Page 1

April 10–13, 2019 • Houston, TX

e xh ibitor manual FREQUENTLY REQUESTED INFORMATION 3.

Dates to Remember

17.

5.

Hotel & Travel Information

21. Shipping Instructions (Warehouse & Show Site)

6.

Conference Schedule

34. ELECTRICAL/Audio/Visual

10. Personnel Badges

GEMS Show Information

34. Internet Order Form

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mdexposhow.com

table of c ont ents 3.

Dates to Remember

4.

Contact Information

5.

Travel Information & Hotel Info

6.

Conference Schedule

7.

Exhibitor Highlights

8.

Exhibitor Information/Show Guide

9.

Drink Ticket Order Form

10. Personnel Badges 11.

Show Guide Advertising

12. Sponsorship Opportunities 14. Raffle 15. Lead Retrieval

GEMS - Please reference the following pages for information regarding booth setup, shipments and contract services: 17. GEMS Show Information 18. Show Hours 19. Payment Information 20. Third Party Payment 21. Shipping Instructions (Warehouse & Show Site) 23. Material Handling 26. Labor Order Form 28. Furniture Order Form 29. Standard Carpet Order Form (Note: Exhibit Hall is carpeted) 34. ELECTRICAL/Audio/Visual Services Order Form 34. Internet Order Form

2

WWW.MDEXPOSHOW.COM


APRIL 11-13, 2019 H O U STO N , T X

d a t e s to r emember IMPORTANT DATES / DEADLINES • MONDAY - FEBRUARY 25, 2019 All sponsorship fees MUST BE PAID IN FULL. • WEDNESDAY - FEBRUARY 27, 2019 Show Guide Information: Company descriptions and company contact information must be sent to MD Publishing by this date in order to be featured in the 2019 MD Expo Show Guide. • THURSDAY - FEBRUARY 28, 2019 Deadline to reserve advertising space and submit ad materials for the 2019 MD Expo Show Guide. • TUESDAY - MARCH 19, 2019 Deadline to reserve hotel rooms at the group rate of $209/night. • WEDNESDAY - MARCH 20, 2019 Form(s) for Personnel Badges must be faxed to MD Publishing at 770.632.9090 or emailed to: lisa@mdpublishing.com no later than this date. NOTE: Only (2) booth personnel included in booth fee. • TUESDAY - MARCH 5, 2019 No shipments to The Woodlands Waterway Marriott Hotel & Convention Center for the 2019 MD Expo may arrive prior to this date. *Please be advised; if you ship directly to the hotel, a package delivery fee(s) will be incurred. • THURSDAY - APRIL 11, 2019 1-5PM & FRIDAY - APRIL 12, 2019 8-11:30AM E  xhibitor Booth Set-Up for the tradeshow. All booths must be set up by 12:00pm for the Exhibit Hall Grand Opening. • SATURDAY - APRIL 13, 2019, 4-6PM Exhibitor booth dismantling.

DON’T MISS THESE SIGNATURE EVENTS MD Expo Welcome Reception TIME: Thursday, April 11th 5-7 pm

Happy Hour TIME: Friday, April 12th 4-5 pm

Keynote Address TIME: Saturday, April 13th 8-9:15 am

Door Prizes TIME: Friday, April 12th at 3:30 pm Saturday, April 13th at 3:30 pm

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mdexposhow.com

contact information For information or questions regarding personnel and booth registration, conference schedule or general information for MD Expo, please contact:

For information or questions regarding shipping, booth set-up, freight handling and exhibitor relations, please contact: GEMS

MD PUBLISHING Lisa Cover Email: lisa@mdpublishing.com Phone: 800-906-3373 Fax: 770-632-9090

Britney Crump 3276 QUEBEC ST. DALLAS, TX 75247 Office: 214.388.5722 Ext.3 Fax: 214.388.5442 britney@gemsevents.com Offices: Orlando, FL. / Dallas, TX. / Detroit, MI.

area map Conroe

N

The Woodlands Mall Tinseltown Movies

Sky Bridge

Loading Dock Area

Timberloch Place Woodlands Parkway

PARKING FEES HOTEL GUEST ~ Parking Fees in East Garage in front of Marriott Hotel indicated at right Event Day Parking Does Not Include In and Out Privileges

Complimentary Parking In Town Center Garage For Group Customers

4

Valet – Overnight

$25.00

Self – Overnight

$18.00

Event Valet Parking

$22.00

HOURLY SELF-PARKING FEES 0.1 Hours 1 to 2 Hours 2 to 3 Hours 3 to 4 Hours Over 4 Hours

$6.00 $10.00 $12.00 $15.00 $18.00

I-45

HOTEL EVENT PARKING

Six Pines Drive

Grogans Mill Road

Town Center Garage Marriott Hotel Guest

East Garage Marriott Guest OVERNIGHT PARKING

Woodloch Forest Drive

Lake Robbins Drive

Follow the green line… Houston/Bush Intercontinental Airport

In the event of a concert at the Pavilion, guests will need to let the parking attendant know they are attending an event at the hotel and they will be advised to park on the 4th floor.

The hotel and Town Center Garage are connected by the sky bridge. The sky bridge connects the 4th floor of the garage to the 3rd floor of the hotel.

Hardy Toll Road

Houston

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APRIL 11-13, 2019 H O U STO N , T X

travel information

hotel info T H E WO O DLANDS WATERWAY MARRIOT T H OT E L & CO NVE NT IO N CE NTER

Address:

airport

George Bush Intercontinental Airport (IAH) Hotel direction: 22 miles N This hotel does not provide shuttle service. Alternate transportation: SuperShuttle; fee: $40 (one way) reservation required Estimated taxi fare: $75 (one way) William P Hobby Airport (HOU) Hotel direction: 40.4 miles N This hotel does not provide shuttle service. Alternate transportation: SuperShuttle; fee: $60 (one way) reservation required Estimated taxi fare: $120 (one way)

parking

Valet parking, fee: $25 daily On-site parking, fee: $6 hourly, $18 daily Complimentary self-park in the in-Town Center garage

1601 Lake Robbins Dr, The Woodlands, TX 77380

Website:

mdexposhow.com/location

General Information: 281-367-9797

Group Rate: $209/night

Group Name: MD Expo

Deadline:

March 19, 2019 (room block may sell out prior to deadline)

WANT TO SPONSOR AN EVENT AT MD EXPO? Hurry, time is running out! See page 12 for what is still available and have your company’s logo featured as a sponsor of MD Expo! WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2019

5


conference schedule thursday

friday

saturday

april 11

april 12

april 13

10 AM Registration

7 AM Registration

7 AM Registration

9 AM-4:30 PM CBET Review*

7-8 AM Continental Breakfast

7-8 AM Continental Breakfast

2-4 PM Workshops

8-11:30 AM Exhibitor Set-Up

8-9:15 AM Keynote Address

1 PM-5 PM Exhibitor Set-Up

8 AM-12:45 PM Education

9:45 AM-12:30 PM Education

5 PM MD Expo Welcome Reception

12:30-4 PM Exhibit Hall

12:30-4 PM Exhibit Hall

*$100 fee to attend CBET Review. VIP pass not applicable.

sponsored by:

4-5 PM Happy Hour sponsored by:

6

MD EXPO SPRING 2019

sponsored by:

6 PM MD Expo Finale Party sponsored by:

WWW.MDEXPOSHOW.COM


P OWERED BY:

VIP PASSES You should have received an electronic VIP Pass customized with your company’s logo. We encourage you to share this pass will all current and prospective customers to offer them complimentary admission to the MD Expo in Houston.

exhibitor highlights

If you have not received your VIP Pass, contact Lisa Cover. You will find her contact information on page 4.

DAILY PRIZE RAFFLE

Exhibitors will have the option to sponsor a prize for the Daily Prize Raffle drawing held inside the exhibit hall. The drawing will be held once per day during exhibit hall hours. Vendors pay $250 to be on the raffle tickets and agree to provide a prize valued at a minimum of $100 dollars for the drawing. Attendees will visit sponsor’s booths to have their raffle ticket stamped to represent the booths they have visited.

MD EXPO FINALE PARTY

The finale party on Saturday, April 13th at 6 pm, is an event you don’t want to miss! We will wrap up MD Expo with food, drinks, and great entertainment.

DRINK TICKETS MD Expo is offering a presale of discounted drink tickets for the Welcome Reception. Contact us about purchasing drink tickets to give to thirsty attendees who will seek you out during our kick-off event and identify you with your “THIRSTY?” ribbon. To order tickets, see

SAVE THE DATE!

the order form on page 9.

