SECONDARY SCHOOL
CONTENTS STRATEGIC DIRECTIONS AND CORE SHARED VALUES ........................................................................................... 3 COLLEGE STRUCTURE ............................................................................................................................................................ 5 CODE OF BEHAVIOUR ............................................................................................................................................................ 9 STAFF DRESS CODE ................................................................................................................................................................11 DUTY OF CARE.........................................................................................................................................................................12 STAFF DUTIES ............................................................................................................................................................................13 WHO’S WHO AT PENRHOS COLLEGE ...........................................................................................................................16 DEANS CHEAT SHEET – WHO TO SEE, FOR WHAT .................................................................................................28 EMERGENCY PROCEDURES .................................................................................................................................................34 CAMPUS MAPS ...........................................................................................................................................................................39 TE ACH E R RE LIE F F OR AB SE N T ST A FF ...............................................................................................................44 NAVIGATING COMPASS AND ORGVIEW .....................................................................................................................50 POLICIES AND PROCEDURES .............................................................................................................................................50 PARENT COMMUNICATION...............................................................................................................................................51 SHAPE OF THE DAY ................................................................................................................................................................53 ROOM BOOKINGS AND CLASSROOM CHANGES ....................................................................................................54 HOW INFORMATION IS SHARED .....................................................................................................................................55 EXCURSIONS, INCURSIONS, CAMPS & TOURS ...........................................................................................................57 AFTER HOURS ACCESS PROCEDURES ............................................................................................................................58 ACADEMIC ADMINISTRATION ..........................................................................................................................................62 ACADEMIC ACHIEVEMENT AND INNOVATION .......................................................................................................64 TEACHING AND LEARNING ...............................................................................................................................................66 PASTORAL CARE ......................................................................................................................................................................74 MANDATORY REPORTING .................................................................................................................................................75 FORM TEACHERS 2022...........................................................................................................................................................78 THE ROLES AND RESPONSIBLITIES OF THE SECONDARY SCHOOL FORM TEACHER ..............................79 STUDENT USE OF MOBILE PHONES/MEDIA DEVICES ...............................................................................................84 CO-CURRICULAR ....................................................................................................................................................................86
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STRATEGIC DIRECTIONS AND CORE SHARED VALUES
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PURPOSE
EDUCATIONAL PHILOSOPHY
OUR VALUES
STRATEGIC OBJECTIVES
PILLARS
To inspire girls to become extraordinary women , so that they will make a positive contribution to the world in which they live. Penrhos College advocates for and delivers girls’ education encompassing mind, heart, body and spirit. Our pedagogy is progressive with focus on the essential skills and dispositions for life-long learning. As global citizens, our students will make a positive contribution to the lives of others. Growth
Synergy
Inspirational Student Experiences
Provide differentiated learning experiences that are relevant and engaging Inspire girls via a curriculum that st balances 21 Century skills and content Create experiences and opportunities to support social and emotional growth and enhance wellbeing Deliver cocurricular pursuits that extend and strengthen personal growth Engage girls spiritually through inquiry, meaning making and service to others
Respect
Inspirational Staff
Attract and retain the best people to deliver the strategy Deliver progressive, relevant and engaging pedagogy in curriculum and cocurricular pursuits Ensure quality teaching via feedback and Professional Review Invest in development and training opportunities for staff Ensure the right organisational structure to support our strategy
Integrity
Empathy
Inspirational Environment
Embrace a Positive and Visible College Culture Maintain Financial Sustainability Deliver a Child Safe Environment Ensure a Sustainable Environmental Footprint Deliver a Dynamic and Sustainable Masterplan Create a Cybersafe College
Knowledge
Inspirational and Enduring Community
Engage with College community past, present and future Embrace our spiritual roots in the Uniting Church Earn and maintain reputation as a leader in education of girls Promote tangible and meaningful engagement of Alumni Develop partnerships locally, nationally and internationally to enhance student experiences
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COLLEGE STRUCTURE
Chair: Director of Operations and CoCurricular (Whole School)
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CODE OF BEHAVIOUR By agreement amongst the students, staff and parents of the Penrhos College community, the following rights and responsibilities are held to apply to any member of the community who engages in College activities.
RIGHTS Every person has the right: To be treated with respect and dignity. To live within the College community free of verbal, physical and emotional hurt. To hold and express an opinion. To work in a positive learning environment. To achieve one's best in all aspects of learning. To participate fully in the life of the College. To work in a clean, safe environment. To feel proud to belong to Penrhos College. To have property respected.
RESPONSIBILITIES Every person has the responsibility To treat others with respect and dignity. To refrain from hurtful behaviours. To respect another's right to hold and express an opinion. To contribute to a positive learning environment. To do one's best in all aspects of learning. To participate actively in College life. To maintain a clean, safe environment. To honour the values of Penrhos College. To respect the property of every member of the College community.
EMPLOYEEE CODE OF CONDUCT POLICY The aim of this Code is to outline the standards of behaviour required of all employees, volunteers and contractors of Penrhos College. This Code does not attempt to provide a detailed and exhaustive list of what to do in every aspect of your work. Instead, it provides guidance about behaviour, relationships, attitudes and responsibilities expected of employees. The policy aims to ensure the highest possible professional standards from all employees and ensures that employees know the legal and ethical obligations that arise from working within a school.
Penrhos College is committed to providing a child-safe environment which safeguards all students and is committed to promoting practices which provides for the safety, wellbeing and welfare of our children and young people. As a school, we are in a unique position of responsibility and authority and must make every effort to make sure that our school does 9|Staff Handbook 2022
provide a child safe environment. Teachers in particular are of primary importance when it comes to detecting abuse and preventing abuse from occurring.
The College expects all school community members including staff, volunteers, students, visitors and contractors to share this commitment. This Code of Conduct is a major component in the College’s provision of a child-safe environment.
The Code places an obligation on all employees to take responsibility for their own conduct and to work with colleagues cooperatively to achieve a consultative and collaborative workplace where people are happy and proud to work and where actions and interactions are guided by the College Values. This code contains links to many of detailed policies and procedures. Where you are unsure of detail or want more information, click on the appropriate links.
Under Principle 5, Maintaining Professional Relationships between Employees and Students, there are links to our Child Safe Program. It is important that you do read these policies in detail to refresh your knowledge on the key aspects of our Child Safe program, including Child Abuse, Reporting Requirements and Professional Boundaries.
By accepting employment with the College, you must be aware of, and comply with this Code.
Therefore, you must: • • • •
conduct yourself, both personally and professionally in a manner that upholds the ethos and reputation of the College; comply with the College’s policies and procedures; act ethically and responsibly; and be accountable for your actions and decisions
The full document will be circulated to all Staff members via our online Staff Learning System during Term 1 Professional Development Days each year, for reading and acknowledging acceptance. The full Code of Conduct is available to staff via CompliSpace and to the wider community via our public facing website.
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STAFF DRESS CODE All staff employed at Penrhos College are required to maintain a standard of dress, which is appropriate, and professional at all times.
Female staff members must ensure that the length of their skirts/dresses model the knee length requirement for the girls and that tops are not too revealing. Strappy tops are not deemed appropriate, nor are tops that reveal midriff – even when arms are raised. Jeans and shorts are not considered appropriate. Flip flops, backless and thong-like shoes are not acceptable forms of footwear.
Male staff members are not required to wear a tie in the summer months, but collared shirts are required. Shorts may be worn but not with runners. During the winter months, a tie must be worn or alternatively a polo/turtle-necked jumper with a jacket. Jeans are not considered appropriate.
Sports clothing including joggers is not deemed appropriate for teaching staff on normal school days other than those involved in Dance or Physical Education activities. The Dance and Physical Education Departments have a dress code available from their respective Coordinator or Head of Department.
On days when Inter-house swimming and athletics occur, it is acceptable to wear appropriate casual dress however at Interschool events the normal dress standards apply.
Obviously common sense must prevail – but all staff – teaching and non-teaching are asked to maintain high standards of dress commensurate with the College’s expectations of professional attire and workplace safety.
If you have any queries, please see the Dean of Teaching and Learning or refer to the Code of Conduct.
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DUTY OF CARE The traditional view in Common Law is that a teacher is to take care of the students in the teacher’s charge as a careful parent would take care of his or her own children and that the standard of care is that of the reasonably prudent parent.
The onus is on the school to ensure that adequate rosters and procedures are put in place to reduce the risk of injury to students because of lack of supervision. Teachers assigned to supervision duties must closely and directly supervise children under their care. Failure to do so renders the school liable for negligence.
Duty of care is a legal requirement.
For our purposes at Penrhos College duty of care is implicit in the teacher/student relationship under the following circumstances: 1. 2. 3. 4. 5. 6. 7.
Classroom Teaching/Form Time Excursions Out of class activities Relief Roster Supervision Grounds Duty Before and After School Bus Duty Camps / Tours
SENDING STUDENTS TO THE HEALTH CENTRE Make yourself aware of the procedure for sending the girls to the Health Centre. Generally, send the unwell student to Secondary Reception to obtain a slip, the student then proceeds to go to the Health Centre. For cases of increased need, the unwell student should be accompanied by another student to the Health Centre or in case of an emergency the teacher is to remain with the unwell student and a student runner sent directly to the Health Centre for assistance. Health services can be accessed by staff at any time should they be feeling unwell.
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STAFF DUTIES Our “Duty of Care” requires teachers to be actively supervising students before school, during recess, lunchtime and after school. Therefore, it is a requirement of staff that you walk around your respective duty area and interact with students to enforce the school rules. Duty is the priority. All staff are required to be at their respective duty on time. Duty takes priority over other events that may occur during the school day.
Duty Before School Duty Recess Duty Lunch Duty A Lunch Duty B DAY CONCLUDES After School Duty HORIZONS BUS DEPARTS • • •
Time (Normal Day) 8.10am – 8.30am 10.40am – 11.00am 12.50pm – 1.10pm 1:05pm – 1.25pm 3.15pm 3.15pm – 3.35pm 3.30pm
Time (Pastoral Day) 8.10am – 8.30am 10.10am – 10.30am 1.00pm – 1.15pm 1.15pm – 1.35pm 3.15pm 3.15pm – 3.35pm 3.30pm
Please be actively supervising while walking around your respective area and be readily accessible to students. During summer, if students are not in the shade of a school building they need to wear a hat during lunchtime and recess. This can be their straw hat, bucket hat or sports hat. Please actively encourage students to wear their hats. Litter is a constant headache! It is the students’ responsibility to keep the school free of litter. While you are on duty please remind students to put their rubbish in the bins. Handing out rubbish bags to groups of students has proved to be a successful strategy. Plastic bags are available from the Secondary School reception. If there is litter on the ground please direct a student (any student, as the culprit may not be known) to pick it up.
ALL DUTY TEACHERS SHOULD: • • • •
Understand your respective duty so that all areas are supervised Arrive at your respective duty on time Pass through duty areas, checking to see that all areas have a duty teacher present. Actively walk around the designated area.
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• • •
At the completion of your duty please assist other duty teachers if they have indicated that they need assistance with moving students to class. If you see a student using their mobile phone/iPod during recess, then please confiscate and hand the Michelle Taylor or Tracy Hosking via Secondary Reception. Should you become aware that a staff member is not doing their duty, please email the Dean of Academic Administration where this matter will be followed up with the individual staff member.
