The Phi Alpha 2021

THE PHI ALPHA THE OFFICIAL PUBLICATION OF THE 165TH ANNIVERSARY CONVENTION OF SIGMA ALPHA EPSILON

O N B E H A L F O F T H E 16 5 T H A N N I V E R SA RY C O N V E N T I O N H O S T CO M M I T T E E , O U R H O S T PR OV I N C E TAU , A N D T H E M A N Y B R O T H E R S W H O H AV E M A D E T H I S E V E N T P O S S I B L E ,

WELCOME TO DES MOINES! The Host Committee for the 165th Anniversary Convention of Sigma Alpha Epsilon welcomes you to our capital city of Des Moines, Iowa, for our biennial meeting of Brothers from across our Realm. We recognize our unique position as one of the few host committees to face the challenge of providing a safe time, place, and order to continue the “business” of one of the oldest collegiate fraternities. Des Moines is small enough to be safe yet big enough to enlighten and entertain you.

Upon your arrival in our host city, we hope you will be welcomed by Iowa’s tradition of hospitality, “Iowa Nice,” and be surprised by the character of our capital city. Des Moines has been ranked in the top 5 Best Places to Live, Best City for Young Professionals, and Safest Place to Live, amongst other recognitions. As one of the “Insurance Capitals of the World,” Des Moines is home to many international finance and insurance companies.

We have wonderful common spaces and parks, as well as distinctive architecture, spread throughout the city. We will be meeting near many of these attractions, so we invite you to visit at your leisure. Please feel free to stop one of our committee members for their recommendations as we are here to serve you.

In this setting, you will meet for our biennial event to conduct the business of Sigma Alpha Epsilon. The Supreme Council decided that the schedule for these meetings would be condensed into a shorter time frame. With this compressed schedule, you will find a more focused time for your deliberations.

Yet, there will still be time for social activities. We will gather on Friday evening for a trip to Smashpark, a local games and fun center. You will have an opportunity to show your fellow brothers your academic and athletic skills. We suspect that there may be a challenge or two amongst our delegates. Of course, we will meet at Saturday night’s banquet to celebrate our elections, deliberations completed, and expectations for a bright future.

PHI ALPHA, TOM LOGAN (DRAKE ‘73) & DILLON THINER (SIMPSON ‘14) CO N V E N T I O N H O S T CO M M I T T E E CO - C H A I R M E N

A LO N G W I T H T H E M E M B E R S O F T H E 16 5 T H A N N I V E R SA RY CO N V E N T I O N H O S T CO M M I T T E E :

STEVE CHURCHILL (IOWA STATE ‘85) LAWRENCE CUNNINGHAM (IOWA STATE ‘02) ANDY ENGLISH (SIMPSON ‘05) MICHAEL EVINK (SOUTH DAKOTA STATE ‘99)

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EVAN HOPKEY (DRAKE ‘15) MICHAEL MOREHEAD (DRAKE ‘22) MIKE PETERSON (DRAKE ‘75) TRAVIS SUTTON (DRAKE ‘85)

TABLE OF CONTENTS WELCOME ������������������������������������������������02 SCHEDULE �����������������������������������������������04 GUEST PROGRAM �����������������������������������05 VENDORS & SPONSORS �������������������������06 HOTEL MAP ��������������������������������������������� 07 SONGS & ANTHEMS �������������������������������08 DETAILS ����������������������������������������������������10 LOGISTICS �������������������������������������������������11 CREDENTIAL REQUIREMENTS ����������������� 12 CANDIDATES ��������������������������������������������14 GUEST SPEAKER ���������������������������������������17 PARLIAMENTARY PROCEDURE ���������������18 RULES OF ORDER ��������������������������������������21 PROPOSALS TO AMEND THE FRATERNITY LAWS �������������������������� 22

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SCHEDULE THURSDAY, JULY 15

FRIDAY, JULY 16

F&H BOARD MEETING* �������������������������������������������������������������������8:00 AM - 12:00 PM

SERVICE PROJECT ����������������������������������������������������������������������������6:30 AM - 8:00 AM

Davenport

601 Grand Ave Des Moines, IA 50309 (across street from hotel)

COUNCIL OF PROVINCE ARCHONS MEETING* ������������������������������10:00 AM - 4:30 PM

CHECK-IN ������������������������������������������������������������������������������������������7:30 AM - 12:00 PM

Council Bluffs

3rd Floor Foyer

PAST ESA MEETING* �����������������������������������������������������������������������12:00 PM - 4:30 PM

CREDENTIALS COMMITTEE ������������������������������������������������������������7:30 AM - 12:00 PM

Dubuque

Sioux City

CREDENTIALS COMMITTEE ������������������������������������������������������������12:00 PM - 6:00 PM

PLENARY SESSION I �������������������������������������������������������������������������9:00 AM - 9:50 AM

Sioux City

Iowa Ballroom Welcome

CHECK-IN ������������������������������������������������������������������������������������������12:00 PM - 6:00 PM 3rd Floor Foyer

BOARD RECEPTION* ��������������������������������������������������������������������������5:30 PM - 7:30 PM Des Moines Club 666 Grand Ave. Des Moines, IA 50309 For Official Family, Distinguished Service Award Recipients, Merit Key Award Recipients, and Special Guests

FORUMS ROUND I ��������������������������������������������������������������������������10:00 AM - 10:50 AM Cedar Rapids/Council Bluffs ����������������������������� SAE Service Partners Davenport �����������������������������������������������������������������Fraternity Governance Dubuque �������������������������������������������������������������������������������������������������Growth

FORUMS ROUND II ���������������������������������������������������������������������������11:00 AM - 11:50 AM Cedar Rapids/Council Bluffs �������������������� SAE Leadership Programs Davenport ������������������������������������������������� SAE and the NIC: A Discussion Dubuque �������������������������������������������������������������������������������������������������Growth

LUNCH ������������������������������������������������������������������������������������������������12:00 PM - 1:30 PM Des Moines

FORUMS ROUND III ���������������������������������������������������������������������������� 1:30 PM - 2:20 PM Cedar Rapids/Council Bluffs �������������������� SAE Leadership Programs Davenport �����������������������������������������������������������������������Unapologetic Pride Dubuque ������������������������������������������������������������������������ Alumni Engagement

PLENARY SESSION II ����������������������������������������������������������������������� 2:30 PM - 6:00 PM Iowa Ballroom Introduction of Officials, Order of Business, Nominations for Supreme Council, Candidates Forum for Contested, Supreme Council Positions, Supreme Council Elections, Committee Reports

COMMITTEE MEETINGS �������������������������������������������������������������������3:00 PM - 6:00 PM

The 165th Anniversary Convention Host committee is excited to offer an evening of fun and fellowship at Smash Park. Bus transportation will be provided to and from the event and dinner will be provided in a reserve portion of the facility. This event is sponsored by the Iowa Sigma Alumni Association and the Iowa Sigma House Corporation. Food is provided by SAE Financial & Housing Corporation.

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Sioux City �������������������������������������������������������������������������������������������������� Audit Dubuque ���������������������������������������������������������������������������������������� Resolutions Davenport ������������������������������������������������������������������������������������������������� Laws

SMASH PARK �������������������������������������������������������������������������������������7:00 PM - 9:00 PM 6625 Coachlight Dr. West Des Moines, IA 50266

* INVITE ONLY EVENTS

T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

SATURDAY, JULY 17 MERIT KEY BREAKFAST* �������������������������������������������������������������������8:00 AM - 9:00 AM Windows on 7th

COMMITTEE MEETINGS ��������������������������������������������������������������������9:00 AM - 12:00 PM Sioux City ���������������������������������������������������������������������������������������������������� Audit Dubuque ������������������������������������������������������������������������������������������Resolutions Davenport ��������������������������������������������������������������������������������������������������� Laws

PLENARY SESSION III ������������������������������������������������������������������������9:00 AM - 12:00 PM

GUEST PROGRAM SCHEDULE FRIDAY, JULY 16

Iowa Ballroom Law Proposals, Committee Meetings, Committee Reports

MEET & GREET - COFFEE & BAGELS �������������������������������������������������������������������9:00 AM

AWARDS LUNCHEON �������������������������������������������������������������������������12:00 PM - 1:30 PM

LUNCH - TRELLIS CAFE ����������������������������������������������������������������������11:00 AM - 1:00 PM

Des Moines Merit Key Awards, Distinguished Service Awards Sponsored by the SAE Foundation

Des Moines Botanical Gardens 909 Robert D. Ray Dr Meet in the lobby at 10:30 am

PLENARY SESSION IV ��������������������������������������������������������������������������1:45 PM - 5:00 PM

2400 George Flagg Pkwy.

Meet in the lobby at 1:30 pm

Iowa Ballroom Law Proposals, Committee Reports, Memorial Service, Closing Ritual

Presidential Suite

JASPER WINERY �������������������������������������������������������������������������������2:00 PM - 4:00 PM

SATURDAY, JULY 17

OUTGOING EMINENT SUPREME ARCHON’S RECEPTION ����������������� 6:00 PM - 7:00 PM

FARMER’S MARKET ������������������������������������������������������������������������ 9:00 AM - 11:00 AM

2nd Floor Foyer/Rock River

Downtown - Court District 314-300 Court Ave Meet in the lobby at 9:00 am

CLOSING BANQUET ����������������������������������������������������������������������������7:00 PM - 10:00 PM Iowa Ballroom Outgoing Eminent Supreme Archon Remarks, Installation of Supreme Council, Incoming Eminent Supreme Archon, Remarks

LUNCH - JOHN & MARY PAPPAJOHN SCULPTURE GARDEN ��������12:30 PM - 2:00 PM

INCOMING EMINENT SUPREME ARCHON’S RECEPTION ��������������10:30 PM - 12:00 AM

EAST VILLAGE �����������������������������������������������������������������������������������2:00 PM - 4:00 PM

2nd Floor Foyer/Rock River

500 East Locust The Host Committee has partnered with Catch Des Moines, the Greater Des Moines Convention & Visitors Bureau, and the Des Moines Area Sports Commission, to provide a great experience while at Convention. You can learn more about Things To Do, Restaurants, and other Visitor Information by visiting www.catchdesmoines.com

1330 Grand Avenue Meet in the lobby at 11:30 pm

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VENDORS

greekmarketplace.net

SPONSORS IOWA SIGMA ALUMNI ASSOCIATION IOWA SIGMA HOUSE CORPORATION

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T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

HOTEL MAP BRILLIANT MEETINGS IN THE HEART OF DOWNTOWN. LOBBY

-W INDOWS ON 7TH -3,171 SQ FT

2ND FLOOR -IOWA BALLROOM -9,360 SQ FT -8 SECTIONS

3RD FLOOR

-DES MOINES EXHIBIT HALL -9,750 SQ FT

-HALL OF CITIES BALLROOM -4,472 SQ FT -4 SECTIONS *COMBINE DES MOINES & HALL OF CITIES -15,430 SQ FT -SIOUX CITY/WATERLOO -752 SQ FT DES MOINES MARRIOTT DOWNTOWN 700 GRAND AVENUE DES MOINES, IA 50309 515.245.5500 DESMOINESMARRIOTT.COM

/DesMoinesMarriottDowntown

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SONGS & ANTHEMS THE STAR-SPANGLED BANNER (UNITED STATES)

COME SING TO SIGMA ALPHA EPSILON

O say can you see, by the dawn’s early light, What so proudly we hailed at the twilight’s last gleaming, Whose broad stripes and bright stars through the perilous fight, O’er the ramparts we watched, were so gallantly streaming?

And the rocket’s red glare, the bombs bursting in air, Gave proof through the night that our flag was still there; O say does that star-spangled banner yet wave O’er the land of the free and the home of the brave?

Come sing to Sigma Alpha Epsilon, And to Minerva who will lead us on, And to Phi Alpha with its guiding light, And to the lion who will fight, fight, fight, And when in years to come we’ll tell our sons, About the very best fraternity.

We’ll sing of Sigma Alpha Epsilon, swing along, With S-A-E.

O CANADA (CANADA) O Canada! Ô Canada!

Our home and native land! Terre de nos aïeux, True patriot love in all of us command. Ton front est ceint de fleurons glorieux!

With glowing hearts we see thee rise, Car ton bras sait porter l’épée, The True North strong and free! Il sait porter la croix!

From far and wide, Ton histoire est une épopée O Canada, we stand on guard for thee. Des plus brillants exploits.

God keep our land glorious and free! Et ta valeur, de foi trempée, O Canada, we stand on guard for thee. Protégera nos foyers et nos droits.

O Canada, we stand on guard for thee. Protégera nos foyers et nos droits.

MY FRATERNITY My Fraternity, dear old SAE, It’s the grandest one of old.

Friends so dear to me In my Fraternity Of the purple and the gold.

It’s where good fellows meet, Old friends they greet, And through years their friendships deepen.

My Fraternity, my Fraternity, It’s dear old SAE.

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Marching Medley:

Hail to the purple, hail to the gold, Hail to Phi Alpha, motto of old.

Minerva true, the lion too, We’re loyal sons of S-A-E. We’re marching one by one, To Sigma Alpha Epsilon.

Honor, loyalty, her name as we go marching on.

Ever shall we stand, as brothers in our mighty band.

Phi Alpha, hail to thee, And sing to dear old S-A-E. Phi Alpha!

FRIENDS The chairs all are empty, The last guest has gone.

The candles burn lower and lower And sputter on and on.

But after the lats guest’s departed, Haunting the smoke-laden air, There remaineth a lingering presence, The ghost of good fellowship rare.

Chorus:

Friends, friends, friends, You and I will be, Whether in fair or in dark stormy weather, We’ll stand or we’ll fall together For SAE, we will always be, Our bond celebrating till death separating Old pals from me.

T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

PHI ALPHA BORN

SONS OF FAMED MINERVA

I’m Phi Alpha born, And I’m Phi Alpha bred, And when I die, I’ll be…Phi Alpha dead, So rah, rah, Phi Alpha, Alpha, Rah, rah, Phi Alpha, Alpha, Rah, rah, Phi Alpha, S-A-E!

Sons of Famed Minerva, Brothers loyal and mighty, Sing your praise of SAE. With your light before us, We will join the chorus, Fighting we will stand for thee.

Hail her! Hail her! Proud Fraternity.

Longer, stronger, her bond will ever be.

Roar ye mighty Leo, Guard of old Phi Alpha, Live and die for SAE.

SAE GRACE Ye ancient Father of our clan, We bow our hearts to thee.

We offer thanks for bread and meat And for our SAE. Bless Brothers all we humbly pray Tho far on land and sea, And keep us true to high ideals We ask for SAE.

SAE YELL

Phi Alpha Alicazee, Phi Alpha Alicazon, Sigma Alpha, Sigma Alpha, Sigma Alpha Ep, Sigma - Alpha - Epsilon.

Rah, Rah, Bon Ton, Sigma Alpha Epsilon, Rah, Rah, Bon Ton, Sigma Alpha Epsilon, Ruh Rah, Ruh Rah, Ruh Rah, Ree, Ruh Rah, Ruh Rah, S-A-E. You got an S-I-G-M-A, You got an A-L-P-H-A, You got an E-P-S-I-L-O-N, Sigma - Alpha - Epsilon.

Rah, Rah, Bon Ton, Sigma Alpha Epsilon, Rah, Rah, Bon Ton, Sigma Alpha Epsilon, Ruh Rah, Ruh Rah, Ruh Rah, Ree, Ruh Rah, Ruh Rah, S-A-E. (yeah)

SIGMA, SIGMA ALPHA Sigma, Sigma Alpha, Sigma Alpha Epsilon!

To you we’ll sing our praises, Thru all the years to come.

May your gold and purple banner Be the first beneath the sun.

Sigma, Sigma Alpha, Sigma Alpha Epsilon!

VIOLETS Wherever you may go There are flowers that you know.

The fragrant lilacs, red rose, Or gardenia, white as snow.

Each flower may bring a dream to you As one flower does to me.

A dream of friendship firm and strong, In my fraternity.

Chorus:

Violet, Violet You’re the fairest flower to me.

Violet, Violet Emblem of fraternity.

With your perfume memories come Of Sigma Alpha Epsilon.

Dearest flower beneath the sun, My Violet.

YOURS IN THE BONDS I am yours in the bonds of old SAE. When your name you have signed, These few words you will find To all SAEs have a meaning for those who sign.

These words were created For just your use and mine.

HAIL TO THE PURPLE Hail to the Purple, Hail to the Gold!

Hail to Phi Alpha, motto of old!

Hail success, Fraternity, in years yet to come!

Hail Sigma Alpha … Epsilon.

