Mailing Systems Technology SOLUTIONS Guide 2025 by MadMen3

SOLUTIONS Guide 2025

Mail has been a successful communication method for centuries. Yes, the design of these pieces and the method of delivery have certainly evolved over the years, but what hasn’t changed is that holding a physical piece of correspondence often spurs respondents into action, much more than their digital counterparts do. As mailers, that’s exactly what you want your mail pieces to do. However, we understand that it can be hard to stay on top of changing regulations, declining mail volumes, evolving customer preferences, increasing postage rates — just to name a few things that mailers see on a regular basis.

Luckily, the companies profiled within the following pages are here to be your solutions partner as you strive to make your print/mail operation profitable and your customer communication pieces successful. Keep this issue on your desk all year long, and when it’s time for a new product or service, this should be the first resource you consult.

As always, thanks for staying connected with Mailing Systems Technology.

Amanda Armendariz, Editor

AS-650 ADDRESSING SYSTEM

The durable AS-650 monochrome printer is a hard-working, mid-level production unit with a sleek touch screen, six print heads, and a built-in feeder. The AS-650 prints addresses, logos, barcodes, and graphics almost anywhere on all standard envelopes. The AS-650’s precision engineering and exceptional attention to detail make this mid-level addressing system the right choice for growing businesses. Running materials as thick as 3/8”, the AS-650 can handle almost any job. The 1.5” + 1.5” stitched print head configuration can print return addresses, indicia, addresses, postal barcodes, and more in a single pass up to 26,000/hour using #10 envelopes.

DISASTER RECOVERY & BUSINESS CONTINUITY

SOLUTION FOR PRINT & MAIL

PCI Group’s disaster recovery and business continuity print and mail solution, ACTIV dR, protects you against all types of planned and unplanned business disruptions.

Different from traditional disaster recovery programs, ACTIV dR is a “hot-site” model, allowing customers to deploy it immediately when they need it most.

ACTIV dR not only protects you against catastrophic events, but also more likely business disruptions like equipment failures, labor shortages, peak demand and other scheduled or unscheduled downtime.

VANTAGE 720 PERF-N-CREASE (FOLDER GLUER)

Mail finishing leader of folder/gluers, rotary die cutters and special applications. Their solution for self-mailers, return mailers, courier style envelopes (2 directional work in one pass), presentation folders, remoisten adhesive, double sided / transfer tape, accurate tip-on of discount, magnetic and key cards, labels, window patching, RFID and Velcro have complemented the printing world and has helped sustain Moll’s longevity over 40 years as a USA manufacture. The additional of a Moll FlexCut Rotary Die Cutter running at 7,000/hr, with inline nickless stripping allows product (mentioned above) to flow straight into optional finishing sections if needed.

Folding Equipment

Rollem International

MAILSTREAM BY ROLLEM INTERNATIONAL

Automated Direct Mail Finishing

Create stand-out mail — all with one efficient finishing system.

• Up to NINE processes in one system, using just ONE operator.

• Edge trims, slit, score, perf, corner-perf, tip-on, fold, hot & cold glue

• Multiple-up mailers per sheet — glue dots for closures and cleaner openings

• 24, 30, and 36” Models.

Customize Mailstream to meet your individual needs. The multistep design eliminates the need for multiple machines, excess manpower, and paper handling. Lower labor costs and increase production on products including multi-panel mailers, reply cards, postcards, and security mailers.

Inc.

PROCESSING RETURN MAIL

Processing return mail can be a logistical and operational nightmare for companies that receive a lot of it from the USPS. Companies often perform a significant amount of manual work to determine the reason that a mail piece was returned, and then make additional efforts to update address information. With CPT’s solution, you can scan the envelopes and we’ll help you determine the intended recipient, the USPS’s reason for return, and a forwarding address if available. Our solution can help to identify the contents of the envelope to route the images to the appropriate department within your organization. We can even securely send the name and address information to a service that runs the data against five databases to try and find a more current address, and only charges you when they find one.

KERN 3200

Engineered for unparalleled adaptability, the Kern 3200 inserter system excels in high-volume mailing settings requiring diversity and precision. Its superior design allows for swift transitions between various mail formats and envelope sizes, dramatically enhancing productivity with speeds up to 22,000 mail pieces per hour. Automated setups reduce manual input, ensuring a smooth, cost-effective operation. Dependable and robust, the Kern 3200 guarantees professional quality with each piece, solidifying your business’s reputation for excellence. Ideal for companies seeking a blend of speed, accuracy, and flexibility in their mailing operations.