ABSENCE FROM DUTY – ROVING/RELIEF DUTY TEACHER • • •
• •
All staff members are expected to complete their duty allocations and be on time to their duty. DUTY IS PRIORITY. Duties form part of a teachers load, and staff members are expected to complete their duty requirements. It is not acceptable that staff miss their duties due to going off campus, seeing students during their duty time, forgetting or other miscellaneous reasons. If a staff member is off campus due to leave, camp or professional development then you must submit a “leave form” 5 days prior to the date. The absent teacher must initiate and organise a duty swap with another staff member so that their duty is covered. If the absent teacher is unable to make a swap, then they must email the Roving/Relief Duty teacher to indicate that they will be absent. In the event of a number of staff being absent on a duty roster time, to ensure there is enough cover it is advised the Roving/Relief Duty teacher to email the Dean of Academic Administration (DoAA). Additional staff will be organised by the DoAA. If multiple staff are absent (swimming carnival, day 0’s etc) the DoAA will allocate duties to other staff members to meet the requirements.
Please refer to the Duty information emailed annually by the Dean of Academic Administration.
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WHO’S WHO AT PENRHOS COLLEGE MAIN ADMINISTRATION Offices located in Main Administration building Mrs Kalea Haran Principal Email: haranK@penrhos.wa.edu.au Mrs Judi Mason Principal’s PA Ext 514 Email: principalpa@penrhos.wa.edu.au See Judi for: • appointments with Mrs Kalea Haran
Click here for the Whole College Email & Telephone List
Mrs Louise Forrest Reception Main Administration Ext 500 Email: adminreception@penrhos.wa.edu.au See Louise for: • booking the Conference Room • booking Alumni Room • for interstate, intrastate and international telephone connections • incoming and outgoing mail • Penrhos/Wesley bus tickets • Couriers and taxi vouchers Mr Stephen Cooper Director of Finance & Administration Ext 501 Email: coopes@penrhos.wa.edu.au See for Stephen: • queries about salaries • queries about superannuation • queries re-current budget • queries capital budget Ms Karen Ambrose Executive Assistant to Corporate Services Ext 679 Email: ambrok@penrhos.wa.edu.au See Karen for: • appointments with DFA 16 | S t a f f H a n d b o o k 2 0 2 2
• •
point of contact for the College Council management of Policies, Procedures and Council Documents
Ms Jaime Southam Accountant Ext 575 Email: southj@penrhos.wa.edu.au See Jaime for: • budgets • reporting & finance • oversight of finance division Ms Kerry Heliams Assistant Accountant Ext 575 Email: heliaT@penrhos.wa.edu.au Ms Corne du Toit Finance Officer – Accounts Payable (Mon-Thur) Ext 629 Email accounts@penrhos.wa.edu.au See Accounts Payable for: • Payment of accounts • Floats for fundraising • Adding creditors to Synergetic ordering system • Queries on GL codes, invoices Mrs Helen Thompson Finance Officer – Accounts Receivable (Tues-Fri) Ext 566 Email receipts@penrhos.wa.edu.au See Helen for: • Charges for students • Paying school fees Jane Brunalli Payroll Officer Ext 518 Email brunaj@penrhos.wa.edu.au See Jane for: • Payroll • Superannuation • Long Service Leave • Salary Sacrificing
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Mrs Fleur Noble Risk & Compliance Coordinator (Mon/Wed/Fri) Ext 551 Email: NobleF@penrhos.wa.edu.au See Fleur for: • Complispace • Risk administration support Ms June Benson Director of People Services Ext 623 Email: bensoj@penrhos.wa.edu.au See June for: • any HR policy interpretation • any employment or remuneration related issues • Inspirational Teacher/OS Excellence Award • Access to Employee Assistance Program Mrs Hana Fry People Services Coordinator (Tues/Weds/Thurs) Ext 529 Email: fryH@penrhos.wa.edu.au See Hana for: • Recruitment • Worker’s compensation • Contracts Mrs Sonia Marten People Services Officer (Mon/Tues/Thurs) Ext 595 Email: martes@penrhos.wa.edu.au See Sonia for: • updating synergetic – change of Address/Staff details • staff cards/badges/keys • staff email and telephone listings • information packages for new staff • RPD administration • Working with children checks / TRBWA • Maternity & LSL notifications • Recording Staff PD on Synergetic
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MARKETING AND DEVELOPMENT DEPARTMENT All marketing requests please email communications@penrhos.wa.edu.au Paula Barrow Director of Marketing & Development Ext 517 Email: barroP@penrhos.wa.edu.au See Paula for: • New marketing ideas to boost enrolment, community engagement or fundraising • Major promotional projects • Media relations Mandy Cosser (starts 14, February 2022) Marketing and Communications Manager Ext 659 Email: cossem@penrhos.wa.edu.au See Mandy for: • promotional requirements • PCN • publications, including Penrhosian magazine • event promotion • Please note the College does not have a photographer, but we can advise on solutions Abbie Hunt Graphic Designer Ext 633 Email: hunta@penrhos.wa.edu.au See Abbie for: • College website and YouTube Channel • graphic design for promotional materials • SAGA • Please note the College does not have a photographer, but we can advise on solutions Rob Taylor Acting Enrolment Manager Ext 672 Email: taylor@penrhos.wa.edu.au See Rob for: • information regarding enrolment of students • house and form group allocations for new students • scholarship registrations, interviews, offers and testing • Open Day / Tour information • changing student contact details
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Kate Guest Enrolments Officer Ext 668 Email: guestk@penrhos.wa.edu.au See Kate for: • Information regarding enrolment of students/new student transition • Student enrolment records • ABSTUDY travel • Little Dragons playgroup enquiries Rowan Courts Enrolments & Marketing Officer Ext 508 Email: courtr@penrhos.wa.edu.au See Rowan for: • Penrhos College social media (Facebook, Instagram, LinkedIn, YouTube) • all communications including PCN • event promotion and reunions • Penrhos College website • SAGA content • General marketing enquiries • Please note the College does not have a photographer, but we can advise on solutions Caroline Jenkins Community Engagement Coordinator Ext 539 Email: marketing@penrhos.wa.edu.au or jenkic@penrhos.wa.edu.au See Caronline for: • Alumni Committee information • alumni relations • Parent Support Groups including Menrhos • Parent Year Reps • community events e.g. Founders Day, Grandparents Day etc Sarah Woods Development Coordinator Ext 711 Email woodss@penrhos.wa.edu.au See Sarah for: • fundraising and philanthropy ideas / initiatives, including bequests • Foundation programs and initiatives (e.g. Helping Hand) • Penrhos College Community Business Directory and Alumni Mentoring Program
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Merilyn Orchard Archivist Ext: 507 Email: orcham@penrhos.wa.edu.au See Merilyn for: • records management advice • information on retention and disposal schedules for College records • items / documents that require archiving • historical artifacts and research • access to the College heritage collection Steve Wick Events Coordinator Ext 655 Email functions@penrhos.wa.edu.au See Steve for: • booking functions • booking of Llew Woodford Function Centre • hiring of sporting facilities • set-up for any event • Please note Steve will be on LSL April – August 2022 inclusive Mr Bruce Peardon OSH Coordinator (Semester 2) Mobile 0407 828 411 email ohs@penrhos.wa.edu.au Liz Langdon Head of Boarding House Ext 502 Email: langdl@penrhos.wa.edu.au See Liz for: • Any concerns with boarding students Mrs Kris Callaway Boarding House Coordinator Ext 502 Email: callac@penrhos.wa.edu.au See Kris for: • Boarding House Administration • Administration Assistance to Head of Boarding Mr Paul Whitfield Chaplain (office located top floor of Staff Centre) Ext 670 Email: whitfp@penrhos.wa.edu.au 21 | S t a f f H a n d b o o k 2 0 2 2
Ms Jane Clarke (office located top floor of Staff Centre) Psychologist, Years 10-12 Ext 522 Email: clarkej@penrhos.wa.edu.au See Jane for: • Any concerns with students in relation to educational, vocational or emotional and social issues Mrs Elissa Sarich (office located top floor of Staff Centre) Psychologist, Years 7-9 Ext 581 Email sarice@penrhos.wa.edu.au See Elissa for • Any concerns with students in relation to educational, vocational or emotional and social issues Ms Tracy Hart (office located top floor next to Chaplain’s office) Full Circle Psychologist Email hartT@penrhos.wa.edu.au
Health Centre - for any health concerns with students or staff Ms Kirsty Bulloch Health Centre Manager mb: 0403 466 677 Ext 505 Email: health@penrhos.wa.edu.au Mrs Sue Power / Mrs Geraldine Pretorius / Mrs Wendy McKeown School Nurses Ext 505 Email: health@penrhos.wa.edu.au See Sue, Tanya or Wendy for: • excursions – what you need to take for students
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Mr Gerard Smith Property Manager Ext 561 Email maintenance@penrhos.wa.edu.au See Gerard for: • maintenance queries – please email directly to Gerard • grounds maintenance • cleaning
To log a property/maintenance request please email maintenance@penrhos.wa.edu.au
Mr Sean Won Security/Facilities Supervisor Ext 535 or mobile 0427 777 888 Email: security@penrhos.wa.edu.au See Sean for: • any suspected physical security breaches • out of hours access to College NOTE: the College is on alarm after normal school hours Mr Ryan Sedgwick Theatre Manager Ext 573 Email pacman@penrhos.wa.edu.au See Ryan for all Theatre Bookings Ms Jamie Evans Theatre Technician Ms Merilyn Orchard Archivist Ext 576 Email: orcham@penhros.wa.edu.au See Merilyn for: • History of the College – its traditions and people • Keeping of records – what to keep and for how long • Access to collections of costumes, artefacts, ephemera, photographs etc • Donations of items to the College • Privacy legislation • Staff portrait gallery • Conservation techniques
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Mr Scott Haddrell President – Staff Association (Representative-Teaching Staff) Ext 603 Email haddrs@penrhos.wa.edu.au See Scott for Staff Association Information • Enterprise Agreement Representative • Liaising between staff, and Principal and Senior Management • Producing the agenda, Keeping the minutes • Facilitating at least one meeting per term • Listening to the staff and any concerns they may have • Actioning any issues raised • Advising staff on conflict resolution and issues.
SECONDARY ADMINISTRATION (New team as of 2022)
If you are unsure as to whom to contact, please connect with Claire FitzSimons in the first instance. If you require admin assistance please contact Claire and she will direct you to the most appropriate person to assist you.