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DETAILS OFFICIALS PRESIDING OFFICER

Greg D. Brandt (Drake ‘84) Eminent Supreme Archon

SECRETARY

Christopher W. Hancock (Indiana State ‘96) Eminent Supreme Recorder & CEO

CONVENTION MANAGER

Spencer A. Long (Central Michigan ‘08) Sr. Director of Member Education & Development

MARSHAL

Mike Fouts (Indiana State ‘96)

DEPUTY MARSHAL

Blake Frichette (Oregon ‘23)

PARLIAMENTARIAN

Thomas J. Dement II (Middle Tennessee State ‘90)

CREDENTIALS

Boyce M. Lawton III (Wofford ‘18) – Co-Chairman Cole S. Bean (Mississippi ‘21) – Co-Chairman Matt K. Astone (Cal State-Fresno ‘23) Joshua R. Powell (Florida State ‘24) William G. Voelp (Maryland-Baltimore County ‘89) Donovan J. Golich (Ohio State) – Staff Liaison

FRATERNITY LAWS

Ian Strelsin (Christian Brothers ‘04) - Co-Chairman W. Truett Wason (Wofford ‘23) – Co-Chairman Dalton W. Green (Louisville ‘24) J. Michael Kimberlin (Fort Hays State ‘01) Cameron T. Walker (Indiana State ‘22) Steadman C.S. Boston (Winthrop ‘17) – Staff Liaison

RESOLUTIONS

Joe Anderson (Kentucky ‘81) – Co-Chairman Tyler D. McGoldrick (Pennsylvania ‘23) – Co-Chairman Andrew E. Clark (Franklin ‘95) Ryan P. DeLongchamps (Baylor ‘22) William C. Sutherland (Puget Sound ‘22) Seth Crawford (Houston ‘18) – Staff Liaison

SERGEANTS-AT-ARMS

Richard Barreto (La Verne ‘17) Jeremy S. Bellman (New Haven ‘19) Seth Crawford (Houston ‘18) Peter J. Engle (Millikin ‘00) Jonathan D. Garrido (Colorado-Colorado Springs ‘14) Kevin N. Gath (Western Carolina ‘14)

ORGANIST

Fred D. Phelps (Eastern New Mexico ‘64)

SONG LEADER

FEES COLLEGIATE MEMBERS

$425 April 1 - April 30 $475 May 1 - May 31

ALUMNI MEMBERS

$525 April 1 - April 30 $550 May 1 - May 31

Timothy M. Strobl (Middle Tennessee State ‘80)

COLONY MEMBERS & GUESTS

COMMITTEE CHAIRMEN

MILEAGE RATE

AUDIT

$350 April 1 - May 31 $0.18/mile, one-way

Joseph D. Diaferia (Tennessee Tech ‘10) — Co-Chairman NO REPRESENTATION FINE $1,500 A. Cleve Welden (Alabama ‘22) — Co-Chairman John W. Iles (Simpson ‘69) Parker T. Larson (Kansas State ‘23) Joseph N. Valencia (New Jersey Institute of Technology ’23)

Daniel C. Stanczak (Loyola ‘03) — Staff Liaison

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T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

LOGISTICS REGISTRATION

HOTEL

Every chapter is required by Fraternity Laws to send at least one delegate. If a chapter registers more than one per son, only one person can be designated as the voting delegate. Any other(s) will be considered an alternate delegate.

Rooms are available at the Des Moines Marriott Downtown. Please call 800-228-9290 or 515-245-5500 and say you are with the Sigma Alpha Epsilon 2021 in order to book your room. The hotel block closes on May 31, 2021. After that time, reservations and rates are subject to availability. Attendees are responsible for booking their own hotel rooms. You are not required to stay in the Convention hotel. The rate per night per room is $155 before tax. It is roughly $174 per room per night after tax.

Registration is only available online through a member’s mySAE account. Payment is due at the time of registration. Registration closes on May 31, 2021, at 11:59 PM Central and will not be available at the Convention site for undergraduates, alumni, or guests.

Registration includes attendee materials, Friday lunch, Smash Park and Friday dinner, Saturday lunch, and Saturday dinner (closing banquet).

DRESS All convention sessions and settings require business/ badge attired (coat and tie). The closing banquet on Saturday is black tie optional. Women who attend the closing banquet should plan to wear formal evening attire.

TUXEDO Skeffington’s Formalwear is proud to partner with S.A.E. & your 165th Anniversary Convention. We will be offering special group pricing on all tuxedo rental packages for this event. Process for ordering: Select Styles Online www.skeffingtons.com. Get measured by a local formalwear professional in your area. Print // Scan // Email – Measurements on our online form to the Des Moines store south@skeffingtons.com You will receive a confirmation email We will make ourselves available for two fit times at the hotel Thurs July 15th, 3 pm to 5 pm & Friday, July 16th, 10 am-noon We are able to make any adjustments the week of the event and accommodate any last-minute orders as our warehouse is located in Des Moines. Thank you and we look forward to being your tuxedo provider for 2021.

WIFI Please access wifi through the “Marriott Conference Network” using the password “1856”

Please be sure to note the hotel’s cancellation/change policy for reservations, as the national headquarters is not responsible for individual hotel reservations or fees. Rooms are available on a first-come, first-served basis.

Travel Fly: The preferred and closest airport to our convention hotel is Des Moines International Airport (DSM). Upon arrival, call 515-245-5500 for the hotel shuttle.

Drive: You may drive and park at the hotel. Off-site parking is available at a rate of $10 daily for self-park, $26 daily for valet. Oversized vehicles valet parked for $36.00. The hotel garage height list is 6’3”; Short term parking $14 up to 8hrs.

WEATHER July is a very warm month in Des Moines. The average high is around 86 degrees during the day and 67 in the evenings, with seven days receiving rain. While all official business is inside the hotel, delegates will have the chance to see and explore the surrounding areas.

MILEAGE FUND To view your chapters mileage allowance scan this qr code or visit www.sae.net/event/ convention/. Mileage checks will be available for pickup starting 5pm Saturday, July 17th.

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CREDENTIALING REQUIREMENTS CHAPTER DELEGATE

ALUMNI ASSOCIATION DELEGATE

Register delegate or alternate for convention prior to 5/31/20211

Register delegate or alternate for convention prior to 5/31/20211 4

Must be a member of the chapter

Must be a member of the alumni association and if an area association must live in the vicinity of the association (62.A).

GOOD STANDING

Delegate must be in good standing2

Delegate must be in good standing3

REPORTS

Both 2020 and 2021 EA Reports Submitted

by April 1 (52.J)

Both 2020 and 2021 Association reports must be completed by April 1 (62.D)

REGISTRATION MEMBERSHIP

ORGANIZATIONAL Chapter must be in good financial standing Must have paid its annual dues of $100 to the FINANCIAL (59.D)5 6 Fraternity Service Center by January 15 (64) for STANDING both 2020 & 2021 FORM 990

The chapter must submit a copy of appropriate IRS Form 990 as required by IRS regulations.7

The association must submit a copy of appropriate IRS Form 990 as required by IRS regulations.7

ROSTER REQUIREMENTS

Rosters must be updated semesterly to reflect current members.

N/A

ATTENDANCE REQUIREMENT?

Failure to send a delegate will result in a $1,500 fine to the chapter (29.B)

Alumni Associations are not required to attend.

Colonies are encouraged to attend the convention but are not permitted to vote.

Guests and spouses who register for the convention may attend all official business but will not be permitted to vote. Tickets for colonies, guests, and spouses must be purchased 30 days in advance of convention.

1

Additional chapter delegates registered as alternates may vote for their chapter once credentialed, one vote per chapter notwithstanding. Those alternates must fulfill the

2

Per Fraternity Laws Section 14.A.1, a collegian member is in good standing unless 1) he is under probation; 2) he is a member of the Chapter Quiescent; 3) he is delinquent in

3

An Alumnus in Good Standing per Fraternity Laws Section 14.A.2. In order to be in good standing, the member must have donated at least $10 in the current fiscal year or

4

Please note Sec 62.B of our Fraternity Laws that states that no charter for an alumni association shall be granted within 90 days immediately preceding a Convention.

12

same obligations that are spelled out above under “Chapter Delegate.”

accounts; 4) he is delinquent in scholarship; 5) a formal accusation exists against him.

have achieved aggregate giving of at least $100 to the Fraternity (not an individual chapter) or the Sigma Alpha Epsilon Foundation

T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

PROVINCE ARCHONS

SUPREME COUNCIL

PAST EMINENT SUPREME ARCHONS

REGISTRATION

Register for convention prior to 5/31/2021

Register for convention prior to 5/31/2021

Register for convention prior to 5/31/2021

MEMBERSHIP

Must be either province archon or their designee.

Must be a member of the Supreme Council.

Must be a past Eminent Supreme Archon

Delegate must be in good standing3

N/A

GOOD STANDING Delegate must be in good standing3

REPORTS

Must complete a report indicatMust complete a ing the state of their province at report of his work during the least 30 days prior to convention. biennium at least 30 days prior to Convention

N/A

ORGANIZATIONAL N/A FINANCIAL STANDING

N/A

N/A

FORM 990

N/A

N/A

N/A

ROSTER REQUIREMENTS

N/A

N/A

N/A

ATTENDANCE REQUIREMENT?

Province Archons are not required to attend.

Supreme Council members are not required to attend.

Past Eminent Supreme Archons are not required to attend.

5

A chapter enters bad financial standing if its total indebtedness exceeds an average of $100 per active member for more than three months.

6

Delegates from chapters not in good standing will not receive a vote but will be entitled to receive their designated allowance from the convention mileage fund.

7

As per Fraternity Laws, chapters, colonies, and alumni associations must file and submit copies of the Form 990 as required by the IRS. Groups with less than $50,000 of gross receipts that qualify to file a 990-N return must provide a copy of the confirmation of completion received from the IRS. If your group’s exempt status has already been “revoked,” proof of progress and planned timeline toward reinstatement must be submitted. Failure to file with the IRS can result in late fees and penalties and can put your exempt status in jeopardy. For additional information, please visit http://www.irs.gov/Filing/Charities-&-Non-Profits.

If the Form 990 process is new to you, and you cannot work through it yourself or call upon your tax adviser, please call or e-mail Dan Stanczak, Senior Director of Business Operations, at (847) 424-3005 or at dstanczak@sae.net.

Submissions to fulfill the Fraternity Laws requirement can be made electronically to Dan Stanczak using the e-mail address listed above or by traditional mail to his attention at 1856 Sheridan Road, Evanston, IL 60201. Alumni associations that do not maintain an Employer Identification Number (EIN) and operate out-of-pocket for activities will not be able to file a 990. Without the ability to file a 990, any such alumni associations will need to directly petition the Convention Credentialing Committee on-site at the convention for the right to vote. To file your petition, please visit https://form.jotform.com/210404393299154.

Note: All credentialing requirements must be resolved by no later than May 31, 2021.

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13

CANDIDATES

MICHAEL J. CORELLI

MICHAEL S. RODGERS

( N O R T H E R N I LLI N O I S ‘ 0 1) E M I N E N T S U PR E M E ARCHON

( W I LLI A M & M A RY ‘ 92) E M I N E N T S U PR E M E D E PU T YA R C H O N

Corelli was initiated into the Northern Illinois University chapter (Illinois

Rodgers joined the chapter at The

in 1998. He held many roles in the

Kappa) in 1990. He served his chapter

Gamma) as part of its phoenix colony chapter, most notably three-term

College of William & Mary (Virginia in several roles, including Eminent

Eminent Archon. Corelli served the Fraternity on the national level as a

Deputy Archon and Special Events Chairman. He graduated from The

the Permanent Committee on the Fraternity Laws, and undergraduate

honors, in public policy. In 1996, he graduated from Emory University’s

Leadership School Staff Member, an undergraduate representative on liaison of the Province Mu Council.

College of William & Mary in 1992 with a Bachelor of Arts degree, with School of Law with a Juris doctorate.

Corelli received his bachelor’s degree in health administration from

Rodgers is a retired real estate attorney, formerly with DLA Piper LLP,

degree in education with a focus on college student personnel from

develop, build and invest in commercial, mixed-use, and residential real

Northern Illinois University in 2001 and, in 2009, he earned his master’s Western Carolina University. Currently, Corelli serves as the Chief Operating Officer/Manager of Business Development for Eagle

Environmental Solutions where he oversees the day-to-day business operations and growth of the company.

Corelli previously worked in Higher Education for over twelve years, where he worked with fraternity and sorority life student leaders,

student clubs and organizations, student government, and oversaw an academic leadership minor and leadership development programs. In

addition, Corelli has been recognized as a student organization advisor of the year, an outstanding university staff member in the division of

student affairs, and has served as a member of a university strategic

planning committee and chairperson for a quality enhancement plan, where he guided the implementation of an initiative to enhance the learning and involvement opportunities for students and campus

one of the world’s largest law firms. He represented companies that

estate projects throughout the United States and abroad. His practice also included corporate law, with a focus on charitable and non-profit organizations.

Rodgers’s alumnus service to the Fraternity spans 29 years. In 2019,

Rodgers was re-elected to the Supreme Council and presently serves as its Eminent Supreme Warden. Past positions include President and Director for SAE Financial & Housing Corporation, Province

Epsilon-Alpha Archon, Province Epsilon Archon, Virginia Kappa Alumni Association President, Greater Atlanta Alumni Association Director,

and Georgia Phi Chapter Advisor. He has served as a Faculty Member at numerous national, regional, and province leadership schools,

including the John O. Moseley Leadership School, the DeVotie Ritual Institute, and the Executives Academy.

community members.

Rodgers is the recipient of the Merit Key, Order of Minerva, and Order of

In 2001, Corelli joined the Fraternity Service Center staff and aided in

Province Archon of the Year. He is also the recipient of the Bob Cousins

the growth of the organization and in chapter development for six years. As the Director of Extension and Chapter Development, he

oversaw the addition of 54 new and phoenix colonies across the Realm

the Lion Awards, and has been recognized by the Supreme Council as Zeal Award for his sustained contributions to the Greater Atlanta Alumni Association.

as well as overall chapter development, recruitment, risk management,

Rodgers originally hails from Staunton, Virginia, and he now resides in

various roles, including both Illinois Gamma and North Carolina Omega

beloved dog, Dixie Belle.

and expansion of the brotherhood. As an alumnus, Corelli served in Chapter Adviser, a faculty member for both province and regional

Atlanta, Georgia. He has an 11-year-old daughter, Harper, and their

Leadership Schools, and a faculty member for the John O. Moseley

Leadership School since 2001. He also served as Province Omicron Archon, member of the National Education Advisory Council, and chairman of the National Recruitment Committee.

Since joining the Fraternity, Corelli has been awarded the Outstanding Eminent Archon Award and is a recipient of both the Order of the Lion

and Order of Minerva Awards and, in 2013, was awarded the Merit Key

Award. Corelli resides in Southern Maryland with his wife, Kimberly, and their two daughters, Kaitlyn and Khloe.

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T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

MARK W. MCDONOUGH

BEN JOHNSON II

E M I N E N T S U PR E M E WA R D E N

E M I N E N T S U PR E M E H E R A LD

McDonough was initiated at the

As a founding father of the UC-Irvine

( YO U N G S TOW N S TAT E ‘ 9 8)

( U C-I RV I N E ‘ 87 )

Youngstown University Chapter (Ohio Alpha) in January of 1993. During his

chapter (California Psi), Johnson was

elected to serve as its Eminent Deputy

time as an undergraduate, he served in multiple roles within the chapter

Archon, leading the colony’s development to its successful chartering.

Environmental Engineering from Youngstown State University in 1998.

for his home chapter and neighboring UC-Riverside (California

and university organizations. McDonough earned his BE in Civil and

After working in his industry for some time, he earned his MBA in 2008.

Operating out of Ohio, McDonough is a Geographic Discipline Leader

He remained involved as a young alumnus serving as a chapter advisor Omicron). Johnson also founded the Southern California Area Alumni Association and the Cal Psi Chapter Alumni Association.

for the firm Colliers Engineering & Design. He has spent his time

In addition to serving as Alumni Association President for 12 years, he

his career, deploying America’s most extensive wireless networks and

chapters in Southern California for seven years. He has been honored

dedicated to the telecommunication aspect of Civil Engineering during safety systems. In his community, he volunteers as a coach for his

children and serves on a team with his wife Jennifer in their church’s pre-marriage program, helping guide engaged couples. He is also a proud Eagle Scout.

McDonough’s volunteer work in SAE started with his home chapter,

serving Ohio Alpha in multiple alumni roles. In 2006, McDonough began

was elected as Province Chi-Alpha Deputy Archon and mentored all

to serve the realm in numerous additional leadership roles as a faculty member of the John O. Moseley Leadership School and the Levere Leadership Institute; and as a member of the True Gentleman Task Force, the Eminent Supreme Recorder Search Committee, the

Strategic Plan Committee, and most proudly as the Chairman of the Diversity & Inclusion Committee.

an eleven-year period volunteering at the Province level, culminating

Johnson has been awarded the Order of the Lion, the Order of Minerva,

McDonough was elected to the Supreme Council in 2017 and as Herald

Member, elected to the Council as the Eminent Supreme Chronicler at

with a term as Chairman of the Council of Province Archons.

in 2019 at the Louisville Convention. He was proud to initiate his father, Ralph, in 2014. He has been recognized with the Order of the Lion and Minerva and most recently the Merit Key in 2015.

McDonough resides in the Cleveland, OH area with his wife Jennifer, daughter Coraline, son Conor and their dog Ruby.

and The Merit Key. He is the first African American National Board

the 163rd Anniversary Convention in Louisville, KY (2019). He currently serves as chair of the Equity, Inclusion & Diversity Committee and Liaison to the Governance Committee.

In addition to his service to the Fraternity, Johnson has created a

legacy of community service in Southern California. He was elected to the Alvord Unified School District Board of Education to an

unprecedented five consecutive terms, serving for a total of

twenty-one years. In addition to his service as a school board member, he has also served in a variety of not-for-profit and professional

leadership and service roles, including as a member of the Board of Directors for Big Brothers & Big Sisters, a member of the Riverside

Community Health Foundation, a member of the board of directors for the Youth Service Center and Director of Homeless Outreach, and

Vice-Chairman of both the Human Relations Committee and the City of Riverside Charter Review.

He currently resides in Riverside, California, with Stacy, his wife of 30

years. Together they have raised four daughters: Rebekah, Anastacia, Rachel, and Abigail.

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15

JAMES X. BALANDRÁN

JAMES L. SKAGGS

Balandrán joined The University of

Skaggs currently serves as the

2005. As an undergraduate, he held

Housing Corporation Board, is the

( T E X A S -DA LL A S ‘ 10) E M I N E N T S U PR E M E C H R O N I C LE R

(O K L A H O M A S TAT E ‘ 78) E M I N E N T S U PR E M E C H RO N I C LE R

Texas at Dallas chapter (Texas Chi) in multiple positions, including Eminent

Secretary of the SAE Financial &

Founder & President of the OKC/

Deputy Archon, Member Educator, and IFC President. Nationally, he

OKMU Alumni Association, and is a Vice-President of the OKMU House

Leadership School Ambassador, and was a four-time Leadership

has faithfully and consistently served the Fraternity. He previously

served as co-chairman of the Convention Ritual Committee, School Graduate.