MD Expo Fall, Baltimore, MD October 17-19, 2019

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mdexposhow.com

exhibitor information SHOW GUIDE INFORMATION

Please check your company information listing as you would like it to appear in the 2019 MD Expo Show Guide which will be distributed at the show NO LATER than Thursday, February 27th. If you have any questions, contact lisa@mdpublishing.com

VIEW YOUR COMPANY LISTING AT:

WWW.MDPUBLISHING.COM/EXPO-LISTING/ Check that the following information is correct and use the form below to make any changes as necessary. • • • • • • • •

8

NAME BOOTH ADDRESS PHONE NUMBER FAX NUMBER EMAIL ADDRESS WEBSITE COMPANY DESCRIPTION

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APRIL 11-13, 2019 H O U STO N , T X

welcome reception drink tickets MD Expo is offering a pre-sale of discounted drink tickets for the Welcome Reception. Fill out the form below to purchase drink tickets to give to thirsty attendees who will seek you out during our kick-off event and identify you with your “Thirsty?” ribbon. Completed form can be faxed to 770-632-9090 or emailed to: lisa@mdpublishing.com NOTE: PAYMENT DUE UPON ORDER (CREDIT CARD AUTHORIZATION FORM AVAILABLE UPON REQUEST)

$7.50/ticket. Tickets can only be purchased in increments of 10. Reserve ahead of time as there is a limited quantity available on-site.

Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________

# of tickets: __________________

Purchaser name: _______________________________________________________________________________________________________________________________

Phone: _________________________________________________________________________________________________________________________________________________________________________________

Email: __________________________________________________________________________________________________________________________________________________________________________________

YOU MUST PICK UP DRINK TICKETS AT THE MD EXPO REGISTRATION ON THURSDAY, APRIL 11 BY 4:30PM.

WANT FREE DRINK TICKETS? YOUR COMPANY CAN EARN (1) FREE DRINK TICKETS FOR EVERY (5) ATTENDEES THAT REGISTER WITH YOUR VIP PASS CODE! SO GET MOVING AND SHARE YOUR VIP PASS NOW!

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mdexposhow.com

E X HIB ITO R IN FORMATIO N PERSONNEL BADGES Use this form to register any and all personnel who will be assisting in the booth or attending MD Expo on behalf of exhibiting company. Each booth is allowed (2) booth personnel. Any additional personnel will be charged a $150 admission fee (fee includes MD Expo hospitality events, education and tradeshow admission). Completed forms can be faxed to 770.632.9090 or emailed to: lisa@mdpublishing.com no later than Wednesday, March 20th PLEASE PRINT CLEARLY AND COMPLETE ALL INFORMATION Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________ Name: _________________________________________________________________________________________________________________________________________________________________________________ (as it should appear on badge)

Address: _______________________________________________________________________________________________________________________________________________________________________________ City / State / Zip: __________________________________________________________ / ___________________________________________________________________ / __________________________________ Phone: ___________________________________________________________________________________ Fax: ________________________________________________________________________________________ Email: __________________________________________________________________________________________________________________________________________________________________________________ Will this Exhibitor attend the following Networking events? *Check to indicate: Welcome Reception

Networking Happy Hour

Finale Party

Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________ (as it should appear on badge) Name: _________________________________________________________________________________________________________________________________________________________________________________

Address: _______________________________________________________________________________________________________________________________________________________________________________ City / State / Zip: __________________________________________________________ / ___________________________________________________________________ / __________________________________ Phone: ___________________________________________________________________________________ Fax: ________________________________________________________________________________________ Email: __________________________________________________________________________________________________________________________________________________________________________________ Will this Exhibitor attend the following Networking events? *Check to indicate: Welcome Reception 10

Networking Happy Hour

Finale Party WWW.MDEXPOSHOW.COM


APRIL 11-13, 2019 H O U STO APRIL 10–13 • HOUSTON, TX N , T X

2019 SHOW GUIDE

ADVERTISING AVAILABLE! DEADLINE TO RESERVE SPACE IS FEBRUARY 28

Half Page

$495

Full Page

$995

PRINT ADVERSTING PUBLICATION SIZE Width

Height

Publication Trim Size

8.25”

10.75”

Publication Bleed Size

8.5”

11”

$1,250

AD SIZE Back DIMENSIONS Inside Cover

$1,195

Sold!

$1,750

Sold!

Full Page with Bleed

Full Page No Bleed

Exclusive Back Cover

RINT ADVERSTING Ads that bleed need to have an extra 1/8” on all sides. Keep type, photos, and other ad elements that are not supposed to bleed 1/4” away from final trim line.

Sold!

Inside Front Cover

Belly Band

9.75”(no (nobleed) bleed) 7”7”x x9.75”

2/3 Page Vertical

4.5” x 9.75”

$2,500

Sold!

8.25”x x10.75” 10.75”(trim (trimsize) size) 8.25” 8.5”x x11” 11”(bleed) (bleed) 8.5”

Size LICATION SIZE

ation Trim Size

1/6

ation Bleed Size1/4

Width Width 2.25” 8.25” AD 3.25” 8.5”

Height

Size

Height 1/2 v 4.5” 10.75” SIZES 1/2 h 4.5” 11”

FULL PAGE 8.25” x 10.75” +0.125” bleed 2/3 2.25” 9.75”

v an extra 1/8” on all sides. Keep at bleed need to1/3 have hotos, and other ad elements that are not supposed to HALF PAGE Full 1/3 s line.4.5” 7” x4.5” 4” away from final trim 4.5” Size

Width

Width Height AD SIZE DIMENSIONS Full Page with Bleed

3.25”

9.75”

7”

4.5”

4.5”

9.75”

3.25” x 9.75”

8.25”8.25” 10.75” 8.25”x x10.75” 10.75”(trim (trimsize) size)

1/2 Page Page No Horizontal Full Bleed

1/3 Page 2/3 Page Vertical

4.5” x 9.75”

9.75”(no (nobleed) bleed) 7”7”x x9.75”

2.25” x 9.75”

7” x 4.5” 4.5” x 4.5”

1/6 Page

3.25” x 4.5” 2.25” x 9.75”

2.25” x 4.5” 3.25” x 4.5”

2.25” x 4.5”

4.5” x 4.5”

8.5”x x11” 11”(bleed) (bleed) 8.5”

Width

Height

Height

2.25”

1/2 Page Horizontal FILE SUBMISSION REQUIREMENTS 1/2 v 3.25” 9.75” 4.5”

1/3 Page

1/6 Page

All files and images must be highimages must be embedded into the file. Custom Services, Typesetting and resolution (300 dpi). All color must Photoshop files have to be 300 dpi. All Repair Work: MD Publishing will make CALL TODAY TO RESERVE YOUR PLACE IN THE 2019 1/2 h 7” 4.5” 3.25” 4.5” be CMYK. No spot colors. Images files must be CMYK. No spot colors. changes or deletions to your ad, provided 3.25” x 9.75” downloaded from websites will not be the changes are submitted PRIOR to the Applications Not Accepted: WORD, 2/3 4.5” 9.75” 2.25” 9.75” accepted! Please do not include crop materials close date. We cannot make PowerPoint, Publisher, PageMaker, 2.25” x 4.5”flattened/uneditable 2.25” x 4.5” artwork. marks, registration marks or color bars. changes to 3.25” x 4.5” 3.25” x 4.5” CorelDraw application NOT 7” x 4.5”or any other 2.25” x 2.25” x Full 8.25” 10.75” 4.5” 4.5” 4.5” x 4.5” 4.5” x 4.5” 9.75” 9.75” Preferred Digital Format: Highlisted above. Images downloaded from Mailing Address for Artwork: resolution PDF, Flattened TIF and JPG files websites will not be accepted. MD Publishing accepted. Email all files to Media Accepted: We can accept digital Attn: Art Department art@mdpublishing.com. All artwork WWW.MDEXPOSHOW.COM files through CD, DVD, email and FTP site 18 Eastbrook Bend SUBMISSION REQUIREMENTS submitted must be the correct size. upload. Digital files can be emailed to Peachtree City, GA 30269 s and images must be highimages must be embedded into the file. Custom Services, Typesetting and Applications Accepted: Adobe art@mdpublishing.com. Please include Ph: 800.906.3373 • Fax: 770.632.9090 ion (300 dpi). All color must Photoshop files have to be 300 dpi. All Repair Work: MD Publishing will make

SHOW GUIDE! 800.906.3373

11


mdexposhow.com

sponsorship opportunities Highlight you and your business with a captive audience and target market. Your company will receive invaluable exposure, provide visibility to your audience, all while building trust and establishing rapport with industry-leading decision makers. Sponsorships are an incredible way to increase brand awareness, which helps generate consumer preference and foster brand loyalty. Your company can reinforce awareness among its target market by sponsoring a wide variety of events.

GOLD LEVEL BENEFITS • • • • • • •

2 Additional Conference Registrations Half Page Ad in Show Guide Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Welcome Reception – $8,000 Be the first sponsor to meet and greet arriving attendees and exhibitors. A festive event with a hors d’oeuvres and cocktails will provide a fantastic start to the MD Expo.

Attendee Notepad/Pen – SOLD

Having your company’s logo on the notepad and pens provided to attendees prior to the educational seminars is a highly visible way of demonstrating your commitment to the industry. You’ll also be providing a valuable resource for attendees to use as they take notes throughout the presentation and then take with them after the conference concludes.

D L O S

Networking Happy Hour - SOLD

SILVER LEVEL BENEFITS • • • • • • •

1 Additional Conference Registration Half Page Ad in Show Guide Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Keynote Address - $4,000 Sponsor the key speaking event of MD Expo that brings everyone together to hear from a top professional in the HTM industry. TN20 Dinner - SOLD

MD Expo Badge Lanyard – SOLD

D L O S

Lanyards will be available for all attendees and exhibitors. Lanyards provide your company with high visibility throughout the meeting. Attendee Meeting Bags – SOLD

D L SO

After the exhibit hall wraps up, the Networking Happy Hour will give everyone a chance to step out of the exhibit hall, let down their hair and enjoy the success of the first day with drinks and snacks. MD Expo Finale Party – SOLD

D L O S

Having your logo on the bags carried by attendees is a highly visible way of demonstrating your commitment to the industry. You’ll also be providing a valuable keepsake that attendees will carry with them long after the meeting ends.

