Emergency Response Plan

● Communication skills – share ideas and information; ● Leadership skills – catalyst, mentor, facilitator ● Strongly committed to leaders and clubs of the district ● Approachable - willing to meet and work with people

Time commitment: Term: one or two years / possibility of extension (at the discretion of the District) Week: varies with district Month: varies with district

Resources available:

Key Leader Binder and information packages Regional 4-H Specialist District:

Training available:

Key Leader Training Weekend: annual provincial workshop in October Alberta 4-H Leaders Conference Selected workshops and conferences Regional:

Club/ Event name: Nearest Hospital: Drive time to get there:

Attach evacuation plan for the building or area

Type 1 Response

Situation can be managed with resources at hand Minor Injury that does not require more than basic first aid (cuts and scrapes, sprains), simple altercation that can be resolved with communication and/or behaviour modification. 1. Ensure the safety of the group. 1 leader or volunteer assumes responsibility for the group, 1 leader or volunteer stays with the patient/situation while remaining in the same area to maintain the rule of two. 2. Attend to the situation at hand: provide first aid or talk to the parties involved in the altercation 3. Fill out an incident report depending on the severity of the situation. At this type, the submission of an incident report is the necessary communication to the Crisis Management team. 4. Communicate the nature of the incident to guardians when they arrive if they are not present. 5. If patient or situation deteriorates, upgrade to a Type 2 Response

Type 2 Response

Additional resources and support are needed such as additional leaders or volunteers, guardians, or possibly calling emergency services.

Moderate injury that will require a hospital or doctor's visit (stitches, sore wrists or ankles needing X-rays, etc.), property damage, incidents involving an animal, altercations with people that are hard to manage, etc. 1. Ensure the safety of the group. 1 leader or volunteer assumes responsibility for the group, 1 leader or volunteer stays with the patient/situation while remaining in the same area to maintain the rule of two. Reach out for additional support to help maintain proper ratio from other leaders and volunteers if required. 2. Attend to the situation at hand: assess situation, provide necessary and immediate first aid 3. Call for help and monitor the patient while other leader or volunteer stays with group When calling for help communicate the following information: exact location and the nature of the injury/incident 4. Leader or volunteer should stay with the patient until relieved by the guardian. Communicate with other leaders and volunteers if additional support is required. 5. Complete an incident report as soon as possible. 6. Contact the guardians as soon as possible if they are not present. 7. Contact the Area Coordinator to let them know that a serious injury has occured. This will initiate the Crisis Management Plan. If your Area Coordinator does not pick up the call, see the contact list below for the next person to call.

Type 3 Response

When emergency services are being called. Emergency medical care required (concussion, severe laceration, fractures, dislocations, etc.), Leader or volunteer needs to contact Child and Family Services if abuse/neglect is suspected, motor vehicle accidents, serious incidents involving an animal, etc. 1. Ensure the safety of the group. If the situation or location is deemed unsafe, remove the rest of the group. Remove the patient from the scene if it is safe to do so. Maintain the rule of two. If unable to do so, submit an incident report. 2. Attend to the situation at hand: assess the situation, provide necessary and immediate first aid. 3. Call 911 or appropriate emergency dispatch. Provide them with exact location and the nature of the injury/incident 4. Wait for EMS and have a leader or volunteer go with the patient in the ambulance if the guardian is not present. 5. Complete an incident report as soon as possible. 6. Contact the Area Coordinator to let them know that a serious injury has occured. This will initiate the Crisis Management Plan. If your Area Coordinator does not pick up the call, see the contact list below for the next person to call.

Type 4 Response

When there is a fatality A type 4 response may occur in conjunction with a type 3 response 1. Ensure the safety of the group. If the situation or location is deemed unsafe, remove the rest of the group. Remove the patient from the scene if it is safe to do so. Maintain the rule of two. If unable to do so, submit an incident report.

2. A leader or volunteer stays and calls emergency services immediately and then the Area Coordinator. The Area Coordinator will notify the CEO. This will initiate the Crisis Management Plan. If your Area Coordinator does not pick up the call, see the contact list below for the next person to call. 3. Do not move a body unless instructed to do so by police or coroner

Type 5 Response

Facility/ location evacuation in the event of fire, chemical leak, emergency rehearsal or false alarm. In all situations leaders and volunteers must have their attendance lists. Most facilities have procedures in place. These should be communicated in advance. 1. Ensure the leader has the attendance list with them. 2. Follow the procedures of the facility and location you are at. 3. Fill out an incident report for all emergency responses. At this type, the submission of an incident report is the necessary communication to the Crisis Management team.

Type 6 Response

Weather events When a weather event is identified: 1. Ensure the leader has the attendance list with them. 2. Seek appropriate shelter based on the weather event. 3. Once safe, leave shelter to finish the event/ go home. a. If thunder and lightning use the 30-30 rule: If you can count 30 seconds or less between flashes of lightning and booms of thunder, head for appropriate shelter. Remain sheltered for 30 minutes after the last boom of thunder. Source: Centre for Disease Control and Prevention

When leading outdoor events, leaders and volunteers should be checking the weather frequently leading up to and during the event so the group can be prepared for the weather or the event can be modified or canceled.

Contact Information

As stated, in most cases, contact your Area Coordinator as well as submit an incident report. This will ensure the Crisis Management Plan is initiated appropriately. If you call your Area Coordinator and they do not pick up, please see the list below