Balandrán earned a BS in Management Information Systems and a BS in Business Administration from UT Dallas in 2010. He also earned an MBA and an MS in Information Technology and Management in 2013.

Professionally, he is a managing partner for an esports training

Corporation Board. Since becoming a member over 40 years ago, Jim

served as the Province Archon and Deputy Archon of Province Sigma, a member of several national committees such as the Expansion

Advisory and Health & Safety committees, faculty of the John O.

Moseley, and Province Sigma Leadership Schools. He also had the honor of being the Marshall of the 2019 National Convention.

academy and a technology consulting company.

He has been awarded the Order of the Lion, Order of Minerva, and was

After graduation, Balandrán continued his involvement with SAE. For

Corporation Board, Skaggs created and ran a health & safety program

the past six years, he has served as Province Sigma Archon and was named Province Archon of the Year in 2018. As an alum, he has held many roles, including Deputy Chairman of the Council of Province

Archons, Council of Province Archons Liaison to F&H, Chapter Adviser, and Alumni Association President. He has also served on multiple

committees, including the Permanent Committee on the Ritual and a facilitator for Educational Programs. As an avid ritualist, Balandrán

served as an editor for the 2015 Ritual Book and assists at the DeVotie Ritual Institute each year.

In 2021, Balandrán was recognized as one of SAE’s 20 Under 40

Successful Alumni. He is a recipient of the Merit Key, Order of Minerva, Order of the Lion, and is a two-time recipient of the Order of the

Phoenix. Balandrán is a Pearl level donor and Archon Society Member

honored with the Merit Key in 2013. As a member of the OKMU House about the dangers of alcohol use for the entire Greek community at

Oklahoma State. Held on the chapter’s front lawn for 13 years, more

than 23,000 OSU students attended this important program. Jim also

founded and was the chapter advisor for the Oklahoma Sigma chapter at the University of Central Oklahoma. For his work there, he received an Outstanding Chapter Advisor Award in 2020.

Brother Skaggs founded and has successfully served as President of

the Charter Financial Group, Inc. since 1994. His brokerage firm

provides financial services to insurance professionals in Oklahoma, Texas, Kansas, and Colorado. Jim lives in Edmond, Ok. with his wife

Sally, who shares his passion for SAE. She has received the Order of the Violet for her dedication to our fraternity. He has a daughter, Kelsey, from his previous marriage.

of the SAE Foundation.

16

T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

STEVEN R. TRICARICO ( H O F S T R A ‘ 0 6) E M I N E N T S U PR E M E C H R O N I C LE R

GUEST SPEAKER

Tricarico was initiated into the

STEVE LACY

chapter at Hofstra (New York Chi) in 2004, where he served as Eminent

( K A N SA S S TAT E ‘ 76)

Assistant New Member Educator. As Eminent Archon, the New York

Steve Lacy was Chairman of

Improved Chapter nationally and Hofstra University’s Chapter of the

Corporation (NYSE: MDP; www.

Archon, Eminent Warden, and

Chi Chapter experienced great success winning both the Most

the Board of Meredith

Year. In addition to his service to the Chapter, he served as a senator in

meredith.com), a company

the Student Government Association and a representative on the IFC/

committed to service

IFSC.

Upon graduation in 2006, Tricarico founded the New York Chi Alumni

journalism, until November 2020.

Association, where he still serves as President. He was elected

Lacy joined Meredith in 1998 as Chief Financial Officer. He

Archon and then Province Nu Archon in 2008 at 23. As Province Nu

until February 2018.

Secretary to Province Nu that same year, quickly rising to Deputy Archon (2008-2015), he rose through the ranks of the Council of

served as President and Chief Executive Officer from July 2010

Province Archons, serving two years each as Secretary (2009-2011),

Lacy has been instrumental in transforming Meredith into the

his time as Province Archon, he was appointed Chairman of both the

aggressive expansion of the company’s digital business,

Vice-Chairman (2011-2013), and then Chairman (2013-2015). Following Government Relations Committee and the True Gentleman Task Force, where he worked on the marketing campaign, which became RISE ABOVE.

Tricarico is a proud recipient of the Hofstra University Fraternity President

of the Year Award, the Fred Archibald Leadership Award, the

Outstanding Province Archon of the Year Award, the NYX Zeal Award, the Order of the Lion, and the Order of Minerva.

In addition to his bachelor’s degree from Hofstra University with dual majors in political science and history, Tricarico holds a master’s

multi-faceted company it is today. He oversaw the launch and including the acquisition of Allrecipes.com and the Time Inc.

digital properties that resulted in cutting-edge capabilities in areas such as digital, mobile, social, and database marketing activities. Meredith now ranks in the Top 10 digital media

companies in the country serving over 150 million unique visitors monthly.

Today, Meredith uses multiple distribution platforms – including

broadcast television, print, digital, mobile, and video – to provide consumers with the content they desire and to deliver the messages of its advertising and marketing partners.

degree in public policy and an Executive MBA in management from

Lacy earned both a Bachelor’s degree in Accounting (1976) and

Superintendent for the Town of Brookhaven’s Highway Department,

Accountant, and a Certified Employee Benefits Specialist. He

Stony Brook University. He currently serves as Chief Deputy

the third-largest public works department in New York State. He is also an Adjunct Associate Professor at Farmingdale State College, where he teaches courses on politics, geography, and geographic information systems.

Tricarico resides in Wading River, New York, with his wife, Francine.

Together they are raising two young daughters, Charlotte (age 7) and Amelia (age 4).

an MBA (1977) from Kansas State University, is a Certified Public began his career in the public accounting field, spending 10 years with Deloitte & Touche.

Lacy serves on the Boards of Hormel Foods Corporation, Great Western Bank, and The Kansas State University Foundation.

In the Des Moines community, Lacy is past Chair of The

Community Foundation of Greater Des Moines, the Des Moines Redevelopment Corporation, the Greater Des Moines

Partnership Board, and United Way of Central Iowa’s annual campaign and has served in leadership positions with the

American Red Cross, Junior Achievement, Big Brothers/Big Sisters, Easter Seals, and the Dowling Catholic High School Foundation.

Steve and Cathy Lacy have been married for 39 years and have a son Paul (34) who is a Project Engineer for a construction firm in Denver and Mary (31) who is a Doctor of Pharmacy practicing at a hospital in Chicago.

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17

PARLIMENTARY PROCEDURE T H E F U N DA M E N TA L E L E M E N T S O F PA R L I A M E N TA RY PR O C E D U R E A R E PR E S E N T E D H E R E . FO R A M O R E E X T E N D E D T R E AT M E N T, C O N S U LT R O B E R T ’ S R U L E S O F O R D E R O R M A R I E H . S U T H E R S ’ PR I M E R I N PA R L I A M E N TA RY PR O C E D U R E .

T H E B U S I N E S S O F A N O R G A N I Z AT I O N I S I N T R O D U C E D AT M E E T I N G S BY M E A N S O F M A I N M O T I O N S , CO M M I T T E E R E P O R T S , O R C O M M U N I C AT I O N S .

MAIN MOTIONS

DISCUSSION

The steps leading to the adoption of a main motion are: 1. Obtaining the floor; 2. Making the motion; 3. Seconding the motion; 4. Stating the motion; 5. Discussing the motion; 6. Putting the motion; 7. Voting.

Before allowing any discussion of the main motion, the chair must state, that is repeat, the motion. Until the chair has stated the motion, the maker can withdraw or alter it without asking the consent of the meeting.

To obtain the floor, rise, address the chair (the presiding officer), who recognizes the member by calling him by name. Then, and not before, the member states his motion. If several members rise at the same time, the chair decides which rose first and is thus entitled to the floor.

To make the motion, say “I move that ...” Do not say, “I make a motion that ...,” “I want to make a motion that ...,” or “I move you, Mr. Chairman ...” A motion must always be in the affirmative form.

To second the motion say “I second the motion.” It is not necessary to rise or to be recognized by the chair.

After the chair has stated the motion, the maker may ask permission to withdraw or amend it, and such permission is granted by the chair if there is no objection offered. If there is any objection, a motion to withdraw or amend may be made.

After the chair has stated the motion, he asks, “Is there any discussion?” The maker of the motion has the right to speak first, and should be recognized by the chair, even if another member has risen first and addressed the chair. Speakers must address their remarks to the chair. If a member desires to ask a question of the speaker, he rises, says, “May I ask a question?” In cases of an emergency a member rises, and without being recognized, says, “I rise to a question of privilege.” The chair interrupts the member who has the floor and says, “State your question.” It may be to have better ventilation, to have disorder, such as whispering among members, checked. It may be a request for information as to some statement made by a speaker. When the questions of privilege have been settled, the member who was interrupted continues the discussion.

The discussion must be relevant to the motion.

18

T H E PH I A L PH A - S I G M A A L PH A E P S I L O N ’ S O F F I C I A L C O N V E N T I O N PU B L I C AT I O N

VOTING

AMENDMENTS

The discussion may be closed by the chair, who asks, “Are you ready for the question?,” or by a call from the floor. This is usually done in small bodies by a call of “Question.”

Any motion can be amended by: 1. Adding or inserting.

2. Striking out.

3. Striking out and inserting.

Examples: The motion before the meeting is “That we buy a Jones radio.”

When the members are ready to close debate (end the discussion), the chair puts the question, that is, restates it. Exception: if a motion is simple and plainly understood by the members, the chair can call for a vote without putting the motion.

As soon as the chair has put the motion, he must call for the vote. “All those in favor of the motion say ‘Aye,’” or “Stand,” or “raise the hands.” If the meeting seems closely divided in opinion, the chair should call for a rising vote. After those in favor of the motion have voted, the chair must call for the negative vote, “Those opposed …,” even though he thinks the vote unanimous.

If the vote is by “Ayes” and “Nays,” and the chair is not sure of the result, he should call for a second vote, asking for a rising vote. The members must remain standing or hold their hands raised until the chair announces the result by saying, “The motion is carried (or lost).”

If a member doubts the result of the vote as announced by the chair, he can ask to have it retaken by calling, “Division.” He need not rise to make this call. It needs no second. It calls for a rising vote.

A vote by ballot is a secret, written vote. Unless called for in the Bylaws, it can be ordered by “general consent.” That is, without waiting for a motion, the chair says, “If there is no objection, the vote will be by ballot.”

If there is any objection, the chair may ask for a motion, or a member may make such a motion.

The motion to vote by ballot cannot be debated, and as soon as the motion is made and seconded, the chair must call for the vote. This motion should be used in all cases where the question is such that members would hesitate to express their viewpoints openly.

The chair does not vote, except in case of a tie, or, when the vote is by ballot. While there can be only one main motion before the meeting at a time, we see that there can be two motions, a main motion, and the motion to vote by ballot.

There are several “secondary” motions that can be made when a main motion is before the meeting: vote by ballot, amendments, motion to refer to a committee, and the motion to adjourn.

I move to amend the motion.

a. by inserting the word “walnut” before the word “Jones.” b. by adding the words “and stand” after the word “radio.” c. by striking out the word “Jones” before the word “radio.” d. by striking out the word “Jones” before the word “radio” e. and inserting the word “Smith.”

An amendment must be germane to the main motion.

The above motion could not be amended by striking out the words “Jones radio” and inserting the word “refrigerator.”

A pending question is one that has been stated, but has not been put by the chair.

An immediately pending question is the one last stated by the chair. A vote on the immediately pending question must always be taken before the vote on the pending question.

The amendment to a motion is the immediately pending question, and must be discussed and put to a vote before any discussion of, or action on, the main motion.

Discussion must relate to the amendment only. If the motion concerns the purchase of a radio, and the amendment would substitute the word “rent” for the word “buy,” the discussion must be confined to the question as to whether if you have a radio, you rent or buy it.

When the chair is ready to put the motion, he asks for the vote on the amendment.

If the amendment is carried, there follows a discussion of, and a vote on, the amended motion.

If the amendment is lost, another amendment may be offered, or there follows a discussion of and vote on the main motion. Note that a favorable vote on the amendment does not do away with a vote on the main motion.

Before any amendment is entertained by the chair, the text must be provided to him in written form

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19

POSTPONEMENT

COMMITTEE REPORTS

If a main motion needs to be studied more carefully than is possible in the meeting, the motion to commit should be make. “I move to refer the motion to a committee.” This motion can be debated, but the discussion must refer strictly to the desirability of having the motion considered by a committee.

The motion can be amended.

The committee report may be placed on file if it merely gives information to the meeting. If it contains specific recommendations, the committee chairman, as soon as he finishes reading the report, should move that it be adopted.

If the motion is in the simplest form, as above, the chair asks for suggestions as to the number of members on the committee, and as to when they shall report. The suggestions made can be treated as amendments.

A motion to adjourn may be made at any time. It becomes the immediately pending question. It cannot be amended or debated. It must at once be put by the chair. But remember – the meeting is not adjourned until the chair makes an announcement to that effect.

The motion to commit may take the complete form: “I move that the question be referred to a committee of five, to be appointed by the chair, with instructions to report at the next meeting.”

The member making the motion to commit is usually made chairman of the committee.

ADJOURNMENT

SUMMARY

Some of the rules of a seemingly more technical nature, involving the priority of motion, etc., are simplified in the chart.

The Rules of Order to be adopted by the 165th Anniversary Convention supersede any information presented herein.

These guidelines are intended to simply guide the delegates with regard to common parliamentary procedures.

POSTPONEMENT TYPE OF MOTION

PURPOSE

REQUIRES SECOND

DEBATABLE

MAY BE AMENDED

Yes

Yes

Yes

REQUIRED FOR PASSAGE Yes

To raise question or privilege

No

No

No

No

Regarding question to privilege To adjourn To fix time or place which to adjourn To amend To amend a proposed amendment To refer To postpone indefinitely To limit debate To call for the previous question To lay on the table To withdraw a motion To raise a point of order To determine manner of voting

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No Yes

Yes No Yes Yes Yes Yes Yes No No No No No Yes

Yes No Yes Yes No Yes Yes Yes No No No No Yes

Yes Yes Yes Yes Yes Yes Yes 2/3 2/3 Yes Yes Yes Yes

MAIN (ORDINARY) To introduce business MAIN (PRIVILEGED)

SUBSIDIARY

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RULES OF ORDER GENERAL PRINCIPLES 1.

2.

3.

4.

Presiding Officer. The Eminent Supreme Archon is the presiding officer of the Fraternity Convention, and he may delegate the chair at his discretion without intervening motion.

Committees. The Eminent Supreme Archon may appoint such adhoc committees as he deems necessary to conduct the business of the Fraternity Convention. Such committees may report to the Fraternity Convention at the discretion of the chair.

Convention Program. Subject to these Standing Rules, the sessions of the Fraternity Convention and other scheduled events will be at such times and places as are set forth in the official program approved by the Eminent Supreme Archon. The times and locations of events may be changed as announced at the convention sessions.

Standard Order of Business. The order of business will be determined by the schedule, as set forth in The Phi Alpha

THE CONVENTION FLOOR 1.

2.

3.

4.

5.

Credentialed Delegates. The Fraternity Convention must credential those delegates to the Fraternity Convention as the Fraternity Laws permit.

Floor Privilege. The following individuals hold floor privilege at all sessions of the Fraternity Convention: a. Credentialed members of the Fraternity Convention. b. The General Counsel of the Fraternity. c. An alternate delegate from a Chapter Collegiate; provided, however, such alternative delegate will only hold floor privileges if his Chapter Collegiate’s official delegate is absent. d. Members of the Board of Directors for Sigma Alpha Epsilon Financial & Housing Corporation e. Members of the Sigma Alpha Epsilon Foundation Board of Trustees f. Initiated members of the Fraternity Service Center.

Debate. No person who has floor privileges may speak more than twice on the same question. Speech times responding to a question are as follows, unless a majority vote extends the time to a ten-minute maximum: a. Five minutes for the first speech b. Three minutes for the second speech Yielding the Floor. Speakers may not yield more than once to another member and the time consumed by both cannot exceed that set forth by rule.

Suspension of the Fraternity Laws. No matter requiring suspension of the Fraternity Laws by unanimous consent may be considered while any convention committee is absent from the floor.

6.

Literature and Campaign Materials. Candidates for any elected office may distribute no more than one piece of literature per Plenary Session. Literature may not be more than one standard size sheet of paper (8.5”x11”), but sheets may be double-sided. No literature before or during convention may be distributed anonymously, and the candidate or his campaign must list authorship on any materials. Furthermore, the same regulations apply to any literature by any member regarding Fraternity Laws proposals.

ELECTION OF FRATERNITY OFFICERS 1.

2.

3.

3.

4.

Closing Nominations. A motion to close nominations for a Fraternity office will conclusively close nominations for that office; a motion to close nominations may not be reconsidered.

Question-and-Answer Period. For any contested election of a Fraternity officer, the Fraternity Convention must entertain a question-and-answer period for all candidates at such time and place as approved by the Eminent Supreme Archon.

Nomination Speeches. Each candidate for Fraternity office shall have nominating speeches as follows: a. Uncontested positions shall have a three minute nominating speech. b. Contested positions shall have a four minute nominating speech and a two minute seconding speech.

Order of Election. Elections of the Fraternity officers will be in the following order: a. Eminent Supreme Archon b. Eminent Supreme Deputy Archon c. Eminent Supreme Warden d. Eminent Supreme Herald e. Eminent Supreme Chronicler f. Eminent Supreme Recorder g. Honorary Eminent Supreme Archon Majority Required to Elect. A candidate to Fraternity Office must receive a majority of all votes validly cast to be elected. If no candidate receives a majority of all votes validly cast, the candidate receiving the lowest number of votes validly cast will be removed from consideration. If more than one candidate is tied for receiving the lowest number of votes validly cast, each of them will be removed from consideration unless only one candidate will remain.