12

MD EXPO FALL 2018

D L O S

The Grand Finale is an event you don’t want to miss! We will wrap up the MD Expo with food, drinks and great entertainment!

D L O S

Host our TN20 participants for dinner their first evening and have direct access to over 20 of the best and brightest HTM leaders. Exhibit Hall Lunch – SOLD

D L O S

Save attendees time and feed the needs of the industry with the Exhibit Hall Lunch sponsorship. Your company will be recognized while attendees grab a bite to eat as they visit vendors in the exhibit hall. Goodie Bag - SOLD

D L O S

Have your company’s collateral material dropped off as a goodie bag at the guest room of each of the MD Expo’s attendees. *Client provides materials WWW.MDEXPOSHOW.COM


APRIL 11-13, 2019 H O U STO N , T X

Want to Sponsor an Event? Call: 800-906-3733 or Email: info@mdexposhow.com

MD Expo App - SOLD

D L O S

Sponsor the MD Expo App which allows attendees to view the conference schedule, navigate the hotel with interactive maps, network with other attendees and so much more! Exhibit Hall Grand Opening - SOLD

D L O S

By sponsoring this event your company will take part in the excitement of one of the meeting’s most anticipated events— the Exhibit Hall Grand Opening—the first time attendees get to visit exhibitors in the exhibit hall. TN20 Lunch - $3,000

D L SO

Host our TN20 participants for lunch with short presentation during the morning talks. You will have direct access to over 20 of the best and brightest HTM leaders.

BRONZE LEVEL BENEFITS • • • • •

Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Continental Breakfast (2) Available - $2,000 A great way to start the day with attendees and exhibitors alike. Your company will receive exclusive recognition and exposure while everyone powers up for the day with coffee and a delicious breakfast. Break Station (2) Available - $1,500

An MD Expo favorite, these break stations are a great way for exhibitors and attendees to refresh themselves with snacks and drinks.

PRE-FUNCTION METER PANELS Cost: $995 each Grab the attention of all attendees by displaying your company’s message on meter panels strategically located in the hallway outside of the Exhibit Hall. Meter panels measure 3 feet wide and 7.5 feet high!

Show Guide Full-page Ad: $995 Half-page Ad: $495 Attendees use the Show Guide as a resource throughout the event and post-show. With a display ad for your company in the Show Guide, your company can keep up the exposure, even after the event ends! More info on Page 11.

Water Station (1) Available - $750

Dallas • Spring 2016

diagnostic X-ray measurements are used worldwide by Physicists, Biomeds, ISO’s, Government and OEMs. The new and unique RapidGold+ system utilizes solid state sensors for quick setup. Proudly Made in the USA.

TN20 Breakfast - SOLD

D L O S

ADDITIONAL EXPOSURE

The water stations will be strategically located in the exhibit hall, providing a much needed thirst quencher. Attendees will use custom cups with your company’s logo.

Reliant Medical Booth # 507 3081 West McNab Rd. Pompano Beach, FL 33069 Phone: 954-972-4224 Fax: 954-977-4144 Website: www.reliantmed.com www.reliantmedicalsystems.com Reliant is ISO certified in Pre-Owned MRI & CT and New CR/DR, PACS, & EMR Sales & Service since 1999. Specializing in turnkey diagnostic sites within the financial constraints

of healthcare.

Rieter Medical Services Booth # 106 735 Landers Rd. Spartanburg, SC 29303 Phone: 800-800-5402 Fax: 864-699-5359 Email: federicobeltran@rieter.com Website: www.rietermedical.com Rieter Medical Services, an ISO9001:2008 certified organization, provides support services for most medical equipment. Our electronic repairs consist of component-level repair, including difficult surface mount components and multilayer boards.

RPI/Replacement Parts Industries Sponsor: Break Station Booth # 303 P.O. Box 5019 Chatsworth, CA 91311 sponsor Phone: 800-221-9723 Fax: 818-882-7028 Email: ira@rpiparts.com Website: www.rpiparts.com Orlando • Fall 2014

Since 1972, RPI has been the leader in replacement parts for medical, hospital, laboratory and dental equipment including bulk and tabletop sterilizers, infant incubators, centrifuges, NIBP machines, cast cutters, and more.

Host our TN20 participants for breakfast with short presentation during the morning talks. You will have direct access to over 20 of the best and brightest HTM leaders.

WWW.MDEXPOSHOW.COM

MD EXPO FALL 2018

13


April 10–13, 2019 • Houston, TX

daily prize raffle Exhibitors will have the option to sponsor a prize for the Daily Prize Raffle drawing held inside the exhibit

hall. The drawing will be held once per day during exhibit hall hours. Vendors pay $100 to be on the raffle tickets and agree to provide a prize falued at a minimum of $250 for the drawing. Attendees will visit sponsor’s booths to have their raffle ticket stamped to represent the booths they have visited. To participate in the raffle, contact Lisa Cover at lisa@mdpublishing.com.

DRAWINGS WILL TAKE PLACE:

FRIDAY, APRIL 12TH AT 3:30 PM SATURDAY, APRIL 13TH AT 3:30 PM

GREAT PRIZES Gift Cards Electronic Gadgets and Cold Hard Cash!

14

MD EXPO SPRING 2019

WWW.MDEXPOSHOW.COM


217 General Patton Ave. Mandeville LA, 70471

Lead Retrieval Order Form

DISCOUNT DEADLINE: FRIDAY MARCH 8, 2019

CHOOSE YOUR UNIT(S)

Mobile Plus™ • • • • • • •

$359.00

Handheld Wireless Unit Cellular connected Large Touch Sceen Display Real-Time Online Lead Management Customize Qualifiers Online - $55 savings! Extended Battery Life Paperless, Green Option

(Before 3/8/2019) (# of Units)

$409.00 (Show Rate)

iPad® Mini Plus™ • • • • • • •

ATS iPad Mini (LeadsPlus App Enabled) Large HD Display Scan Barcodes to Capture Leads Take Notes with Siri Voice to Text Customizable Qualifiers Real-Time Lead Management No Network Connection Necessary for Scanning

$449.00 (Before 3/8/2019) (# of Units)

$499.00 (Show Rate)

*Uploads Leads Automatically when (devices) have internet connectivity

LeadsPlus™ App

$359.00

NO NETWORK CONNECTION NECESSARY • Utilizes your personal device • iPhone® or iPad® with iOS 7.0 or higher Android® phones with OS 4.0 or higher • Custom Qualifiers Included • Note Taking Capabilities • Real-Time Online Lead Management

EMAIL

(First License)

$99.00

(# of Units)

(Additional License)

*Uploads Leads Automatically with internet connectivity

APP BUNDLE OPTIONS

3 Pack Bundle $499.00

6 Pack Bundle $799.00

10 Pack Bundle $999.00

Sub-Total=

ADDITIONAL SERVICES FOR THE MOBILE PLUS Z Printer Plus™ *1 per unit ordered Custom Survey *1 per unit ordered Delivery & Setup OPTIONAL *Applies to ATS hardware only, not app

$95.00 $80.00 $85.00

$75.00 (Before 3/8/2019) $60.00 (Before 3/8/2019) $65.00 (Before 3/8/2019)

(Show Rate) (Show Rate) (Show Rate)

ADD IT UP

Add HOUSTON Sales Tax Texas Franchise Fee Total Due (in US funds)

+ 8.25% = $ + 1% = $ =$ BOOTH NO.

COMPANY EMAIL ALTERNATE EMAIL

*These emails will be sent login credentials to access leads

ADDRESS ORDER CONTACT ONSITE CONTACT

CITY, STATE, ZIP, COUNTRY PHONE NO. ONSITE CELL PHONE

ORDERING OPTIONS

Click HERE to Order Online

Visit Us at: www.american-tradeshow.com Username: MDEXPO2019 Email Orders to: orders@american-tradeshow.com Password: 6219 Fax: 985-809-1888 Questions? Please call: 985-809-0600, ext. #777 WWW.MDEXPOSHOW.COM MD EXPO SPRING 2019 15 LA 70471 Mail Checks to: ATTN - American Tradeshow Services | 217 General Patton Ave. Mandeville, PAGE 1


217 General Patton Ave. Mandeville LA, 70471

Payment Authorization Form *A credit card is required on all orders as a security deposit on rental equipment. See Terms & Conditions at the bottom of this page.

Choose Payment Method:

COMPANY ORDER CONTACT EMAIL FOR INVOICE PHONE NUMBER

To Pay By Credit Card We accept American Express, MasterCard and Visa. Please choose “To Pay By Credit Card” option and enter your credit card details below. Your credit card will be charged upon receipt of your order and an email confirmation/receipt will be sent to the email address listed on Page 1 of the order form.