Mailpiece Tracking (external)

UNLOCK THE POWER OF YOUR CUSTOMER DATA

TransformYour Postal Data Into A High-Performing Business Asset

Your postal data is a crucial yet neglected part of your customer data ecosystem. When leveraged strategically, it can drive significant financial and operational benefits. GrayHair Software helps businesses transform postal data into a powerful asset that enhances:

• Marketing response rates through targeted outreach

• Real-time mail tracking, reducing call center load

• Enhanced mail deliverability and fewer address errors

• Lower fraud risks with anomaly detection

• Decreased postage costs via automation

Companies using GrayHair Software are boosting response rates, cutting expenses, and enriching customer experiences. Learn more. Get in touch today.

INTERNATIONAL MAIL PRE-SORT SERVICE FOR LOWER POSTAGE COSTS!

If you’re looking to reduce your international mailing costs, increase efficiency, and receive great customer service, then Absolute Mail Logistics is your company!

Established in 2012, Absolute Mail Logistics leverages its extensive network of foreign postal authorities, which includes the USPS consolidation programs to support our clients’ mail distribution.

Our door-to-door international mail services we provide: IPA / ISAL / Priority / Standard *If you have a decent number of pieces going to Canada, please ask us about our Canada Direct Entry program that will further provide you with reducing your mailing costs!

We cater to small to mid-sized mailing projects as well!

Sealing Equipment/Systems microglue (GMS VanSco of Valco Melton)

MICROGLUE

GMS® has been the trusted provider of high-quality hot melt and cold glue systems to direct mail, converting, and graphic finishing industries since 1977. The microglue® family of smallformat buckle plate folding and plow folding gluing machines streamlines the folding and gluing process for mailing applications with dot, line, or stitch patterns, shutter control output, and production rate meter. GMS® also offers affordable solutions to retrofit existing buckle plate folders with full hot melt systems that are customizable to meet each customer’s unique needs. Count on GMS® for efficient, cost-effective adhesive application solutions. 707.285.3392 |

Anchor Software, LLC

MAXCASS PLUS

Estimates are that 4-5% of all mail is undeliverable, so reducing this number is critical to your communications efforts.

MaxCASS Plus™, Anchor Software’s CASS Certified™ solution, updates mailing lists and customer databases with the most complete, correct, and current address information available from the USPS. Executable as a blazing fast batch process for mailing lists or in real-time mode for quick address lookups, MaxCASS Plus helps organizations stay in touch with their customers. MaxCASS Plus is the more powerful version of our flagship MaxCASS OS solution, processing hundreds of millions of records per hour, our fastest and most efficient address validation solution ever.

Software/Services (for Postal Automation)

Click2Mail

TRANSFORM YOUR OFFICE MAILING

WORKFLOW WITH SIMPLIFIED AUTOMATION

Forget printer and post office hassles! Click2Mail empowers businesses to create, automate, and send professional mail directly from their digital workspace. Our web-based platform eliminates the entire in-house print and mail process.

Transform your business communications with:

• Software as a service — no software to buy or install

• Transparent pricing — no monthly fees or hidden costs

• Enhanced tracking with optional Confirmation of Mailing

• Smart automation that reduces manual tasks and improves accuracy

Enterprise-Grade Security & Reliability:

• Easy, drag and drop Certified Mail™

• HIPAA-compliant secure communication platform

• SOC 2 Type II certified infrastructure

• Advanced inline document validation

• Integrated address verification and standardization

866.665.2787 | www.click2mail.com | info@click2mail.com

APIAN SORT

SMARTER SORTING WITH A BEE’S EYE-VIEW

Apian Sort revolutionizes letter-sorting operations with automation inspired by the efficiency of honeybees. Eliminating tedious manual tasks, it enhances accuracy and streamlines workflows with intuitive, cloud-based tools. HivePilot and HiveLink work together to optimize sorting efficiency, reduce errors, and enable management of multiple mailings. With realtime visibility and adaptable integration, Apian Sort transforms your sorting operation into a smarter, more connected system. Plus, by extending the life of your machine and protecting your capital investment, Apian Sort ensures long-term reliability and performance. Experience the power of accuracy, efficiency, and adaptability — Apian Sort helps you take control of your mail processing with ease.

