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Don’t Forget! You Saw it in the
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May 2021 #13262 Page #29
Not Enough Time is No Excuse
he building industry is once again on fire, and too many are stating, Todd Drummond “I don’t have enough time” all too often. If your group is always talking about needing more people, equipment, and time, improving time management would undoubtedly benefit you. Improving time management allows everyone to accomplish more with the existing resources, positively affecting net profits.
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Stephen Covey, the guru of effective time management, once created a simple matrix that has stood the test of time. By dividing common tasks into four groups based on their urgency and importance (see matrix), one can begin to understand some common-sense truths about time management. Too often, we are spending too much time in the quadrant of necessity (1) while we neglect the quadrant of quality and improvement (2). The quadrants of deception and waste (3 and 4) should be self-explanatory. Neither group is important, and they both are characteristics of self-discipline that define an individual’s work ethics and drive. The quadrant of necessity (1) is what too many of us are focused on. The more our time is consumed by crises, pressing problems, firefighting, reworks, and all the “MUST BE DONE NOW” issues, the more things get out of hand. How does one reduce this stress and find more time? The old axiom of “work smarter, not harder” is a term that is often stated but seldom implemented. But that old axiom is the key for many of us to become more productive and effective with our time. Essentially, we will have more time by reducing mistakes, producing more with greater skill and speed, and creating system processes that do not need our constant supervision. Continued next page
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