(Security Deposit Required*)

To Pay By Company Check

Please make checks payable to American Tradeshow Services. Please choose “To Pay By Check” option and enter your credit card number below for security deposit purposes. Please check the “Security Deposit Use Only” checkbox. Checks are due in the office ten (10) days prior to show start. Checks must be in US Funds and be drawn from a US Bank.

(Security Deposit Required*)

To Pay By Wire Transfer

For information on paying by Wire Transfer, please contact Exhibitor Services at 985-809-0600, ext 201. Wire Transfers must be paid in US Dollars. Please choose “To Pay By Wire Transfer” and enter your credit card number below for security deposit purposes. Please check the “Security Deposit Use Only” checkbox. An invoice will be sent once your order is processed along with details on how to complete your wire transfer transaction. Wire Transfers are due in the office ten (10) days prior to show start.

Credit Card Details *Required For All Orders Use As Security Deposit Only Cardholder Name: Expiration Date:

/

Security Code:

Cardholder Signature:

Terms Conditions Terms&And Conditions

Click HERE to Order Online.

All equipment ordered must be picked up at the service desk prior to the start of the show unless you have selected the Delivery and Setup option. Refunds will not be made for unclaimed equipment. Equipment must be returned to the service desk within one hour after the close of the show to avoid additional charges. If ATS staff has to pick up your scanner, you will be charged $100.00. Renter is responsible for the full replacement value of lead retrieval equipment if lost, stolen or damaged while in possession of renter. All cancellations received earlier than seven (7) working days prior to show opening date will be subject to a $75.00 service fee. All cancellations received within seven (7) working days prior to show opening date will be billed at full rental price and will not be eligible for refund. A credit card is required on all orders as a security deposit on rental equipment. ATS will not charge anything to credit card held as security deposit with out prior authorization, however, ATS reserves the right to charge fees associated with lost, stolen or damaged units as a last chance effort to recover damages. ATS will allow ample time (at least sixty days) for exhibitor to arrange payment for lost, stolen or damaged units, before this step in taken. Checks are due in the office ten (10) days prior to show start.

PAGE 2

OR Visit us at:

www.american-tradeshow.com Username: MDEXPO2019 Password: 6219 EMAIL ORDERS TO:

orders@american-tradeshow.com FAX:

985-809-1888

SEND CHECKS TO:

American Tradeshow Services ATTN: Exhibitor Services 217 General Patton Avenue Mandeville, LA 70471 QUESTIONS?

Call 985-809-0600, ext. #777


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX GEMS is proud to be your Exposition Management team for MD Expo Spring . The following are important dates and information to keep at hand: Official General Contractor GEMS - Gilbert Exposition Management Services 3276 Quebec St. Dallas, TX 75247 Phone: (214)388-5722 Fax: (214)388-5442 Show Information: Back-wall Drape: Side-wall Drape: Hall Carpeted: Booth Size: Booth Includes:

Black Black YES 8’ x 10’ Pipe and drape (1) 6’ Skirted table, (2) Chairs, (1) Wastebasket and (1) ID sign provided

GEMS maintains an on-site Exhibitor Center throughout the show. If there is anything you forgot to order, or new requirements arise during the show, we will be happy to help you. Just visit us at the Exhibitor Service Center for assistance.

SHIPPING ADDRESSES: Advance to Warehouse: Selex Delivery c/o GEMS MD Expo Spring Company Name & Booth # 835 Aldine Bender Road Houston TX 77032

Important Dates Tuesday Thursday Tuesday

March 5, 2019

Shipments may start arriving at the GEMS warehouse

Direct to Show Site: The Woodlands Waterway March 21, 2019 Discount Deadline GEMS orders received Marriott Hotel & Convention with payment Center c/o GEMS MD Expo Spring April 9, 2019 Last day for shipments to arrive at GEMS Company Name & Booth # warehouse without surcharges 1601 Lake Robbins Drive DO NOT SHIP TO SHOW SITE PRIOR TO Thursday April 11, 2019 The Woodlands, TX 77380



Show carrier on site for pickup if you would like to ship outbound freight.



Please inform your drivers to be checked in at the loading area by 4:30 pm on Saturday, April 13,2019. 2019. Friday, April 12,



Freight not picked up by 5:30 Friday, April 12, 6:00 pm pm on Saturday, April 13,2019 2019 will be redirected.



All Exhibit Materials must be off the show floor by 6:00 pm on onApril April13, 12,2019. 2019.



Stop by the GEMS Desk during move-out and get an out bound bill of lading.

After the Show: Feel free to contact GEMS throughout the year for assistance with any trade shows, special events, exhibit rentals, installation and dismantle labor, or material storage.

*Shipments arriving at show site before the designated move-in date will be refused, rerouted, or held by the facility. You are responsible for all related charges incurred at show site and by GEMS. Shipping prior to move in could delay your shipment to your booth. Please follow the outlined shipping guidelines.

A GEMS Project Manager is specifically assigned to this event in order to help you with all of your booth needs. Please do not hesitate to contact your Project Manager with any questions. GEMS wants your event to shine! Your Project Manager is: Britney Crump Phone: (214)388-5722 ext.3 Fax: (214)388-5442 Email: Britney@gemsevents.com


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

SHOW HOURS Thursday April11,11, 2019 Thursday April 2019

Exhibitor Move-In 1:00 pm - 5:00 pm Exhibitor Move-In 1:00 pm - 5:00 pm

Friday April 12, 2019 Exhibitor Move-In Friday April 12, 20198:00 am - 11:30 am Exhibit Hall Open 12:30 pm - 4:00 pm Exhibitor Move-In

8:00 am - 11:30 am

Saturday April 13,Hall 2019 Exhibit Open 12:30 pm - 4:00 pm Exhibit Hall Open 12:30 pm - 4:00 pm Exhibitor Move-Out 4:00 pm - 6:00 pm* Exhibitor Move-Out 4:00 pm - 6:00 pm* *Allexhibit exhibitmaterials materialsmust must the floor 6:00 April 2019* bebe offoff the floor by by 6:00 pmpm April 12,13, 2019* *All 





18

It is the exhibitor’s responsibility to arrange outbound shipments with their designated carrier (If other than the show carrier). Schedule your carrier to pick up your freight, directly from the exhibit hall, no later than the forced �me above. At the close of the show, each exhibitor must ll out a Bill of Lading and hand in to the on‐site service desk. Outbound shipping forms will be available at the service desk. Should the exhibitor fail to provide outbound shipping paperwork and it is not turned into the service desk, a labor charge will be added to the exhibitor’s nal invoice. Any shipment le� in a booth for which no disposi�on is provided, or if requested carrier fails to pick up or refuses to take shipment, GEMS reserves the right to re‐route shipment using the show carrier or return material to our warehouse at the exhibitor’s expense.

MD EXPO SPRING 2019

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

WWW.MDEXPOSHOW.COM


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

PAYMENT & CREDIT CARD CHARGE AUTHORIZATION Credit Card Charge Authorization (All Information Must Be Provided) __MasterCard

__VISA

Calculation of Orders

Total

________

Material Handling Standard Furnishings & Accessories Labor

$ $ $

EXPIRATION DATE

Carpet

$

___ /___

Booth Cleaning

$

Other Processing Fee (6%)

$ $

Total

$

3/4 SEC CODE

__American Express

Card Holders Name (Please Print) Billing Address City

State

Phone Number

Fax Number

To simplify payment, send a check payable to GEMS for your entire order or note the amount to be charged to your credit card.

Zip

FULL PAYMENT in U.S. funds drawn on a U.S. Bank Check #

Email Address

Please list all authorized persons for credit card use at show site below.

Card Holders Signature Company Name

$

Booth #

Payment Policy Third Party Billing

Payment for Services

GEMS requires payment in full at the time services are ordered. GEMS requires that Each exhibiting firm is ultimately responsible for all charges incurred on its behalf. you provide a credit card authorization with your initial order. For your convenience, we GEMS reserves the right to institute collection action against the exhibitor if the will use this authorization to charge your account for services which may include labor authorized third party does not pay. See Third Party Billing Request form. & material handling not covered by your first payment.

Tax Exempt

For your convenience, we will use this authorization to charge your credit card for any additional amounts ordered by your representative for products and services rendered If you are tax exempt in the state in which you will be exhibiting, you must provide a to your company for this event. Sales Tax Exemption Certificate for that state. Please send the above information with your orders for the show. GEMS must receive your certificate with your Method of Payment order; otherwise tax will appear on your invoice. GEMS accepts MasterCard, VISA, Discover, American Express, & Check. Purchase orders are not considered payment. All payments must be made in U.S. Funds drawn Adjustments and Cancellations on a U.S. Bank. Exhibitors will be charged a $25.00 fee for returned NSF checks. Adjustments to your invoice will not be made after the close of show. Some items, services and labor are subject to cancellation fees. Cancellation fees will apply if written notice of cancellation is not received within 15 business days of the show move-in. No credits will be issued after delivery or attempted delivery.

If you have any questions regarding our payment policy, please call exhibitor services at 214-388-5722 or visit our Service Desk during setup and move-out. Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card, check or bank wire transfer, however, we require your credit card charge authorization to be on file with GEMS. You agree to late fees up to 1.5% per month on any balance not paid at the conclusion of the Show, or balance left without appropriate credit card on file.