PROPOSALS TO AMEND THE FRATERNITY LAWS 1.

Report by Committee. Pursuant to the Fraternity Laws, proposals to amend the Fraternity Laws are charged to the Permanent Committee on Fraternity Laws for its consideration and reporting.

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Reporting. The Committee will review all proposals duly before it and report to the Fraternity Convention on those proposals it recommends for adoption. a. Proposals reported by the committee will properly be before the fraternity convention without a motion to approve. b. Proposals not reported by the committee are subject to a motion to discharge.

3. Amendments to Fraternity Law Proposals. No motion to amend a proposal to the Fraternity Laws

shall be entertained by the presiding officer unless the proposal is submitted to the presiding officer in writing.

2.

ROLE CALL VOTES 1.

2.

Chair May Order. The chair may, at his discretion, order a vote to be taken by roll call if he is in doubt as to the division of the Fraternity Convention.

Voting Order. The order of casting a roll-call vote will be as follows:

a. Members of the Supreme Council b. Honorary Eminent Supreme Archon c. Eminent Supreme Record d. Past Eminent Supreme Archons e. Each Province Alphabetically, begininng with the Province Archon and followed by the delegates representing Chapters Collegiate and Alumni Associations 3. Call of Convention. Committees in session must be notified of any roll-call vote and may be compelled to return to the floor for the vote.

FRATERNITY LAW PROPOSALS The following proposals to amend the Fraternity Laws were submitted to the Eminent Supreme Recorder before midnight on February 1st, 2021, pursuant to a mail ballot Direct Vote (11.A.2) issued on November 14th, 2020. The Permanent Committee on Fraternity Laws met on March 29, 2021 to consider the proposals and formulate a recommendation on each, as is shown per proposal.

All proposals were copy edited prior to publication to ensure consistent formatting. However, the substance of the proposals was not modified in an effort to preserve the original language of the submitter(s). The rationales were also written by the submitter(s).

Text that is underline represents additions, while text that is strikethrough represent deletions.

The Permanent Committee on Fraternity Laws Raymond N. Seaford (South Florida ’89) - Chairman Clark J. Brown (Arkansas-Fayetteville ‘07) Michael Kimberlin (Fort Hays State ‘01) Harrison R. Pettigrew (Georgia Tech ’19) Michael S. Rodgers (William & Mary ’92)

PROPOSAL 1

AMEND SECTION 10A1b 10.A.1.b. Any member in good standing with the Fraternity may propose an amendment or repeal to the Fraternity Laws or Ritual by giving notice to the Eminent Supreme Recorder by the 90th day that immediately precedes the first day of a regular session of the Fraternity Convention on or by the 15th day of December 1st day of May that immediately precedes a

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regular session of the Fraternity Convention, whichever is earlier.

The Eminent Supreme Recorder must publish make such notice in the issue of The Phi Alpha for that session of available to all members of the Fraternity Convention.

Rationale: With new technology, the antiquated deadline of December 15th is no longer relevant. The time in which both the Permanent and Convention Laws Committees review Fraternity Law proposal submissions and the Fraternity

Service Center creates and publishes them electronically has been significantly reduced (and the proposal specifically unlinks publication with The Phi Alpha as a requirement). For the 165th Anniversary Convention, the Supreme Council issued a mail ballot for a one-time extension on the deadline to submit proposals. This proposal will change the submission date for future Conventions as well. This proposal isn’t without benefit. Discussing these proposals closer to the actual meeting of the

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Fraternity Convention keeps the proposals more relevant and timely while also fostering input, critiques, and collaboration with the declared Supreme Council candidates, making the proposals themselves stronger.

Submitted by: James Balandran (Texas-Dallas ’10), Austin Evans (Wisconsin ’05), Richard Shanahan (Fort Hays State ’03), Shay Stewart (Sonoma State ’96), Bailey Watson (Texas State ’19), Zach Watson (Texas State ’20) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL 2

AMEND SECTION 11

B. Accountability.

1. Policy. The Fraternity Convention declares that it is the policy of the Fraternity that its officers will be accountable to those who elect them. Such officers will be held to account for their actions and votes in two main methods: access to meetings and access to minutes; provided, however, nothing in these Fraternity Laws will require accountability from any officer to any non-member of the Fraternity.

2. Meetings. a. Open Session. Any meeting of a Fraternity Body must be held in open session available to the following members: i. The Fraternity Convention and the Supreme Council, to any member of the Fraternity, ii. A Province Convention and a Province Council, to its respective members and to any member of a Fraternity Body subject to its jurisdiction. iii. A Chapter Collegiate and an Alumni Association, to its respective members. b. Exceptions. The following

exceptions to the opensession requirement apply: i. A Fraternity Body is not obligated to provide remote access to its meetings. ii. Unless otherwise a member of the Fraternity Body, any member of the Fraternity in attendance does not have membership rights at such meeting, including the rights to the floor, to make motions, or to vote on matters. iii. A Fraternity Body may meet in executive session for the following reasons only: 1. To discuss any matter which affects the health and safety of the Fraternity’s members, 2. To confer with legal counsel or to discuss any matter subject to appropriate legal privilege, 3. To discuss employment matters, or 4. To discuss the conferment of Fraternity awards.

2. Minutes & Records. a. Roll Call Requirement. As representative bodies, any action taken by the Supreme Council or a Province Council, unless duly taken in Executive Session, must be taken upon a roll-call vote of its members, and the results of such vote must be published in the respective meeting’s minutes b. Publication. The following minutes and records must be published by the following officers as soon as practical and without delay; provided, however, the respective officers may take such steps as to ensure publication of these minutes and records stays within the Fraternity: i. i. Minutes, orders, and policies of the Fraternity Convention and the

Supreme Council, by the Eminent Supreme Recorder, ii. Minutes and orders of a Province Convention and a Province Council, by its respective Province Recorder, iii. Minutes of a Chapter Collegiate, by its respective Eminent Recorder; provided, however, that in lieu of publication, such minutes may be made available upon request, and iv. An Alumni Association, by its secretary (or equivalent position); provided, however, that in lieu of publication, such minutes may be made available upon request.

Rationale: Accountability comes from transparency and openness, and with a board of directors elected by us to represent us, accountability comes from knowing how our elected representatives act. In far too many cases, the Supreme Council and Province Councils act in closed session, shutting off the accountability needed to make them the best representatives of their electing conventions as possible. Yet this does not just rest with the Supreme Council, and this proposal strengthens access to meetings and voting records while also recognizing the rights of those elected representatives to act and the privacy of our organization Submitted By: James Balandran (Texas-Dallas ’10), Austin Evans (Wisconsin ’05), Richard Shanahan (Fort Hays State ’03), Shay Stewart (Sonoma State ’96), Bailey Watson (Texas State ’19), Zach Watson (Texas State ’20) The Permanent Committee on Fraternity Laws does not recommend adoption.

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PROPOSAL 3 AMEND SECTION 11C, 13A, 15A1, 17C2, 51E, 51F 11.C. Chapters Collegiate & Colonies. The term Chapter Collegiate includes the term colony.

All members of a colony, once initiated, will have a the status similar to that of Fraternity Members, and both colonies and colony members are bound by the duties required by these Fraternity Laws for Chapters Collegiate and Fraternity members, respectively, except for the following: 1. Colonies are not voting members of the Fraternity Convention or their Province Convention and do not have the right to representation in these Fraternity bodies.

2. Colony members may not be considered Fraternity members and may not enjoy the privileges of Fraternity membership, including the use of the Ritual, until their due initiation into the Fraternity 13.A. The Fraternity’s Chapters.

A Fraternity member is a member of one of the following chapters: 1. A Chapter Collegiate 2. A Colony 3. The Chapter Alumnus 4. The Chapter Quiescent 5. The Chapter Eternal 15.A. Qualifications. Except as otherwise provided for in these Fraternity Laws, a candidate is eligible for membership in the Fraternity if each of the following apply: 1. He is a male student of either of the following: a. A collegiate host institution that is the domicile of an active Chapter Collegiate or Colony of the Fraternity. b. A consortium of such collegiate host institutions approved by the Supreme Council.

17.C.2. Any newly elected Fraternity

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member must be fully initiated into the Fraternity no later than ninety-six hours after he accepts an invitation to join the Fraternity, unless his invitation is rescinded prior to initiation; the Colony of which he is a member has not yet been installed; or unless the Eminent Supreme Recorder, for good cause shown, extends this time requirement.

privileges.

51.E. Equipment. If a charter is granted, To the extent not previously purchased, all necessary Ritual regalia must be furnished to the chartered group without further payment other than the charter fee.

The Fraternity may require each Colony to purchase (or l ease/borrow) Ritual regalia after recognition of the Colony by the Supreme Council, provided that any fee paid by the Colony towards the purchase of such Ritual regalia shall be credited toward the charter fee.

Alumni Base: Historically, an undergraduate is a sophomore or junior status who typically joins a new/returning fraternity organization on a college campus. Average time to successfully complete the tasks to earn a charter is two years with many undergraduates, after committing significant time in the process, graduates without being initiated into the Fraternity. Members of a colony that graduate before charter is awarded will now be able to experience initiation prior to their graduation. We know that the undergraduate experience as an SAE is enhanced because of our ritual.

Graduating as an initiated brother has demonstrated greater involvement by those individuals as active alumni at the local, province, and national level.

51.F. Installation & Initiation. To the extent not previously initiated, each colony member eligible for Fraternity membership, including alumni members and alumni of a local society being charted as a Chapter Collegiate, are eligible for prompt initiation upon the colony’s installation as a Chapter Collegiate, subject to reporting requirements the Eminent Supreme Recorder may prescribe and subject to such supplemental policies the Supreme Council may adopt regarding such eligibility of membership.

Rationale: We recommend these changes because we believe i t will have the following benefits to Sigma Alpha Epsilon Fraternity:Level Playing Field: The current two-tiered colony/chapter status mirrors a two-tiered membership status. The Fraternity thoughtfully and rightfully moved to eliminate the pledgeship/ new member status in 2014. The Fraternity has remained a national leader by making that decision, which ensures that all undergraduates of the fraternity are held to the same standards and responsibilities and are afforded the same rights and

The Right Goals: Allows the undergraduate to focus on the end goal of doing what is necessary for their chapter to receive its charter (collective goal), rather than focusing on themselves being initiated and becoming a full member of the fraternity at the time of chartering.

Revenue/Fees: The colonization process is a time during which the national office provides a great deal of support and resources. This change will enable the national office to collect initiation fees and other membership dues at the beginning of the colonization process and then on an ongoing basis (just as an established chapter would do). This revenue will enhance the national office’s ability to provide support to colonies and new chapters which (in general) are groups that require heightened attention from SAE staff.

Ritual: Enables the colony members to develop a familiarity and appreciation for the Ritual and associated symbols and teachings during the colonization process.

Colony members will be required and encouraged to study the Ritual and to put it into practice on a regular basis,

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creating a strong Ritual foundation upon which the chapter can grow over time. Examples of where the Ritual can be utilized is with brotherhood development - e.g., Brother Hero v. Brother Zero, taking care of your brothers, community involvement, and financial commitment).

Submitted by: Bryan Ott (Simpson ‘95) on behalf of the Expansion Advisory Committee: John Bulcock (Wichita State ’02), Daniel Maxwell (Syracuse ’86), Todd Mullins (Cal Poly-San Luis Obispo ’87), Joseph Richey (Penn State-State College ’09), Stan Strom (Arizona State ’82), Bailey Watson (Texas State ’20) The Permanent Committee on Fraternity Laws recommends adoption.

remainder of those brothers in the chapter should be put into this special Fraternity Membership status called “The Chapter Holding or Temporary Status.” This should be done until they graduate, when they would be placed into Chapter Alumnus Status. A brother that was in good standing should not be suspended for something he did not do. New members are especially susceptible to this situation. It just gives the brothers who were not participating in this poor conduct a very bad feeling against the fraternity.

Submitted by: James Sakers (Maryland-College Park ’69) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL 4

PROPOSAL 5

13.A. The Fraternity’s Chapters. A Fraternity member is a member of one of the following chapters:

14.B.5. His Eminent Archon and his Chapter Advisor or Province Archon have established that the Chapter Collegiate has made every attempt that will allow the member to retain active membership.

AMEND SECTION 13A

1.

2.

3.

4.

5.

A Chapter Collegiate The Chapter Alumnus The Chapter Quiescent The Chapter Eternal The Chapter Holding or Temporary Status

Rationale: This section should be added for the following reason(s).

When a chapter is suspended from a campus for a violation of the school’s Code of Conduct, there is no status in our Fraternity Laws to handle that.

The suspension may have been a result of only the bad behavior of a few brothers. However, the whole membership of the chapter suffers. If after an investigation of the Chapter by the Chapter Advisor and/or Advisory Board of a chapter and a representative of the Eminent Supreme Recorder, agree that only certain members of the chapter are responsible for the poor behavior and should be disciplined, then the

AMEND SECTION 14B5, 14B6

14.B.6. He has obtained the written approval of his Chapter Advisor or Province Archon.

Rationale: The Chapter Advisor in almost all cases would be more familiar with this kind of problem than the Province Archon. Just a more efficient way to handle this. Things would not drop through the cracks as easily.

Submitted by: James Sakers (Maryland-College Park ’69) The Permanent Committee on Fraternity Laws recommends adoption.

PROPOSAL 6

AMEND SECTION 13B4. 13B6, 14A, 14B, 14C 13.B.4. Effect upon Transfer, Withdrawal or Re-enrollment.

Except as provided for regarding studying abroad, any member of a Chapter Collegiate who separates from his collegiate host institution, either by withdrawal or by transfer to another collegiate host institution, will immediately become a member of the Chapter Alumnus Quiescent until such time as he re-enrolls as a student as his original collegiate host institution or affiliates with another Chapter Collegiate at another collegiate host institution, as provided for in this Title, thus immediately becoming a member of that Chapter Collegiate.

13.B.6. Effect upon Inactivity. Any member of a Chapter Collegiate who is granted inactive membership status, as provided for in this Title, will immediately become a member of the Chapter Quiescent until such time as he graduates or separates from his collegiate host institution, thus immediately becoming a member of the Chapter Alumnus.

14.A. Membership Standing.

1. Undergraduate Member in Good Standing. A Fraternity member is an undergraduate member in good standing with the Fraternity unless any of the following apply: a. He is under probation. b. He is a member of the Chapter Quiescent c. He is delinquent in accounts. d. He is delinquent in scholarship. e. A formal accusation exists against him.

2. Alumnus Member Good Standing. Good standing in the Fraternity for a member of the Chapter Alumnus requires a gift of ten dollars or more in a fiscal year or aggregate gifts totaling one hundred dollars either to the Fraternity or to the Sigma Alpha

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Epsilon Foundation. A Fraternity member is an alumnus member in good standing with the Fraternity unless any of the following apply: c. He fails to donate ten dollars or more in a fiscal year or aggregate gifts totaling one hundred dollars either to the Fraternity or to the Sigma Alpha Epsilon Foundation.

3. Alumnus Member by Petition. A Fraternity member may petition to obtain alumnus status through application to the Supreme Council. a. The form and content of the application is to be promulgated and executed by the Eminent Supreme Recorder, or his designee. b. The Supreme Council has sole discretion to grant or deny petitions to obtain alumnus status. All decisions are final and may not be appealed. c. Members who are granted alumnus status by petition are to be afforded all the rights and privileges of alumnus members.

14.B. Inactive Membership.

The Fraternity neither offers nor recognizes any type of inactive membership status. Chapters are expressly prohibited from offering or recognizing any type of inactive membership status, and Chapters may not utilize other membership statuses, such as probation or suspension, as a means to offer or recognize inactive membership status. An active member may become an inactive member at his own request and upon good cause shown if each of the following apply: 1. He is a member in good standing of the Chapter Collegiate.

2. He has been a member of the Chapter Collegiate for at least two years.

3. He is not delinquent in accounts.

4. His Chapter Collegiate has approved his inactive

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membership by a three-fourths vote.

5. His Eminent Archon and his Province Archon have established that the Chapter Collegiate has made every attempt that will allow the member to retain active membership.

6. He has obtained the written approval of his Province Archon.

14.C. Resignation of Membership 1. Qualifications. Any member of the Fraternity may resign his membership in the Fraternity as follows: a. Undergraduate Member. He must declare, in writing, his intent and specific rationale to the Eminent Supreme Recorder his chapter Collegiate Eminent Archon. b. Alumnus Member. He must declare, in writing, his intent and specific rationale to the Eminent Supreme Recorder, or his designee. b. He must accompany his declaration with his membership badge, certificate of membership, and membership card. c. He must not be delinquent in accounts.

2. Required Vote. A two-thirds vote of the Supreme Council may accept any member’s resignation.

3. Effect. The resigned member will lose all connection with the Fraternity, including the rights and privileges of membership, but will not be released from the pledge of secrecy given at the time of his initiation. He will also forfeit the right to receive The Record.

4. Reinstatement. Any resigned member may petition the Supreme Council for reinstatement of his resigned membership. A two-thirds vote of the Supreme Council will reinstate the resigned member.

Rationale: Prohibiting Inactive Membership: By offering inactive

membership, our Fraternity and Chapter Collegiate groups are encouraging a 2–3-year member experience, rather than an allencompassing lifetime membership.

For chapters with chapter houses, as it stands today, it’s not uncommon for juniors or seniors who no longer live in the chapter house to request inactive status or utilize other statuses as a means to obtain inactive status. A Chapter Collegiate suffers when junior and senior members disaffiliate from the Fraternity in any way, as these members can offer their advice and wisdom to chapters that have younger, less-prepared leaders.