Mrs Claire FitzSimons (office located middle floor of Staff Centre) Secondary Administration Manager Ext 510 Email: fitzsc@penrhos.wa.edu.au See Claire for • Synergetic/Compass issues (use of, where to find info, printing of reports) • Timetables – Staff and Student • Academic reports • Academic awards • External studies i.e. endorsed programs • Booking of test room for students o Please place details in the weekly schedule situated outside the test room o Please ensure tests/assessments are left in the appropriate day’s tray for students to collect and have both the student and teachers name on the front cover. o Please do not send students to the test room without prior booking. o Please note that the supervision of students is the teacher’s responsibility. • General typing • School Curriculum & Standards Authority Data Uploads • Internal/External Examinations • Parent/Teacher/Student Information Nights 24 | S t a f f H a n d b o o k 2 0 2 2
Mrs Tanya English (office located top floor of Staff Centre) Student Services Support to Psychologists, Service Learning and Community Service Ext 516 Email: englit@penrhos.wa.edu.au See Tanya for • Community Service • Internal/External Examinations • Parent/Teacher/Student Information Nights • Community and Service Learning • Psychologist support Ms Maddison Taylor-Gillett (office located top floor of Staff Centre) Ext 559 Email: gillem@penrhos.wa.edu.au See Maddison for • Relief Teaching - queries and availabilities • Staff absences – in advance & last minute • Room changes and booking how-to (in consultation with Dean of Academic Administration) • Staff Handbook • Booklist Coordination • PD registration – applications, bookings, invoices • Practicum Teacher coordination • Lesson Observations • Probationary Staff Process Mrs Linda Rich (office located top floor of Staff Centre) Administration Assistant to the Director of Operations and Co-Curricular (Whole School) Ext 730 Email: richL@penrhos.wa.edu.au See Linda for • all matters relating to co-curricular (further information can be found under ‘Co Curricular Program’) Ms Elena Ehsan (Reception office located middle floor of Staff Centre) Ext 614 Email: ssadmin@penrhos.wa.edu See Elena for • diary to record staff leaving campus • • general enquiries • • student padlocks/ diaries • • confiscated items (phones, jewellery, • laptops, etc) • bus duty files
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Mrs Raelene Knox (located at Secondary Reception desk – middle floor of Staff Centre) Student Attendance Officer Ext 527 Email: knoxr@penrhos.wa.edu.au See Raelene for • absentees • general assistance • responsibilities & participation forms
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SECONDARY SCHOOL LEADERSHIP Dr Victoria Kelleher Head of Secondary School Ext 531 Email: kellev@penrhos.wa.edu.au Ms Shannon Armitage Dean of Academic Achievement and Innovation Ext 645 Email: armits@penrhos.wa.edu.au Mr Patrick Moore Dean of Academic Administration Ext 690 Email: moorep@penrhos.wa.edu.au Mrs Michelle Taylor Dean of Pastoral Care – Yrs 9-12 Ext 520 Email: taylom@penrhos.wa.edu.au Miss Tracy Hosking Associate Dean of Pastoral Care – Yrs 7-8 Ext 580 Email: hoskit@penrhos.wa.edu.au Mrs Nicole Blyth Dean of Teaching & Learning Ext 691 Email: blythn@penrhos.wa.edu.au Mr Paul McCarthy Director of Operations and Co-Curricular (Whole School) Ext: 521 Email: mccarp@penrhos.wa.edu.au
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DEANS CHEAT SHEET – WHO TO SEE, FOR WHAT DEAN OF TEACHING AND LEARNING • • • • • • • • • • • • •
• • • • • • • • •
Curriculum and Programmes of Study Class teaching pedagogy Department Goals WACE Review & Analysis Compass Class Pages Learning Tasks in Compass / Assessments Assessment Calendar via Compass Marksbooks & Reporting MESH Year 7 –10 Class Allocations New Teacher Probation Teacher Feedback including T&L Surveys, Walk Throughs and Lesson observations Coaching & Mentoring Staff PD Applications TRBWA support Professional Review Staff Leave Management Class related Parent Communications Support Teachers/HoDs with Escalated Parent Concerns Staffing Changes Staff Handbook
DEAN OF ACADEMIC ACHIEVEMENT & INNOVATION
DEAN OF PASTORAL CARE
• Academic Innovation, digital literacy STEM, Passion projects • Integration of 21st Century and research skills into the curriculum • digital literacy and the ICT general capability • Collaborate with Dean T&L on ongoing assessment and to analyse examination and testing results with a focus on continual improvement • Oversee Academic Awards • Oversee embedding of learning skills • Lead the academic transition program from Year 7-12 • Coordinate course selection process in liaison with Dean of AA, Heads of Department, Career Advisor, School Counsellors, students, and parents. • Monitor the academic progress of students • Oversee the management of student performance • Communicate issues of academic concern – Counsellor, Parents, Head of Learning Enhancement, Dean of Pastoral care when needed • Target setting and predicting grades (with DAA) • Support: o Learning enhancement o Gifted Education o Careers
• Student Attendance • Student Behaviour and Wellbeing o Escalated concerns o AAA Meetings o Case Management o Case Conferences/Meetings o Internal & External • Wellbeing Innovation and Strategy • Student Wellbeing Framework – CONNECT (PreK-Year 12) • Pastoral Incursions, Excursions, Year Group Pastoral Camps • Student Transition and New Student Orientation • Child Safety and Child Safeguarding • Pastoral Curriculum • Pastoral Time • Pastoral Programs, Assemblies &Events/Activities • Student Leadership • Form Teacher Allocation • ALO • Community Service • Pastoral/Wellbeing Policies, Procedures & Compliance • Student Sentiment/Wellbeing Surveys • PC Team Professional Review • Pastoral PD – Internal & External • Pastoral Awards • Pastoral communications – students, staff, parents
DEAN OF ACADEMIC ADMINISTRATION (WHOLE SCHOOL TT) • Data aggregation and distribution • Timetabling (whole school) • Benchmark Testing • Meeting Calendar • Academic Compliance and Registration • Standards • Oversight of Relief Staff in conjunction with DTL and Administration Assistant T&L • Administration of Examinations
DIRECTOR OF OPERATIONS AND CO-CURRICULAR (WHOLE SCHOOL) • • • • • • • • • • • • •
Whole School College calendar management – event applications, approvals, activity timetable placement Management of staff after hours cocurricular, library supervision and staff retainer positions Co-curricular staffing, coach and external facilitator contracts, inductions and training Coordinate all College Tour applications, approvals and risk management Risk management portfolio for cocurricular program including excursions, incursions, and co-curricular camps Manage the Awards and Trophy program for all academic and cocurricular awards. Manage Co-curricular Committee and Event Logistics team meetings Management of IGSSA Management of IGSSA Interschool Carnival events, squad send-offs and functions Round Square Representative – management of RS exchanges, collaborations and Service Projects Leadership of Betty Harman Interhouse Trophy Management of Duke of Edinburgh Award Manage escalated cases and grievances (co-curricular)
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HEADS OF DEPARTMENT – SECONDARY SCHOOL Mr David Ballantyne Head of Drama/Dance Ext 557 Email ballad@penrhos.wa.edu.au
Mr Tim Birrell Head of Mathematics Ext 604 Email birret@penrhos.wa.edu.au
Mr Scott Haddrell Head of Languages Ext 603 Email haddrs@penrhos.wa.edu.au
Mrs Vanessa Rivett Head of Digital & Design Technologies Ext 644 Email rivetv@penrhos.wa.edu.au
Ms Alison Kalajzich Head of English Ext 602 Email kalaja@penrhos.wa.edu.au
Mrs Emma Black-Smith Head of Learning Enhancement Ext 721 Email blacke@penrhos.wa.edu.au
Mr Brenton Marlow Head of Science Ext 532 Email maddir@penrhos.wa.edu.au
Mrs Laura Rutherford Head of Humanities and Social Sciences (HASS) Ext 597 Email ruthel@penrhos.wa.edu.au
Ms Jane Alderson Head of Music Ext 550 Email alderj@penrhos.wa.edu.au Mr Brad Ramsay Head of Physical Education Ext 587 Email ramsab@penrhos.wa.edu.au
Mr Will Horwood Head of Library and Digital Learning K-12 Ext 541 Email horwow@penrhos.wa.edu.au Mr Tony Urbini Head of Creative Arts & Design Ext 615 Email urbina@penrhos.wa.edu.au
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HEADS OF YEAR – SECONDARY SCHOOL Located in the HoY offices – Ground floor G9 Mrs Marissa Godwin Head of Year 7 Ext 673 Email godwim@penrhos.wa.edu.au Ms Danielle Glucina Head of Year 8 Ext 654 Email glucid@penrhos.wa.edu.au Mr Henrik Beasy Head of Year 9 Ext 696 Email beasyh@penrhos.wa.edu.au Ms Zoe Lampard Head of Year 10 Ext 565 Email lampaz@penrhos.wa.edu.au Mr Jonathan Hunt Head of Year 11 Ext 683 Email huntj@penrhos.wa.edu.au Ms Monica Cormack Head of Year 12 Ext 687 Email cormam@penrhos.wa.edu.au
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SPECIALIST STAFF Mrs Amanda Rogers Gifted Education Specialist Ext 624 Email rogera@penrhos.wa.edu.au Ms Renee Poetschka (office located top floor of Staff Centreoutside office next to Student Services office) Service Learning Coordinator Ext 606 Email poetsr@penrhos.wa.edu.au
Ms Kristy Banner (office located top floor of Staff Centreoutside office next to Student Services office) Service Learning & Community Service Ext 606 Email bannek@penrhos.wa.edu.au Mrs Christina Re Careers Advisor, VET & WPL Coordinator Ext 564 Email rec@penrhos.wa.edu.au
INFORMATION COMMUNICATIONS & TECHNOLOGY Mr Will Horwood Head of Library and Digital Learning Ext 541 Email: horwow@penrhos.wa.edu.au Mr Rob Nightingale Digital Literacy Specialist Teacher Email: nightr@penrhos.wa.edu.au
Mrs Zoe Campbell Digital Literacy Specialist Teacher Email: campbz@penrhos.wa.edu.au
See Zoe and Rob for: • any professional development/help with technology • ideas and help on the use of computers in the Secondary School curriculum • professional development needs • information and communication technology • team teaching and classroom support Digital Literacy help is available for staff in the Library at the following times: Tuesday 11.30 – 12.30 Thursday 11.30 – 12.30 For all requests for assistance, please email library@penrhos.wa.edu.au
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TEACHER LIBRARIANS Chenelle Leatt-Hayter Teacher Librarian Email: leattc@penrhos.wa.edu.au
Miss Tracey Ricchini Teacher Librarian Email: ricchT@penrhos.wa.edu.au Ms Gianna Richards Teacher Librarian Email: richag@penrhos.wa.edu.au
LIBRARY AND DIGITAL LITERACY TECHNICIANS Ms Sarah Howard Ext 589 Library & Digital Literacy Technician Email: jonesr@penrhos.wa.edu.au Email: howars@penrhos.wa.edu.au Ms Anne-Marie Musca Ms Rowena Jones Library & Digital Literacy Technician Library & Digital Literacy Technician – Email: muscaa@penrhos.wa.edu.au Audio Visual TECHNICIANS Tanya Cain-Abbs Art Technician Ext 568 Email: cainat@penrhos.wa.edu.au
Megan Rundle Photography Technician Ext 615 Email: rundlm@penrhos.wa.edu.au
Jen Datu Art Technician Ext 568 Email: datuj@penrhos.wa.edu.au
Danka Halas Senior Lab Technician Ext 523 Email: halasD@penrhos.wa.edu.au Patricia Judd Science Technician Ext 523 Email: JuddP@penrhos.wa.edu.au
Susan Neilson Textiles Technician Ext 543 Email: neilss@penrhos.wa.edu.au Suzanne Walker Food Technician Ext 638 Email: walkes@penrhos.wa.edu.au
Lisa Bailie Sports Administrator (Tue-Thu) Ext 588 Keith Reynolds Rowing Coordinator 0403 466 682 Mardi Shaw Drama Wardrobe Coordinator Ext 688 32 | S t a f f H a n d b o o k 2 0 2 2
TECHNICAL SERVICES Mon – Fri 8.00am – 4.00pm (Term Time) For all assistance and requests please email ITSupport@penrhos.wa.edu.au or call 08 93689567
Members of the team: Miss Sophie Tyler Service Delivery Support Officer tylers@penrhos.wa.edu.au ext. 777 Mr Campbell Spalding Service Delivery Support Officer spaldc@penrhos.wa.edu.au ext. 783 Mr Jackson Garner Network and Security Specialist garneJ@penrhos.wa.edu.au ext. 669
Mr Tyren Williams Systems & Infrastructure Specialist WilliT@penrhos.wa.edu.au ext. 666 Mr Jacob Spurr Application Support & Development Coordinator SpurrJ@penrhos.wa.edu.au ext. 669
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34 | S t a f f EMERGENCY PROCEDURES
Handbook 2022
EVACUATION/LOCK IN Please access Complispace and read the Evacuation/Lock In policy. If there is any section that you are unsure about please see the Dean of Pastoral Care, HR Manager or one of the OSH Coordinators.