WWW.MDEXPOSHOW.COM

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

MD EXPO SPRING 2019

19


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

THIRD PARTY PAYMENT AND STATEMENT OF TERMS GEMS will present invoices to third parties at the Show site for payment of all services rendered to exhibitors provided the following conditions are met : 1. The exhibitor is required to complete the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form located on page 11 of this manual. 2. The payment record of the third party must be acceptable to GEMS. Also, the charge card information must be completed and submitted to GEMS as a deposit for the Show. 3. If there is any doubt who is to be invoiced for a service, the charges for the service will be charged to the exhibitor. The exhibiting firm is ultimately responsible for the payment of all charges. If the Non-Official Contractor requires GEMS to fax an invoice from the Show Facility, a $75.00 service charge will be added. 4. The following form is to be completed, signed and returned by both parties by the deadline date indicated at the bottom of this page. Otherwise, the request will be denied. Please do not forget to fill out the credit card authorization form. We understand that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event that the named third party does not make payment upon presentation of the invoice at the Show site, such charges will be presented to the exhibiting firm for payment. ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW. Please fill out the form below completely.

EXHIBITING FIRM:

BOOTH#:

AUTHORIZED NAME & TITLE: AUTHORIZED SIGNATURE: DISPLAY HOUSE NAME/THIRD PARTY PAYER: COMPLETE ADDRESS: CITY, STATE:

ZIP CODE:

AUTHORIZED NAME & TITLE: AUTHORIZED SIGNATURE: PHONE NUMBER:

FAX NUMBER:

ITEMS TO BE BILLED TO THIRD PARTY:

___ MASTERCARD

___ VISA

___ DISCOVER

___ AMERICAN EXPRESS

ACCOUNT NUMBER:

EXPIRATION DATE:

/ CVV #

NAME ON CARD: SIGNATURE: COMPANY NAME:

BOOTH #:

COMPANY ADDRESS: CITY, STATE: PHONE NUMBER:

20

MD EXPO SPRING 2019

ZIP CODE: FAX NUMBER:

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

WWW.MDEXPOSHOW.COM


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

For information on shipping directly to the show site, please contact events@mdpublishing.com

SHIPPING INSTRUCTIONS ADVANCE SHIPMENTS TO THE WAREHOUSE Pay your material handling charges in advance to avoid your booth being delayed on site. Shipments must be sent PRE-PAID.

All collect shipments will be refused.

SHIPMENTS TO SHOW SITE Pay your material handling charges in advance to avoid your booth being delayed on site. All shipments arriving at the facility prior to April 11, 2019 will

be refused &

rerouted.

Crated shipments may be sent to the warehouse in advance up to thirty (30) NOTE: Shipments will only be received at the Show site during the move-in days prior to the Show move-in date. Such shipments must arrive on or before April 9, 2019 between 8:00am & 4:00pm Monday through Friday.

No shipments will be received at the warehouse on weekends or holidays. To trace the arrival of a shipment, call 214-388-5722.

HAVE PRO NUMBER

periods - SEE PAGE ONE OF THE SERVICE MANUAL.

As an exhibitor, it is your responsibility to instruct your carrier of the proper date for direct deliveries to the Show facility.

Bills

AND CARRIER INFORMATION AVAILABLE.

of Lading indicating weight must accompany freight delivery. The driver’s signature on the Show site receiving report will verify the total count and weight.

NOTE: NOTE:

Shipments that arrive at the warehouse after Show move-in has begun will be charged an additional 25% overtime rate of the advance warehouse rate.



Label each package or crate as follows:

Shipments arriving at Show site before the designated move-in date will be refused, rerouted, or held by the facility. You’re responsible for all related charges incurred at site & by GEMS. Shipping prior to move-in could delay your shipment to your booth. Please follow the outlined shipping guidelines.

 Label each package or crate as follows:

TO ARRIVE ON OR BEFORE

DO NOT DELIVER PRIOR TO

April 9, 2019

April 11, 2019

Selex Delivery c/o GEMS MD Expo Spring Company Name & Booth # 835 Aldine Bender Road Houston TX 77032

The Woodlands Waterway Marriott Hotel & Convention Center c/o GEMS MD Expo Spring Company Name & Booth # 1601 Lake Robbins Drive The Woodlands, TX 77380

Please note the following general shipping information:



Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS or van lines, will be delivered to the exhibitor’s booth without guarantee of the piece count or condition. No liability will be assumed by GEMS for such shipments.



Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the Show facility. Empty containers will be removed from the booth, placed in storage and returned to the booth at the close of the Show. Material is then moved from the booth to the dock and reloaded on designated vehicles. Charges will be based on in-bound weight only.

IMPORTANT: Refer to the “MATERIAL HANDLING RATES” in the Exhibitor Service Manual for rate information.

WWW.MDEXPOSHOW.COM

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

MD EXPO SPRING 2019

21


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX FOR ADVANCE SHIPMENTS TO ARRIVE BY April 9, 2019

FOR ADVANCE SHIPMENTS TO ARRIVE BY April 9, 2019

RUSH

RUSH

EXHIBITION MATERIALS

EXHIBITION MATERIALS

To:_________________________ COMPANY NAME

To:_________________________ COMPANY NAME

Selex Delivery c/o GEMS MD Expo Spring 835 Aldine Bender Road Houston TX 77032

Selex Delivery c/o GEMS MD Expo Spring 835 Aldine Bender Road Houston TX 77032

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

FOR ADVANCE SHIPMENTS TO ARRIVE BY April 9, 2019

FOR ADVANCE SHIPMENTS TO ARRIVE BY April 9, 2019

RUSH

EXHIBITION MATERIALS

To:_________________________ COMPANY NAME

To:_________________________ COMPANY NAME

Selex Delivery c/o GEMS MD Expo Spring 835 Aldine Bender Road Houston TX 77032

Selex Delivery c/o GEMS MD Expo Spring 835 Aldine Bender Road Houston TX 77032

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

22

RUSH

EXHIBITION MATERIALS

MD EXPO SPRING 2019

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

WWW.MDEXPOSHOW.COM


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

MATERIAL HANDLING RECAP ____GEMS Warehouse

Please indicate where your shipment will arrive:

____Show Site

We will ship _______ pieces @ _______ lbs.

@ $96.00 per 100 lbs. (200 lb. minimum)

$

Small Package Charge

@ $50.00 (25 lb. maximum)

$

Loose/Uncrated/Pad Wrapped

@ $105.00 per 100 lbs. (200 lb. minimum)

$

OVERTIME MATERIAL HANDLING CHARGES (See Schedule On Page One) Overtime rates prevail before 8:00AM and after 4:00PM daily, and all day on Saturdays, Sundays & Holidays. Inbound Overtime - 25% Surcharge

$

Outbound Overtime - 25% Surcharge

$ Material Handling Subtotal $

NOTE: We understand that your calculation is only an estimate. Invoicing will be completed from the actual weight as listed on the inbound Bills of Lading. Adjustments will be made accordingly, and must be paid at Show site. If you have

Overtime Subtotal $ Material Handling Total $

Incoming shipments: Please note your shipment information below as you have it available, this is an information guide only, you can fax or email tracking information, see contact info below. This is to assist onsite booth representative should they not have any back up for tracking delayed shipments is necessary. INCOMING SHIPMENT

INCOMING SHIPMENT

Origin of Shipment: Shipping Date:

Origin of Shipment: Shipping Date:

Approximate Arrival Date:

Approximate Arrival Date:

Total Number of Containers:

Total Number of Containers:

Total Weight of Shipment:

Total Weight of Shipment:

Carrier:

Carrier:

Pro #:

Pro #:

FREIGHT INFORMATION GUIDEPLEASE NOTE: To enable our tracking delayed shipments, please fax duplicate Bills of Lading to 214-388-5442. COLLECT SHIPMENTS WILL NOT BE RECEIVED. Shipments arriving at Show site before the designated move-in date could be refused, rerouted, or held by the facility. You are responsible for all related charges incurred at Show site and by GEMS. Shipping prior to move-in could delay your shipment to your booth. Please follow the outlined shipping guidelines. INSTRUCTIONS FOR OUTGOING SHIPMENTS AFTER THE SHOW, the below information is used for back up should the onsite exhibitor not complete the outbound bill of lading that is to be obtained at the GEMS service desk on site. Consign to (Company Name): Telephone: Street Address:

City:

State:

Zip:

Carrier:

Circle One:

Total Number of Containers:

Total Weight of Shipment:

EXHIBITING FIRM:

WWW.MDEXPOSHOW.COM

PREPAID

COLLECT

BOOTH#: Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

MD EXPO SPRING 2019

23


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

MATERIAL HANDLING RATES - $96.00 per hundred weight (or fraction thereof). - Minimum of $192.00 per shipment delivered - 200 lb. minimum. - When recording weight, round up to the next one hundred (100) pounds. - Rates are calculated on a round trip basis.

- If the inbound and / or outbound receiving hours occur during overtime there will be a 25% surcharge for each occurrence. - Overtime hours are Monday-Friday before 8:00am and after 4:00pm, and all day Saturday, Sunday and on Holidays.

SMALL PACKAGE SHIPMENTS Shipments received without individual/carrier receipts or freight bills, such as UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition. GEMS will assume no liability for these shipments. $50.00 per shipment will be charged for packages 25 pounds and under.