Offering Alumnus Status by Petition: Understanding extraordinary circumstances arise from time to time, this new status option will offer undergraduate members who would otherwise resign or find themselves in the Chapter Quiescent to petition the Supreme Council for alumnus status. That said, these circumstances should be rare, which is why the Supreme Council will have the final word on all alumnus status petitions.

Simplifying Resignation Process: The current resignation process is too complex and requires the Supreme Council to approve each request. Simply put, that’s unnecessary. Members who wish to resign should be able to do so easily and without fanfare. Active, undergraduate members should only need to give notice to their Chapter Collegiate Eminent Archon, who can then notify the FSC of the member’s resignation. Members are not always in possession of their membership badge, certificate of membership, and membership card. Albeit important symbols of our Fraternity, these items are ceremonial in nature—especially in our increasingly digital world—and, thus, need not be returned. Our Scope of Association, and many Chapter Collegiate membership agreements, require payment of any past due balances regardless of

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membership status. Thus, this is an unnecessary hurdle that prevents someone from resigning—someone who, at that point, likely shouldn’t be recognized as a member, anyways.

Redefining the Effect upon Transfer, Withdrawal, or Re-enrollment: Theoretically speaking, as the Fraternity Laws are currently written, members may become part of the Chapter Alumnus with little to no effort on their part. For example, as currently written, a member may transfer after one semester, which would grant him alumnus status.

Alternatively, as currently written, a member may withdrawal during the semester in which he joins the chapter, which would grant him alumnus status.

Submitted by: Gregory Somers (Michigan State ‘98), Donovan Golich (Ohio State ‘15) The Permanent Committee on Fraternity Laws recommends adoption.

PROPSAL 7 AMEND SECTION 15B 15.B. Special Non-Student Initiation. A Chapter Collegiate may, by a threefourths vote, initiate a non-student otherwise eligible for membership upon the recommendation of its Province Archon and approval by the Supreme Council.

Rationale: Removing the word “Special” from 15B clarifies that it is different than 15C (Special Initiation).

Submitted by: Chris Hancock (Indiana State ’96) The Permanent Committee on Fraternity Laws recommends adoption.

PROPSAL 8

AMEND SECTION 18 18. Insignia of Membership. Upon payment of the initiation fee, each newly initiated member will receive membership insignia from the Fraternity Service Center, including a membership badge, a certificate of membership, and a membership card, and a Fraternity manual, The Phoenix.

Rationale: The Fraternity Service Center has not provided The Phoenix to members since 2018.

Submitted by: Chris Hancock (Indiana State ’96) The Permanent Committee on Fraternity Laws recommends adoption.

PROPSAL 9

AMEND SECTION 22, 24, 25, 26, 27, 61D4 22. Jurisdiction. Each Fraternity member is under the original jurisdiction of the his Chapter Collegiate of which he is, or was last, a member, such Chapter Collegiate’s Province Council, and of the Supreme Council and including the case of all members of the Fraternity who are not a member of a Chapter Collegiate of the Fraternity Convention.

24. Special Commissioners. The Fraternity Convention’s jurisdiction will be exercised by a group of Special Commissioners, who will hold such office as follows.

A. Appointment. The Eminent Supreme Archon, with the advice and consent of the Supreme Council, must appoint as many Special Commissioners as may be required to properly discipline the Fraternity’s members.

B. Term & Term Limits. Each

Special Commissioner will serve for a term that will automatically expire on the third anniversary of his appointment. Each Special Commissioner may only serve two consecutive terms and thereafter may not serve in such a role for three years.

C. Prohibition on Other Officers.

No Fraternity Officer or Province officer may be a Special Commissioner.

D. Training Required. Before he may take office, each Special Commissioner must receive such training as the Supreme Council may direct, to be coordinated by the Eminent Supreme Recorder.

25. Discipline Matters A. Rights of the accused. Each member of the Fraternity is guaranteed the following rights: i. The right to a presumption of innocence, ii. The right to full knowledge of any charges preferred against him, iii. The right to due notice, iv. The right to a hearing to dispute the charges preferred against him, v. The right to present evidence in his defense, vi. The right to confront evidence brought against him, vii. The right to be represented by an advisor or counselor, who must also be a member of the Fraternity, viii. The right to prompt resolution of charges preferred against him, and ix. The right to waive any right or procedure in this Title.

B. Informal Resolution. If a member has committed an Offense, the matter may be informally resolved by the Chapter Collegiate’s standards board (if soprovided in the Chapter Collegiate’s bylaws), by the Chapter Collegiate’s Eminent Deputy Archon, or by a Province Archon. In all matters

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resolved by informal resolution, the accused must consent to the resolution of the matter.

C. Preferment of Charges. If the accused does not consent to informal resolution of the matter, charges may be preferred in writing against the accused by the following; provided, however, that no specific form or formality is required to prefer charges: i. The Chapter Collegiate’s Eminent Warden, ii. The Chapter Collegiate’s Eminent Archon, iii. The Chapter Collegiate’s Chapter Advisor, iv. A Province Archon, v. The Eminent Supreme Archon, or vi. A petition signed by at least five members in good standing of the Fraternity.

D. Authority to Hold Hearing. i. By a Chapter Collegiate. If the accused is a member of the Chapter Collegiate, his Chapter Collegiate may hold the hearing itself. ii. By a Special Commissioner.

If the accused is not a member of a Chapter Collegiate or if the Chapter Collegiate cannot properly hear the matter itself, a Special Commissioner will hear the matter.

E. Formal Notice. The preferred charges, as the matter may warrant, must be presented to the Chapter Collegiate’s Eminent Deputy Archon or to the Eminent Supreme Archon, who will thereafter assign the matter to a Special Commissioner. If the Eminent Deputy Archon or the Special Commissioner finds that the charges are properly preferred and substantiated, he must issue a formal notice to the accused that must: i. Be in writing, ii. State the alleged Offense or Offenses, iii. Specify the conduct giving rise to the Offense or Offenses,

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iv. Specify the time and place for a formal hearing on the matter, and v. Be either personally received by the accused or sent by certified mail to his latest address of record with the Fraternity Service Center.

F. Formal Hearing. The purpose of the formal hearing is to determine the truth behind the preferred charges and what, if any, justice the accused should face for committing an Offense. The formal hearing does not require any special form or formality, may not adopt or incorporate external legal theories or courtroom procedures, and must otherwise protect the rights of the accused. If the matter is heard by a Chapter Collegiate, two-thirds of its members will constitute a quorum for such hearing.

G. Failure to Appear. If the accused fails to appear for a formal hearing after he duly received notice of the hearing, the formal hearing may proceed notwithstanding his absence.

H. Resolution. After the formal hearing, the Chapter Collegiate or the Special Commissioner must decide if the accused is guilty of an Offense. The decision of the Chapter Collegiate will be by majority vote.

I. Timelines on Discipline Hearing. To protect the accused’s right to prompt resolution of the charges preferred against him, the following time requirements may never be altered without the accused’s consent: i. From the conduct giving rise to an Offense to the preferment of charges: no more than six months, ii. From the preferment of charges to a formal notice for a hearing: no more than ten days, iii. From the formal notice for a hearing to the formal

hearing: not less than ten days if personally received, otherwise, no less than twenty days, iv. From receipt by the accused of the formal notice for a hearing to the formal hearing: no more than sixty days, and v. From the formal hearing to resolution of the matter: no more than ten days.

26. Penalties. If the accused is found guilty, the trial authority Chapter Collegiate or the Special Commissioner must immediately impose upon him one or more penalties among expulsion, suspension, probation, a fine, or a reprimand. If the accused pleads guilty, the trial authority must immediately impose upon him one or more penalties among expulsion, suspension, probation, a fine, a reprimand, removal from any Fraternity-related position(s) held, whether or not formally recognized by these Fraternity Laws, or suspension from holding any Fraternity-related position(s), whether or not formally recognized by these Fraternity Laws, for a designated term.

A. Required Vote. A two-thirds vote of the trial authority Chapter Collegiate is necessary to impose a penalty of suspension or expulsion, and a majority vote of the trial authority is necessary to impose probation, a fine, a reprimand, or for the removal from a position or suspension from holding a position related to the Fraternity.

27. Appeals. a. Appellate Body. Appeals from a summary action, a formal hearing, or a membership review will be heard by five Special Commissioners assigned by the Eminent Supreme Archon, excluding any Special Commissioners who previously heard the matter. b. Grounds for Appeal. An appeal may be based upon any aspect of the decision

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process, the decision itself, or the penalty imposed. c. Requesting an Appeal. The accused must request an appeal within thirty days of the resolution of the matter.

Such request must be in writing and must be directed to the Eminent Supreme Recorder; provided, however, that no specific form or formality is required to appeal. d. Appeal Hearing. Upon receipt of the appeal by the Eminent Supreme Recorder, the Eminent Supreme Archon will refer the matter to the five Special Commissioners assigned to hear the matter.

The Eminent Supreme Recorder must provide the accused with a notice listing the time and place of such appeal hearing. e. Appeal Decision. The Special Commissioners must render a decision on the appeal in writing. Such judgment on appeal will be one of the following: i. To affirm the conviction and the penalty, ii. To affirm the conviction but reduce the penalty, iii. To reverse the conviction and acquit the accused. f. Membership Status During Appeal & After Reversal.

During the pendency of an appeal, the accused will be temporarily suspended from the rights, privileges, and immunities of the Fraternity; however, a judgment to reverse the conviction and acquit the accused restores the member to his original rights, but, if the penalty was expulsion or suspension, such reversal does not render him or his Chapter Collegiate liable for any obligation that would have accrued during the period between the imposition of the penalty against him and its reversal. g. Failure to Appear. If the

accused fails to appear for an appeal hearing after he duly received notice of the hearing, his appeal must be dismissed, and no further appeal may be made. h. Timeline for Appeal. To protect the accused’s right to prompt resolution of the charges preferred against him, the following time requirements may never be altered without the accused’s consent: i. From receipt of the appeal by the Eminent Supreme Recorder to the appeal hearing: no more than sixty days, and ii. From the appeal hearing to the appeal decision: no more than ten days. iii. Final Appeal. Following the appeal decision, the accused may seek final redress from the Fraternity Convention by submitting such a request to the Eminent Supreme Recorder within ten days of the appeal decision. Such appeal must be substantive and in writing, and the Fraternity Convention will act solely on the written appeal.

61.D.4. Chapter Membership Review. The Supreme Council may authorize a membership review of any Chapter Collegiate to be conducted by members of the Chapter Alumnus appointed Special Commissioners Assigned by the Supreme Council Eminent Supreme Archon. a. Effect. During such review, any member of the Chapter Collegiate may be summarily expelled, suspended, placed on probation, fined, reprimanded, or any combination thereof. b. Appeal. Any adverse action of the membership review may be appealed to the membership review committee full panel of

Special Commissioners assigned to the membership review within thirty days after notice of such action.

If, after reconsideration of the membership review committee full panel of Special Commissioners, the member wishes to appeal the outcome, he may appeal to the Supreme Council within thirty days after notice of the outcome, he may appeal as provided in Title II. Rationale: The current membership and discipline process is confusing and overly complex. In overhauling the way our Fraternity Laws are implemented for discipline, we create a set of Brothers that are focused and trained to work with our members and chapters to ensure that every case is handled the same by those removed from our political bodies. By simplifying the process, we allow chapters to utilize informal procedures where they are warranted rather than holding a trial for each offense. And in changing our process, we codify the rights of a member that has been accused, specifically ensuring timely action on any disciplinary matter. The proposal here is the fruit of efforts that reviewed the disciplinary processes in our sibling organizations in the Greek-letter community while also soliciting feedback from collegiate and alumni members alike.

Submitted by: James Balandran (Texas-Dallas ’10), Austin Evans (Wisconsin ’05), Richard Shanahan (Fort Hays State ’03), Shay Stewart (Sonoma State ’96), Bailey Watson (Texas State ’19), Zach Watson (Texas State ’20) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL 10 AMEND SECTION 25D3B

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25.D.3.b. For trials by a Chapter Collegiate, the Eminent Archon will act as presiding officer (or, if the Eminent Archon is among the accused, the Eminent Treasurer will act in his place), and the Eminent Deputy Archon will act on behalf of the Fraternity as the prosecutor (or, if the Eminent Deputy Archon is among the accused, the Eminent Warden will act in his place).

Rationale: To make it completely clear what the EDA is to do.

Submitted by: James Sakers (Maryland-College Park ’69) The Permanent Committee on Fraternity Laws recommends adoption.

PROPSAL 11

AMEND SECTION 28B2 28.B.2. Alumni Association Delegate. Each alumni association having ten or more members in good standing in the Chapter Alumnus is entitled to one delegate to any session of the Fraternity Convention, provided that such delegate is a member in good standing of such alumni association and provided that such alumni association is current in its dues and reports to the Fraternity Service Center.

Rationale: In the 2017 revision to the Fraternity Laws, the Committee unintentionally created confusion by this language. It was not the intention of that Committee to require alumni associations provide a listing of members as part of credentialing for Convention; the Committee did not intend to create any new requirements for any group previously eligible for voting rights at Convention. As demonstrated by the 2019 Convention, this added requirement caused confusion amongst associations and created additional administrative burdens on FSC staff members. To eliminate

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both these unintended and unnecessary outcomes, passage of this simple wording correction will return credentialing to process followed pre-2019.

Submitted by: Richard Shanahan (Fort Hays State ’03) The Permanent Committee on Fraternity Laws recommends adoption.

PROPOSAL 12

AMEND SECTION 30A

30.B. The Permanent Committee on Fraternity Laws & Governance 1. Membership. Within sixty days following the adjournment of each regular session of the Fraternity Convention, the Eminent Supreme Archon, with the advice and consent of the Supreme Council, must appoint a Permanent Committee on Fraternity Laws consisting of one chairman, one Province Archon, one alumni association member, one Supreme Council member, one member of a Chapter Collegiate and any other members that the Supreme Council may direct, who will serve until their successors are duly appointed.

2. Duties. The Permanent Committee on Fraternity Laws will embody in the Fraternity Laws, with the advice and consent of the Supreme Council, each amendment adopted by the Fraternity Convention and will consider and report to the Fraternity Convention each amendment or repeal proposed to these Fraternity Laws with its recommendations thereon, and will make such recommendations as it sees fit from time to time improving the structure and governance of the Fraternity.

Rationale: In order to continue to stay relevant as an organization, the Fraternity should

include conversations about its governance in addition to any Fraternity Law changes. Over the past two biennia, the Fraternity Convention has created two adhoc Governance Committees to review our organizational structure, knowing that the Fraternity has to adapt and stay relevant in order to survive. This proposal will add a review of our governance to the Permanent Committee on the Fraternity Laws to utilize a standing committee to ensure the organization is constantly reviewing this topic and utilizing the group with the best expertise on the Fraternity’s core structural document: our Laws.

Submitted by: James Balandran (Texas-Dallas ’10), Austin Evans (Wisconsin ’05), Richard Shanahan (Fort Hays State ’03), Shay Stewart (Sonoma State ’96), Bailey Watson (Texas State ’19), Zach Watson (Texas State ’20) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL 13

AMEND SECTION 30D 30.D. The Permanent Committee on Equity, Inclusion & Diversity.

1. Membership. Within sixty days following the adjournment of each regular session of the Fraternity Convention, the Eminent Supreme Archon, with the advice and consent of the Supreme Council, must appoint a Permanent Committee on Equity, Inclusion & Diversity consisting of a chairman, and no fewer than eight members of the Chapter Alumnus, and four members of the Chapter Collegiate.

2. Duties. The Permanent Committee on Equity, Inclusion, and Diversity will execute the Supreme Council’s guidance as outlined in the Diversity, Equity,

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and Inclusion Mission Statement and ensure that dynamic shifts and changes in the Fraternity are realized in fulfillment of the Diversity, Equity, and Inclusion Mission and Vision.

Rationale: This committee was formed to execute the Supreme Council’s guidance as outlined in the Diversity, Equity, and Inclusion Mission Statement, in order to form a firmer brotherhood; promote the intellectual, moral, and spiritual welfare of our members; and raise the educational standards of our chapters. As True Gentlemen, we think of the rights and feelings of others rather than our own, so that all Brothers present and future feel wanted, welcomed, and connected for Life. It is currently not a permanent committee.

Submitted by: Ben Johnson (UCIrvine ’87) on behalf of the Equity, Inclusion & Diversity Committee: Evan Balzer (Florida ’23), Caleb Keith (Millikin ’06), Fred Kleisner (Michigan State ’66), Hector Lozada (Florida State ’21), Joey Quick (Minnesota ’23), Juan Faria (Salem State ’17), Luis R. Visot (South Florida ’78), Sam Lim (Missouri-Kansas City ’18), Sheldon Woods (IUPUI ’14) The Permanent Committee on Fraternity Laws does not recommend adoption.

Recommends position statement from the Fraternity in lieu of establishment of a permanent committee.

PROPOSAL 14

AMEND SECTION 32B 32.B. Election. The Fraternity Convention will elect each Fraternity officer at each regular session of the Fraternity Convention; and the Fraternity Convention may regulate such elections as it may order.

The Honorary Eminent Supreme Archon may only be elected upon the nomination of the Past Eminent

Supreme Archons, and the Eminent Supreme Recorder may only be elected upon the nomination of the Supreme Council.

Rationale: In order to attract the best members for Fraternity Officers, the Fraternity Convention should have the authority to create standing rules to regulate the election and campaigns of candidates for Fraternity Office.

These policies will potentially exist to ensure that all candidates are on equal footing, restrict campaign spending, and limit onsite collateral among other items.

Such regulations will be handled in the Fraternity Convention’s Standing Rules; this proposal, in an effort to keep such nuances out of the Fraternity Laws, simply clarifies the authorization to do so.