Staff and students will be in serviced on the sirens for each procedure. There will be one scheduled procedure during Term 1 where staff will be notified of the date and time and two un-scheduled procedures during the remainder of the year.
Please refer to OSH Coordinators if you have any questions.
PROCEDURES FOR SCHOOL EVACUATION GENERAL The evacuation siren indicates a whole-school evacuation. The evacuation will proceed even if the siren ceases. Any other instructions regarding the emergency situation will be given via messenger and / or the public-address system. The situation will be re-assessed by Key Personnel as the evacuation occurs in order to maintain safety of students and staff.
CLASSROOM TEACHER INSTRUCTIONS The following instructions outline the procedures to be taken when an evacuation is sounded while a teacher is with a class. • • •
•
Note the evacuation route to the assembly area and inform students (evacuation route is located behind the door of each room) Assemble all students in the class ready for evacuation After appraisal of any immediate threat to student or staff safety, evacuate students to the assembly area with the following instructions: o Cease work o Leave all books and computers in the room o Quietly and orderly leave the room and proceed directly to the evacuation assembly area o Be alert to instructions from Staff members during the evacuation – it may be necessary to take an alternative route to the assembly area o Do not run o Upon arrival at the evacuation assembly area, locate your Form Teacher and line up in alphabetical order in form groups. Ensure ALL students have evacuated the classroom. There are no exceptions to this.
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•
• •
Collect a ‘check’ sticker from the drawer of the teacher desk. Close the classroom door, lock it AND affix sticker. Affixing the sticker means that the room is clear of students and staff and is locked. If no sticker is affixed to the door, it will be checked later by an Area Warden. Proceed to assembly area while overseeing orderly student evacuation Once at the assembly area, complete duties outlined for Teaching Staff without Form Duties or Form Teacher Duties
TEACHING STAFF WITHOUT FORM DUTIES In the event of an evacuation the role of teaching staff without form duties is to: • • • • •
Proceed to the evacuation assembly area while overseeing orderly student evacuation Report to area consistent with: Junior School assembly area (JS Staff) Form Assistant duty Undertake any role given by Head of Year
FORM TEACHER INSTRUCTIONS • • • • • •
Proceed to the evacuation assembly area and meet your Form Group at the designated area Collect a Form List from your relevant Head of Year Assemble students in alphabetical order Check and return the marked role to the Head of Year with absences noted Remain with, and in charge of the Form Group keeping students calm, together and seated Await instructions from the Key Personnel regarding re-occupation of the campus or instructions to move, or disperse, the students.
NOTE •
•
Physical Education and Outdoor Education staff who are Form Teachers may be involved in Area Warden duties. These staff will be delayed and their role in checking student attendance should be covered by a Form Assistant, designated by the Head of Year. If a Form Teacher be absent, the Head of Year will nominate a Form Assistant to check student attendance.
EMERGENCY IN YOUR CLASSROOM • • • •
If the emergency takes place in your classroom or affects your classroom in part, you are to: evacuate the classroom using the safest possible route ensure that the nearest reception area is informed proceed to the evacuation assembly area if directed
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On discovering a fire, an immediate attempt should be made to extinguish the fire IF you deem it possible and safe.
NOTE: TRAINEE TEACHERS AND VISITORS • •
Trainee students should remain with their supervising teacher. Visitors to the school who are with teachers should remain with the supervising teacher until arrival at the assembly area and then assemble with Operational Services staff. They will be checked against the Visitor’s log by the Main Administration Receptionist
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CAMPUS MAPS
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TEACHER RELIEF FOR ABSENT STAFF The College is committed to keeping the number of relief classes that general teaching staff cover to a minimum. When this is not possible due to the number of teachers absent, every effort is made to employ additional external relief teachers or pay part-time staff who may be willing to cover classes. Full time teachers will not receive additional payment for relief lessons.
When it is necessary for teaching staff to cover relief classes, they will be allocated on the basis of their position in a priority order i.e. • • •
Where a teacher is next in line to complete a relief based on the number already done during the year. Where a teacher may have a cancelled class due to excursions or camps and supervises in place of the teacher taking the excursion or on camp. Where a full- t i m e teacher may receive an uncounted relief because their teaching load is less than full time i.e. 24 periods per cycle
Relief lessons will be allocated equitably based on the loading of a teacher. Part-time teachers will be able to indicate those times they are not available for reliefs on the basis of their part time load. Please provide Maddison Taylor-Gillett with a copy of your timetable indicating your availability also indicating your DOTT allocations.
Every effort will be made to allocate relief lessons to teachers only when they have more than one non-teaching period in a day. For some staff this may not be possible due to the structure of their timetable. In these instances, the staff concerned will be able to nominate appropriate periods for relief.
Where possible staff from within the department of the absent teacher will be used to cover absences. Staff will be notified as far in advance of any reliefs as is practical.
As a matter of course, each day on arriving at work check your Compass Timetable by 8:15am for additional relief classes that will show up here.
If you have a duty during your absence, please arrange a swap with another staff member. If you have any issues email Patrick Moore mooreP@penrhos.wa.edu.au . 44 | S t a f f H a n d b o o k 2 0 2 2
TEACHERS REQUIRING SUPERVISION OF CLASSES SHORT TERM NOTICE Staff are to; 1. Call the Staff Relief phone on 9368 9643 which will leave a message for the Dean of Teaching and Learning, Nicole Blyth and the Admin Assistant Teaching & Learning, Maddison Taylor-Gillett. 2. Upload relief lesson instructions to the ‘Teacher Notes’ section of each class page depending on which you will be missing. 3. If you can’t upload to Compass please email the relief instructions to cover their absence to Nicole Blyth blythn@penrhos.wa.edu.au; Maddison Taylor-Gillett gillem@penrhos.wa.edu.au and your Head of Department. An email reply will be sent to the staff member confirming the information has been received and cover organised. Early notification allows for external relief teachers to be contacted when necessary and sufficient notice for staff who may be required to take a period 1 relief. Please ensure your relief instructions are clear and detailed to ensure the students are as actively engaged in learning as possible in your absence. If your personal circumstances warrant, (absences of more than one day) please do not hesitate to contact Dean of Teaching and Learning, Nicole Blyth directly at work 9368 9691(7.45 am onwards) to discuss any matters. Nicole can be reach on her Mobile 0412 007 469 if necessary after hours. Staff should not send work that requires printing, please send any printing requirements to your HoD. Please note that subject specialist staff cannot be guaranteed when allocating reliefs and thus appropriate (e.g. no practical) work must be set. If you are unable to set relief work, please contact your Head of Department who will complete this role in your absence. Staff who call in absent must complete enter in their leave via OrgView on their return to the College and submit this for approval If you are sick for more than 2 consecutive days, you will be requested to upload a medical certificate. For instructions on how to enter your leave via OrgView, please click here.
For support using OrgView, please contact IT ITSupport@penrhos.wa.edu.au or see Maddison Taylor-Gillett (top floor staff level) gillem@penrhos.wa.edu.au
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ABSENCES KNOWN IN ADVANCE
Staff absent due to Sick Leave, Carer’s Leave, Time for Time, Special Leave, Long Service Leave, Leave Without Pay or Parental Leave must complete a leave request in OrgView. Instructions on how to enter your leave via OrgView can be found here: https://penrhoswa.compass.education/Communicate/SchoolResources.aspx
All other leave types pertaining to on and off campus activities (such as excursions, camps, etc.) are emailed through to Maddison Taylor-Gillett gillem@penrhos.wa.edu.au directly.
School Resources → Penrhos Training Material → OrgView
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Professional Development: Complete the Professional Development Request Form via Compass, here: https://penrhos-wa.compass.education/Organise/ProfessionalDevelopment/ You will receive a notification once your PD has been approved, Maddison Taylor-Gillett will register you for the PD activity, and your leave will AUTOMATICALLY be booked in for you. IMPORTANT: Ensure that once you have SAVED your PD Application, you click it back open and hit SUBMIT. Unless you complete this, your PD Application will not be passed on for approval.
THE PROCESS STEP 1 - A STAFF LEAVE REQUEST should be submitted at least one week in advance via OrgView as these are dependent upon other activities being planned at the College on the day in question.
STEP 2 - WRITING RELIEF LESSONS - Complete the ‘Teacher Notes’ section of the Compass class pages for each lesson that will be missed. It is essential that the work left be appropriate and adequate. Teachers taking a relief class should be able to determine what is to be done by the class and enough work should be left to cater for all students. Classes should not be left with continued periods of private study. Teachers should ensure that work left for relief staff can be managed by teachers who are not specialists in the areas concerned. Lessons that may create problems with duty of care or student/staff safety should not be left.
If you have a duty during your absence, please arrange a swap with another staff member. If you have any issues email Patrick Moore.
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HOW DO YOU KNOW IF YOU HAVE BEEN GIVEN A RELIEF CLASS AND WHAT DO YOU DO? Maddison Taylor-Gillett will allocate and sync relief classes to staff Compass Timetables every morning before 8:15am.
It is each staff member’s personal responsibility to check their Compass Timetable to see if they have been given a relief for the day. If you have been allocated a relief, it will show up in your Compass timetable when you log in. Simply click on the class in your timetable to be taken to its landing page, and the relief instructions under ‘Teacher Notes’. Any work sheets will be available for collection from the Admin Assist for Teaching & Learning office – please ensure that you check if anything needs to be collected before you arrive to the class. This is particularly important if there is an assessment to collect and administer under timed conditions. If the absent staff member has given short notice (called in that morning) and is unable to enter in relief instructions on Compass, you will be emailed instructions as soon as possible. Please ensure that the lesson left for students is conducted. Return any relief materials including class list, relief lesson outline with comments if appropriate and any resources provided to the pigeon hole of the absent teacher. Provide the work as prepared by the absent teacher and monitor its completion.
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NAVIGATING COMPASS AND ORGVIEW For step by step instructions on how to Create an Event, Mark the Roll, Add an Attendance note and Enter Learning Task Results, click here.
If you are a part time staff member, you will need to fill in a timesheet via OrgView to be paid for relief classes, external PD and College PD days where you work beyond your regular load. For instructions on how to do so, please click here.
POLICIES AND PROCEDURES The College has an extensive range of documents that can be found in CompliSpace .
To log into CompliSpace use your log in name – excluding @penrhos.wa.edu.au and your password is your regular password.
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PARENT COMMUNICATION Parents are encouraged to contact the College regarding any aspect of their daughter’s education. A teacher, student, parent partnership is encouraged with the teacher as the first port of call to ensure that the teacher is aware of issues, and these can be dealt with quickly so a focus on learning can be maintained.
Email is the preferred means of contact and all parent communications should be responded to within 24 hours.
Heads of Department should be made aware of parental contact to ensure they are able to support their staff with advice, drafting emails, or ‘sitting in’ on parental meetings.
