf of the London Environment Agency, Zoë as Major Projects Sustainability Officer responded to numerous planning applications about sustainability, urban design and planning on major developments sites including:

Christhchurch Hotpools

Christhchurch Mural

• Greenwich Peninsula / 190-acre regeneration development • Greenwich Millennium Village • Thames Gateway Bridge • East London Line Project (TfL) • Tilfen development • Belvedere Incinerator • Crossness Sewage Treatment Works

Christhchurch Dining Precinct

Margaret Mahy P layground www.4sight.consulting

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Greymouth CBD Redevelopment Plan �- - Urban Design and Public Realm

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5. UNDERSTANDING OF THE PROJECT

We understand that Matamata-Piako District Council (MPDC) are seeking an innovative and exciting Masterplan for the Hetana Street and Reserve area within Matamata.

Our current understanding is that the urban design input includes the preparation of the Masterplan; land use analysis; movement and connectivity analysis; , SWOT (strengths, weaknesses, opportunities and threats) analysis; concept for structures (i.e. toilet block, community structure); attendance at Council kick off meeting; key stakeholder consultation; one presentation to the Council introducing the Masterplan; renders/illustrations and preparation of the Urban Design Masterplan Package.

4Sight’s Urban Design Team have worked on master planning projects designing for public realm improvements, regeneration, retail, hospitality, hotels and residential previously - both nationally and internationally.

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6. SCOPE OF SERVICE

TASK 1 – PROJECT SET UP & PROJECT MANAGEMENT During the project set up and project management phase we will undertake the following:

• Project setup, project management and liaison with yourself over the course of the project; • Initial ‘kick off’ meeting with yourself (up to 1 hour via skype); • Weekly Client updates via email; and • Set up site in Collector (ArcGIS) for gathering site visit data.

TASK 2 – INITIAL URBAN DESIGN ASSESSMENT This phase will include the following tasks:

• Reading various background reports; • Initial Design Team Meeting (up to 2 hours); • Site visit for Zoë Avery and James Lunday, including travel time; • Note any additional key stakeholders in the area; and • Undertake initial site analysis (SWOT analysis) on site.

TASK 3 – CONSULTATION This phase will include one consolidated day (8 hours) of consultation organised and facilitated by the Client and held at the Council offices with: ‘i-Site’ Manager;

• ‘Railside by the Green’ Manager; • Council’s Assets Strategy & Policy Team; • Iwi (Councils iwi liaison officer or representative); and • Any other key stakeholders deemed appropriate through client liaison.

Following this consultation day a brief summary of consultation undertaken will be prepared.

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6. SCOPE OF SERVICE CONTINUED.

TASK 4 – MASTERPLAN

• Interpretation of brief, design principles and narrative; • Core design principles/statement – overview of the over-arching look and feel and intent alongside establishment of a set of design values; • Identity – brief description with imagery of the narratives linked to the design principles and overall design approach for the site. This aims to establish an iconic and distinctive identity for the area that tells the unique story of its context; • Urban Design Analysis including history, land use, existing buildings (fronts and backs), movement/connectivity, landscape, form, context, aspect; • Site specific design constraints – brief overview of design constraints; • Character Zones – brief identification where appropriate of particular character areas within the site and zones of activity; • Design approach and precedents of relevant activities; • Concept and proposed use; • Masterplan including opportunities; projects explanation; recommendations and outcomes; and • Presentation of Masterplan to Council (one total up to 2 hours).

No urban design input is priced for the following phases:

• Consultation beyond that detailed above (being 8 hours total); • Resource Consent; • Developed Design; • Detailed Design; • Building Consent; or • Construction monitoring.

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7. WHAT WE NEED FROM YOU

We request that the following information be provided to enable us to undertake the proposed scope of work:

• GIS layers; • Planning maps, relevant reports, plans and Long Term Plans; • Organisation of stakeholder meetings for one day (including iwi) at the Council offices (or nearby in Matamata CBD) including provision of meeting rooms; • CAD/DWG format of area/Hetana Street traffic upgrade works if available (i.e. site plan); and • Previous consents on current consented development in the site and adjoining if needed.

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8. PROGRAMME FEE & ESTIMATE

We can start work immediately upon receipt of the necessary inputs we have requested and your approval to proceed. The documentation outlined in our scope above will be provided by 18 May 2020 on the basis approval to proceed is awarded on 18 March 2020. Please see an estimate of our fees below.

It is proposed that Tasks 1-4 as outlined above will be undertaken on a fixed fee basis of $45,000 (excluding GST and disbursements).