Submitted by: James Balandran (Texas-Dallas ’10), Austin Evans (Wisconsin ’05), Richard Shanahan (Fort Hays State ’03), Chris Slott (North Florida ’08), Shay Stewart (Sonoma State ’96), Bailey Watson (Texas State ’19), Zach Watson (Texas State ’20) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL 15

AMEND SECTION 35 35. Committees. The Supreme Council will have and charge committees of itself on Audit; Equity, Inclusion, and Diversity; Finance; and Health & Wellness and may otherwise establish, dissolve, charge, and discharge such committees of itself as it sees fit.

Rationale: By the Fraternity Convention creating standing committees under the jurisdiction the Supreme Council, the Fraternity is emphasizing that these topics are a priority for the

organization. The Equity, Inclusion, and Diversity, Finance, Health and Wellness, and Audit committees have existed in some forms off and on over several biennia. This change requires the Eminent Supreme Archon and Supreme Council to ensure that the committees are appointed each biennium to ensure that the topics of importance to the organization are worked upon, and the inclusion of these committees as committees of the Supreme Council represents their tactical missions that is best served working with the Supreme Council directly (as opposed to the Fraternity Convention that has final authority over our Ritual, Laws, and Charters).

Submitted by: James Balandran (Texas-Dallas ’10), Austin Evans (Wisconsin ’05), Shay Stewart (Sonoma State ’96), Bailey Watson (Texas State ’19), Zach Watson (Texas State ’20) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL 16

AMEND SECTION 38 38.C. Financial Reporting to the Realm.

1. To communicate the financial condition of the Fraternity to all members, the Eminent Supreme Recorder shall publish at least quarterly, on the members-only area of the SAE website, a report of the financial operations and condition of the Fraternity.

2. The financial reports shall include data for the current fiscal year and at least two previous fiscal years. At a minimum, the reports shall include: quantity of Chapters and Colonies; quantity of active and new members; performance to operating budgets; investment performance; status of the Fraternity’s SelfInsured Retention (SIR) Account, including current balance and

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summary of activity during the fiscal year; and billings and receivables of members for initiation, insurance, and other fees. The intent is that these financial reports will be the same as those used by the Eminent Supreme Recorder and the Supreme Council to manage the financial affairs of Sigma Alpha Epsilon.

Rationale: While SAE in in good financial condition today, not so long ago, we had serious financial problems. Our members have the right to know their money is well managed and the Fraternity is financially sound. This amendment simply reinstates the financial reporting requirements in the 2015 Fraternity Laws that were removed during Laws consolidation at the 2017 Convention. At the 2017 Convention, the Council promised to continue these financial reporting requirements as part of operating procedures. Unfortunately, there has been no financial reporting to the Realm since the 2017 Convention.

Submitted by: John Kelley (Central Florida ‘77) The Permanent Committee on Fraternity Laws does not recommend adoption. This information is available to all members who join a Supreme Council conference call.

PROPOSAL 17

AMEND SECTION 42A 42.A. Province Archon. The primary role of the Province Archon and his Council will be to increase engagement across all Members throughout his Province by i) ensuring that each Chapter/Colony has an active Chapter Advisor and Alumni Advisory Board; ii) facilitating the placement of and integration of graduating undergraduate Members into an active Area Alumni Association based on each graduating members post-graduate

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location; and iii) collaborating with undergraduate chapters/colonies; alumni associations; the Fraternity and the Foundation to increase the number of engaged Members throughout their Province. The Province Archon will preside over all sessions of the Province Convention and all meetings of the Province Council; enforce these Fraternity Laws and the orders of the Fraternity Convention, the Supreme Council or the Eminent Supreme Archon within his Province, issuing such orders as may be necessary; visit or caused to be visited each Chapter Collegiate and alumni associations in his province at least annually, submitting a full report of such visitation to the Eminent Supreme Recorder in a format prescribed by the Eminent Supreme Recorder, with all expenses for such visits to be paid from the province’s funds; and perform any other duties assigned to him by the Fraternity Convention, the Supreme Council, or the Province Convention.

Rationale: Less than 3% (~6,000 out of ~200,000) of our postundergraduate membership engage with the National Fraternity in the form of attending an event, making a donation, or serving in a volunteer role each year. A significant percentage of undergraduate seniors become ‘inactive’ for a majority of their senior year. It is widely recognized and accepted that our chapters with an active and engaged chapter advisor are more successful than those without a chapter advisor. The Area Alumni Associations would appreciate all the support they can get bringing members into their organizations including recent undergraduate graduates. As a Fraternity, we need to continue to encourage and facilitate ‘Engaged Members for Life’. This law change re-focuses the primary duty and success criteria of the Province Archon and Council to facilitate active postgraduate engagement and the ongoing success of each chapter via the Chapter Advisors and Alumni

Advisory Boards throughout each Province. This law change also implies that the responsibility for efficient, effective, and successful chapter operations will shift even more so to the Chapter Advisors, Alumni Advisory Boards, and the Fraternity Service Center Staff. In the end, if shifting the Province Archon’s primary area of focus to ‘Engaging Members for Life’ and that can positively impact the percentage of graduated engaging with the Fraternity each year, that will increase the Fraternity’s longterm financial viability and impact that the Fraternity can have on it’s overall Membership.

Submitted by: Todd Misemer (Miami [FL] ’91) on behalf of the Governance Committee: Ben Johnson (UC-Irvine ’87), Gustavo Casas (Northern Illinois ’20), Eric Chapman (Nebraska ’77), Harrison Pettigew (Georgia Tech ’19), Adam Porter (San Diego State ’02), John Sebalos (Oswego ’05), Ian Strelsin (Christian Brothers ’04), Dustin Stewart (Georgia SouthernArmstrong ’17), Shay Stewart (Sonoma State ’96) The Permanent Committee on Fraternity Laws recommends adoption.

PROPOSAL 19

AMEND SECTION 52B, 53 52.B. Officers. In addition to any other officers as may be required for the proper administration of the Chapter Collegiate, the required officers of the Chapter Collegiate are: 1. The Eminent Archon 2. The Eminent Deputy Archon 3. The Eminent Recorder 4. The Eminent Treasurer 5. The Eminent Correspondent 6. The Eminent Chronicler 7. The Eminent Warden 8. The Eminent Herald 9. The Eminent Chaplain 10. The Member Educator 11. The Chapter Alumni Chairman

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12. The Chapter Health & Safety Officer 13. The Chapter Recruitment Chairman 14. The Chapter Scholarship Chairman 15. Equity, Inclusion, & Diversity Officer 53.O. Equity, Inclusion & Diversity Officer. The Equity Inclusion, & Diversity officer will ensure all members receive training annually on diversity and inclusion topics, oversee chapters’ implementation of events and training related to inclusivity, highlight and promote cultural events occurring on campus, hosted by organizations and, departments, and seek for intentional collaboration, serve as a liaison to the recruitment team, create tangible diversity and inclusion plans with collaboration from members to further inclusive practices, serve as a resource for members to discuss diversity and inclusion topics and issues, and other duties as assigned.

Rationale: In order to promote the standards of equity, the EID Committee unanimously recommends that the Fraternity adopt this systemic change to the organization.

Submitted by: Ben Johnson (UCIrvine ’87) on behalf of the Equity, Inclusion & Diversity Committee: Evan Balzer (Florida ’23), Caleb Keith (Millikin ’06), Fred Kleisner (Michigan State ’66), Hector Lozada (Florida State ’21), Joey Quick (Minnesota ’23), Juan Faria (Salem State ’17), Luis R. Visot (South Florida ’78), Sam Lim (Missouri-Kansas City ’18), Sheldon Woods (IUPUI ’14) The Permanent Committee on Fraternity Laws recommends adoption.

Model. Each Chapter Collegiate is subject to such fees and fines as may be incorporated into a health & safety allocation model as the Supreme Council may implement. based on the annual insurance premium cost plus 30% of the premium cost for Health & Safety programming and support.

Rationale: As currently written, the Health & Safety fee can be used as a “back door” to member fees that are otherwise specified in the Fraternity laws as approved by the Convention.

Fees charged to our members should be known and specified in the Fraternity Laws.

Submitted by: John Kelley (Central Florida ‘77) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL 21

AMEND SECTION 61D4B 61.D.4.b. Appeal. Any adverse action of the membership review may be appealed to the membership review committee appointed by the Supreme Council to hear appeals from membership reviews within thirty days after notice of such action. If, after reconsideration of the membership review committee, the member wishes to appeal the outcome, he may appeal to the Supreme Council within thirty days after notice of the outcome.

Rationale: It clarifies that the membership review team appointed by the Supreme Council to conduct the membership review is different from the committee appointed by the Supreme Council to hear appeals.

PROPOSAL 20

AMEND SECTION 54A3

Submitted by: Chris Hancock (Indiana State ’96)

54.A.3. Health & Safety Allocation

The Permanent Committee on

Fraternity Laws recommends adoption.

PROPOSAL 22 ELIMINATION OF THE WORD “COLONY” The Equity, Inclusion & Diversity Committee proposes that the “colony” designation be replaced by “Associate Chapter.”

Rationale: The use of “colony” has begun to result in some IFCs and universities rejecting our applications to form groups on their campuses. For SAE to be competitive and fulfill our goal of growing our chapter numbers, or returning to campuses we have had to leave, changing to Associate Chapter removes this hurdle from our application packets. While freedom to associate remains a bedrock of our beliefs, we should respect changes happening within our university partner climates.

Changing the wording of “colony” will help reinforce our commitments to being a responsible and reliable partner organization with our universities and help them avoid controversies that arise from language considered dated.

Submitted by: Ben Johnson (UCIrvine ’87) on behalf of the Equity, Inclusion & Diversity Committee: Evan Balzer (Florida ’23), Caleb Keith (Millikin ’06), Fred Kleisner (Michigan State ’66), Hector Lozada (Florida State ’21), Joey Quick (Minnesota ’23), Juan Faria (Salem State ’17), Luis R. Visot (South Florida ’78), Sam Lim (Missouri-Kansas City ’18), Sheldon Woods (IUPUI ’14) The Permanent Committee on Fraternity Laws does not recommend adoption. “Colony” should be replaced, but with a term other than “Associate Chapter” should be considered.

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PROPOSAL 23 ELIMINATION OF THE WORD “ALUMNUS” The DEI Committee proposes that the words “alum, alumni, and alumnus” be eliminated from the fraternities’ language and instead emphasize the use of the words “Brother, Brotherly, and Brotherhood.”

Rationale: Alumni is defined

by Dictionary.com as “a graduate or former student of a specific school, college, or university; a former associate, employee, member, or the like.” The definition of “alumni” emphasizes the word “former” which is inconsistent with what we believe to be a Brother of SAE; we believe that our Brotherhood would outlive the test of time – it is lifelong, enduring, and permanent.

We believe that fraternity life in SAE is a lifelong journey, fully integrated from the moment a new member is initiated until a Brother joins the Chapter Eternal. There are equity issue between undergraduate and Alumnus members; you do not graduate from SAE. If you are a brother, you are a brother, no distinction.

Submitted by: Todd Misemer (Miami [FL] ’91) on behalf of the Governance Committee: Ben Johnson (UC-Irvine ’87), Gustavo Casas (Northern Illinois ’20), Eric Chapman (Nebraska ’77), Harrison Pettigew (Georgia Tech ’19), Adam Porter (San Diego State ’02), John Sebalos (Oswego ’05), Ian Strelsin (Christian Brothers ’04), Dustin Stewart (Georgia SouthernArmstrong ’17), Shay Stewart (Sonoma State ’96) The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPSAL 24

ADDITION OF THE TERM “INTEGRITY” • The DEI Committee proposes

•

• •

• •

that the term “integrity,” with its definition, be added to the Fraternity’s standards of scholarship, leadership, friendship, and service.

The committee is defining “integrity” as the “observance and obedience of the ethical and moral principles, values, and beliefs as outlined in The Bylaws, The True Gentleman, and The Ritual, while adhering to the practices of diversity, equity, and inclusion.”

Integrity encompasses the practices and teachings of diversity, equity, and inclusion.

Integrity serves as a value and principle that guides the moral and ethical behavior within the Brotherhood.

Integrity is consistent with the teachings within The True Gentleman and The Ritual.

Integrity embraces SAE’s values of loyalty, honor, fraternity, and friendship.

Rationale: N/A Submitted by: Ben Johnson (UCIrvine ’87) on behalf of the Equity, Inclusion & Diversity Committee: Evan Balzer (Florida ’23), Caleb Keith (Millikin ’06), Fred Kleisner (Michigan State ’66), Hector Lozada (Florida State ’21), Joey Quick (Minnesota ’23), Juan Faria (Salem State ’17), Luis R. Visot (South Florida ’78), Sam Lim (Missouri-Kansas City ’18), Sheldon Woods (IUPUI ’14) The Permanent Committee on Fraternity Laws does not recommend adoption.

Amendments to Fraternity Laws must be specific, not general.

COLLEGIATE COUNCIL PROPOSALS The following proposals seek to establish a Council of Collegiate Representatives. The Permanent Committee on Fraternity Laws considered each of the proposals below individually for reccomendation as requested by the submitters.

Rationale: At the 161st Anniversary Convention in Boston, the Fraternity Convention adopted an order to the Supreme Council to convene a Governance Committee to review the Fraternity’s governance structure. Despite this valid order, the Supreme Council had not, by the time it met with the Council of Province Archons in April 2018, convened such a committee. After discussion, the Supreme Council finally convened the committee with its first meeting taking place well into the fall of 2018: nearly a year and a half after the Fraternity Convention’s mandate.

This delay has handcuffed the Governance Committee to produce a report on its recommendations, including potential amendments to the Fraternity Laws to codify the committee’s recommendations. We believe this does not honor the spirit of the Fraternity Convention’s order, and we now offer several governance-related law proposals in an effort to have a proposal validly before the Fraternity Convention that can be amended to codify the Governance Committee’s eventual recommendations. We offer these several proposals on the understanding that they are subject to withdraw and amendment on the convention floor and in due deference to the Governance Committee and the work they are undertaking.

Submitted by: Austin Evans (Wisconsin ’05), Richard Shanahan (Fort Hays State ’03), Shay Stewart (Sonoma State ’96), Bailey Watson (Texas State ’19), Zach Watson (Texas State ’20)

PROPOSAL A

AMEND SECTION 9, TITLE VI

9. Other Groups. The Fraternity recognizes the following other groups: A. The Board of Trustees of Sigma Alpha Epsilon Foundation B. The Board of Directors of SAE Financial and Housing Corporation C. The House Corporation or other entity holding title to a chapter house D. The Council of Province Archons E. The Council of Collegiate Representatives F. The Chapter Alumnus G. The Chapter Quiescent H. The Chapter Eternal TITLE VI: PROVINCES – COUNCIL OF COLLEGIATE REPRESENTATIVES 49. Council of Collegiate Representatives. The COUNCIL OF COLLEGIATE REPRESENTATIVES is to act in an advisory capacity to the Supreme Council, to the Council of Province Archons and to the Province Councils and to act as

an appellate body as permitted by these Fraternity Laws.

A. Membership. The Council of Collegiate Representatives consists of each Province Collegiate Representative.

B. Officers. The officers of the Council of Collegiate Representatives are the following: 1. The Chairman 2. The Deputy Chairman 3. The Secretary C. Election. The Council of Collegiate Representatives will elect its officers at its regular meeting.

D. Regular Meeting. The Council of Collegiate Representatives must meet concurrently with each regular session of the Fraternity Convention and upon such regular meeting schedule as it may adopt.

E. Special Meetings. Special meetings of the Council of Collegiate Representatives may be called by the Chairman, by the Eminent Supreme Archon, or at the request of a majority of the Province Collegiate Representatives.

F.

Vacancies. Vacancies of officers occurring between regular meetings of the Council of Collegiate Representatives must be filled by the Council of Collegiate Representatives, or, in case of the vacancy of both the Chairman and the Deputy Chairman, by the Eminent Supreme Archon on an interim basis until the next meeting of the Council of Collegiate Representatives.

50. Duties of Officers. Each officer must perform the duties required of him by these Fraternity Laws and any other duties assigned to him by the Council of Collegiate Representatives or the Chairman.

A. Chairman. The Chairman will preside at all meetings of the Council of Collegiate Representatives.

B. Deputy Chairman. The Deputy Chairman will assist the Chairman and will act as the Chairman in case of his absence or disability.

C. Secretary. The Secretary will keep a record of the proceedings of the Council of

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Collegiate Representatives.

51. Finances. Province Collegiate Representatives or their designees must be reimbursed for all traveling expenses to its meeting with the Supreme Council outside of a regular session of the Fraternity Convention on the presentation of an itemized account approved by the Eminent Supreme Recorder.

52. By-Laws. The Council of Collegiate Representatives may adopt, amend, or repeal bylaws to assist it in carrying out its duties, not inconsistent with these Fraternity Laws or orders of the Fraternity Convention.

The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL B

AMEND SECTION 27A3, 27B7C, 45 27.A.3. Any adverse action, including on appeal, taken by the Supreme Council, may be appealed to the Fraternity Convention to comprise a final appeal by the accused, with such appeal to be heard by the Council of Province Archons Collegiate Representatives sitting as a court composed of all the Province Archons Collegiate Representatives present at the next regular session of the Fraternity Convention.

27.B.7.c The Council of Province Archons Collegiate Representatives must, before the adjournment of the regular session of the Fraternity Convention, report its findings to the Fraternity Convention for final action.

45. Council of Province Archons.

The COUNCIL OF PROVINCE ARCHONS is to act in an advisory capacity to the Supreme Council and to be a source of best practices for provinces, and to act as an

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appellate body as permitted by these Fraternity Laws.