For major concerns, parents are asked to make an appointment with the appropriate staff member. Where parents are unsure about who this is, they are encouraged to clarify this when making the appointment or contact the Secondary School Reception for guidance.
The following communication protocol is shared with parents at Orientation, on the College Portal and in the Student Diary:
For Teaching and Learning concerns, Years 7 - 12 e.g. classroom practice, curriculum issues and classroom management and practice parents are encouraged to follow the procedure below: Stage 1
Class Teacher
Parent
Stage 2 Stage 3 Stage 4 Stage 5
Student
Head of Department Dean of Teaching & Learning College Leadership Group Principal 51 | S t a f f H a n d b o o k 2 0 2 2
For Academic concerns, Years 7 - 12, e.g. assessment policy, reporting procedures, individual student progress, Parents are encouraged to follow the procedure below: Stage 1
Class Teacher
Parent
Stage 2 Stage 3 Stage 4 Stage 5
Student
Head of Department Dean of Academic Administration College Leadership Group Principal
For Pastoral concerns, e.g. emotional, social, psychological, behavioural or spiritual, parents are asked to follow the procedure below: Stage 1 Form Teacher
Head of Year
Parent
Student
Stage 2 Stage 3 Stage 4 Stage 5
Psychologist and or Chaplain if applicable
Dean/Assistant Dean of Pastoral Care Concern Management Group Head of Secondary School Principal
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SHAPE OF THE DAY All teaching staff are expected to be on campus, ready for class no later than fifteen (15) minutes before the scheduled starting time for your classes to commence and remain for no less than thirty (30) minutes after the scheduled finishing time for classes including pupil-free days (where attendance is required for the specified Professional Development Days prior to Term).
• • • • • • •
Form Period takes place at 8.30am on each 6-period day. Form is 20 minutes long. Assemblies take place on a 7-period day after Period 4 (before lunch). The Pastoral Days are listed below. Chapel days will vary, check the Assemblies and Chapel Calendar Recess is 20 minutes long Lunch is 35 minutes long Start time 8.30am, staff are expected to be on Campus no later than 8.15am End of teaching day 3.15pm.
NORMAL DAYS 6 PERIOD DAY Lesson (55min) Form Period 1 Period 2 Period 3 Period 4 Period 5 Period 6
Time (Normal Day) 8:30 – 8:50 8:50 – 9:45 9:45 – 10:40 11:00 – 11:55 11:55 – 12:50 1:25 – 2:20 2:20 – 3:15
PASTORAL DAY (7 PERIOD DAY) Term 1 – Friday Term 2 – Thursday Term 3 – Tuesday Term 4 – Wednesday
Lesson (50 min) Period 1 Period 2 Period 3 Period 4 Pastoral Period 5 Period 6
Time (Pastoral Day) 8:30 – 9:20 9:20 – 10:10 10:30 – 11:20 11:20 – 12:10 12:10 – 1:00 1:35 – 2:25 2:25 – 3:15
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ROOM BOOKINGS AND CLASSROOM CHANGES For permanent room changes, contact Patrick Moore mooreP@penrhos.wa.edu.au
For a one off shift or for a small series of class shifts, contact Maddison Taylor-Gillett gillem@penrhos.wa.edu.au Pre- booked room changes will be listed on the daily staff bulletin.
TO CHECK ROOM AVAILABILITY: 1. Open Compass 2. Type the class code into the search bar 3. Click through the class schedule to see all classes and activities booked into that room
RESTRICTED BOOKINGS Due to the complicated nature of these spaes, please make all bookings with the following staff: CHAPEL – Please email the Chaplan for bookings WhitfP@penrhos.wa.edu.au COLLABORATION ROOM – LIBRARY – VIDEO CONFERENCING: Outlook appointments. New lync meeting → invite if you want to use the Video Conferencing facilities email: clr@penrhos.wa.edu.au to make bookings. RIXON THEATRE (PAC foyer, Stage) bookings go through Ryan Sedgwick. Please email SedgwR@penrhos.wa.edu.au for availability and bookings. LLEW WOODFORD FUNCTION CENTRE (LWFC) Bookings go through Steve Wick. Please email wicks@penrhos.wa.edu.au for availability and bookings. OUTSIDE OF TEACHING HOURS: For other spaces outside of teaching hours please book through the Outlook - Lync
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HOW INFORMATION IS SHARED Information is passed between the various parts of the College community in the following ways:
PENRHOS COMMUNITY NEWS This newsletter is distributed fortnightly to all members of the school community via the Penrhos College Portal. All members of the school community may contribute to this newsletter. • •
The Penrhos Community News is edited by the Coordinator of Marketing and Development. As editor, they reserve the right to edit and proof contributions. A list is provided at the beginning of the year indicating deadline and distribution dates for Penrhos Community News.
To contribute to the Penrhos Community News: • • •
All contributions should be word processed The information should be emailed to communications@penrhos.wa.edu.au All departmental information should come via the appropriate Head of Department
NEWS FEED: Staff are required to send class News Feeds to keep parents and students up to date with key information, including a welcome at the start of the year. Key updates about assessment and revision for assessment must also be sent via the class news feed. Heads of Departments and Heads of Year are able to send Master News Feeds to year groups as required.
EMAIL CORRESPONDENCE TO PARENTS: Email communication with parents must adhere to professional standards and include the email signature requirements supplied by the Communications Officer, as outlined in the College Style Guide which can be found on the Compass. Staff are to send emails via Compass so that they are captured in the system for later reference. Please seek advice on drafting emails from your HoD as required.
LETTER TO PARENTS Letters to Parents and Outside Bodies – Curriculum/Teaching All letters to parents and outside bodies must go through the Dean of Teaching and Learning for proofing. See Compass for style guides and templates.
Letter to Parents and Outside Bodies – Camps All letters to parents and outside bodies regarding Camps and Tours must go through the Dean of Pastoral Care for proofing. See Compass for style guides and templates. 55 | S t a f f H a n d b o o k 2 0 2 2
Letter to Parents and Outside Bodies – Tours All letters to parents and outside bodies regarding Camps and Tours must go through the Director of CoCurricular for proofing. See Compass for style guides and templates.
Staff Handbook The Staff Handbook details procedures of the College and should be read by all staff. Digital copies can be accessed on Compass.
College Calendar All approved events will show on the College Calendar to parents via their Compass account. They can access events their child is attending, and check all relevant information within it at any time.
Blank Calendars These are term publications, which detail dates and days of the timetable. These are issued at the commencement of each term. You will also receive a calendar indicating Assemblies, Chapel and other pre-scheduled information. Additional copies of these are available from the Secondary Reception.
OTHER PUBLICATIONS The Penrhosian This is a term magazine produced by the Manager of Marketing and Community Relations and posted to all members of the school community.
Saga This is the annual school magazine distributed to all staff and students at the end of Term 4 each year.
COLLEGE STYLE GUIDE – Letterheads / Crests / Templates Please refer to the Marketing and Community Relations for Style Guides
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EXCURSIONS, INCURSIONS, CAMPS & TOURS PROCEDURES: In planning excursions during or after the school day, incursions, camps and tours the following procedures must be followed: 1. Timing Staff should consult the Planner to ensure that the planned excursion/incursion/camp/tour does not conflict with other activities or existing approved excursions and incursions. 2. Organising an excursion / incursion / camp / tour – update to reflect Consent Staff should read through the guidelines which are on Compass for planning an excursion / incursion /camp before proceeding. 3. Approval and Notification Staff should complete the School Excursion / Incursion Camp and Tour Application Form which is available on Compass The completed application form must be submitted to either the ▪ ▪ ▪
Dean of Teaching and Learning – curriculum-based excursions/incursions and camps Dean of Pastoral Care – pastoral activities, cultural and year camps Director of Operations and Co-Curricular (Whole School) – Interstate and overseas tours, co-curricular excursions/incursions/camps and IGGSA events
Full Instructions on how to apply for events and relevant policies can be found on Compass or Complispace.
CAMPS – ATTENDING CAMP It is compulsory for Year 7 and 8 form teachers to attend and it’s strongly encouraged for Year 9 and 10 form teachers to attend but not compulsory.
Should you require further information please see Anna Pargeter, Coordinator Outdoor Education or Michelle Taylor, Dean of Pastoral Care.
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AFTER HOURS ACCESS PROCEDURES Penrhos security system is operative which means that ‘ad hoc’ access to Penrhos College outside of designated hours can only be made with prior arrangement. During the normal working week, the Alarm System will be activated from 6.30pm each night till 6.30am each morning with the exception of areas set aside for Boarders. During Term breaks, general access to the College will be available between 8am and 4.00pm daily. Please notify AdminReception@penrhos.wa.edu.au to advise your arrival & departure times so the College can confirm your whereabouts in the event of an evacuation.
TERM TIME ALARMS
OFF: 6.30am ON: 6.30pm
Building access can be made available only within these hours after notifying Security and following the procedure below OPEN: 6.30am MORRISON CLOSED: 8.00 pm (Mon– ST GATE Thur) (GATE A) CLOSED: 6.30pm (Fri) OPEN: 6.00am ELC GATE CLOSED: 6.00pm (GATE B)
MURRAY ST GATE (GATE C)
RIXON THEATRE GATE (GATE D)
THELMA ST GATES (GATE E)
TERM BREAK OFF: 6.30am ON: 5.30pm
WEEKENDS/PUBLIC HOLIDAYS Continually activated except for the Boarding House & Rixon Theatre bookings
FROM: 9.00am TO: 5.00pm OPEN: 6.30am CLOSED: 6.30pm
CLOSED (depending on Event bookings)
CLOSED
CLOSED
OPEN: 5.30am CLOSED: 9.00pm
OPEN: 6.00am CLOSED: 5.00pm
OPEN: 6.00am CLOSED: 9.00pm
OPEN: 6.00am CLOSED: 6.30pm (depending on Event bookings)
OPEN: 6.00am CLOSED: 5.00pm (depending on Event bookings)
CLOSED (depending on Event bookings)
OPEN BETWEEN: 6.30am - 8.45am 2.30pm - 6.00pm
CLOSED
CLOSED
PLEASE NOTE THERE IS NO ACCESS TO THE COLLEGE: - during mid-term breaks, - on weekends/public holidays during term breaks, - during Christmas closure period
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PROCEDURE If you require access at any time outside the hours designated above you will need to notify the Security Manager on 0427 777 888 (Text message) or security@penrhos.wa.edu.au at least 24 hours prior to your arrival. Please notify the Security Manager of the following: •
Times arriving and departing
You must make every effort to ensure you adhere to these times, give or take 10 minutes. If you leave earlier than your initially notified time, please contact the Security Manager by phone (text message) when you leave. •
Which areas of the College you will be accessing
Please ensure you comply with the following: • • • •
Entry to the College will be via GATE A, GATE C and GATE D only Lock the door to the building behind you when you arrive for your own safety Ensure all windows are closed and you have turned off all computers, lights and air-conditioning Lock up your area when you leave
BUS BOOKINGS All bus booking are via Compass. The bus bookings are managed by Lisa Baile, Sports Administrator bailel@penrhos.wa.edu.au
VISITORS All visitors to the College and relief staff are required to sign in at Main Administration.
They will be issued with a Visitor’s pass on arrival.