LABOR AND EQUIPMENT Labor will be available for un-crating, un-skidding, assembling, positioning, leveling, dismantling, re-crating, and re-skidding machinery and/or equipment of exhibitors. Please see the “INSTALLATION AND DISMANTLING LABOR ORDER FORM” in this manual.

SPECIAL HANDLING Add 50% to the quoted Show facility rate for un-crated or loose display shipments or shipments by any truck which, because of height or truck bed, cannot be unloaded at the docks. Uncrated and loose display shipments will not be received at the warehouse. This form of shipment should be sent directly to the Show facility, scheduled to arrive during the move-in time. These shipments will not be accepted prior to the move-in dates. Uncrated and loose display shipments are defined as open displays (not crated or cased) or un-skidded machinery on an open flatbed truck without proper lifting bars or hooks. If the crated materials are combined with un-crated or loose materials in the same shipment, and the Bill of Lading does not identify the various classifications, the whole shipment will be charged at the special handling rate. INBOUND BILL OF LADING OR DELIVERY RECEIPT All shipments must have a Bill of Lading or delivery receipt showing number of pieces, weight and description of merchandise. The charges will be computed based on this weight. In the event that no weight is indicated on the documents presented, GEMS shall estimate the weight, and all charges will be based on these estimates. The estimates will be binding on both parties. A $25 fee will be applied to your invoice if GEMS finds it necessary to provide this weigh scale service No adjustments will be made after the Show closes. Copies of the Bills of Lading, including pro number, should be mailed to GEMS as soon as shipments are made This will assist in tracking, if necessary.

EMPTY CONTAINER LABELS Empty labels for storage of containers during the Show will be available at the Exhibitor Service Center. Affixing the labels is the sole responsibility of the exhibitor or representative. All previous labels should be removed. GEMS assumes no liability for errors to the above procedure, removal of containers with old labels, improper information or valuables stored in containers with old empty labels. Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center.

SPECIAL RATES AND SERVICES



Steel banding is available at $1.50 per linear foot, plus one-half hour minimum labor.



Shrink Wrap is available at $15.00 per pallet / skid plus one-half hour labor..



Mobile equipment will be moved in & out of the exhibit hall on a time & material basis with a minimum $250 charge per round trip.

24

MD EXPO SPRING 2019

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

WWW.MDEXPOSHOW.COM


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

MATERIAL HANDLING RATES -CONTINUEDAGREEMENT OF TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to GEMS for the incurred services described herewith.

OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information. Labels and Bills of Lading will be available at the Exhibitor Service Center. Previous shipping labels should be removed. GEMS accepts no responsibility for misdirected shipments as a result of old shipping labels remaining on containers. GEMS will route all shipments unless special advance arrangements are made. Exhibits and materials for which arrangements have not been made with GEMS, or which have not been removed from the exhibit area on removal day, will be transported to our warehouse, at an additional charge, to await disposition. GEMS reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five (5) business days following the close of the Show. No liability will be assumed by GEMS as a result of such re-routing or handling. Any freight brought back to the warehouse for special pick-up will be given an additional charge.

SHIPMENTS RETURNED TO THE WAREHOUSE At the close of the Show, should shipments need to be brought back for any reason, there will be an additional charge of $95.00 per CWT for straight time and $190.00 per CWT for overtime, with a 500 lb. minimum.

LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave their firm until they are returned after the Show. All exhibits or materials handled by GEMS and insured by the exhibitor are not to exceed a value of $0.25 per pound and are not to exceed a maximum of $50.00 per item or $1000.00 per claim, whichever is less. GEMS and its subcontractors are not insurers. The amounts paid to GEMS are based on the value of the material handling services and are unrelated to the value of the property being handled. GEMS and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppage, fire, theft, windstorm, water, vandalism, acts of God, mysterious disappearances or other causes beyond its control, or for ordinary wear and tear in handling of equipment. GEMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth, or before they have been picked up for loading at the exhibit hall. GEMS shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. All Bills of Lading covering outgoing shipments, which are given to GEMS by exhibitors, will be checked at the time of pickup from the booth, at which time corrections will be made where discrepancies exist. Furthermore, the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier. During such time, the materials will not be under the care or responsibility of GEMS. GEMS and its subcontractors shall not be liable to any extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs, which may make it impossible or impractical to exhibit. Same claims for loss or damage which are not submitted to GEMS within thirty (30) days of the close of the Show shall be considered waived. No suit or action shall be brought against GEMS or its subcontractors more than one year after accrual of the cause or action thereof. In order to expedite removal of materials from the Show site, GEMS shall have the authority to change designated carriers if such carriers do not pick up on time. Where the exhibitor makes no disposition, materials will be either taken to a warehouse to await exhibitor’s shipping instructions (in which case extra charges will be the responsibility of the exhibitor) or shipped to the exhibitor’s address.

The consignment or delivery of a shipment to GEMS or its subcontractors by the exhibitor, or by any shipper on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in the above section.

WWW.MDEXPOSHOW.COM

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

MD EXPO SPRING 2019

25


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

INSTALLATION AND DISMANTLING LABOR ORDER Straight Time: $100.00 per personnel hour

Overtime: $140.00 per personnel hour

Overtime rates prevail before 8:00AM and after 4:30PM, daily and all day on Saturdays, Sundays & Holidays. A minimum charge is one hour per labor personnel. PLAN A: Installation and dismantling of display

PLAN B: Installation and dismantling of display

under the supervision of I&D GEMS.

under the supervision of Exhibitor.

Please note the following:

Please note the following:



In addition to the above listed rates, a 35% supervision fee will apply to the above rates with a $50.00 minimum charge.



Labor personnel must be picked up at GEMS Exhibitor Service Center when under exhibitor supervision.



Work will be done on a straight time basis if possible. However, overtime charges will be invoiced, if necessary.



A one hour “no show” charge will be applied if exhibitor fails to pick up labor personnel as ordered.



Notice of cancellation should be made at least 24 hours prior to the move-in to avoid a one-hour minimum charge.



Notice of cancellation should be made at least 24 hours prior to the Show move-in to avoid a one-hour charge per requested personnel.

Workers are assigned to orders at 8:00AM daily and completion time of first assignments is uncertain. Therefore, starting times after 8:00AM cannot be guaranteed, although every effort will be made to provide labor at requested times. Overtime: $140.00 per personnel hour Forklift: $50.00 per hour FORKLIFT ORDER Straight Time: $100.00 per personnel hour A forklift crew will consist of one forklift, one driver and one spotter. Please note that a forklift crew should be ordered if you need equipment spotted in your booth area, removed from crates, positioned or repositioned once it is in your booth area. Forklift crews do not need to be ordered if it is part of the Material Handling Process. The same rules and regulations apply to forklift crew labor as to all other labor services.

INSTALL & DISMANTLE RECAP Please check the appropriate line:

___GEMS Supervision

___Exhibitor Supervision

___Forklift Crew

Install

Date:

Time:

Total Laborers:

Hours per Laborer:

$

Dismantle

Date:

Time:

Total Laborers:

Hours per Laborer:

$

Forklift Fee: $50.00

$

GEMS Supervision Install 35%:

GEMS Supervision Dismantle 35%:

$

ESTIMATED COST FOR INSTALLATION, DISMANTLE LABOR, AND/OR FORKLIFT LABOR: LIMITS OF LIABILITY & RESPONSIBILITY FOR LABOR 1. Gilbert Exposition Management, Inc., GEMS & its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind.

4. Claims for loss, injury or damage which are not submitted to Gilbert Exposition Management, Inc., GEMS, within thirty (30) days of the close of the Show on which the loss, injury or damage occurred shall be considered waived. No suit or action shall be brought against Gilbert Exposition Management, GEMS or its subcontractor more than one year after the accrual of the cause of action.

2. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be responsible for loss, injury or damage cause by laborers or equipment furnished by Gilbert Exposition Management, Inc., or its subcontractors, except when such laborers are working or operating equipment under direct supervision of a supervisor designated by Gilbert Exposition Management, Inc., GEMS or its subcontractor.

5. Gilbert Exposition Management, GEMS, will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor.

3. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs which may result from any loss, injury or damage to an exhibitor’s material or personnel, which may make it impossible or impractical to exhibit exhibitor’s materials.

7. The placing of an order for the services or laborers and the use of equipment by an exhibitor, or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Section 1 through 6 above.

6. Gilbert Exposition Management, Inc., GEMS will not be responsible for improperly packed or concealed damages to exhibits.

EXHIBITING FIRM:

26

MD EXPO SPRING 2019

BOOTH#: Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

WWW.MDEXPOSHOW.COM


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

NON-OFFICIAL CONTRACTORS’ RULES & REGULATIONS Gilbert Exposition Management, Inc. (GEMS), has been selected as the Official Service Contractor and must be used for all material handling, furniture rental, signs, rigging, cleaning, and installation and dismantling of decorations. A NON-OFFICIAL CONTRACTOR IS: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site, and does not represent one or more of the official contractors. 1.

2.