This estimate is based on our understanding of the scope of services and experience with similar projects; however, our time, staffing or materials may vary due to unforeseen circumstances, changes to the scope and other factors beyond our control. Should there be any reason to exceed the estimated fee, we will discuss this with you at the earliest opportunity and seek approval in writing before continuing.

Task Description Fee Estimate 1.

Project Set Up & Project Management

$5,000

2. Initial Urban Design Assessment $12,500 3.

Consultation

$4,500

4. Masterplan $23,000 Professional Fees (subtotal) $45,000 Disbursements $2,700

TOTAL PROJECT FEE ESTIMATE $47,700 NOTE: Fees estimates do not include G.S.T. External costs incurred will be charged at cost as a disbursement plus a 10% handling fee. Valid for 3 months from the date of issue.

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9. ALLOWANCES, LIMITATIONS & ASSUMPTIONS

The fixed fee price is limited to the scope of services;

• We have not allowed for photomontages/visual renders to be included as part of the Masterplan – as these would better be scoped and priced following • • • • • •

the Council presentation as to what would be most beneficial to communicate the Masterplan based on the outcomes achieved (i.e. better to have perspectives, oblique, isometric, elevated render); We have not allowed for any additional meetings or liaison with Client, or other stakeholders, outside any specifically identified in the above scope; We have allowed for one site visit, up to 8 hours over one day for key stakeholder consultation and two hour presentation to Council staff; All reports will be issued electronically. We have not made allowance for any hardcopy reports; We have not allowed for any additional work following the Council Presentation (i.e. amendments to the Masterplan); Any meetings with Council officers or others unless identified in the above scope; and For clarity, this proposal does not include scope or budget provision associated with the following: Detailed landscape plans, 3d modelling, and Visual renders or photomontages.

• • •

If identified as the project progresses that any of the above are required, we would be happy to assist further on these matters as a variation to scope and price.

Our charge up rates are outlined below:

• Principal Urban Designer $250/hr • Urban Design Lead $185/hr • Urban Designer $120/hr • Technician $100/hr

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10. SUSTAINABILITY

4Sight recognises the vital importance of conducting our operations in a manner consistent with the principles of sustainable business, and specifically, in ways which minimise impacts on the natural environment and the communities within which we work.

We have an environmental policy which provides the foundation for our in-house environmental sustainability activities and actions; and a sustainable procurement policy, which includes being a Fair-Trade Workplace.

We are committed to measuring and publicly reporting our greenhouse gas emissions, setting a public emissions reduction target, and working with our suppliers to reduce their emissions. We have been measuring and monitoring our main direct impacts for several years and taking steps to reduce those impacts. Our data has been independently verified by ToitĹŤ Envirocare: CEMARS, a third party, year on year, since 2012 and we make the information publicly available on our website.

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11. HEALTH & SAFETY

4Sight is committed to complying with the Health and Safety at Work Act (2015), and are proud of our impeccable safety record, with no serious harm or accidents in the company history. We are pre-qualified with IMPAC PREQUAL (a client-led, fully outsourced, pan industry contractor prequalification scheme) with a score of 4/5 under the Contractor Pre-Qualification Category 3 (exp. 11th March 2021) and the Local Authority Contractor Pre-qualification software SHE (Contractor reference LPD163NKX4 exp. 15th July 2021).

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12. QUALITY ASSURANCE & INSURANCE

4Sight strives to produce quality outcomes and deliverables for our clients. Our goal is to understand our client’s needs and serve them well to consistently meet and exceed expectations. To facilitate this commitment, 4Sight has a comprehensive, independently certified Telarc Q-Base quality management system.

4Sight holds $5,000,000 Professional Indemnity and $10,000,000 Public Liability policies. Up to date insurance certificates can be provided if required.

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13. QUALITY ASSURANCE

We propose that this work be carried out under the IPENZ Short Form Model Conditions of Engagement for Consultancy Services – February 2019. Should you be happy with our proposal, please read the Conditions and confirm your acceptance of our Offer of Services and fees in the amount of $55,000 (excluding GST and disbursements) as detailed in this proposal by signing in the space provided below and returning a copy to us.

______________________________________________ Date: ___________________ Name: Organisation:

If you have any queries or would like to discuss this further, please contact Zoë Avery on 021 832 908 or alternatively via e-mail zoea@4sight.co.nz.

Kind Regards,

Zoë Avery Principal, Urban Design Lead 4Sight Consulting Ltd

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NORTHLAND 09 434 4394

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AUCKLAND 09 303 0311

WAIKATO 07 823 3584

TAURANGA 07 394 4143

GISBORNE 06 777 0028

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WELLINGTON 04 894 3965

CHRISTCHURCH 03 390 0088

DUNEDIN 03 390 8500