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PRINT ROOM PROCEDURE 1. Please email requirements to printroom@penrhos.wa.edu.au •
Please ensure you state Number of Copies, Size, B&W or Colour, Staple, Booklet and/or Punch
•
We are moving away from plastic binders where possible for sustainability reasons
2. 48 hour turnaround (where possible) is in place for all print jobs 3. The print room is only for bulk printing of print jobs over 100 pages •
If under 100 pages, please use staff printers if your requirements don't need punching or binding
4. All staff printers can collate and staple
The print room is not to be accessed by staff for general printing or copying.
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ACADEMIC ADMINISTRATION Dean of Academic Administration: Patrick Moore moorep@penrhos.wa.edu.au The AA team is available for all academic assistance, Synergetic issues, reporting timetabling, exams and anything relating to the academic performance of individual students.
TIMETABLING The timetable for the Secondary School (Year 7 -12), rooming and individual staff timetables
IDENTIFICATION Strategies used to identify students include; • •
Data – Placement Testing Data, NAPLAN, school-based assessment data, diagnostic testing, reports from other schools Referral – by staff, parents and students (a flow chart showing the referral process for staff is included below)
PROFILE Student profiles are prepared by the Learning Enhancement Team for identified students Teaching staff are able to access information concerning students from Synergetic including past reports, NAPLAN and identified learning needs including Individual Education Plans.
ACTION Learning Enhancement Team Members Year 7 – 9 • • • • •
Psychologist Dean of Academic Administration, Dean and Assistant Dean Pastoral Care Head of Learning Enhancement Learning Enhancement Staff Literacy & Numeracy
Year 10 – 12 • • • • • •
Psychologist Dean of Academic Administration, Dean Pastoral Care Head of Learning Enhancement Learning Enhancement Staff Literacy & Numeracy Careers Advisor
Each group meets once a week. •
Focus is on students who may have been recently identified and student who are receiving ongoing support. 62 | S t a f f H a n d b o o k 2 0 2 2
• •
The development of an action plan including nomination of responsible person, timeline and strategies to be followed to be reviewed at following meeting. An ongoing watch list of students is monitored
Possible strategies with students • • • • • • • • • •
English and Mathematics Enrichment classes (Year 7 & 8) Recommendation of specific strategies for subject teachers for students with Diagnosed Learning Disabilities In-class support for students Developing IEPs for appropriate students Work with teachers to scaffold tasks Off-timetable small group focus classes eg spelling or reading groups Off – timetable support sessions eg homework club, English and Mathematics OLNA preparation classes One-to one Mathematics and English support Individual assistance with learning strategies
ACADEMIC MENTORING Academic Mentoring is being used with upper secondary students. This employs the range of strategies above but targets students who may benefit with ongoing individual contact with a member of the Learning Enhancement staff. The approach focuses on the “will” and “skill” components of academic success and identifying what is appropriate
INTERNATIONAL STUDENTS Penrhos College is registered with CRICOS for the purposes of educating international students. International students are those students who have been issued a Student (Temporary) Visa, Subclass 571. Certain conditions must be maintained for the visa to be remain valid. The most important of these for students who enrol in either our primary or secondary courses is the need to maintain a minimum academic achievement in all their subjects of 50% and a minimum attendance requirement of 80%. Should these minimum requirements not be achieved or maintained, the student’s parents and any necessary regulatory bodies may be notified with consequences for the student’s ongoing visa retention. International students are flagged (with the symbol below) in Synergetic as a method of identification for teaching staff. If you teach these students, please access her Synergetic record to see details of the visa conditions. More detailed information about procedure can be found in the following document: Monitoring of Attendance & Course Progress for International Students
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ACADEMIC ACHIEVEMENT AND INNOVATION The Academic Achievement and Innovation team consists of Ms Shannon Armitage (Dean of Academic Achievement and Innovation), Mrs Christina Re (Careers Advisor, VET & WPL Coordinator), Emma Black Smith (Head of Learning Enhancement) and Amanda Rogers (Gifted Education Specialist).
INNOVATION We encourage our staff to reflect and think creatively about how we can provide the best possible experiences for students at Penrhos College. If you are interested in exploring a new idea, contact Ms Shannon Armitage, Dean of Academic Achievement and Innovation.
Ms Shannon Armitage (office located middle floor of Staff Centre) Ext 645 Email: armits@penrhos.wa.edu.au
The Curriculum Innovation and Review Committee will explore innovative ideas and opportunities to improve classroom practice. The CIRC functions as a Professional Learning Community (PLC) exploring and discussing contemporary research and practices as well as innovative initiatives outside of education that may provide inspiration. We work collaboratively to ideate and trial initiatives. Applications for membership will be sought in Term 4 for the following year.
ACADEMIC TRANSITION Elective Course Selection for students Year 7 -10 and all course selection Year 11 & 12. Preparation and management of student pathways into Year 11 & 12 Preparation and publishing of all information for students and parents about course selection Counselling and advice for students concerning course selection and post school pathways.
MONITORING INDIVIDUAL STUDENTS: LEARNING ENHANCEMENT & GIFTED EDUCATION
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The goal of the Learning Enhancement Team is to provide support to individual students who may have temporary or ongoing issues in their learning through the identification, profiling and implementation of appropriate intervention strategies; •
Identification – the use of a broad range tools to assist in the identification of students who may benefit from learning support strategies Academic Profile – use of a central system that contains appropriate data and information about individual student academic performance and progress. Action – use of a range of appropriate strategies designed to assist student learning.
• •
IDENTIFICATION & PROFILE Strategies used to identify students include; •
Data – Placement Testing Data, NAPLAN, school-based assessment data, diagnostic testing, reports from other schools • Referral – by staff, parents and students (a flow chart showing the referral process for staff is included below) Student profiles are prepared by the Learning Enhancement Team for identified students. Teaching staff are able to access information concerning students from Synergetic including past reports, NAPLAN and identified learning needs including Individual Education Plans.
ACTION Learning Enhancement Team Members Year 7 – 9 • • • • • • •
Psychologist Dean of Academic Achievement and Innovation Dean Academic Administration, Dean Pastoral Care Head of Learning Enhancement Gifted Education Specialist Learning Enhancement Staff Literacy & Numeracy
Year 10 – 12 • • • • • • • •
Psychologist Dean of Academic Achievement and Innovation Dean Academic Administration, Dean Pastoral Care Head of Learning Enhancement Gifted Education Specialist Learning Enhancement Staff Literacy & Numeracy Careers Advisor
Each group meets once a week. • • •
Focus is on students who may have been recently identified and student who are receiving ongoing support. The development of an action plan including nomination of responsible person, timeline and strategies to be followed to be reviewed at following meeting. An ongoing watch list of students is monitored
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TEACHING AND LEARNING The Dean of Teaching and Learning is Mrs Nicole Blyth blythn@penrhos.wa.edu.au
TEACHING AND LEARNING PHILOSOPHY Our teaching and learning program aims to inspire girls to achieve their academic potential through varied learning experiences that engage, excite and challenge. It is our goal to provide a high level of academic care to our students, combined with a broad, balanced, vibrant and seamless curriculum that meets the needs of individuals and creates a positive pathway for the future.
Through the vast curriculum offerings at the College we provide the girls the opportunity to understand themselves and their place in the world, rise to challenges and become independent learners who are focused on a positive future. The teaching and learning program aims to provide opportunities for our Penrhos girls to achieve their goals and become extraordinary women. The Learning Policy provides key guidance about what a Penrhos educator values and guides practice both within and beyond the community.
THE TEACHING & LEARNING TEAM IS RESPONSIBLE FOR: •
•
•
Curriculum management – Overseeing curriculum planning – Fostering engaging learning experiences – Sharing best practice – Excursion Approvals Staff support – Classroom visits – Coaching – Peer Observation (WoW – Watching Others Work) – Professional development Line management of staff – Recruitment
Probation/Permanency with HR – Staffing of classes – Leave management – The Pink Form – Reflection, Performance Development Assessment and Reporting – Assessment Outlines – Learning Task Feedback and Student Reflection – Marks books for both ratings and marks – Reporting timelines –
•
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INSPIRATIONAL STUDENT EXPERIENCES Our students are at the centre of all that we do. We have the privileged opportunity to provide experiences that shape the whole person; we place the growth of our students’ minds at the forefront of their education, through academic pursuits that are underpinned by the nurturing of heart, body and spirit.
WE BELIEVE IN THE NEED TO: • • • • •
Provide differentiated learning experiences that are relevant and engaging Inspire girls via a curriculum that balances 21st Century skills and content Create experiences and opportunities to support social and emotional growth and enhance well-being Deliver cocurricular pursuits that extend and strengthen personal growth Engage girls spiritually through inquiry, meaning making and service to others
The Learning Policy outlines the qualities a Penrhos educator aims to embody in their practice and the attributes of a Penrhos learner that all educators at the College aim to develop in students through the opportunities they provide both in the classroom and beyond across mind, heart, body and spirit. Our Teaching and Learning Framework outlines the process of planning, delivery and evaluation that guides consistent, effective practice at the College. Our Approach to Learning Rubric links to the Learning Policy describing the key academic behaviours a student needs to develop in order to achieve their personal best on their journey through Secondary School. Teachers will support students to build these academic behaviours to strengthen their approach to learning: • • • • • •
Takes responsibility for personal learning Willingly participates in learning experiences Works collaboratively as a member of a group Uses time effectively and appropriately Responds constructively to feedback Identifies and considers a range of ideas/ solutions
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APPROACH TO LEARNING RUBRIC Rarely
Generally
Takes responsibility for personal learning
The student needs to further apply herself to enable her to complete the minimum requirements of the course.
The student generally applies herself and completes tasks and activities to the expected standard.
Willingly participates in learning experiences
The student rarely contributes to class discussions and activities. Increased participation would enhance the learning experience.
The student generally contributes to class discussions and activities.
The student asks questions and regularly contributes to class discussions and activities.
The student asks thoughtful questions and makes an excellent contribution to class discussions and activities.
Works collaboratively as a member of a group
The student rarely contributes to group work and prefers to work individually
The student generally contributes to small group and whole class activities.
The student is willing to work with a range of peers, contributing positively to the outcomes of the team.
The student keenly works with a wide range of peers, leading peers to support the outcomes of the team.
The student frequently demonstrates sound organisational skills and effective use of time to complete the required activities.
The student consistently demonstrates excellent organisational and time management skills to complete the required activities.
The student generally demonstrates appropriate organisation and time management skills to complete the required activities.
Frequently The student has worked well, making a concerted effort and demonstrates a positive attitude to tasks and activities.
Uses time appropriately and effectively
The student rarely demonstrates appropriate organisation and time management skills and thus struggles to complete the required activities.
Responds constructively to feedback
The student appears reluctant to respond or acts on feedback provided.
The student generally responds to feedback and acts on some of the recommendations provided.
The student often seeks feedback and acts on most of the recommendations provided.
Identifies and considers a range of ideas/ solutions
The student works with the idea/solution provided.
The student seeks a solution without considering other alternative choices.
The student seeks and finds solutions and considering some alternative choices
Consistently The student demonstrates dedication to her studies and shows a positive attitude to all tasks and activities.
The student actively seeks feedback and consistently acts on the recommendations provided. The student is proactive in seeking and evaluating a range of alternative choices to find a solution
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TEACHING AND LEARNING FRAMEWORK
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TEACHER FEEDBACK Our aim is to promote a culture ‘where teachers and school leaders expect and are expected to be active learners, to reflect on, receive feedback on and improve their pedagogical practice and by doing so improve student outcomes.’ (AITSL, Australian Charter for the Professional Learning of Teachers and School Leaders, August 2012).