Each representative on a Non-Official Contractor must physically pick up, in person, an “Exhibit Crew” badge at the GEMS Exhibitor Service Center. If a representative of a Non-Official Contractor does not have any identification which verifies his/her employment by a Non-Official Contractor he/she must be accompanied to the GEMS exhibitor Service Center by a representative who has verifying identification. These services shall not conflict with existing labor regulations or contracts, and in fulfilling his obligations, the representative of a Non-Official Contractor shall adhere to the regulations set up by the hall and Show management regarding entrance.

INTENT TO USE NON-OFFICIAL CONTRACTORS A NON-OFFICIAL CONTRACTOR IS: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site at the Show facility and does not represent on or more of the official contractors. 1.

Exhibitors who choose to use a Non-Official Contractor must complete and sign this form. It must be received at Gilbert Exposition Management Services, Inc. (GEMS), no later than the Deadline Date. NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE.

2.

The Non-Official Contractor must provide GEMS with a copy of valid “Certificate of Insurance.” This certificate must be received no later than the deadline date. NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE.

3.

Failure to provide GEMS with items 1 and 2 above will result in said firms being required to hire installation and dismantling labor from GEMS. Non-Official Contractors will be able to provide supervision only.

All representatives of the Non-Official Contractor must obtain an “Exhibit Crew” badge at the GEMS Exhibitor Service Center.

3.

The representative of a Non-Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the move-in date and shall not solicit business on the Show floor.

IMPORTANT: It is the responsibility of each Exhibiting Firm who is utilizing a Non-Official Contractor to complete and return the following forms to GEMS no later than March 21, 2019

4.

The representative of a Non-Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etc.



“INTENT TO USE NON-OFFICIAL CONTRACTORS” form, which is located on the following page of this manual.



Liability “Certificate of Insurance” form which names Gilbert Exposition Management, Inc. (GEMS), as additionally insured for each Non-Official Contractor firm being utilized. (Note: The exhibitor-appointed contractor must maintain at least $1 million in Employer’s Liability, General Liability, Automobile Liability & Worker’s Compensation as required in the state the exposition is located.)

It is the responsibility of the Exhibitor to see that each representative of a Non-Official Contractor abides by the Official Rules & Regulations of this Exposition.

If both the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form and “CERTIFICATE OF INSURANCE” are not supplied to GEMS by March 21, 2019 then any representative of the Exhibiting Firm or Non-Official Contractor will be required to order labor from GEMS.

INTENT TO USE NON-OFFICIAL CONTRACTORS NOTIFICATION DEADLINE: March 21, 2019 EXHIBITING FIRM:

BOOTH #:

AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE: FULL NAME OF NON-OFFICIAL CONTRACTOR: COMPLETE ADDRESS: CITY: AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE:

STATE:

ZIP CODE:

PHONE NUMBER:

FAX NUMBER:

NON-OFFICIAL CONTRACTOR “SHOW SITE” REPRESENTATIVE (if not same as above): DIRECT PHONE NUMBER: TYPE OF SERVICE TO BE PERFORMED:

WWW.MDEXPOSHOW.COM

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

MD EXPO SPRING 2019

27


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

ADDITIONAL FURNISHINGS & ACCESSORIES CHAIRS AND ACCESSORIES Quantity

Description Basic Side Chair Basic Black Stool with Back Literature Stand Waste Basket Easel, Chrome Tack Board 42” High Round Café Table Bag Rack

Discount Price $40.75 $120.00 $110.00 $15.50 $32.00 $150.00 $175.00 $60.00

Standard Price $55.00 $135.00 $137.50 $21.00 $39.75 $175.00 $210.00 $80.00

Total $ $ $ $ $ $ $ $

SPECIAL DRAPERY BACKGROUNDS—Ordered In 10’ Increments Indicate Color: Quantity

___Red

___Blue

___Black

Description 3’ Drapery Installed, per linear foot 8’ Drapery Installed, per linear foot

___Teal

___Grey

Discount Price $9.25 $12.00

___White Standard Price $13.75 $18.25

Total $ $

DRAPED DISPLAY TABLES—30” High x 24” Wide Indicate Color: Quantity

___Red

___Blue

___Black

Description 4’ Draped 6’ Draped 8’ Draped 4th Side Draped

___Teal

___Grey

___White

Discount Price $89.75 $99.25 $107.25 $22.00

___Burgundy

Standard Price $115.50 $138.50 $154.50 $29.75

Total $ $ $ $

DRAPED DISPLAY COUNTERS—42” High x 24” Wide Indicate Color: Quantity

___Red

___Blue

___Black

Description 4’ Draped 6’ Draped 8’ Draped 4th Side Draped

___Teal

___Grey

___White

Discount Price $95.75 $108.75 $120.50 $22.00

___Burgundy

Standard Price $129.25 $147.00 $162.75 $29.75

Total $ $ $ $

TABLE RISERS AND DRAPING Indicate Color: ___Red Quantity

___Blue

___Black

___Teal

___Grey

___White

___Burgundy

Description 4’ x 10” x 12” Draped 6’ x 10” x 12” Draped

Discount Price $35.25 $45.00

Standard Price $47.50 $60.75

8’ x 10” x 12” Draped

$57.75

$78.00

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MD EXPO SPRING 2019

$

Subtotal $

FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE, PLEASE CONTACT YOUR PROJECT MANAGER AT GEMS FOR ORDERING AND PRICING DETAILS.

EXHIBITING FIRM:

Total $ $

Tax @ 8.25% $ Total $

BOOTH #: Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

WWW.MDEXPOSHOW.COM


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

STANDARD CARPET ORDER CARPET - Carpet Ordered in Multiples are not Guaranteed a Color Match Indicate Color: Quantity

___Black

___Blue

Description

___Grey

___Burgundy

___Red

Discount Price

Standard Price

8’ x 10’

$137.50

$175.50

$

8’ x 20’

$250.00

$326.75

$

8’ x 30’

$375.00

$490.00

$

$490.00

$653.50

$

$75.00 x _____

$95.00 x _____

$

8’ x 40’ Carpet Padding per 10’ space

Total

DELUXE & SPECIAL CUT CARPET ORDER Enhance the impression of your booth, plus enjoy the added choices of designer colors, by ordering our custom carpeting. It is available for one-time rental or outright purchase for use at further Shows at a very reasonable cost. Carpeting is 30 oz. stain-resistant Zeftron Nylon. Other colors may be available; please call the number below for additional colors and prices. Also consider foam padding for comfort and added luxury feeling.

___Gunmetal

___Misty Grey

___Bay Water

___Cherry Red

___Burgundy

___Silver Mist

___Baby Blue

___Ebony

___Navy

___Sky Blue

___Dusty Rose

___Light Teal

Please fill out your choice below. There is a minimum order of 200 square feet for custom carpet. If additional carpet is required to cover steps, skids and display cases, please send a floor plan. A quotation will be forwarded to you before we proceed.

RENTAL PRICE order includes installation, carpet padding, poly covering and removal. Carpet Color

Booth Size

X

=

Sq. Ft. @ $3.25/Sq. Ft.

$

PURCHASE PRICE order includes installation, carpet padding, poly-covering and removal. Carpet Color

Freight handling charges at the close of the Show will be additional. Booth Size X = Sq. Ft. @ $4.25/Sq. Ft.

$

CARPET PADDING order includes installation and disposing of padding. Padding is only offered at the purchase price. Carpet Color Booth Size X = Sq. Ft. @ $0.75/Sq. Ft. $

EXHIBITING FIRM: BOOTH #

WWW.MDEXPOSHOW.COM

Subtotal $ Tax @ 8.25% $ Total $ Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

MD EXPO SPRING 2019

29


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

BOOTH CLEANING ORDER FORM Cleaning orders placed during move-in will be charged an additional 25%.

CARPET SERVICE (Check One) __ Vacuum Booth Carpet—One time (Before exhibits open) Vacuum Booth Carpet—Daily

$0.40/sq. ft. X ______ sq. ft. = ______

$

$0.30/sq. ft. X ______ sq. ft. X ______ days = ______

(Before exhibits open, and each morning before exhibits open)

Indicate dates required: ___________________

$

PORTER SERVICE ___ Empty wastebaskets, police floor at 2 hour intervals.

$67.00 per day

$

Indicate dates required: ___________________

Booth Cleaning Total $ NOTE: All rental carpets are clean upon delivery to your booth space. However, during set-up, the carpet can become soiled. We suggest that you order cleaning service at least once prior to the exhibit opening. Please include any specific instructions:

Please retain one copy for your files

30

MD EXPO SPRING 2019

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

WWW.MDEXPOSHOW.COM


MD Expo Spring Houston April 12, 2019 Woodlands Waterway Woodlands, TX

SIGN ORDER FORM SHOWCARDS: QTY.

DESCRIPTION

DISCOUNT PRICE

STANDARD PRICE

7” x 11”

$27.75

$48.75

7” x 44”

$36.86

$57.56

14” x 22”

$37.36

$58.40

14” x 44”

$62.66

$100.07

22” x 28”

$63.68

$101.40

28” x 44”

$81.94

$157.48

40” x 60”

$179.63

$315.50

DISCOUNT PRICE

STANDARD PRICE

$15.00 psf

$24.00 psf

TOTAL

BANNERS: QTY.

DESCRIPTION DIGITAL BANNER

TOTAL

FORMULA: ______________________________ X ____________________________ = $________________________

ADDITIONAL SERVICES: QTY.