The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL C

AMEND SECTION 28A3, 28B4 28.A.3. Each Province, represented by each of: a. Its Province Archon or, in the absence of such Province Archon, the Province Deputy Archon or another Province officer designated by the Province Archon, and b. Its Province Collegiate Representative 28.B.4 Collegiate Majority. If delegates from who are members of the Chapters Collegiate do not comprise a majority of the delegates credentialed at a session of the Fraternity Convention, then the alternate delegate from each eligible Chapter Collegiate must also be credentialed as a delegate of that session of the Fraternity Convention.

The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL D

AMEND SECTION 31 31. Fraternity Officers. The Fraternity’s officers are each of the following: A. The Honorary Eminent Supreme Archon B. The Eminent Supreme Archon (who may also be referred to as the “Fraternity President” and the “Chairman of the Board”) C. The Eminent Supreme Deputy Archon (who may also be referred to as the “Fraternity Vice-President”) D. The Eminent Supreme Warden E. The Eminent Supreme Herald F. The Eminent Supreme

Chronicler G. The Eminent Supreme Recorder (who may also be referred to as the “Chief Executive Officer” and the “Fraternity Executive Director”) H. The Chairman of the Council of Province Archons I. The Chairman of the Council of Collegiate Representatives The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL E

AMEND SECTION 32, 45F 32. The Supreme Council. The SUPREME COUNCIL will represent the Fraternity Convention in all capacities in the interval between its sessions, will perform the duties required by these Fraternity Laws, will enforce the orders of the Fraternity Convention, and, as the Fraternity’s board of directors, will manage the affairs of the Fraternity.

A. Membership. The Supreme Council consists of the following Fraternity officers, none of whom may be a voting member of the Board of Trustees or the Advisory Council of Sigma Alpha Epsilon Foundation or of the Board of Directors of the Sigma Alpha Epsilon Financial and Housing Corporation: 1. The Eminent Supreme Archon 2. The Eminent Supreme Deputy Archon 3. The Eminent Supreme Warden 4. The Eminent Supreme Herald 5. The Eminent Supreme Chronicler B. Election. The Fraternity Convention will elect each Fraternity officer at each regular session of the Fraternity Convention. The Honorary Eminent Supreme Archon may only be elected upon the nomination of the Past Eminent Supreme Archons. and The Eminent Supreme Recorder

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C.

D.

E.

F.

G.

may only be elected upon the nomination of the Supreme Council, the Chairman of the Council of Province Archons may only be elected upon the nomination of the Council of Province Archons, and the Chairman of the Council of Collegiate Representatives may only be elected upon the nomination of the Council of Collegiate Representatives.

Regular Meetings. The Supreme Council must meet concurrently with each regular session of the Fraternity Convention and upon such regular meeting schedule as it may adopt.

Special Meetings. Special meetings of the Supreme Council may be called by the Eminent Supreme Archon or at the request of a majority of the Supreme Council.

Attendance at Meetings. The Fraternity officers may attend, as a matter of right, any meeting of the Supreme Council.

Meetings with the Council of Province Archons and the Council of Collegiate Representatives. The Supreme Council must meet with the Council of Province Archons and the Council of Collegiate Representatives at least twice per biennium, to include once concurrently with each regular session of the Fraternity Convention and a subsequent meeting at a time and place agreed upon by the Supreme Council, the Chairman of the Council of Province Archons and the Chairman of the Council of Collegiate Representatives.

Vacancies. Vacancies in the Supreme Council occurring between regular sessions of the Fraternity Conventions must be filled by the Supreme Council.

45.F. Meetings with the Supreme Council. The Supreme Council must meet with the Council of Province Archons at least twice per biennium, to include once in conjunction

with each regular session of the Fraternity Convention and a subsequent meeting at a time and place agreed upon by the chairman and the Supreme Council.

The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL F

AMEND SECTION 34 34. Finances. The members of the Supreme Council Except as otherwise provided for in these Fraternity Laws, the officers of the Fraternity will serve without compensation, but must be reimbursed for all expenses necessarily incurred in the performance of their duties on the presentation of an itemized account approved by the Eminent Supreme Recorder or the Eminent Supreme Warden.

The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL G

AMEND SECTION 40B, 41A, 41B, 42B 40.B. Qualifications.

1. Chapter Collegiate Delegates.

Each Chapter Collegiate is entitled to two delegates and two alternates to any session of the Province Convention, provided that such Chapter Collegiate is current in its dues and reports to the Province and the Fraternity Service Center.

2. Alumni Association Delegate.

Each alumni association having ten or more members in good standing in the Chapter Alumnus is entitled to one delegate to any regular or special session of the Province Convention, provided that such delegate is a member in good standing of such alumni association and provided that such alumni association is

current in its dues and reports to the Fraternity Service Center.

3. Single Vote. No individual is entitled to have more than one vote on any matter before the Province Convention, including on any direct vote.

4. Collegiate-Only Voting for Province Collegiate Representative. Only delegates representing the Chapters Collegiate may cast votes for the Province Collegiate Representative.

41. A. Membership. The province officers, who constitute the Province Council, are each of the following: 1. The Province Archon 2. The Province Collegiate Representative 3. One or more Province Deputy Archons, as the Province Convention determines 4. The Province Recorder 5. The Province Treasurer; provided, however, that the offices of Recorder and Treasurer may be combined 6. One or more Province Alumni Secretaries, as the Province Convention determines.

7. Other Province officers, as the Province Convention determines.

41.B. Qualifications. a. Only a member of a Chapter Collegiate eligible to be elected to the office of the Province Collegiate Representative. b. Only a member in good standing of a Chapter Collegiate located in the province or a member of the Chapter Alumnus who resides either within the province or within a reasonable commuting distance, is eligible to hold a province office.

42.B. Province Collegiate Representative. The Province Collegiate Representative will represent the collegiate interests

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to the Province Archon and the Province Council and will assist and foster the growth of the Chapters Collegiate in the Province.

The Permanent Committee on Fraternity Laws does not recommend adoption.

PROPOSAL H

AMEND SECTION 32 32. The Supreme Council. The SUPREME COUNCIL will represent the Fraternity Convention in all capacities in the interval between its sessions, will perform the duties required by these Fraternity Laws, will enforce the orders of the Fraternity Convention, and, as the Fraternity’s board of directors, will manage the affairs of the Fraternity.

A. Membership. The Supreme Council consists of the following Fraternity officers, none of whom may be a voting member of the Board of Trustees or the Advisory Council of Sigma Alpha Epsilon Foundation or of the Board of Directors of the Sigma Alpha Epsilon Financial and Housing Corporation: 1. The Eminent Supreme Archon 2. The Eminent Supreme Deputy Archon 3. The Eminent Supreme Warden 4. The Eminent Supreme Herald 5. The Eminent Supreme Chronicler B. Election. The Fraternity Convention will elect each Fraternity officer at each regular session of the Fraternity Convention. The Honorary Eminent Supreme Archon may only be elected upon the nomination of the Past Eminent Supreme Archons, and the Eminent Supreme Recorder may only be elected upon the nomination of the Supreme Council.

C. Vacancies. Vacancies occurring between regular sessions of the

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Fraternity Conventions must be filled by the Supreme Council.

D. Term Limits. No individual may serve on the Supreme Council for more than three consecutive terms.

PROPOSAL I

AMEND SECTION 32A, 32B, 39 32.A. Membership. The Supreme Council consists the same number of individuals as the number of Regions designated by the Fraternity Convention, consisting of the following Fraternity officers and at-large members, none of whom may be a voting member of the Board of Trustees or the Advisory Council of Sigma Alpha Epsilon Foundation or of the Board of Directors of the Sigma Alpha Epsilon Financial and Housing Corporation: 1. The Eminent Supreme Archon 2. The Eminent Supreme Deputy Archon 3. The Eminent Supreme Warden 4. The Eminent Supreme Herald 5. The Eminent Supreme Chronicler 6. Any necessary additional atlarge members 32.B. Each Region is entitled to representation on the Supreme Council, and no more than one member of the Supreme Council may reside in any Region.

39. Province. There are geographical districts, known as PROVINCES, embracing such territory, Chapters Collegiate, and alumni associations, and there will be at least five geographical districts, known as Regions, embracing such Provinces as the Fraternity Convention determines.

The Permanent Committee on Fraternity Laws does not recommend adoption.

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NATIONAL ALUMNI ASSOCIATION PROPOSAL The following proposal seeks to establish a National Alumni Assoication. The Permanent Committee on Fraternity Laws considered the following proposal as a whole for reccomendation.

The Permanent Committee on Fraternity Laws recommends adoption.

Rationale: The National Alumni Association Committee was formed to consider if a national alumni organization made sense for SAE and, if so, how would it best be realized. The Committee determined that it did make sense and, building upon decades of discussions, affirmed the merits of a national alumni association. This proposal embodies our recommendations to the Convention.

The Committee concluded that alumni engagement within SAE is decentralized to the detriment of the fraternity and the various organizations comprising it. Over the years, there has been a patchwork of Fraternity laws adopted to deal with these constituencies, and certainly without a comprehensive vision on how they best work together for the betterment of SAE. Moreover, as we have become more mobile, alumni are increasingly challenged to find ways to stay involved with the Fraternity. Also, we note that more demands have been placed on the Fraternity’s staff to assist with these needs, whether at Convention, special events, communications, volunteer outreach and the like.

This proposal is aimed at creating a more efficient and effective structure to organize the establishment and growth of alumni organizations and volunteer engagement within the fraternity using a model employed by hundreds of universities. By creating a more unified organization for alumni involvement in the fraternity, this bylaw will lead to the development of a national platform for alumni to exchange best practices for running area and chapter alumni associations. Furthermore, it will empower alumni to create or become more involved with affinity groups, all of which better engages alumni in terms of their interests and level of service. The National Alumni Association will also provide improved staffing and financial resources to assist organizations within the alumni association. In summary, a National Alumni Association will enhance alumni engagement and volunteer growth while freeing up the Fraternity to focus on our undergraduate members and chapters.

This proposal in no way diminishes our existing alumni groups. The laws dealing with these groups will simply transfer over to the new National Alumni Association, which will become a subsidiary of the Fraternity. Furthermore, voting rights at Convention will be retained.

We also modeled the provision concerning Province Archons to be consistent with the work of the Governance Committee and their law proposal. We think this bylaw will alleviate some of the obligations on undergraduate brothers associated with the current Province model including the paying of Province dues and attending duplicative events. Ultimately, this bylaw will create an improved focus for Province Archons to work on recruiting, retaining, and strengthening the chapter and area alumni associations within their Provinces as well as supporting Chapter Advisors.

Finally, we are proposing that all disciplinary matters under the Fraternity Laws – undergraduate and alumnus – be handled by a National Conduct Board to the extent not resolved by a chapter first. The National Conduct Board will be comprised of trained alumni and will support our chapters as needed. The Supreme Council and this Convention will remain involved only to the extent appeals are made. As a result, the National Conduct Board will ensure a more consistent application of The Fraternity Laws to our members across the Realm, while allowing our other volunteers to spend time on the matters they value more.

Submitted by: National Alumni Association Committee: Brian Meyer (College of William and Mary ’17), Dr. Bill Minnis (Indiana State University ’73), Chip Morgan (University of Mississippi ’71), Adam Porter (San Diego State University ’99), Michael Rodgers (College of William and Mary ’92), John Sebalos (State University of New York – Oswego ’01), Rick Shipley (University of Evansville ’74), Dr. Donald Smith (Western Kentucky University ’96), Nate Tallman (Central Michigan University ’07)

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8. Governing Bodies. The government of the Fraternity is vested in the following FRATERNITY BODIES, ranked in the order named: A. Fraternity Convention B. Supreme Council C. Province ConventionsD. Province CouncilsE. Chapters CollegiateF. Alumni Associations 9. Other Groups. The Fraternity recognizes the following other groups: A. The Board of Trustees of Sigma Alpha Epsilon Foundation B. The Board of Directors of SAE Financial and Housing Corporation C. The Board of Directors of the SAE National Alumni Association D. The House Corporation or other entity holding title to a chapter houseD. The Council of Province ArchonsE. The Chapter AlumnusD. The Chapter Quiescent E. The Chapter Eternal 11. B. Officers.

1. Terms. Unless specified otherwise by these Fraternity laws, the full term of office for any Fraternity, province, or alumni association officer will begin either upon the adjournment of the meeting of the Fraternity body that elected him to office or immediately upon his appointment, continuing until his successor’s term begins.

Any officer will continue in office on an expired term until his successor is duly elected or appointed and qualified.

2. Qualifications. Unless specified otherwise by these Fraternity Laws, only a member in good standing with the Fraternity is eligible to hold any Fraternity, province, or Chapter Collegiate, or alumni association office.

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3. Removal. The Supreme Council may remove from office any Fraternity, province, Chapter Collegiate, or alumni association officer, any chapter adviser, faculty adviser, or alumni adviser or any volunteer concerning the Fraternity and Chapter Collegiate , for neglect of duty or other offense against the laws, dignity, or interest of the Fraternity.

Due notice of such intended action must be given to the officer concerned and to all members of the Supreme Council, and the officer must be given a reasonable opportunity to be heard.

11.C.1. Colonies are not members of the Fraternity Convention or their Province Convention and do not have the right to representation in these Fraternity bodies the Fraternity Convention.

13.A. The Fraternity’s Chapters. A Fraternity member is a member of one of the following chapters: 1. A Chapter Collegiate 2. The Chapter Alumnus (represented by the National Alumni Association) 3. The Chapter Quiescent 4. The Chapter Eternal 13.B.2. Effect upon Graduation.

Any member of a Chapter Collegiate who graduates or has graduated from a collegiate host institution with an undergraduate degree will immediately become a member of the CHAPTER ALUMNUS National Alumni Association.

13.B.4. Effect upon Transfer, Withdrawal or Re-enrollment.

Except as provided for regarding studying abroad, any member of a Chapter Collegiate who separates from his collegiate host institution, either by withdrawal or by transfer to another collegiate host institution, will immediately become a member of the Chapter Alumnus National Alumni Association until such time

as he affiliates with another Chapter Collegiate at another collegiate host institution, as provided for in this Title, thus immediately becoming a member of that Chapter Collegiate.

13.B.5. Effect upon Suspension.

Any Fraternity member who is duly suspended or who loses good standing as a member of the Chapter Alumnus National Alumni Association will immediately become a member of the CHAPTER QUIESCENT. 13.B.6. Effect upon Inactivity. Any member of a Chapter Collegiate who is granted inactive membership status, as provided for in this Title, will immediately become a member of the Chapter Quiescent until such time as he graduates or separates from his collegiate host institution, thus immediately becoming a member of the Chapter Alumnus National Alumni Association.

13.B.7. Effect upon Failure to Make Alumnus Gift. Any member of the Chapter Alumnus National Alumni Association who is delinquent in accounts, as determined by the National Alumni Association, will immediately become a member of the Chapter Quiescent.

14.A.2. Alumnus Good Standing.

Good standing in the Fraternity for a member of the Chapter Alumnus National Alumni Association requires a gift of ten dollars or more in a fiscal year or aggregate gifts totaling one hundred dollars either to the Fraternity or to the Sigma Alpha Epsilon Foundation contribution as prescribed by the bylaws of the National Alumni Association.

14.B. Inactive Membership. An active member may become an inactive member at his own request and upon good cause shown if each of the following apply: 1. He is a member in good standing of the Chapter Collegiate.

2. He has been a member of the Chapter Collegiate for at least two years.

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3. He is not delinquent in accounts.

4. His Chapter Collegiate has approved his inactive membership by a three-fourths vote.

5. His Eminent Archon and his Province Archon Chapter Advisor have established that the Chapter Collegiate has made every attempt that will allow the member to retain active membership. 6. He has obtained the written approval of his Province Archon.15.B. Special Non-Student Initiation. A Chapter Collegiate may, by a threefourths vote, initiate a non-student otherwise eligible for membership upon the recommendation of its Province Archon chapter advisor and approval by the Supreme Council.

15.C. Special Initiation. No person who is or has been a member of another college social fraternity is eligible for membership in the Fraternity, except that a Chapter Collegiate may, by a three-quarters vote, initiate a person otherwise eligible for membership upon the recommendations of its Province Archon Chapter Advisor and the Eminent Supreme Recorder and the unanimous approval by the Supreme Council, subject to any requirements, rules, or restrictions the Supreme Council may deem necessary in each individual situation, provided that each of the following apply: 22. Jurisdiction.

A. Each Chapter Collegiate member is under the jurisdiction his Chapter Collegiate and the National Conduct Board.

B. Each member of the SAE National Alumni Association is under the jurisdiction of the National Alumni Association and the National Conduct Board.

C. In either case, appeals may be taken first to the Supreme Council and then to the Convention.

23. Summary Actions A. For a Flagrant Offense.

Whenever a Fraternity Chapter Collegiate member commits a flagrant offense, the Supreme Council or his Province Council National Conduct Board may summarily expel, suspend, fine, reprimand, or place on probation that member or some combination of these.

B. For an Offense. Whenever a Chapter Collegiate member commits an offense, the Province Archon or, with the consent of the Province Archon, either the chapter adviser or chapter advisory board National Conduct Board, or with the consent the National Conduct Board, the Chapter Advisor, may summarily suspend, reprimand, or place on probation that member or some combination of these.

C. Appeal. Any summary action taken against a member may be appealed in accordance with this Title.

24.A. Initiating a Disciplinary Matter.

1. By Preferment of Charges.

Any Fraternity member or any Fraternity Body, having reasonable cause to believe that any Fraternity Chapter Collegiate member has committed an offense, may prefer charges against him as follows: a. Such charges must be in writing. b. Such charges must be signed by the complainant. c. Such charges must specify the alleged offense. d. Such charges must be submitted by the complainant either to the Chapter Collegiate holding jurisdiction over the accused or to the Supreme Council National Conduct Board.