Ongoing feedback processes ensure Inspirational Staff provide Inspirational Student Experiences as outlined in the Strategic Directions and Teaching and Learning Framework. Feedback to teachers is provided in four ways at the College;
1. 2. 3. 4.
Walk Throughs with informal feedback Formal Lesson Observation by middle and senior leaders with written feedback Peer observation through the Watching Others Work program Student Survey on Teaching and Learning administered via Microsoft Forms – see or email Maddison Taylor-Gillett (gillem@penrhos.wa.edu.au) to have this set up.
A combination of Walk Throughs and Lesson Observations are conducted independently by your line manager. They will last between 5 and 15 minutes during a nominated 2 week block of time to provide a snap shot of classroom practice. Walk throughs allow for subsequent informal conversations with individual teachers, reflection and discussion at departmental meetings, and the targeting of professional development to build teacher capacity at a department or school level. A summary of evidence and reflections on initial walk throughs will be shared by the Head of Department with the Dean of Teaching and Learning in our regular catch up meetings to aid understanding of classroom practice and professional learning needs.
So that we are transparent in what it is we are aiming to achieve with the observation, below is a list of questions that will be completed by the observer during the Lesson Observation. It is not expected that all of these aspects would be evident in every lesson. Additionally, should you have a particular focus area or AITSL standard, you wish to receive feedback on, please feel free to inform observers of this prior to your visit. This will enable you to use your feedback documentation as a part of your professional portfolio of evidence for TRBWA registration.
Learning Intention: Are the learning intentions clearly stated and visible? Accessing Prior Knowledge: How does the teacher connect students with their prior knowledge? Engagement: How does the teacher engage students & facilitate active learning? Delivery: How does the teacher vary the learning experiences to excite, engage and challenge? 70 | S t a f f H a n d b o o k 2 0 2 2
Differentiation: How does the teacher scaffold the learning to meet the needs of students? Learning Environment How does the teacher build rapport and credibility with students? Feedback: How does the teacher provide relevant feedback? Conclusion: Does the teacher gauge attainment of the learning intentions?
Teaching and Learning visit times for lesson observations are either organised approximately 3-4 weeks in advance, performed as unscheduled visits or conducted via a video recording of a particular lesson depending on individual staff preference. HoDs will liaise directly with staff and visits may be announced or unannounced.
After the lesson observation, a meeting will be made with the observer to review their responses and you have the opportunity to reflect and respond. This professional conversation may open dialogue for further Professional Development or leadership opportunities.
Penrhos will support staff in identifying the unique contributions of their peers through a process of collaboration, observation, reflection and feedback so that teachers are working together towards becoming highly accomplished practitioners.
Peer observation through the WOW program. Actively participate as team members in reflection, the sharing of resources, engaging in professional learning and discourse, to contribute to the college professional learning community. Personal engagement with AITSL standards through the survey and exploration of the Classroom Practice Continuum.
These opportunities for gaining feedback foster meaningful professional conversations, recognise effort, promote reflection and improvement of practice. We also recognise the need for staff to be supported if they are not comfortable with particular feedback processes to ensure a positive culture of continual teacher development through Professional Learning, Development and Growth.
The following documents are available on Compass for your reference; • • • • •
Lesson Observation PowerPoint from consultant Kim Dullard AITSL Presentation on Classroom Observation Lesson Observation Template Walk Through Rationale WoW introductory video and rationale
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• •
Student Survey on Teaching and Learning Introductory PowerPoint and Survey Questions Links to AITSL standards, Self-Reflection Tool and the Classroom Practice Continuum
PROFESSIONAL REVIEW (PR) A number of evidence-based tools are provided at Penrhos College to promote a culture of continuous reflection and improvement with respect to our role in developing girls to become extraordinary women. The process promotes staff self-awareness and assists staff to complete a biennial Professional Review with respect to their position statement. It also assists HoDs and Line Managers to help build your capacity, giving you helpful feedback to develop skills and working relationships. Through your Professional Review, we aim to support your goals through professional discussions and supporting you with Professional Development opportunities.
PR will involve: • Reviewing your practice in terms of your Position Statement • Highlighting evidence which you are proud of • Build teacher capacity through a strengths-based model • Reflection • Goal Setting • Support Professional Review is conducted over a 2 year period. Staff who complete their probation will have PR conducted in the first year of permanency.
PROFESSIONAL LEARNING, DEVELOPMENT AND GROWTH Here at Penrhos College we are committed to learning, development and growth, to acquire the skills and knowledge that lead to excellence in teaching.
Internal and external professional development opportunities are regularly sourced and information regarding these is issued to staff when it becomes available. We also encourage all staff to be proactive and look for professional development opportunities that meet their goals and aspirations.
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THE DEAN OF TEACHING AND LEARNING SUPPORTS STAFF DEVELOPMENT VIA: • • • • • •
GROWTH Coaching Goal achievement Mentoring for aspirant middle leaders Professional Development • Internal (Visible Learning) / 21CLD/Differentiation • External Achievement of TRBWA Registered Teacher status Inspirational Teacher Folio Support
To apply to PD opportunities, submit an application via Compass. If you are unsure how to do this, please visit Maddison Taylor-Gillett in the top floor staff area.
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PASTORAL CARE We aim to create a nurturing and positive environment where the individual is valued and connectivity throughout the Penrhos College community is established. We believe that a strong link exists between how a student feels, how she interacts with her peers and staff and, how she performs in the classroom.
SECONDARY SCHOOL PASTORAL CARE TEAM: • • • • • • • • •
Dean of Pastoral Care, Michelle Taylor Associate Dean of Pastoral Care, Tracy Hosking Administration Support – Pastoral Care, Raelene Knox and Elena Ehsan Chaplain, Paul Whitfield Psychologists x 2, Elissa Sarich (Yr 7-9), Jane Clarke (Yr 10-12) Community Service/Service Learning Coordinator, Renae Poetschka Nurse x 4 Head of Years 7-12 (rotation) Head of Boarding, Liz Langdon
DELIVERY OF PASTORAL CARE: • • • • • • • • • • • • • • •
Classroom Form / Connect Form Thrive – Year 7 Ignite – Years 8 Positive Education – Year 8 LLG – Year 9 Chapel Pastoral Period Assembly Big Sister Student Leadership Model – vertical and horizontal Community Service New Student Orientation and Transition Programs Camps Protective Behaviours Curriculum – Yr 7-12
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MANDATORY REPORTING Schools have a legislative responsibility to protect children in their care at school, and also to intervene when they believe the welfare of a child is at risk outside the school. Penrhos College recognises this duty of care and has developed the reporting procedures as outlined in the Procedure for the Notification of Suspected Sexual Abuse by Teachers, Boarding Supervisors and Nurses diagram following.
The College alerts its staff to common features of child abuse and provides the supporting structures of its academic and pastoral care structures to recognise and implement this procedure.
The diagram below outlines your responsibilities as per the mandatory reporting training. Please refer to the Child Protection Policy on Complispace for the full policy.
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PASTORAL CARE FRAMEWORK
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FORM TEACHERS 2022 YEAR 7 07AC1 Ms Claudia Oliver 07AC2 Mrs Jaime Illichmann 07AC3 Miss Jamie Rutherford 07AC4 Ms Kate Malpass 07AC6 Mrs Emma Devon 07AC7 Mrs Nicole Briggs/Ms Caeleigh Zanner Head of Year - Marissa Godwin
YEAR 8 08LIB Mr Brad Ramsay/Mr Will Horwood 08PHOTOMEDIA1 Mrs Emma Black Smith/Mrs Shani Abeyratne 08PHOTOMEDIA2 Mr Antony Kalebic 08TS1 Miss Sandra Rowden 08TS2 Mr Bradley Griffin 08TS3 Mrs Tal Ashby Head of Year - Danielle Glucina
YEAR 9 09T10 Mr Matthew Rudland 09T11 Mr Callum Knight 09T3 Ms Hannah Fay 09T6 Mr Chris Britton 09T7 Ms Terry Dalyl/Ms Angela Radalj 09T8 Mr Kenrick Armitage 09T9 Mr Ashley Moseley Head of Year - Henrick Beasy
YEAR 10 10M10 Ms Ceri Morton 10M11 Mr David Ballantyne/Mr Brenton Marlow 10M12 Miss Naomi Edmunds 10M3 Mrs Vanessa Rivett/Mr Brenton Mizen 10M4 Mrs Jess O'Donnell/Ms Kristal Grace 10M5 Mr Tim Birrell/Mr Scott Haddrell 10M6 Ms Romney Taylor 10M9 Ms Fiona Rakimov Head of Year - Zoe Lampard
YEAR 11 11LIB Mrs Alison Kalajzich/Mrs Laura Rutherford 11T14 Mr Vince Perrella 11T15 Mr Tim Coveney 11T16 Mr Ray Maddison 11T17 Mrs Sharon McCleary 11T4 Miss Jenny Rule Head of Year - Jonathan Hunt
YEAR 12 12G11 Mrs Annette Thomas 12G12 Mr Mark Walsh 12G5 Mrs Vanessa Best 12G6 Mr Christopher Hawkins 12G8 Miss Jerri-Lee Matthews 12LIB Ms Tracey Ricchini/Ms Chenelle Leatt-Hayter Head of Year - Monica Cormack
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THE ROLES AND RESPONSIBLITIES OF THE SECONDARY SCHOOL FORM TEACHER In the Secondary School, teachers with a load of 0.5 and above will be expected to share or take a Form. Form Teachers rotate through Year 7-12 and are given the opportunity to change year groups if vacancies arise in other teams. Form Teachers play a pivotal role in the delivery of pastoral care to the students and in supporting their wellbeing and personal growth. They work with the other Form Teachers in the cohort to support the Head of Year with respect to the delivery of pastoral care programs and practices and the enforcement of pastoral procedures. The Form Teacher may be asked to monitor the social and emotional wellbeing of the students in their form and, as required, liaise with the Dean or Associate Dean of Pastoral Care or relevant Head of Year.
THE ROLES AND RESPONSIBILITIES OF THE FORM TEACHER INCLUDE: • • • • • • • •
Creating and maintaining a safe and caring environment Supporting the wellbeing of the individual Recording attendance at all year activities/events Maintaining and enforcing uniform standards Writing of pastoral comments on Semester 2 Report (Year 7-11 Form Teachers) Writing a Year 12 pastoral comment on Semester 1Report (Year 12 Form Teachers) Supporting the year group fundraising activity Attending: o Inter-house Swimming and Athletics Carnivals o Year group chapel services o Assemblies - Principal’s, Awards, Secondary School, Speech Night (Year 7-11) o Form periods o Pastoral periods o Form Teacher meetings o Connect Forms – Year 7-12 o Pastoral activities, e.g. Easter Service o Protective Behaviours Workshop
•
Attending and supporting specific year group activities: o Year 12 ▪ Ball ▪ Pre Year 12 Convention ▪ P Day ▪ Valedictory Service and Dinner ▪ Year 12 Flower Day and Prize Giving Ceremony ▪ Transition/Orientation Program for incoming Year 7s (Term 4) o Year 11 ▪ Dinner Dance ▪ Year 11 Getaway (optional) o Year 10 ▪ Year 10 Penrhos Social ▪ Year 10 Wesley Social (optional) ▪ Year 10 Camp (optional but desirable)
o
o
o
Year 9 ▪ Year 9 Penrhos Social Event ▪ Year 9 Wesley Social Event (optional) ▪ Year 9 Camp (optional but desirable) Year 8 ▪ Year 8 Penrhos Social Event ▪ Year 8 Wesley Social Event (optional) ▪ Year 8 Camp Year 7 ▪ Year 7 Transition/Orientation Day ▪ Year 7 Open Door Afternoon ▪ Year 7 Movie Night ▪ Year 7 Camp
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PASTORAL CARE POLICIES AND PROCEDURES • • • • • • •
Managing Student Behaviour Bullying and Harassment Prevention and Intervention – a three-way response Uniform Standards Attendance Mobile phone usage Sun Safe Camp and Tour procedures
ASSEMBLIES & CHAPEL An Assemblies and Chapel calendar will be emailed to you at the beginning of each term by Secondary Reception.
