Portfolio Company Monitoring & Evaluation Tools

Portfolio Company Monitoring & Evaluation Tools

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Simple Financial KPIs Template

Tool - Simple Financial KPIs Template This simple financial KPIs template empowers companies to calculate financial ratios and metrics that will assist with their financial decision making, enrich their investor and stakeholder reporting (e.g., Board meetings), and provide insight on the company's overall "financial health."

Labor Efficiency Analysis Tool

Tool - Labor Efficiency Analysis Tool One of the biggest challenges that SMEs face is knowing when to hire someone. Often, it is an intuitive decision driven by persuasive manager and is not rooted in objective data. The Labor Efficiency Analysis tool pushes SMEs to look at the number behind the hiring decision, showing for which department(s) and when it is appropriate to hire new staff.

Global Impact Investing Network's IRIS+ and 2X Challenge Metrics

Tool - Global Impact Investing Network's IRIS+ and 2X Challenge Metrics Leading development finance institutions and The GIIN have co-developed a set of gender impact metrics that will be adopted by members of the 2X Challenge and encouraged to be adopted by SMEs in general. The metrics are structured around the 2X Challenge Criteria, and cover data points on women's economic empowerment and gender equality.

Executive Reporting - Tool - Executive Reporting - This template provides

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Dashboard Template Dashboard Template companies with the means to start and build upon an internal executive reporting dashboard that can be maintained by the CEO and used to reference essential company metrics quickly. The dashboard outlines several critical ratio calculations and presents targets versus actual variance analysis for several units, including HR (employment), Operations, Finance, etc.

STAGE 6: MONITOR & EVALUATE

TOOLS

TOOL NAME LINK USE

Investor Reporting Process Tracker

Tool - IR Process Tracker An internal project management tool that the PM uses to track assigned and timeconstrained (i.e., deadlines) activities and corresponding steps required to generate quarterly investor reports.

Investor Reporting Template

Tool - IR Template [INV./FUND MANAGER NAME]’s Investor Report template that is in line with [INV./FUND MANAGER NAME]’s Style & Formatting Guidelines and presents the value-added “Evaluation” of a particular company’s financial and impact performance from the perspective of the company and [INV./FUND MANAGER NAME] as an investment/fund manager.

Quarterly Financial Reporting Kick Off Email Template

Tool - Quarterly Financial Reporting Kick Off Email Email template used by the PM to internally kick-off the IM Division team’s work to generate timely and accurate investor reports

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Template over the coming 55 days; Sent at T-15, the email template includes all the relevant internal tools that the team will need in order to meet the T+40 deadline of sending investor reports to stakeholders.

PRM 0 POA & Running Meeting Notes

Tool - PRM 0 POA & Running Meeting Notes An internal document that has a standardized Purpose, Outcome and Agenda (POA) for the Portfolio Review Meeting 0, and a section wherein a verbatim note taker can take meeting notes/minutes, capturing key decisions regarding the reporting cycle.

Portfolio Company Financial Statement & Commentary Request Email Template

Portfolio Company Commentary Template

Tool - Portfolio Company Financial Statement & Commentary Request Email Template An external email template to be sent to portfolio companies that requests the information the IM Division team will need in order to generate investor reports.

Tool - Portfolio Company Commentary Template An external tool attached to the Portfolio Company Financial Statement & Commentary Request email; a standardized template for commentary that portfolio companies are expected to follow; the written commentary is included in the IR Template.

Impact Data Collection Summary

Tool - Portfolio Company Impact Metrics Collection Template An external tool attached to the Portfolio Company Financial Statement & Commentary Request email; a standardized template that collects the GIIN IRIS+ Metrics (harmonized with the 2X Criteria) that [INV./FUND MANAGER NAME] gathers and analyzes on a quarterly basis to determine how a company is doing in comparison to its impact goals; The metrics are included in a table in the IR Template.

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Note to Reader: This is just one example of how an inv./fund manager can collect the agreed upon impact metrics. This template also serves as a starting point for both the investment/fund manager and portfolio

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Portfolio Company Dashboard

Tool - Portfolio Company Dashboard Use: The Portfolio Company Dashboard is a financial management, Excel-based tool created and used by [INV./FUND MANAGER NAME] to capture, record, analyze portfolio companies’ quarterly financial statements on a regular basis. It is used as the single point of truth to look at historical and current financial data of portfolio companies that we know to be accurate and standardized across companies. Each portfolio company has its own Dashboard that is maintained by the FAC. This is only one example of a dashboard that can be maintained by an investment/fund manager. If an Excel-based solution does not work for your needs, there are several ERP software systems available to investment/fund managers.

Financial Statement Review Cheat Sheet

Tool - Financial Statement Quality Checklist A tool that should be shared with the portfolio company’s CFO/Finance Manager for their own use; and is used by the FAC to quickly check the integrity and accuracy of the portfolio company-generated financial statements. Any violations of the checklist will require the portfolio company to revise their financial statements. Depending on the severity and/or number of errors, a corrective action meeting may need to be scheduled to update the financials to the point where they are ready to be entered into the Portfolio Company Dashboard and included in the IR Template.

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company to customize and build upon. For example, adding additional tabs for more detailed IRIS+ metric collection and/or qualitative information. It will be for each inv./fund manager and portfolio company to determine these additional KPIs, which can grow and change depending on the company’s business strategy and/or GenderSmart First 180-Days Project Pan.

TOOL NAME LINK

PRM 1 POA & Running Meeting Notes

Tool - PRM 1 POA & Running Meeting Notes An internal document that has a standardized Purpose, Outcome and Agenda (POA) for the Portfolio Review Meeting 1, and a section wherein a verbatim note taker can take meeting notes/minutes, capturing key decisions regarding the dashboard results and draft commentary.

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