PSL PDF COMPOSITION TOOL

PSL PDF Composition Tool, “PPCT”, is used to compose PDFs not having variable content. The drag n’ drop user interface, modeled after PSL Page Builder for VDP, makes production of such documents quick and easy. Unlike other products for this purpose PPCT is not an “editor”. Such “editor” products take a document composed in another product such as Word and convert them to the PDF format. Such conversions can be problematic and time consuming (in several ways).

Users of PPCT start with a blank piece of paper and either type in text or drag and drop pre-prepared elements such as Address Blocks. Paragraphs or Charts. One can easily begin with “templates” if desired. Users can produce a single PDF or hundreds. And, best of all PPCT has very flexible and low cost pricing plans including direct purchase and/or subscription plans. It’s the sort of product one user might want to purchase in the dozens.

MAIL SMARTER WITH ADDRESS

MONITORING & ALERTS

Stop juggling multiple clients’ mailing lists! Upload all your mailing lists to our new cloud-based Melissa Alert Service, and it will monitor and automatically clean the data for Move Update, Address Changes and Property Changes. You’ll receive email alerts every time there is a change to the data. Simply export a list for mailing when you need it — clean and updated.

• Automatic data cleansing & monitoring • Alerts for peace of mind & data insights • USPS® 48-Month NCOALink® Service & Canada NCOA A yearly subscription starts as low as $95 for 10,000 records. Try it free today.

EZ-FLATS ESSENTIAL

MAXIMIZE EFFICIENCY AND POSTAL SAVINGS

EZ-Flats® simplifies manifest mailing for First-Class Flats and more, helping mailers achieve the best USPS discounts while minimizing labor. Designed for efficiency, this cost-effective system automates the sorting process by leveraging best-inclass OCR technology, allowing operators to quickly identify addresses and apply barcoded labels with ease. The modular EZ-Flats system adapts to your volume needs, whether you’re processing 500 or 2,000 flats daily. With quick installation, minimal training time, and seamless postal compliance, EZFlats is the ideal solution for businesses looking to reduce costs, maximize profitability, and streamline flat mail processing.

Clear Image Technologies www.clearimagetechnologies.com

Mail-Gard www.mailgard.com

ENVELOPE

Quadient Inc. www.quadient.com

www.mollbrothers.com

B&R Moll, Inc. www.mollbrothers.com

GMS-VanSco www.microglue.com

GrayHair Software grayhairsoftware.com

Quadient Inc. www.quadient.com

CPT Intelligent Technologies, Inc. www.cptinfo.com

Quadient Inc. www.quadxient.com

GrayHair Software grayhairsoftware.com

Anchor Software www.AnchorComputerSoftware.com INTERNATIONAL

GrayHair Software grayhairsoftware.com

Quadient Inc. www.quadient.com

Rollem International www.rollemusa.com

MAILING LISTS

Anchor Software www.AnchorComputerSoftware.com

MAILPIECE TRACKING

Anchor Software

www.AnchorComputerSoftware.com

Click2Mail www.click2mail.com

GrayHair Software grayhairsoftware.com

POSTAGE METERS & INTERNET POSTAGE PROVIDERS

Quadient Inc. www.quadient.com

REBUILT/USED EQUIPMENT

B&R Moll, Inc. www.mollbrothers.com

SEALING EQUIPMENT

GMS-VanSco www.microglue.com

Quadient Inc. www.quadient.com

SOFTWARE/SERVICES (FOR LABOR AND OPERATIONS)

Anchor Software

www.AnchorComputerSoftware.com

Clear Image Technologies www.clearimagetechnologies.com

CPT Intelligent Technologies, Inc. www.cptinfo.com

SOFTWARE/SERVICES (FOR POSTAL AUTOMATION)

Anchor Software

www.AnchorComputerSoftware.com

Clear Image Technologies www.clearimagetechnologies.com

Click2Mail www.click2mail.com

CPT Intelligent Technologies, Inc. www.cptinfo.com

GrayHair Software grayhairsoftware.com

Jet Letter Corp. www.JetLetter.Net

Engineering Innovation www.eii-online.com

Jet Letter Corp. www.JetLetter.Net

Melissa www.melissa.com/direct

Quadient Inc. www.quadient.com