All Form Teachers, Form Assistants and Heads of Year are required to attend their relevant year group Assemblies and Chapel. All teaching /academic staff are required to attend the Principal’s and the Awards Assemblies.
COMMUNITY SERVICE For Penrhos Graduation Year 12 students will need to complete a minimum of thirty hours (30) community service during their time in the Secondary School. The thirty (30) hours will need to be completed across the six years of Secondary School and in a minimum of three (3) different activities.
The student’s graduation hour requirement and their cumulative totals will be on their semester one and two reports. We recommend Form Teachers comment on their service hours and encourage their form students to get involved in the community service program on a regular basis. Spending time in form discussing options is a great way to get the students thinking about their service hours. Getting your proactive students to encourage and help others in your form will also assist in cultivating positive community environment.
Form teachers can check on their students’ hours in synergy at any time, either individually or as a form group.
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STUDENT UNIFORM UNIFORM STANDARDS – SECONDARY SCHOOL Our students are strongly encouraged to take pride in themselves, and to be conscious that judgments are made about them and their school, based on their behaviour, appearance and manners. Students must always present in uniform of the highest possible standard. Please note that the only acceptable items of uniform are those purchased from the Penrhos College Uniform Shop.
STANDARDS: 1. The correct uniform must be worn to and from school whether travelling by public transport, car, bicycle or on foot. Please refer to the Dress Code for specific detail 2. Students are not permitted to present at school with extreme hair styles or colours. The final decision as to what constitutes “extreme” rests with the Dean of Pastoral Care. Hair which reaches the shoulders or below must be tied back with hair ties and accessories purchased from the Uniform Shop 3. Make-up may not be worn to school 4. Nail-polish is not to be worn to school unless approved by the Dean/Associate Dean of Pastoral Care 5. No jewellery is to be worn with the school uniform apart from the following: • Plain gold/silver studs/sleepers and only one in each lower ear lobe. Visible piercings such as upper ear, nose, tongue, eyebrow studs are not permitted nor are coverings (including clear plastic) to hide these. • A watch • Staff will confiscate any items of jewellery that do not comply with the above 6. The correct length for the dress and skirt is knee length or below 7. The College straw hat must be worn to and from school each day, Terms 1-4, and when students sit in the sun during break times. The straw hat may be required to be worn when on excursion 8. Blazers are to be worn to and from school every day in Terms 2 & 3 and on all school outings and at formal occasions, such as assemblies. There is an expectation that students will have their blazer at the College 9. Shoes must be polished regularly, and shoe laces must be black and of appropriate length 10. Students are only permitted to wear Penrhos badges on their uniforms
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YEAR 12 LEAVERS JUMPERS Leavers jumpers are a privilege of being a Year 12 student. They are not a substitute for the College blazer. Leavers Jumpers may be worn: • • • •
with uniform outside and within the school to training and rehearsal after school to PE lessons underneath blazers to Chapel and Assemblies
Leavers Jumpers may not be worn on: • excursions • occasions where students are officially representing Penrhos College SPORTS UNIFORM Full Sports Uniform consists of: Penrhos Track Suit, Penrhos Sport Top, Penrhos Black Shorts sport shoes, white socks with red dragon
PLEASE NOTE: 1. Any other top, eg, rowing, can only be worn for before or after school training, NOT for Interschool or Interhouse competitions or PE classes 2. Penrhos House shirts and Penrhos Interschool tops are the only acceptable tops to be worn to PE classes and competitions 3. Canvas shoes are NOT deemed acceptable footwear Before and After School Training • Students must wear appropriate PENRHOS sports uniform • Students attending before school training sessions may come to school in their sports uniform • Students attending after school training sessions may travel home in sports uniform Physical Education Lessons • Students are to change into sports uniform at school • Secondary School students are not permitted to wear their sports uniform to normal classroom lessons • School uniform must be carried in the black Penrhos College sport bag Outdoor Education Sessions Students who have Outdoor Education elective lessons may wear PE uniform for practical and outdoor activities 82 | S t a f f H a n d b o o k 2 0 2 2
Dance Students who study Dance must wear the College Dance uniform
Year 7 Wednesday Sport Year 7 students are permitted to wear sports uniform to College for the whole day
IGSSA Matches • Rowing jumpers and Leavers jumpers may NOT be worn to Interschool competitions • Students playing an Interschool 'away' match must change into sports uniform at the sports bell • Students playing an Interschool 'Home' match must change into sports uniform at 3.30pm • Students returning from Interschool matches may travel home in sports uniform If a student does not uphold the College uniform standards, she will be issued with an infringement. The first infringement will result in a warning, a second a yard duty and a third an after-school detention. Parents will be notified in writing if their daughter receives a yard duty or detention. Further failure to comply with the required standards will incur consequences in discussion with the Dean of Pastoral Care.
Please refer to the Secondary School Dress Code for more information
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STUDENT USE OF MOBILE PHONES/MEDIA DEVICES Mobile phones and all mobile devices including Smart Watches, Earbuds, Earpods, Bluetooth Headsets and AirPods are not permitted to be used on campus. Individual students may choose to carry a mobile phone or mobile device to and from school for pastoral, safety, security or emergency reasons. As soon as a student enters College grounds, any such device must be switched off, put away and then stored and locked in the student’s locker for the duration of the school day. Any student who contravenes this will have her mobile phone or device confiscated and held at Secondary Reception. A parent/guardian will be required to collect it. Repeated breaches will result in consequences consistent with our Behaviour Management Policy. Parents are asked to support this policy by not contacting their daughter on her personal device during the school day. All communications are to go through Secondary Reception or a member of staff. If a student needs to contact a family member, she may use the phone in Secondary Reception. For all co-curricular activities, mobile phones and devices must be switched off, stored safely and not used without the express permission of the teacher in charge. The College takes no responsibility for damage to, loss or left of, mobile phones or devices. A more detailed Student Mobile Phone Policy is located on the Compass under the Pastoral Care tab.
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CO-CURRICULAR The Co-Curricular team consists of Mr Paul McCarthy, Director of Operations and CoCurricular (Whole School). Ms Susie Williams, Music, Linda Rich, Administration Assistant – Director of Operations and Co-Curricular (Whole School), Ms Lisa Bailie – Sports Administrator,
and all staff from K-12 running co-curricular or IGSSA activities. Paid positions for staff available for IGSSA and co-curricular coaching. As per the EA, there are many paid coaching positions for staff to be part of our cocurricular and IGSSA coaching staff, in addition to their teaching load, should the staff member have the passion, desire, skillset and availability to coach our students. Contact the Director of Operations and Co-Curricular (Whole School) for further information.
Awards Processes and Timelines The Co-Curricular awards timelines are created by the Director of Operations and CoCurricular (Whole School)and publicised in accordance and conjunction with the Academic Awards timelines. Detailed information is emailed to staff preceding key dates in the co-curricular Awards timeline, to ensure all staff are informed of current procedures.
Co-Curricular hours requirement of all teaching staff All teaching staff are required to complete a pro-rata number of hours to assist in the provision of co-curricular supervision at Penrhos. As per the EA, the opportunities available for staff to accrue their hours are collated and monitored electronically by the Director of Operations and Co-Curricular (Whole School), and the staff management of these hours is completed by the Administration Assistant to the Director of Operations and CoCurricular (Whole School).
To access the online signup, please register through www.signup.com
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ROAMING CO-CURRICULAR SUPERVISION SIGNUP AND REQUIREMENT • •
• • •
•
• •
Teachers receive an email from the Director of Operations and Co-Curricular (Whole School), to sign up online for co-curricular supervision (to fulfil your cocurricular hours requirement). Normal supervision will be listed there (i.e Dramafest, Music Gala Night, etc.), as well as ‘Roaming Co-curricular Supervision’ (whenever we have nonregistered teachers providing instruction to our students). Where possible, multiple activities have been put on at the same time. The online signup process will advise you of where you need to go, what you need to do, and who is in charge of each activity you will visit, on any given supervision spot. If you sign up for roaming co-curricular supervision, you will be present, and able to attend any co-curricular activities run by non-teachers, and scheduled on the morning/afternoon you are supervising. For roaming co-curricular supervision, you will have collected (and at the conclusion, returned) the Co-Curricular supervision phone from Student Services, and that phone number will be the first point of contact for non-registered teachers should they need support, or in the case of any incident whilst on campus. You will not be evaluating their performance/activity, by will be popping your head in on occasion throughout the time of the activity. There is no need for you to engage with them or disrupt the activity flow- you are purely there to support them, should the need arise. You will not be marking the attendance. Only hours listed and collated electronically will count towards your pro-rata’d hours fulfilment.
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DUTY OF CARE REQUIREMENTS FOR ALL TEACHING STAFF INVOLVED IN CO-CURRICULAR ACTIVITIES The following information relates to the dismissal requirements of each duty of care teacher, involved in running or coordinating co-curricular activities:
For Co-curricular pursuits that are published to end before 5.30pm: •
• •
Duty of Care Staff to dismiss students from their co-curricular activities to either: a. Go home, or b. Go to Parent Pickup at designated areas – Creative Arts/Music/Drama @ RT carpark, IGSSA/All others @ Sports Centre, or c. Send students to Library if they are expecting to get picked up later than 5.30pm Co-curricular staff are free to then leave once students have been directed as outlined above. At 5.30pm, Sean Won (Security) will do a sweep of the designated pickup areas – sending all remining students to the library.
For Co-curricular pursuits that are published to end after 5.30pm: If the co-curricular activity is published to finish at 5.30pm or later, Duty of Care staff will be required to go to the designated pickup area for their activity, and remaining there until all students are either: • •
Collected, or The duty of care teacher is to escort them to the library and sign them in personally, to the After School Supervisor in the library
This is the responsibility required of the Duty of Care staff before departing the College.
Duty of Care for all evening activities/excursions/incursions The sign in and sign our of students is the responsibility of the Duty of Care staff for that activity. Duty of Care staff for those activities are not to leave the premises until all students have been collected/departed the College.
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AFTER HOURS LIBRARY SUPERVISOR AND STUDENT SUPERVISION • • •
• •
Any Year 7-12 Student currently attending the library after school is required to sign in and sign out, using their SmartRiders Prior to 5.30pm (Mon-Thur)/4pm (Fri), students can sign out to library staff without requiring parental collection After 5.30pm (Mon-Thur)/4pm (Fri), students will now sign in and out of the library to the After Hours Library Supervisor. With the exception of students who are driving themselves (and any students they have pre-registered permission from the College to drive) to and from school (having pre-registered with the school, and as noted on Synergetic), students will only be released from the library after 5.30pm to a collecting parent/guardian. The parent collection gate entry, post 5.30pm, will be the Morrison Street gates (closest to Main Admin and the Library). Post 5.30pm, parents/guardians will need to walk to the library to sign out and collect their daughter personally.
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