DESCRIPTION CARDBOARD EASEL LOGO SCAN

DISCOUNT PRICE

STANDARD PRICE

$7.25 per sign

$14.50 per sign

$49.00 per logo

$63.50 per logo

TOTAL

*PLEASE CALL FOR GRAPHICS PRICING

SIGN SPECIFICATIONS (PLEASE INDICATE YOUR PREFERENCES): TEXT STYLE: PANEL STYLE:

BLOCK

ROMAN

VERTICAL

HORIZONTAL

SCRIPT

CASUAL

SCHOOL

LETTER COLOR: BACKGROUND COLOR: INDICATE SIGN COPY HERE (PLEASE PRINT):

IMPORTANT NOTE: Any in-house work needed to prepare non-digital art for production, or to correct digital files to a production ready state, is billed at $65.00 per hour with a one-half (½) hour minimum.

TOTAL OF ALL ITEMS ORDERED + 8.25% SALES TAX: $__________

WWW.MDEXPOSHOW.COM

Britney Crump, Project Manager

E-mail: Britney@gemsevents.com

3276 Quebec St

Phone: (214)388-5722 ext.3

Dallas, TX 75247

Fax:

(214)388-5442

GEMS Discount Deadline Thursday March 21, 2019

MD EXPO SPRING 2018

31


Airways FREIGHT

OFFICIAL FREIGHT CARRIER

With Gilbert Exposition Management Services (GEMS)

Attention Tradeshow Manager:

Have you encountered one or more of these problems?  The truck did not arrive on time?  The shipment arrived damaged?  Equipment was left sitting on the floor after the show?  No show rep available?  No weight tickets presented, resulting in improper drayage cost?  The job was low-balled and the bill came in much higher?  YOU needed information and all you got was a voice mail?  NO 24 hour CONTACT?  You get charged high prices for slower ground service?  After the show, you are told you may have to wait up to 48 hours to get tracking information?

Avoid these problems Insure a successful show…

     

Time Specific Ground Air Next Day International Second Day 3-5 Day

WHY PAY HIGHER PRICES FOR SLOWER SERVICE? WE GET YOUR SHIPMENT DELIVERED ON TIME AND IN GOOD CONDIDITON. WHY RISK SHIPPING YOUR IMPORTANT EXHIBIT MATERIALS WITH A COMPANY THAT DOESN’T SPECIALIZE IN FREIGHT? PUT YOUR TRUST IN OUR 30 YEARS OF TRADE SHOW AND SPECIAL EVENT SHIPPING.

CALL YOUR TRADESHOW SPECIALIST FOR A QUOTE Phone: (435) 615-7853

Tracie D. Rossi

Email: tracier@airwaysfreight.com

EMAIL YOUR COMPLETED SHIPPING INFORMATION TO SCHEDULE YOUR PICKUP 32

MD EXPO SPRING 2019

WWW.MDEXPOSHOW.COM


OFFICIAL FREIGHT CARRIER: Ground International Second Day

Air Next Day 3–5 Day

Shipper’s Company Name PHONE: (435) 615-7853 EMAIL: tracier@airwaysfreight.com WEB: www.airwaysfreight.com

Contact Name Phone or Fax Number

COMPLETE THE FORM AND SEND VIA EMAIL TO: tracier@airwaysfreight.com.

Email

SHIPPING FROM

SHIPPING TO

Company/Exhibitor:

Company/Exhibitor Show Facility Name:

c/o

GEMS

Show Name: Booth Number Address:

Address

City, St., Zip

City, St., Zip:

Contact Name: Phone Number:

Hall:

Contact Name: Fax or email:

Pick up Date: Special Requirements:

Number of Pieces

Phone Number

Time:

Fax Number

Delivery Date:

Time: Targeted Delivery?

Weight (Subject to reweigh)

Description of Goods

Dimensions Length X Width X Height

Declared Value Insurance

Cartons Trunks/Fiber Cases Pallets (Specify No of Pcs on pallet) Crates Carpet/Padding (Specify)

TOTALS PAYMENT INFORMATION Bill to: (Check one)

CREDIT CARD

Account Number

Expiration Date

Shipper: Assn. Matl. Discount Rate Receiver

IMPORTANT!

Unless additional declared value is purchased, the Minimum cargo liability will be USD $.50/lb. or $100.00 whichever is greater. All shipments will be subject to Airways Freight Corporation’s Terms and Conditions, which can be viewed at www.airwaysfreight.com, or sent by request.

Cardholder’s Name (Exactly as shown on Card)

Fax Receipt to

Phone Number

Cardholder’s Signature NOTE: The above signatory authorizes credit card charges to be applied for advance and show site shipping orders. All shipments subject to reweigh. Any changes to shipment will be billed accordingly.

WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2019

33


EXHIBIT EQUIPMENT ORDER FORM The Woodlands Waterway Marriott 2019

**FORMS NEED TO BE SUBMITTED 7 DAYS PRIOR TO EXHIBIT LOAD IN - ALL OTHER FORMS SUBMITTED AFTER THIS DATE WILL BE SUBJECT TO A 15% ONSITE FEE** VIDEO

*Prices Do not Reflect Tax and service charge* **ALL SERVICES ARE PER DAY CHARGES**

Quantity

Additional Power Strips

Daily Rate

Additional Extension Cords

$10.00

DVD Player

$100.00

19" Flat Screen LCD Computer Monitor - cost of power and powerstrips are included

$130.00

32" Flat Screen LCD Computer Monitor - cost of power and powerstrips are included

$300.00

42" Flat Screen LCD Computer Monitor - cost of power and powerstrips are included

$350.00

60" Flat Screen LCD Computer Monitor - cost of power and powerstrips are included

$450.00

Laptop Computer w/ MS Office

$200.00

ELECTRICITY - 436

# Days

Total

# Days

Total

# Days

Total

# Days

Total

$15.00

*Prices Do not Reflect Tax and service charge* ** Charges only apply to Exhibit Dates**

Quantity

Daily Rate

20 Amp, 110 Volt Circuit, 2200 Watt (Standard) w/comp power strip.

$70.00

208 Volt Circuit (per amp, over 20 amps) Single Phase Please povide NEMA Connector Number

$7.00

208 Volt Circuit (per amp, over 20 amps) Three Phase Please povide NEMA Connector Number

$8.00

HIGH SPEED INTERNET ACCESS - 439 *Prices Do not Reflect Tax and service charge* Quantity

Daily Rate

High Speed Wireless Internet (Per Connection)

$50.00

High Speed Wired Internet (Per Connection)

$150.00

No server/router/hub is allowed on the Network without prior approval from Marriott

MISC - 436 *Prices Do not Reflect Tax and service charge*

Quantity

Daily Rate

Analog Telephone Line

$75.00

Water Usage (per day)

$100.00

**FORMS NOT TURNED IN 7 DAYS PRIOR TO EXHIBIT LOAD IN WILL BE SUBJECT TO A 15% ONSITE FEE**

EVENT INFORMATION Booth Number:

EQUIPMENT TOTAL Event Name:

Delivery Date:

time

Show Dates:

to

Pick Up Date:

time

Event Location (Room):

Equipment Total Service Charge (25%)

$0.00 $0.00

Tax (8.25%)

$0.00

Total

$0.00

Show Hours: On Site Contact:

EXHIBITOR INFORMATION Company:

Attention:

Address:

State:

City:

Phone #:

Fax#

Zip:

Email:

To confirm this order, please fill in the Event & Exhibitor information boxes completely & Email to:

Erin Costello-Event Technology Assistant

etwoodlands@marriott.com Phone # 281-681-5704

Woodlands Waterway Marriott 1601 Lake Robbins Dr., The Woodlands, TX 77380

34

MD EXPO SPRING 2019

WWW.MDEXPOSHOW.COM


Credit Card Authorization Form Please fax the completed form to Woodlands Waterway Marriott at 281-681-5792 or efax to 832-442-3254. Do not send photocopy of the front or back of the credit card with this form, as this is against credit card company regulations. Please note that payment will not be posted until the week of the event . A copy of the receipt will be faxed or e-mailed once the charges have been posted.

Cardholder Information Name as it appears on the Credit Card: Credit Card Type:

Card Number:

Expiration Date:

Account Type:

Individual

Corporate

Address: City:

State:

Phone Number:

Zip:

Fax or Alternate Number:

Guest Information Guest Name: Company: Phone Number:

Fax or Alternate Number:

Confirmation Number: Arrival Date:

Departure Date:

Relation to Cardholder:

Approved Charges Charges listed are the totals calculated based on the equipment costs and number of days needed. These charges may be modified based on the actual equipment utilized and length of use. Equipment Total

Service Charge

Tax

Grand Total Authorized to Charge to Credit Card I certify that all information is complete and accurate. I hereby authorize the Woodlands Waterway Marriott to collect payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit card listed above. I understand that a new form will have to be completed if a guest wishes to extend his/her stay. I certify that I am the authorized signer of the credit card listed above. Cardholder Name: Cardholder Signature: WWW.MDEXPOSHOW.COM

Date: MD EXPO SPRING 2019

35

Profile for MD Publishing

MD Expo Fall 2019 Exhibitor Manual  

MD Expo Fall 2019 Exhibitor Manual