2. By Notice to a Chapter Collegiate. A Province Archon, house corporation president,

alumni association president, or chapter advisory board The Eminent Supreme Recorder (or his designee) or the National Conduct Board president (or his designee) may give written notification to a Chapter Collegiate under its jurisdiction or affiliation of conduct of a member or members of the Chapter Collegiate which constitutes an offense.

24.B. Trial Authority. The following Fraternity bodies may act as a TRIAL AUTHORITY, having authority to try a Fraternity Chapter Collegiate member for an offense.

1. 1. The Supreme Council; provided, however, that the Supreme Council may, upon issuance of a formal accusation, delegate its authority to a SPECIAL COMMISSION consisting of a chairman and no more than four additional members, each of whom are members in good standing of the Fraternity.

2. 2. A Chapter Collegiate or a duly imposed alumni commission, provided it holds jurisdiction over the accused.

3. 3. A Province Council, if, within thirty days after written notification to one of its Chapters Collegiate by its Province Archon, house corporation president, alumni association president, or chapter advisory board of conduct of a member or members of the Chapter Collegiate which constitutes an offense, the Chapter Collegiate fails to eliminate any such offense 1. 1. Primary jurisdiction with a Chapter Collegiate or a duly imposed alumni commission, provided it holds jurisdiction over the accused.

2. 2. Secondary jurisdiction with the National Conduct Board.

25.D. Special Trial Considerations.

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1. By the Supreme Council. The Eminent Supreme Archon or any other member of the Supreme Council designated by the Eminent Supreme Archon will act as presiding officer, and the Eminent Supreme Archon will appoint a clerk and a prosecutor, who will act on behalf of the Fraternity.

2. By a Special Commission. a. The chairman of the special commission will act as presiding officer and will appoint a clerk and prosecutor, who will act on behalf of the Fraternity. b. The special commission may not find an accused guilty or impose upon him any penalty, but will rather report the evidence with its findings and its opinion to the Supreme Council, which will then act with the same force and effect as if it had conducted the trial.

1. By a Chapter Collegiate. a. The trial must take place during a special meeting of the Chapter Collegiate, thus requiring a two-thirds majority of its members in good standing to be present to constitute a quorum. b. For trials by a Chapter Collegiate, the Eminent Archon will act as presiding officer (or, if the Eminent Archon is among the accused, the Eminent Treasurer will act in his place), and the Eminent Deputy Archon will act on behalf of the Fraternity (or, if the Eminent Deputy Archon is among the accused, the Eminent Warden will act in his place).

2. By an Alumni Commission.

The chairman of the alumni commission will act as presiding officer and will appoint a clerk and a prosecutor, who will act on behalf of the Fraternity.

3. By a Province Council the National Conduct Board. The Province Archon or any other

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member of the Province Council designated by the Province Archon At least one (1) but no more than three (3) members of the National Conduct Board, as determined by the president of the National Conduct Board, will act as presiding officer(s) and will appoint a clerk and a prosecutor, who will act on behalf of the Fraternity.

26.C.2. He must surrender the badge loaned to him at the time of initiation to the Eminent Archon if he is a member of the Chapter Collegiate, or to the Eminent Supreme Recorder or his designee if he is a member of the Chapter Alumnus or the Chapter Quiescent, who will hold it during the period of suspension.

26.D. Notice. When a Chapter Collegiate expels or suspends a member, the Eminent Correspondent must at once, in a form prescribed by the Eminent Supreme Recorder, notify the Eminent Supreme Recorder, his Province Archon, and any other interested parties.

27.A. Jurisdiction. The following decisions are subject to appeal to the specified Fraternity bodies: 1. Any adverse action taken by a Chapter Collegiate or by a Province Archon under his own authority or with his consent an alumni comission may be appealed to the chapter’s or the Province Archon’s Province Council National Conduct Board.

2. Any adverse action, including on appeal, taken by a Province Council may be appealed to the Supreme Council.

3. 3. Any adverse action, including on appeal, taken by the Supreme Council, may be appealed to the Fraternity Convention to comprise a final appeal by the accused, with such appeal to be heard by the Council of Province Archons sitting as a court composed of all the Province Archons present at the next

regular session of the Fraternity Convention.

27.B.2. Notice. Notice of the appeal must be given both to the Fraternity Body or officer whose decision is being appealed and, for appeals to a Province Council, to the respective Province Recorder The National Conduct Board, or, for appeals to the Supreme Council, or for appeals to the Fraternity Convention, to the Eminent Supreme Recorder.

27.B.5. Parties. The parties to an appeal will be the accused and the following representative of the Fraternity or his designee: a. The Eminent Archon, for any matter originally tried by his Chapter Collegiate b. The Province Archon, for any matter originally tried by his Province Council or for any summary action taken by his Province Council or himself, either under his own authority or with his consent c. The Eminent Supreme Archon, for any matter originally tried by the Supreme Council or a special commission or for any summary action taken by the Supreme Council a. a. The Eminent Supreme Recorder for any matter appealed to the National Conduct Boardb. The Eminent Supreme Recorder for any matter appealed to the Supreme Councilc. The Eminent Supreme Recorder for any matter appealed to the Convention.

27.B.7. Decision. a. A Province Council must The National Conduct Board, through the Eminent Supreme Recorder, shall give the accused notice of its decision on appeal within thirty sixty days of the appeal hearing. b. The Supreme Council, through the Eminent Supreme Recorder, shall must give the accused

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notice of its decision within six months of the appeal hearing. c. c. The Council of Province Archons must, before the adjournment of the regular session of the Fraternity Convention, report its findings to the Fraternity Convention for final action. c. The Eminent Supreme Recorder shall give the accused notice of the Convention’s decision within sixty days of the Fraternity Convention. d.

28. Chapter Alumnus Offenses.

Each member of the SAE National Alumni Association who is alleged to have committed an offense is subject to the jurisdiction of the SAE National Alumni Association. The process for trials and appeals shall be as set forth in the bylaws of the SAE National Alumni Association, as approved by the Supreme Council.

28.A. Membership. The Fraternity Convention consists of each of the following: 1. Past Eminent Supreme Archons who have served for a full term of office.

2. The Fraternity officers 3. Each Province, represented by its Province Archon or, in the absence of such Province Archon, the Province Deputy Archon or another Province officer designated by the Province Archon 4. Each Chapter Collegiate, represented by one delegate 5. Each alumni association, represented by one delegate 1. Each Chapter Collegiate, represented by one delegate 2. Each of the Fraternity officers 3. Each Past Eminent Supreme Archon who completed his term of office 4. Each board member of the SAE National Alumni Association 5. One delegate for each alumni association in good standing 6. Each Province Archon

28.B. Qualifications. Each member of the Fraternity Convention must be credentialed to vote by the Fraternity Convention during any session.

1. Chapter Collegiate Delegate.

Each Chapter Collegiate is entitled to one delegate and one alternate delegate to any session of the Fraternity Convention, provided that such Chapter Collegiate is current in its dues and reports to its province and the Fraternity Service Center.

2. Alumni Association Delegate.

Each alumni association having ten or more members in good standing in the Chapter Alumnus is entitled to one delegate to any session of the Fraternity Convention, provided that such delegate is a member in good standing of such alumni association and provided that such alumni association is current in its dues and reports to the Fraternity Service Center.

2. Single Vote. No individual is entitled to have more than one vote on any matter before the Fraternity Convention, including on any direct vote.

3. Collegiate Majority. If delegates from the Chapters Collegiate do not comprise a majority of the delegates credentialed at a session of the Fraternity Convention, then the alternate delegate from each eligible Chapter Collegiate must also be credentialed as a delegate of that session of the Fraternity Convention. The delegates comprising the National Alumni Association board, each alumni association and each Province Archon may not exceed 40% of all delegates at any time; otherwise, as determined by the Eminent Supreme Archon, (A) the Chapter Collegiate alternate delegates will be credentialed to vote for so long as needed to maintain the 60% majority, and/ or (B) the voting strength of the alumni delegates will be reduced to maintain the 60% majority of

the Chapter Collegiate.

30.B.1. Membership. Within sixty days following the adjournment of each regular session of the Fraternity Convention, the Eminent Supreme Archon, with the advice and consent of the Supreme Council, must appoint a Permanent Committee on Fraternity Laws consisting of one chairman, one Province Archon, one alumni association member, one Supreme Council member, one member of a Chapter Collegiate, one board member of the National Alumni Association, and any other members that the Supreme Council may direct, who will serve until their successors are duly appointed.

TITLE VI: PROVINCES – CONVENTIONS & COUNCILSTITLE VI: PROVINCES – COUNCIL OF PROVINCE ARCHONS 51.A. Petition. Whenever a colony determines, in consultation with the Province Archon and the Eminent Supreme Recorder, that it has met all conditions required to be chartered as a Chapter Collegiate, it may submit a petition for charter, signed by at least twenty-five persons eligible for Fraternity membership, with the Eminent Supreme Recorder, accompanied by a charter fee of three thousand dollars, subject to refund if no charter is granted.

51.B. Investigation. Before a petition may be considered by the Fraternity Convention, a team appointed by the Eminent Supreme Archon consisting of one member of a Chapter Collegiate and two members of the Chapter Alumnus National Alumni Association, none of whom may have been previously associated with the colony, must investigate the colony, with at least one member visiting in person. A report and recommendation must be submitted to the Fraternity Convention, by and through the Eminent Supreme Archon.

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52.D. Election. The Chapter Collegiate will elect its officers, and those officers’ terms will begin at a time it determines, provided that the term of office for the Eminent Treasurer must be one year, unless the Supreme Council shortens such term upon the recommendation of the Province Archon, and the terms of office for all other officers do not exceed one year.

54.A.5. Province Dues. Every Chapter Collegiate is subject to province dues in accordance with the by-laws of its Province Convention.

57. Chapter Advisor. Each Chapter Collegiate must have at least one CHAPTER ADVISER who will counsel the chapter in the administration of its affairs and who will represent the Supreme Council and the Province Archon in perpetuating the Fraternity’s standards, policies, and traditions.

A. Qualification. Such adviser must reside near the Chapter Collegiate, but need not be a Fraternity member.

B. Election. The Chapter Collegiate will elect the chapter adviser annually, with the approval of the Province Archon Eminent Supreme Recorder of his designee.

C. Duties. The chapter adviser must visit the Chapter Collegiate at least twice each month and will report to the Eminent Supreme Recorder and the Province Archon (or his designee) any conditions that may need special attention.

58. Chapter Advisory Board. If the Province Archon or Eminent Supreme Recorder determines, in consultation with the Chapter Collegiate and its chapter adviser, that a Chapter Collegiate would benefit from the institution of an advisory board, either the Province Archon or the Eminent Supreme Recorder may require the Chapter Collegiate to have a CHAPTER

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ADVISORY BOARD, which will advise and counsel the Chapter Collegiate in the administration of its affairs and represent the Supreme Council and the Province Archon in perpetuating the Fraternity’s standards, policies, and traditions.

A. Membership. The chapter advisory board will consist of each of the following: 1. 1. The chapter adviser of the Chapter Collegiate 2. The president of a chapter alumni association or his designee with respect to the Chapter Collegiate and the president of any area alumni association or his designee located in the area of the college or university at which the Chapter Collegiate is situated.

3. Any faculty adviser(s) of the Chapter Collegiate 4. Additional members as the Province Archon Eminent Supreme Recorder may deem appropriate B. Qualification.

1. Any adviser need not be a Fraternity member.

2. Any advisor who is a member of the Fraternity must be a member in good standing of the Chapter Alumnus National Alumni Association.

C. Officers. The chapter advisory board will elect a president.

D. Election.

1. Any faculty adviser(s) will be selected by the Chapter Collegiate.

2. The additional members will be appointed by the Province Archon Eminent Supreme Recorder (or designee) for a term of two academic years.

E. Duties. The president must submit reports to the Province Archon and the Eminent Supreme Recorder when requested by either of them or as deemed appropriate by the chapter advisory board.

F. Regular Meetings. The chapter advisory board must meet monthly during the academic term.

G. Special Meetings. Special meetings may be called by the president or by any two members of the board.

61.A. Surrender. A Chapter Collegiate, upon four week’s notice to its membership and the Fraternity Service Center, may voluntarily surrender its charter unless five or more members in good standing, including members of the Chapter Alumnus National Alumni Association initiated by the Chapter Collegiate, demand its continuance.

61.D.2.a. Effect. The alumni board and the Chapter Collegiate will jointly govern the Chapter Collegiate without a suspension of the charter until the alumni board and the Chapter Collegiate, with approval by its Province Archon the Eminent Supreme Recorder (or designee), determines that the due cause is remedied.

61.D.3. Probation. The Supreme Council or a Province Council the National Conduct Board may place on probation any Chapter Collegiate under its jurisdiction which is determined to be deficient in the minimum standards of the Fraternity or which is placed on probation by the collegiate host institution where it is domiciled. A probation imposed by a Province Council the National Conduct Board may be appealed to the Supreme Council within thirty days after notice of such action, who may overturn the Province Council’s decision by a four-fifths vote.61.4. Chapter Membership Review. The Supreme Council may authorize a membership review of any Chapter Collegiate to be conducted by members of the Chapter Alumnus National Alumni Association appointed by the Supreme Council.

Title VIII: NUMBER: SAE NATIONAL ALUMNI ASSOCIATION XX. SAE National Alumni Association. There shall be an SAE NATIONAL ALUMNI ASSOCIATION,

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formed by the Supreme Council as a nonprofit corporation.

A. Purpose. The purpose of the SAE National Alumni Association is to: 1. Promote the Fraternity’s mission, vision and values to our alumni; 2. Support the development and growth of our alumni organizations; 3. Enhance the member experience at all levels of interaction; and 4. Advance the missions of the Sigma Alpha Epsilon Foundation and the SAE Financial and Housing Corporation.

B. Governance 1. The SAE National Alumni Association will be a subsidiary of the Fraternity.

2. The SAE National Alumni Association will be governed by its own board of directors comprised of Fraternity alumni who are in good standing. Initially, the Supreme Council will appoint the board of directors, the number of which it determines, within thirty (30) days of the adoption of this Article.

3. The initial bylaws of the SAE National Alumni Association shall be proposed by its board of directors within sixty (60) days of their first meeting, and then submitted to the Supreme Council for its approval. Thereafter, and to ensure uniformity and consistency with the Fraternity, the bylaws may be amended by its board of directors and with the approval of the Supreme Council.

4. Except as otherwise may be set forth in the bylaws, the board of directors of the SAE National Alumni Association shall be its sole voting body.

5. Consistent with the business plan adopted by its board of directors and approved

by the Supreme Council, the business operations of the SAE National Alumni Association shall be overseen by the Eminent Supreme Recorder (or his designee) and administered by staff of the Fraternity Service Center.

C. Membership 1. All Fraternity alumni in good standing shall be deemed non-voting members of the SAE National Alumni Association. Voting members of the SAE National Alumni Association shall be as set forth in its bylaws.

D. Groups of the SAE National Alumni Association 1. Chapter and Area Alumni Associations. Initially, all provisions of these Fraternity Laws and other regulations concerning Chapter and Area Alumni Associations shall transition over to the governing documents of the SAE National Alumni Association, with amendments as needed to comply with the new governance structure.

2. Affinity Groups. All other alumni groups of this Fraternity shall be deemed Affinity Groups of the SAE National Alumni Association and subject to its governance. Affinity Groups include (but not limited to): (a) Past Eminent Supreme Archons, (b) Merit Key Society, (c) House Corporations, (d) Chapter Advisors and Chapter Advisory Boards, (e) Province Archons, and (f) National Conduct Board. Initially, all provisions of these Fraternity Laws and other regulations concerning Affinity Groups (except as provided below) shall transition over to the governing documents of the SAE National Alumni Association. Amendments may be made so as to comply with the new governance

structure.

3. Province Archons. Province Archons will facilitate the transition of Chapter Collegiate and young alumni members to Chapter and Area Alumni Associations and Affinity Groups. Towards this goal, Province Archons will also work with Chapter Advisors and, as needed, recruit new Chapter Advisors.

All Province Archons existing on the date this Article is adopted shall be retained by the SAE National Alumni Association. The bylaws of the SAE National Alumni Association shall otherwise provide for the future selection, number and other details of the Province Archons.

4. National Conduct Board.

A National Conduct Board will oversee all disciplinary matters concerning individual members (not chapters). For Chapter Collegiate members, the rules and process for discipline will be as set forth in these Fraternity Laws.

The rules and process for discipline of alumni members will be established in the bylaws of the SAE National Alumni Association. The selection, number and other details of the National Conduct Board will be set forth in the bylaws of the SAE National Alumni Association.

E. Alumni Voting at the Fraternity Convention 1. Article 29 of these revised Fraternity Laws provides for voting at the Fraternity Convention by alumni members.

66. House Corporations. A Chapter Collegiate or other Fraternity members of the National Alumni Association may organize a corporation or other business entity to be known as a HOUSE CORPORATION for the purpose of acquiring or holding title to real

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property domiciling a Chapter Collegiate, known as a CHAPTER HOUSE. Except as set forth herein, a House Corporation shall be deemed an Affinity Group of the National Alumni Association and subject to the bylaws of the National Alumni Association.

67.D. Any house corporation that has accepted a donation from a member of the Chapter Alumnus National Alumni Association for the betterment of the chapter house.

69.D. Report on Activities. Each house corporation must, on a date specified annually by the ESR and communicated by August 1, render to the Fraternity Service Center on a form prescribed by the Eminent Supreme Recorder a report of its current officers and activities for the preceding year. Copies of such report must be furnished to the Chapter Collegiate.

69.E. Financial Reporting. If required by applicable law, each House Corporation must prepare or have prepared the appropriate IRS Form 990, as required by IRS regulations at the close of the House Corporation’s fiscal year, and a copy of this form must be sent to the Fraternity Service Center.

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NOTES